constitution AWS
CONSTITUTION
1.
Name
The club shall be called Coventry & North Warwickshire Hockey Club (C&NWHC) and will be affiliated to England Hockey, Midlands region and the county of Warwickshire. 2.
Aims and Objectives
The aims and objectives of the Club will be: 2.1 To encourage, promote, provide facilities for and develop hockey amongst all sections of the community. 2.2
To offer coaching and competitive opportunities in hockey.
2.3
The provision of playing, leading/coaching, umpiring and administrative opportunities at a participation, development and performance level.
2.4
To provide equity of opportunity across all areas of the club, to encourage inclusion by minority groups.
2.5
To provide a safe, effective and child friendly environment in which to play and learn hockey.
3
Membership
3.1
Playing membership is open to all individuals and is subject to the payment of appropriate fees. Membership for individuals under the age of 18 (Juniors) is subject to the completion of parental consent.
3.2
All members will be subject to the regulations of the constitution and be joining the Club will be deemed to accept these regulations and codes of conduct that the Club has adopted.
3.3
There shall be the following classes of membership of the Club: Playing Membership. Senior, youth and junior membership, which shall entitle a person to partake in activities organised by the Club and to attend and vote (junior members excepted) at General Meetings of the Club. Associate (non playing) Membership Entitles a person to use the Club facilities, but not to play hockey or other sporting activities organised by the Club. This restriction shall not prevent a Issue 2 13 April 2011
person from officiating at a game organised by the Club or from becoming an officer of the Club. Club President, Honorary Life Membership, Vice Presidents as elected at a General Meeting of the Club. 3.4
The Management Committee, at its discretion, shall have the authority to terminate or suspend the membership of any member of the Club.
3.5
Membership and coaching fees will be charged as agreed at the Clubs Annual General Meeting.
4
Committee and Officers
4.1
The affairs of the Club shall be managed by the Committee of C&NWHC except for matters reserved for the Club in Annual General Meeting.
4.2
The C&NWHC committee shall consist of Chairman, Secretary, Treasurer and Club Captain. These honorary officers shall be elected each year at the Annual General Meeting.
4.3
The following further positions should be filled each year at the Annual General Meeting: Captain for each team for the following season, Coaching Coordinator, Junior Club Manager, Fixture Secretary, Membership Secretary, Umpire Coordinator, Social Secretary, Welfare Officer.
4.4
C&NWHC Committee may appoint other additional officers of the C&NWHC Committee for such purposes as it may deem appropriate
4.5
Any of these positions may be held on a joint basis.
4.6
The Committee shall meet at least every two months, the quorum for such meetings being at least three Committee members being personally present.
4.7
C&NWHC Committee may appoint paid part-time staff for specific coach development projects. Such projects are at the complete discretion of C&NWHC Committee, however they must be C&NWHC projects. Example appointments: coaching staff for development programmes, Leader qualification course tutors etc.
4.8
The appointment of any and every paid member of staff must be reviewed and confirmed at each meeting of C&NWHC Committee.
Issue 2 13 April 2011
5
Finance
5.1
The Treasurer in consultation with C&NWHC Committee shall be responsible for recording all financial income and expenditure of the Club and for presenting audited accounts at each Annual General Meeting of the Club.
5.2
All monies due and belonging to the Club shall be accounted for to the Treasurer and held in account or accounts in the name of the Club at a bank chosen by the committee. All payments must be countersigned by two officers of the Club.
6
General Meetings
6.1
An Annual General Meeting of the Club shall be held in the month of April every year.
6.2
A General Meeting may be called at any time by the Committee, or by at least twelve members of the Club making a written request to C&NWHC Committee for such a meeting, stating the purpose of the meeting.
6.3
Notice of the time of a General Meeting shall be posted for a period of at least 14 days before the date of such a meeting.
6.4
Every member of the Club shall be entitled to be present and to vote (excepting Junior Club Members who are not entitled to vote) at any General Meeting of the Club and should there be equality on any voting issue the Chairman of the meeting shall have the casting vote. The quorum for a General Meeting shall be at least twelve members being personally present.
6.5
The business to be transacted at the Annual General Meeting shall be: To receive the Chairman’s report on the activities of the past year To receive the Club Captain’s report for the past year. To receive and adopt the audited Annual Accounts. To elect an Auditor. To elect the Officers and other Committee members. To consider any special resolution duly proposed and seconded. To consider any other business with permission of the Chairman.
6.6
An Emergency General Meeting may be called by any Committee Member set out in 4.2 above. All normal notices set out above will be waived insofar as a minimum of 48 hours notice shall be given.
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Membership Records Issue 2 13 April 2011
Issue 2 13 April 2011
1.
Name
The club shall be called Coventry & North Warwickshire Hockey Club (C&NWHC) and will be affiliated to England Hockey, Midlands region and the county of Warwickshire. 2.
Aims and Objectives
The aims and objectives of the Club will be: 2.1 To encourage, promote, provide facilities for and develop hockey amongst all sections of the community. 2.2
To offer coaching and competitive opportunities in hockey.
2.3
The provision of playing, leading/coaching, umpiring and administrative opportunities at a participation, development and performance level.
2.4
To provide equity of opportunity across all areas of the club, to encourage inclusion by minority groups.
2.5
To provide a safe, effective and child friendly environment in which to play and learn hockey.
3
Membership
3.1
Playing membership is open to all individuals and is subject to the payment of appropriate fees. Membership for individuals under the age of 18 (Juniors) is subject to the completion of parental consent.
3.2
All members will be subject to the regulations of the constitution and be joining the Club will be deemed to accept these regulations and codes of conduct that the Club has adopted.
3.3
There shall be the following classes of membership of the Club: Playing Membership. Senior, youth and junior membership, which shall entitle a person to partake in activities organised by the Club and to attend and vote (junior members excepted) at General Meetings of the Club. Associate (non playing) Membership Entitles a person to use the Club facilities, but not to play hockey or other sporting activities organised by the Club. This restriction shall not prevent a Issue 2 13 April 2011
person from officiating at a game organised by the Club or from becoming an officer of the Club. Club President, Honorary Life Membership, Vice Presidents as elected at a General Meeting of the Club. 3.4
The Management Committee, at its discretion, shall have the authority to terminate or suspend the membership of any member of the Club.
3.5
Membership and coaching fees will be charged as agreed at the Clubs Annual General Meeting.
4
Committee and Officers
4.1
The affairs of the Club shall be managed by the Committee of C&NWHC except for matters reserved for the Club in Annual General Meeting.
4.2
The C&NWHC committee shall consist of Chairman, Secretary, Treasurer and Club Captain. These honorary officers shall be elected each year at the Annual General Meeting.
4.3
The following further positions should be filled each year at the Annual General Meeting: Captain for each team for the following season, Coaching Coordinator, Junior Club Manager, Fixture Secretary, Membership Secretary, Umpire Coordinator, Social Secretary, Welfare Officer.
4.4
C&NWHC Committee may appoint other additional officers of the C&NWHC Committee for such purposes as it may deem appropriate
4.5
Any of these positions may be held on a joint basis.
4.6
The Committee shall meet at least every two months, the quorum for such meetings being at least three Committee members being personally present.
4.7
C&NWHC Committee may appoint paid part-time staff for specific coach development projects. Such projects are at the complete discretion of C&NWHC Committee, however they must be C&NWHC projects. Example appointments: coaching staff for development programmes, Leader qualification course tutors etc.
4.8
The appointment of any and every paid member of staff must be reviewed and confirmed at each meeting of C&NWHC Committee.
Issue 2 13 April 2011
5
Finance
5.1
The Treasurer in consultation with C&NWHC Committee shall be responsible for recording all financial income and expenditure of the Club and for presenting audited accounts at each Annual General Meeting of the Club.
5.2
All monies due and belonging to the Club shall be accounted for to the Treasurer and held in account or accounts in the name of the Club at a bank chosen by the committee. All payments must be countersigned by two officers of the Club.
6
General Meetings
6.1
An Annual General Meeting of the Club shall be held in the month of April every year.
6.2
A General Meeting may be called at any time by the Committee, or by at least twelve members of the Club making a written request to C&NWHC Committee for such a meeting, stating the purpose of the meeting.
6.3
Notice of the time of a General Meeting shall be posted for a period of at least 14 days before the date of such a meeting.
6.4
Every member of the Club shall be entitled to be present and to vote (excepting Junior Club Members who are not entitled to vote) at any General Meeting of the Club and should there be equality on any voting issue the Chairman of the meeting shall have the casting vote. The quorum for a General Meeting shall be at least twelve members being personally present.
6.5
The business to be transacted at the Annual General Meeting shall be: To receive the Chairman’s report on the activities of the past year To receive the Club Captain’s report for the past year. To receive and adopt the audited Annual Accounts. To elect an Auditor. To elect the Officers and other Committee members. To consider any special resolution duly proposed and seconded. To consider any other business with permission of the Chairman.
6.6
An Emergency General Meeting may be called by any Committee Member set out in 4.2 above. All normal notices set out above will be waived insofar as a minimum of 48 hours notice shall be given.
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Membership Records Issue 2 13 April 2011
Issue 2 13 April 2011
