CONTRACT AMENDMENT #1 Page 1 of 12 STATE OF
CONTRACT AMENDMENT #1 Page 1 of 12 STATE OF NORTH CAROLINA WAKE COUNTY
CONTRACT AMENDMENT #1
This contract amendment is made and entered into this _______ day of ______________, 2016, by and between Stewart Engineering, Inc., (hereinafter referred to as Engineer), and the Town of Wake Forest, a North Carolina municipal corporation (hereinafter referred to as Town); WHEREAS, the Town and the Engineer have entered a Master Agreement dated July 2016 for the Engineer to provide Professional Transportation, Planning, Engineering, Construction Engineering Inspection and related Services on an on-call basis for a period of three years as set forth herein (hereafter "Services"). A copy of the executed Master Agreement is by reference made as part of this Amendment #1; WHEREAS, the parties hereto desire to amend the terms of this agreement to writing; THEREFORE, for and in consideration of the mutual promises to each other, as hereinafter set forth, the parties hereto do mutually agree to amend the Contract, as follows: 1. The scope of services for Contract Amendment #1 are detailed in the following attachments: Attachment A: Scope of Work (Including Submittals/Deliverables); Attachment B: Fee Estimate (Please note, NCDOT/Federally funded projects may require a Computation of Manday Requirements and Fees.) 2. The total compensation for this project shall be $582,464.00 for the completion of work identified in Attachment A). The Board of Commissioners approved Contract Amendment #1 at the July 19, 2016 meeting. The Town shall pay the Consultant for the work as monthly invoices are submitted for work completed. A Contractor’s Sales Tax and Usage Report must accompany each invoice. Payment Terms shall be Net 30 days. This amendment will complete task items listed in Attachment A. 3. The pay request shall contain the following items: a. Project Identification g. Invoice Number b. Consultant Identification h. Work Completed this invoice c. Client Information i. Request for payment this invoice d. Purchase Order Number j. Remaining balance for project e. Vendor Number k. Percent complete. f. Date of Invoice l. Contractor’s Sales Tax and Usage Report. Upon receipt of the above the Town will verify the amounts and if all of the forms are correct and the amounts correct.
IN WITNESS WHEREOF, the Town of Wake Forest and the Consultant have caused this contract to be executed under seal by their respective duly authorized agents or officers.
TOWN OF WAKE FOREST:
CONSULTANT:
By: _____________________________ Signature
By:____________________________ Signature
________________________________ Printed
_______________________________ Printed
WITNESS:
WITNESS:
__________________________________ Signature
________________________________ Signature
__________________________________ Printed
_________________________________ Printed
"This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. ___________________________________ (Signature of finance officer)."
Project Manager
PE / Senior Planner
$125.00
$110.00
Engineering Intern $85.00
Owner:
Wake Forest
Smith Creek Greenway
2.7 Miles
Technician II $80.00
Survey (Stewart) See Attached Summary
LUMP SUM
TASK MANHOURS
TASK COST
Lump Sum $109,175.00
$109,175.00 $109,175.00
$109,175.00
Right of Way Acquisition (RWC) Non-Condemnation Process (3 @ $2,900/Parcel), (Negotiation, Deed description & Preparation, ROW Claim valuation) Condemnation Process (3 @ $5,900/Parcel), (Negotiation, Deed description & Preparation, ROW transmittal valuation, Title Opinion, Condemnation review)
Lump Sum $8,700.00 $17,700.00
$8,700.00 $17,700.00 $26,400.00
$26,400.00
Lump Sum $27,732.00 $16,644.00 $36,964.00 $5,850.00 $18,094.00
Natural Systems / Permitting / Hydraulic/ Erosion Control (Ecological Engineering) Drainage Design & Stormwater Management Erosion Control FEMA Compliance (Includes FEMA fees) 401/404 Permitting Natural Resource Studies & Environmental Permitting
Geotechnical Investigation (Stewart) Geotechnical Investigation / Foundation Recommendations
NCDOT Coordination / Encroachment Agreements NCDOT Coordination / Encroachment Agreements Bridge Replacement Coordination
2 2
8 6
6 6
$102,576.00
$27,732.00 $16,644.00 $36,964.00 $5,850.00 $18,094.00 $105,284.00
Lump Sum $23,500.00 $23,500.00
$23,500.00 $23,500.00
8 6
24 20 0 44
$0.00
Utility Coordination (Stewart) Utility Contacts and Coordination City of Raleigh Coordination and Pre-Submittal Meeting
8
6
12
26
30% Drawings / Schematic Design (Stewart) Greenway Design Fieldwork Typical Sections Horizontal Alignment ROW Impact Analysis Signage Plans Cross Sections Slope Stakes Structure Design - 8 Bridges, ~850' Boardwalk, 1 Culvert Bridge Siting Study Bridge Layout Coordination with Hydraulic Modeling Bridge Conceptual Design Boardwalk Location and Layout Trailhead Design
$2,350.00 26
$0.00
$2,280.00 $1,900.00 $0.00 $4,180.00
$2,350.00
16 2 6 2 2
16 4 60 8 6 12 6
16 6 60 18 12 36 40
16 8 60 18 12 36 40
64 20 186 46 32 84 86
$6,400.00 $1,840.00 $17,250.00 $4,100.00 $2,890.00 $7,260.00 $7,260.00
12 2 8 2
18 18 24 36
18 24 24 36
18 24 18 36
66 68 74
$6,450.00 $6,190.00 $7,120.00 $10,150.00
Trailhead location Right of Way Strategy Conceptual Design Drawings Plan Drafting Detail Development 30% Quantities Cost Estimate QA/QC Design Package Development
Project Manager
PE / Senior Planner
$125.00
$110.00
6 6 2
8 6 8 8 8 16 8 12
1 2 8 2
Engineering Intern $85.00
Owner:
Wake Forest
Smith Creek Greenway
2.7 Miles
Technician II $80.00
LUMP SUM
8 12 60 12 20 36
TASK MANHOURS
TASK COST
22 12 34 128 45 56 32 90
12 60 24 18 16 40
1145 60% Drawings (Stewart) Greenway Design Revise per 30% TOWF Comments Horizontal & Vertical Alignment Revisions Incorporate Drainage Design Signage Plans Cross Sections Slope Stakes Structure Design - 8 Bridges, ~850' Boardwalk, 1 Culvert Foundation Design Coordination with Bridge Vendors Boardwalk Design Bridge & Boardwalk Access Analysis Trailhead Design Trailhead Design Incorporate Drainage Design Plan Drafting Detail Development QA/QC - Constructability Review 60% Quantities Cost Estimate
90% Drawing/Specs/Permits/Easements (STEWART) Incorporate Geotechnical Recommendations Incorporate Erosion Control Design Revise per 60% TOWF Comments Cross Sections / Revisions Bridge Design Trailhead Design Prepare Plan Summaries Plan Drafting QA/QC 90% Quantities and Cost Estimate
4 4 1
4 4 6 1 1
6 1
4
6 1
16 36 24 6 12 12
24 40 36 12 36 36
36 48 36 12 36 48
80 128 96 31 84 96
$7,180.00 $11,700.00 $8,580.00 $2,765.00 $7,260.00 $8,220.00
36 12 36 12
48 48 12
36 6 48 20
124 22 132 50
$11,420.00 $2,300.00 $11,880.00 $4,690.00
8 6 12 8 18 6
16 12 24 12 18 10
18 12 36 20 12 8
43 31 72 40 54 25 1028
$3,805.00 $2,765.00 $6,240.00 $3,500.00 $5,220.00 $2,275.00 $99,800.00
483
$2,240.00 $7,260.00 $2,420.00 $3,850.00 $8,120.00 $4,290.00 $3,850.00 $5,280.00 $3,730.00 $2,285.00 $43,325.00
39
$3,425.00 $3,425.00
8 12 4 8 24 12 8 12 12 6
16 36 12 18 36 18 18 24 12 12
24 84 28 44 88 48 44 60 38 25
36 12 18 24 18 18 24 8 6 $0.00
Town of Wake Forest Site Plan Review (TRC Process) Submittal Preparation/Review/Revisions/Resubmit (1 Review Cycle)
1
$2,310.00 $1,410.00 $3,110.00 $10,780.00 $3,945.00 $5,150.00 $3,160.00 $7,830.00 $114,605.00
6
16
16
39
100% Final Design (Stewart) Multi-Use Path Design Revise per 90% TOWF Comments Final Summaries and Details Final Specifications Final Quantities and Cost Estimate
Project Manager
PE / Senior Planner
$125.00
$110.00
1
6 12 4
Owner:
Wake Forest
Smith Creek Greenway
2.7 Miles
Engineering Intern $85.00
Technician II $80.00
12 10 12 8
12 10 4 8
LUMP SUM
TASK MANHOURS
31 20 28 20 $0.00
Meetings & Public Involvement (Stewart) Pop up Meetings (2) HOA/Stakeholder/Small Group Meetings (6) Mapping and Graphics Public Meetings (2) (Site coordination, meeting materials, surveys) Public Meeting Attendance (2)
12 18 2 4 8
12 18 8 12 8
6 16 12 $0.00
Trail Counter Location & Specification (Stewart) Counter Location Recommendation Equipment Specifications
1 1
2 2
1 3 1 2
6 3 4 8
4
4
14 18
28 24
8
2 4
24
32
$1,875.00 $1,025.00 $0.00 $2,900.00
50
$1,445.00 $705.00 $725.00 $2,130.00 $5,005.00
42
$4,830.00 $8,850.00 $13,680.00
15 6 7 22 $0.00
Project Management Project Coordination - Design thru Bidding (approx 2 Hour/14 Months) Coordination Meetings (8)
176
$3,840.00 $4,710.00 $3,090.00 $3,800.00 $2,560.00 $18,000.00
21 11 0
18 8 $0.00
Bidding & Bidding Assistance (Stewart) Prepare Bid Documents/Advertisement Attend Pre-Bid and Bid Opening Meetings Bid Certification & Bid Tab Prep. Bid RFIs and Addenda
99
$2,765.00 $1,650.00 $2,660.00 $1,760.00 $8,835.00
36 42 34 40 24
12 8 12 8
TASK COST
42 90
24 $0.00
DIRECT EXPENSES:
GRAND TOTAL:
$2,000.00
$582,464.00
Work Breakdown Structure Copy WBS
WORK TASK
1
Survey
DEPT
$140.00
$125.00
Director of Geomatics
Survey Manager
$125.00
$110.00
SUE Manager
Geomatics Project Manager
IMC (Photogrammetry) Photogrammeric Control Control/Traverse Boundary Misc Topo/Utility Location Stream Cross Section (34) Wetland Locations Centerline Staking Easement Staking Plats/Exhibits (6)
$120.00
$95.00
$75.00
$50.00
Survey Crew
Project Surveyor
Office Technician
Admin
Project Total LUMP SUM
22,000 2 4 8 8 8 8 2 4 8
8 80 80 60 90 80 120 30 16
2 16 40 16 16 8 16 6 25 $22,000.00
2
SUE
DEPT
Director of Geomatics
Survey Manager
SUE Manager
Geomatics Project Manager
Survey Crew
Project Surveyor
Office Technician
Admin
LUMP SUM
$0.00 3
HDS
DEPT
Director of Geomatics
Survey Manager
SUE Manager
Geomatics Project Manager
Survey Crew
Project Surveyor
Office Technician
Admin
LUMP SUM
$0.00 4
UAV
DEPT
Director of Geomatics
Survey Manager
SUE Manager
Geomatics Project Manager
Survey Crew
Project Surveyor
Office Technician
Admin
LUMP SUM
$0.00 5
Other
DEPT
Director of Geomatics
Survey Manager
SUE Manager
Geomatics Project Manager
Survey Crew
Project Surveyor
Office Technician
Admin
LUMP SUM
$0.00 6
Direct (calculate or enter as lump sum)
$
MAN HOURS
109,175.00 TASK COST
0 12 100 128 84 114 96 138 40 49 761
$22,000.00 $1,370.00 $11,560.00 $14,280.00 $9,600.00 $13,200.00 $11,240.00 $16,140.00 $4,610.00 $5,175.00 $109,175.00
MAN HOURS
TASK COST
0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
MAN HOURS
TASK COST
0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
MAN HOURS
TASK COST
0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
MAN HOURS
TASK COST
0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
DEPT
TASK COST
Mileage Color Copies Per diem Hotel
Rate Rate Rate Rate
Miles Quantity Persons Persons
$0.00 $0.00 $0.00 $0.00
Days Days
$0.00
Total Clear Values Shortcuts Completed Clear Hours
Clear Departments
Clear Tasks
$
109,175.00
PERSONNEL CLASSIFICATION KEY Title
Personnel
Hourly Billing Rate $180.00 $150.00 $110.00 $120.00 $105.00 $95.00 $95.00 $75.00
Total Hours
Total Fee
Principal / Sr. Eng / Sr. Scientist Proejct Manager
NAME: LOCATION: CLIENT: DATE: LENGTH:
Smith Creek Greenway Town of Wake Forest Stewart July 14, 2016 3.0 +/- Miles of trail with FEMA
Environmental Specialist Senior Engineer Engineer Envronmental Scientist Deisgner / Technician Administrative
Description
Env. Specialist
Office review/analysis of existing conditions, correspondence Stream/Wetland Delineations Site Visit Pre-JD Package and USACE Site Visit
2
4 40 24
4 40 8
Project Administration/QA/QC FEMA T & E compliance and USFWS coordination
6
8 12
4 16
0 $180.00 $0.00
8 $150.00 $1,200.00
88 $110.00 $9,680.00
0 $120.00 $0.00
0 $105.00 $0.00
72 $95.00 $6,840.00
0 $95.00 $0.00
0 $75.00 $0.00
$0.00
$1,200.00
$9,680.00
$0.00
$0.00
$6,840.00
$0.00
$0.00 $17,720.00 Total Task 1
16 4 24 4 2 8 4
16 4 48 8 12 4 8 8
Principal
Senior Engineer
Designer / Technician
Project Manager
Engineer
Env. Scientist
Admin.
TASK 1: Natural Resources Investigations
Subtotal Hours Rate Subtotal Salary Subtotal Direct Costs Subtotal TASK 1: Natural Resources Investigations
10 80 32 0 18 28 0 0 0 168 $17,720.00
$ $ $ $ $ $ $ $ $
1,120.00 8,200.00 3,400.00 2,160.00 2,840.00 -
$ $ $ $
17,720.00 374.00 18,094.00 18,094.00
$ $ $ $ $ $ $ $ $ $
3,600.00 900.00 11,760.00 1,920.00 3,540.00 1,230.00 2,760.00 1,810.00 -
$ $ $ $
27,520.00 212.00 27,732.00 27,732.00
$ $ $ $ $ $ $
2,160.00 3,240.00 11,460.00 6,620.00 3,600.00 2,700.00 480.00
$ $ $ $
30,260.00 6,704.00 36,964.00 36,964.00
$ $ $ $ $ $ $
6,080.00 4,840.00 760.00 1,180.00 1,580.00 2,000.00 -
$ $ $ $
16,440.00 204.00 16,644.00 16,644.00
$ $ $ $ $ $ $
2,550.00 1,500.00 900.00 900.00 -
5,850.00 5,850.00 5,850.00
TASK 2: Drainage Design Field Work Pre-Design Review and Data Collection Pipes, Storm Drainage, Ditches Stormwater Management / Outfall Analysis CADD Drainage Summary Sheet and Quantities Coordination with Stewart and Town Review and Rework
Subtotal Hours Rate Subtotal Salary Subtotal Direct Costs Subtotal TASK 2: Drainage Design
2
2
8 4
4 2
32 8 106 16 36 12 22 16 0 0
24 24 6 2
4 $180.00 $720.00
18 $150.00 $2,700.00
0 $110.00 $0.00
62 $120.00 $7,440.00
108 $105.00 $11,340.00
0 $95.00 $0.00
56 $95.00 $5,320.00
0 $75.00 $0.00
248 $27,520.00
$720.00
$2,700.00
$0.00
$7,440.00
$11,340.00
$0.00
$5,320.00
$0.00 $27,520.00 Total Task 2
TASK 3: FEMA Complaince Site Visit Hec-2 (Replicating Effective Model in Hec-2) Hec-Ras (Duplicate Effective, Corrected and Proposed) CLOMR Package GIS FEMA/ NCFMP Coordintation Town of Wake Forest Floodplain Manager Coordination Subtotal Hours Rate Subtotal Salary Subtotal Direct Costs Subtotal TASK 3: FEMA Complaince
4 2
8 4 4 4
8 16 80 24 4 8 4
12 12 8 4
16 24 96 58 36 20 4
16 24
4
4
10 $180.00 $1,800.00
24 $150.00 $3,600.00
0 $110.00 $0.00
144 $120.00 $17,280.00
36 $105.00 $3,780.00
24 $95.00 $2,280.00
16 $95.00 $1,520.00
0 $75.00 $0.00
$1,800.00
$3,600.00
$0.00
$17,280.00
$3,780.00
$2,280.00
$1,520.00
$0.00 $30,260.00 Total Task 3
12 8
24 24
4 4
4 4 8
254 $30,260.00
TASK 4: Erosion Control Design and Permitting Clearing and Grubbing Phase Final Grade Phase Title Sheet, Details and Notes Quantities Revisions due to Comments Specs and Documentation Subtotal Hours Rate Subtotal Salary Subtotal Direct Costs Subtotal TASK 4: Erosion Control Design and Permitting
4 4
2 2
16 8 8 8 4 4
56 44 8 12 14 18 0
0 $180.00 $0.00
12 $150.00 $1,800.00
0 $110.00 $0.00
28 $120.00 $3,360.00
64 $105.00 $6,720.00
0 $95.00 $0.00
48 $95.00 $4,560.00
0 $75.00 $0.00
152 $16,440.00
$0.00
$1,800.00
$0.00
$3,360.00
$6,720.00
$0.00
$4,560.00
$0.00 $16,440.00 Total Task 4
4
6
TASK 5: 404 / 401 Permitting Prepare Permit Drawings 401/404 PCN Application Buffer Certification Coordination
2 2 2 2
12
24 14 8 8
4 2 2
0 $180.00 $0.00
8 $150.00 $1,200.00
8 $110.00 $880.00
4 $120.00 $480.00
6 $105.00 $630.00
16 $95.00 $1,520.00
12 $95.00 $1,140.00
0 $75.00 $0.00
$0.00
$1,200.00
$880.00
$480.00
$630.00
$1,520.00
$1,140.00
$0.00 $5,850.00 Total Task 4
$ $ $ $
Total Fee
$
105,284.00
$ $ $
97,790.00 7,494.00 105,284.00
8 4 4
0 Subtotal Hours Rate Subtotal Salary Subtotal Direct Costs Subtotal TASK 5: 404 / 401 Permitting
54 $5,850.00
Total Fee Check for No-Rise Scenario Total Hours Total Salary Direct Cost TOTAL FEE
14 $2,520.00
70 $10,500.00
96 $10,560.00
238 $28,560.00
214 $22,470.00
112 $10,640.00
132 $12,540.00
0 $0.00
876 $97,790.00
From: To: Cc: Subject: Date:
Mike Kotarba Iona Thomas "Jaime Rondeau Gerth"; "[email protected]" RE: Regarding ROW process for Smith Creek Phase 2-ToWF Wednesday, July 13, 2016 3:13:51 PM
Iona, Hope you are having a great day. Fee proposal is below. I don’t anticipate any condemnations on this project. As always, thank you for the opportunity to be on the team. Good luck too! Scenario #1 If condemnation is NOT needed, total fee is $2,900 per parcel. Scope to include the following: -Negotiations with Property Owner -CADD Description for Deed -Deed Preparation -Right of Way Claim Report Type Valuation Scenario #2 If condemnation is needed, total fee is $5,900 per parcel. Scope to include the following: -Negotiations with Property Owner -CADD Description for Deed -Deed Preparation -Right of Way Summary Transmittal Valuation -Title Opinion from Attorney -Condemnation Review Sincerely, MIKE KOTARBA Managing Partner
"RWC" Right of Way Consultants, LLC Corporate Address: 3000 Bethesda Place, Suite 504 Winston-Salem, NC 27103 Mobile: (336) 813-2921 Corporate: (336) 293-6142 Fax: (888) 524-6035
From: Iona Thomas [mailto:[email protected]] Sent: Wednesday, July 13, 2016 8:20 AM To: Mike Kotarba Cc: 'Jaime Rondeau Gerth' Subject: RE: Regarding ROW process for Smith Creek Phase 2-ToWF
Nope no federal monies. These are the properties Property Owner Kitchin Property**
Site Address 3101 Burlington Mills
PIN
Acreage
1739914760
3.10
Appraised Value $
Rd. Buth Budhaige, Inc.
5036 One World Way
1739713177
4.12
Fuller Properties, LLC.
0 Burlington Mills Rd.
1738793931
0.84
Kitchin Property **
3101 Burlington Mills Rd.
1739914760
13.33
Newhouse Property
2004 Old Crawford Rd
1749156658
0.49
Pullen Property
2000 Old Crawford Rd
1749252864
2.73
Franklin Village, LLC
Jones Dairy @ Friendship Chapel Rd
1850066869
1.04
Iona L. Thomas, AICP | Bicycle & Pedestrian Practice Manager Direct 919.866.4762
STEWART STRONGER BY DESIGN Visit us at www.stewartinc.com
From: Mike Kotarba [mailto:[email protected]] Sent: Wednesday, July 13, 2016 7:52 AM To: Iona Thomas Cc: 'Jaime Rondeau Gerth' Subject: RE: Regarding ROW process for Smith Creek Phase 2-ToWF Is there any federal money involved in this project? MIKE KOTARBA Managing Partner
"RWC" Right of Way Consultants, LLC Corporate Address: 3000 Bethesda Place, Suite 504 Winston-Salem, NC 27103 Mobile: (336) 813-2921 Corporate: (336) 293-6142 Fax: (888) 524-6035
From: Mike Kotarba Sent: Wednesday, July 13, 2016 7:49 AM To: 'Iona Thomas' Cc: 'Jaime Rondeau Gerth' Subject: RE: Regarding ROW process for Smith Creek Phase 2-ToWF
I am confused as to what scope is and how many parcels I am bidding on? MIKE KOTARBA
89,970.16 $ 271,880.43 $ 37,892.14 $ 389,110.60 $ 14,353.47 $ 60,528.55 $ 39,826.35
Managing Partner
"RWC" Right of Way Consultants, LLC Corporate Address: 3000 Bethesda Place, Suite 504 Winston-Salem, NC 27103 Mobile: (336) 813-2921 Corporate: (336) 293-6142 Fax: (888) 524-6035
From: Iona Thomas [mailto:[email protected]] Sent: Tuesday, July 12, 2016 1:04 PM To: Mike Kotarba Cc: 'Jaime Rondeau Gerth' Subject: RE: Regarding ROW process for Smith Creek Phase 2-ToWF
Oh great!
Iona L. Thomas, AICP | Bicycle & Pedestrian Practice Manager Direct 919.866.4762
STEWART STRONGER BY DESIGN Visit us at www.stewartinc.com
From: Mike Kotarba [mailto:[email protected]] Sent: Tuesday, July 12, 2016 1:04 PM To: Iona Thomas Cc: 'Jaime Rondeau Gerth' Subject: RE: Regarding ROW process for Smith Creek Phase 2-ToWF Will do. I think our office is pretty close to this project. Thanks MIKE KOTARBA Managing Partner
"RWC" Right of Way Consultants, LLC Corporate Address: 3000 Bethesda Place, Suite 504 Winston-Salem, NC 27103 Mobile: (336) 813-2921 Corporate: (336) 293-6142 Fax: (888) 524-6035
From: Iona Thomas [mailto:[email protected]] Sent: Tuesday, July 12, 2016 12:00 PM To: Mike Kotarba Subject: FW: Regarding ROW process for Smith Creek Phase 2-ToWF Importance: High
Hi Mike – We’ve got a project that we need a fee on pretty quickly. This is in Wake Forest and they will need acquisition. FYI this is not an NCDOT project. Is there any way I could get your number tomorrow? Big, Big thanks! Iona L. Thomas, AICP | Bicycle & Pedestrian Practice Manager Direct 919.866.4762
STEWART STRONGER BY DESIGN Visit us at www.stewartinc.com
From: Zitta, John-Paul [mailto:[email protected]] Sent: Monday, July 11, 2016 4:35 PM To: Iona Thomas Cc: Davis, Candace Subject: Regarding ROW process for Smith Creek Phase 2-ToWF Good Afternoon Ms.Thomas, Please reference the attached pdf map with notes for the Smith Creek Phase 2 project. We will only need to ascertain ROW/easements from six parcels for this particular project. Since the town has recently gained the Kitchin Farms Development so we do not need to get ROW/easements from Parcels (S3 and S6), we will also not need to get ROW/easements from the Hedrick Property(S9) for this particular project. Also, attached is PDFs about Caddell Woods Homeowner Association INC(S1 and S2) has previously stated in their documents that they will dedicate both of these parcels to the ToWF, our attorney is in the process of verifying this information and will let me know as soon as possible on the Homeowners Associations position about these two parcels. As far as the description of the property, we can either use a metes and bounds description or a map of the proposed right-of-way area. Thank you for your time, if you need any clarification on any of this information please do not hesitate to contact me. Sincerely,
John-Paul Zitta Transportation Planner 301 S. Brooks Street Wake Forest, NC 27587-2901 p 919.435.9512 c 919.703.6088 f 919.435.9539 www.wakeforestnc.gov
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CONTRACT AMENDMENT #1
This contract amendment is made and entered into this _______ day of ______________, 2016, by and between Stewart Engineering, Inc., (hereinafter referred to as Engineer), and the Town of Wake Forest, a North Carolina municipal corporation (hereinafter referred to as Town); WHEREAS, the Town and the Engineer have entered a Master Agreement dated July 2016 for the Engineer to provide Professional Transportation, Planning, Engineering, Construction Engineering Inspection and related Services on an on-call basis for a period of three years as set forth herein (hereafter "Services"). A copy of the executed Master Agreement is by reference made as part of this Amendment #1; WHEREAS, the parties hereto desire to amend the terms of this agreement to writing; THEREFORE, for and in consideration of the mutual promises to each other, as hereinafter set forth, the parties hereto do mutually agree to amend the Contract, as follows: 1. The scope of services for Contract Amendment #1 are detailed in the following attachments: Attachment A: Scope of Work (Including Submittals/Deliverables); Attachment B: Fee Estimate (Please note, NCDOT/Federally funded projects may require a Computation of Manday Requirements and Fees.) 2. The total compensation for this project shall be $582,464.00 for the completion of work identified in Attachment A). The Board of Commissioners approved Contract Amendment #1 at the July 19, 2016 meeting. The Town shall pay the Consultant for the work as monthly invoices are submitted for work completed. A Contractor’s Sales Tax and Usage Report must accompany each invoice. Payment Terms shall be Net 30 days. This amendment will complete task items listed in Attachment A. 3. The pay request shall contain the following items: a. Project Identification g. Invoice Number b. Consultant Identification h. Work Completed this invoice c. Client Information i. Request for payment this invoice d. Purchase Order Number j. Remaining balance for project e. Vendor Number k. Percent complete. f. Date of Invoice l. Contractor’s Sales Tax and Usage Report. Upon receipt of the above the Town will verify the amounts and if all of the forms are correct and the amounts correct.
IN WITNESS WHEREOF, the Town of Wake Forest and the Consultant have caused this contract to be executed under seal by their respective duly authorized agents or officers.
TOWN OF WAKE FOREST:
CONSULTANT:
By: _____________________________ Signature
By:____________________________ Signature
________________________________ Printed
_______________________________ Printed
WITNESS:
WITNESS:
__________________________________ Signature
________________________________ Signature
__________________________________ Printed
_________________________________ Printed
"This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. ___________________________________ (Signature of finance officer)."
Project Manager
PE / Senior Planner
$125.00
$110.00
Engineering Intern $85.00
Owner:
Wake Forest
Smith Creek Greenway
2.7 Miles
Technician II $80.00
Survey (Stewart) See Attached Summary
LUMP SUM
TASK MANHOURS
TASK COST
Lump Sum $109,175.00
$109,175.00 $109,175.00
$109,175.00
Right of Way Acquisition (RWC) Non-Condemnation Process (3 @ $2,900/Parcel), (Negotiation, Deed description & Preparation, ROW Claim valuation) Condemnation Process (3 @ $5,900/Parcel), (Negotiation, Deed description & Preparation, ROW transmittal valuation, Title Opinion, Condemnation review)
Lump Sum $8,700.00 $17,700.00
$8,700.00 $17,700.00 $26,400.00
$26,400.00
Lump Sum $27,732.00 $16,644.00 $36,964.00 $5,850.00 $18,094.00
Natural Systems / Permitting / Hydraulic/ Erosion Control (Ecological Engineering) Drainage Design & Stormwater Management Erosion Control FEMA Compliance (Includes FEMA fees) 401/404 Permitting Natural Resource Studies & Environmental Permitting
Geotechnical Investigation (Stewart) Geotechnical Investigation / Foundation Recommendations
NCDOT Coordination / Encroachment Agreements NCDOT Coordination / Encroachment Agreements Bridge Replacement Coordination
2 2
8 6
6 6
$102,576.00
$27,732.00 $16,644.00 $36,964.00 $5,850.00 $18,094.00 $105,284.00
Lump Sum $23,500.00 $23,500.00
$23,500.00 $23,500.00
8 6
24 20 0 44
$0.00
Utility Coordination (Stewart) Utility Contacts and Coordination City of Raleigh Coordination and Pre-Submittal Meeting
8
6
12
26
30% Drawings / Schematic Design (Stewart) Greenway Design Fieldwork Typical Sections Horizontal Alignment ROW Impact Analysis Signage Plans Cross Sections Slope Stakes Structure Design - 8 Bridges, ~850' Boardwalk, 1 Culvert Bridge Siting Study Bridge Layout Coordination with Hydraulic Modeling Bridge Conceptual Design Boardwalk Location and Layout Trailhead Design
$2,350.00 26
$0.00
$2,280.00 $1,900.00 $0.00 $4,180.00
$2,350.00
16 2 6 2 2
16 4 60 8 6 12 6
16 6 60 18 12 36 40
16 8 60 18 12 36 40
64 20 186 46 32 84 86
$6,400.00 $1,840.00 $17,250.00 $4,100.00 $2,890.00 $7,260.00 $7,260.00
12 2 8 2
18 18 24 36
18 24 24 36
18 24 18 36
66 68 74
$6,450.00 $6,190.00 $7,120.00 $10,150.00
Trailhead location Right of Way Strategy Conceptual Design Drawings Plan Drafting Detail Development 30% Quantities Cost Estimate QA/QC Design Package Development
Project Manager
PE / Senior Planner
$125.00
$110.00
6 6 2
8 6 8 8 8 16 8 12
1 2 8 2
Engineering Intern $85.00
Owner:
Wake Forest
Smith Creek Greenway
2.7 Miles
Technician II $80.00
LUMP SUM
8 12 60 12 20 36
TASK MANHOURS
TASK COST
22 12 34 128 45 56 32 90
12 60 24 18 16 40
1145 60% Drawings (Stewart) Greenway Design Revise per 30% TOWF Comments Horizontal & Vertical Alignment Revisions Incorporate Drainage Design Signage Plans Cross Sections Slope Stakes Structure Design - 8 Bridges, ~850' Boardwalk, 1 Culvert Foundation Design Coordination with Bridge Vendors Boardwalk Design Bridge & Boardwalk Access Analysis Trailhead Design Trailhead Design Incorporate Drainage Design Plan Drafting Detail Development QA/QC - Constructability Review 60% Quantities Cost Estimate
90% Drawing/Specs/Permits/Easements (STEWART) Incorporate Geotechnical Recommendations Incorporate Erosion Control Design Revise per 60% TOWF Comments Cross Sections / Revisions Bridge Design Trailhead Design Prepare Plan Summaries Plan Drafting QA/QC 90% Quantities and Cost Estimate
4 4 1
4 4 6 1 1
6 1
4
6 1
16 36 24 6 12 12
24 40 36 12 36 36
36 48 36 12 36 48
80 128 96 31 84 96
$7,180.00 $11,700.00 $8,580.00 $2,765.00 $7,260.00 $8,220.00
36 12 36 12
48 48 12
36 6 48 20
124 22 132 50
$11,420.00 $2,300.00 $11,880.00 $4,690.00
8 6 12 8 18 6
16 12 24 12 18 10
18 12 36 20 12 8
43 31 72 40 54 25 1028
$3,805.00 $2,765.00 $6,240.00 $3,500.00 $5,220.00 $2,275.00 $99,800.00
483
$2,240.00 $7,260.00 $2,420.00 $3,850.00 $8,120.00 $4,290.00 $3,850.00 $5,280.00 $3,730.00 $2,285.00 $43,325.00
39
$3,425.00 $3,425.00
8 12 4 8 24 12 8 12 12 6
16 36 12 18 36 18 18 24 12 12
24 84 28 44 88 48 44 60 38 25
36 12 18 24 18 18 24 8 6 $0.00
Town of Wake Forest Site Plan Review (TRC Process) Submittal Preparation/Review/Revisions/Resubmit (1 Review Cycle)
1
$2,310.00 $1,410.00 $3,110.00 $10,780.00 $3,945.00 $5,150.00 $3,160.00 $7,830.00 $114,605.00
6
16
16
39
100% Final Design (Stewart) Multi-Use Path Design Revise per 90% TOWF Comments Final Summaries and Details Final Specifications Final Quantities and Cost Estimate
Project Manager
PE / Senior Planner
$125.00
$110.00
1
6 12 4
Owner:
Wake Forest
Smith Creek Greenway
2.7 Miles
Engineering Intern $85.00
Technician II $80.00
12 10 12 8
12 10 4 8
LUMP SUM
TASK MANHOURS
31 20 28 20 $0.00
Meetings & Public Involvement (Stewart) Pop up Meetings (2) HOA/Stakeholder/Small Group Meetings (6) Mapping and Graphics Public Meetings (2) (Site coordination, meeting materials, surveys) Public Meeting Attendance (2)
12 18 2 4 8
12 18 8 12 8
6 16 12 $0.00
Trail Counter Location & Specification (Stewart) Counter Location Recommendation Equipment Specifications
1 1
2 2
1 3 1 2
6 3 4 8
4
4
14 18
28 24
8
2 4
24
32
$1,875.00 $1,025.00 $0.00 $2,900.00
50
$1,445.00 $705.00 $725.00 $2,130.00 $5,005.00
42
$4,830.00 $8,850.00 $13,680.00
15 6 7 22 $0.00
Project Management Project Coordination - Design thru Bidding (approx 2 Hour/14 Months) Coordination Meetings (8)
176
$3,840.00 $4,710.00 $3,090.00 $3,800.00 $2,560.00 $18,000.00
21 11 0
18 8 $0.00
Bidding & Bidding Assistance (Stewart) Prepare Bid Documents/Advertisement Attend Pre-Bid and Bid Opening Meetings Bid Certification & Bid Tab Prep. Bid RFIs and Addenda
99
$2,765.00 $1,650.00 $2,660.00 $1,760.00 $8,835.00
36 42 34 40 24
12 8 12 8
TASK COST
42 90
24 $0.00
DIRECT EXPENSES:
GRAND TOTAL:
$2,000.00
$582,464.00
Work Breakdown Structure Copy WBS
WORK TASK
1
Survey
DEPT
$140.00
$125.00
Director of Geomatics
Survey Manager
$125.00
$110.00
SUE Manager
Geomatics Project Manager
IMC (Photogrammetry) Photogrammeric Control Control/Traverse Boundary Misc Topo/Utility Location Stream Cross Section (34) Wetland Locations Centerline Staking Easement Staking Plats/Exhibits (6)
$120.00
$95.00
$75.00
$50.00
Survey Crew
Project Surveyor
Office Technician
Admin
Project Total LUMP SUM
22,000 2 4 8 8 8 8 2 4 8
8 80 80 60 90 80 120 30 16
2 16 40 16 16 8 16 6 25 $22,000.00
2
SUE
DEPT
Director of Geomatics
Survey Manager
SUE Manager
Geomatics Project Manager
Survey Crew
Project Surveyor
Office Technician
Admin
LUMP SUM
$0.00 3
HDS
DEPT
Director of Geomatics
Survey Manager
SUE Manager
Geomatics Project Manager
Survey Crew
Project Surveyor
Office Technician
Admin
LUMP SUM
$0.00 4
UAV
DEPT
Director of Geomatics
Survey Manager
SUE Manager
Geomatics Project Manager
Survey Crew
Project Surveyor
Office Technician
Admin
LUMP SUM
$0.00 5
Other
DEPT
Director of Geomatics
Survey Manager
SUE Manager
Geomatics Project Manager
Survey Crew
Project Surveyor
Office Technician
Admin
LUMP SUM
$0.00 6
Direct (calculate or enter as lump sum)
$
MAN HOURS
109,175.00 TASK COST
0 12 100 128 84 114 96 138 40 49 761
$22,000.00 $1,370.00 $11,560.00 $14,280.00 $9,600.00 $13,200.00 $11,240.00 $16,140.00 $4,610.00 $5,175.00 $109,175.00
MAN HOURS
TASK COST
0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
MAN HOURS
TASK COST
0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
MAN HOURS
TASK COST
0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
MAN HOURS
TASK COST
0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
DEPT
TASK COST
Mileage Color Copies Per diem Hotel
Rate Rate Rate Rate
Miles Quantity Persons Persons
$0.00 $0.00 $0.00 $0.00
Days Days
$0.00
Total Clear Values Shortcuts Completed Clear Hours
Clear Departments
Clear Tasks
$
109,175.00
PERSONNEL CLASSIFICATION KEY Title
Personnel
Hourly Billing Rate $180.00 $150.00 $110.00 $120.00 $105.00 $95.00 $95.00 $75.00
Total Hours
Total Fee
Principal / Sr. Eng / Sr. Scientist Proejct Manager
NAME: LOCATION: CLIENT: DATE: LENGTH:
Smith Creek Greenway Town of Wake Forest Stewart July 14, 2016 3.0 +/- Miles of trail with FEMA
Environmental Specialist Senior Engineer Engineer Envronmental Scientist Deisgner / Technician Administrative
Description
Env. Specialist
Office review/analysis of existing conditions, correspondence Stream/Wetland Delineations Site Visit Pre-JD Package and USACE Site Visit
2
4 40 24
4 40 8
Project Administration/QA/QC FEMA T & E compliance and USFWS coordination
6
8 12
4 16
0 $180.00 $0.00
8 $150.00 $1,200.00
88 $110.00 $9,680.00
0 $120.00 $0.00
0 $105.00 $0.00
72 $95.00 $6,840.00
0 $95.00 $0.00
0 $75.00 $0.00
$0.00
$1,200.00
$9,680.00
$0.00
$0.00
$6,840.00
$0.00
$0.00 $17,720.00 Total Task 1
16 4 24 4 2 8 4
16 4 48 8 12 4 8 8
Principal
Senior Engineer
Designer / Technician
Project Manager
Engineer
Env. Scientist
Admin.
TASK 1: Natural Resources Investigations
Subtotal Hours Rate Subtotal Salary Subtotal Direct Costs Subtotal TASK 1: Natural Resources Investigations
10 80 32 0 18 28 0 0 0 168 $17,720.00
$ $ $ $ $ $ $ $ $
1,120.00 8,200.00 3,400.00 2,160.00 2,840.00 -
$ $ $ $
17,720.00 374.00 18,094.00 18,094.00
$ $ $ $ $ $ $ $ $ $
3,600.00 900.00 11,760.00 1,920.00 3,540.00 1,230.00 2,760.00 1,810.00 -
$ $ $ $
27,520.00 212.00 27,732.00 27,732.00
$ $ $ $ $ $ $
2,160.00 3,240.00 11,460.00 6,620.00 3,600.00 2,700.00 480.00
$ $ $ $
30,260.00 6,704.00 36,964.00 36,964.00
$ $ $ $ $ $ $
6,080.00 4,840.00 760.00 1,180.00 1,580.00 2,000.00 -
$ $ $ $
16,440.00 204.00 16,644.00 16,644.00
$ $ $ $ $ $ $
2,550.00 1,500.00 900.00 900.00 -
5,850.00 5,850.00 5,850.00
TASK 2: Drainage Design Field Work Pre-Design Review and Data Collection Pipes, Storm Drainage, Ditches Stormwater Management / Outfall Analysis CADD Drainage Summary Sheet and Quantities Coordination with Stewart and Town Review and Rework
Subtotal Hours Rate Subtotal Salary Subtotal Direct Costs Subtotal TASK 2: Drainage Design
2
2
8 4
4 2
32 8 106 16 36 12 22 16 0 0
24 24 6 2
4 $180.00 $720.00
18 $150.00 $2,700.00
0 $110.00 $0.00
62 $120.00 $7,440.00
108 $105.00 $11,340.00
0 $95.00 $0.00
56 $95.00 $5,320.00
0 $75.00 $0.00
248 $27,520.00
$720.00
$2,700.00
$0.00
$7,440.00
$11,340.00
$0.00
$5,320.00
$0.00 $27,520.00 Total Task 2
TASK 3: FEMA Complaince Site Visit Hec-2 (Replicating Effective Model in Hec-2) Hec-Ras (Duplicate Effective, Corrected and Proposed) CLOMR Package GIS FEMA/ NCFMP Coordintation Town of Wake Forest Floodplain Manager Coordination Subtotal Hours Rate Subtotal Salary Subtotal Direct Costs Subtotal TASK 3: FEMA Complaince
4 2
8 4 4 4
8 16 80 24 4 8 4
12 12 8 4
16 24 96 58 36 20 4
16 24
4
4
10 $180.00 $1,800.00
24 $150.00 $3,600.00
0 $110.00 $0.00
144 $120.00 $17,280.00
36 $105.00 $3,780.00
24 $95.00 $2,280.00
16 $95.00 $1,520.00
0 $75.00 $0.00
$1,800.00
$3,600.00
$0.00
$17,280.00
$3,780.00
$2,280.00
$1,520.00
$0.00 $30,260.00 Total Task 3
12 8
24 24
4 4
4 4 8
254 $30,260.00
TASK 4: Erosion Control Design and Permitting Clearing and Grubbing Phase Final Grade Phase Title Sheet, Details and Notes Quantities Revisions due to Comments Specs and Documentation Subtotal Hours Rate Subtotal Salary Subtotal Direct Costs Subtotal TASK 4: Erosion Control Design and Permitting
4 4
2 2
16 8 8 8 4 4
56 44 8 12 14 18 0
0 $180.00 $0.00
12 $150.00 $1,800.00
0 $110.00 $0.00
28 $120.00 $3,360.00
64 $105.00 $6,720.00
0 $95.00 $0.00
48 $95.00 $4,560.00
0 $75.00 $0.00
152 $16,440.00
$0.00
$1,800.00
$0.00
$3,360.00
$6,720.00
$0.00
$4,560.00
$0.00 $16,440.00 Total Task 4
4
6
TASK 5: 404 / 401 Permitting Prepare Permit Drawings 401/404 PCN Application Buffer Certification Coordination
2 2 2 2
12
24 14 8 8
4 2 2
0 $180.00 $0.00
8 $150.00 $1,200.00
8 $110.00 $880.00
4 $120.00 $480.00
6 $105.00 $630.00
16 $95.00 $1,520.00
12 $95.00 $1,140.00
0 $75.00 $0.00
$0.00
$1,200.00
$880.00
$480.00
$630.00
$1,520.00
$1,140.00
$0.00 $5,850.00 Total Task 4
$ $ $ $
Total Fee
$
105,284.00
$ $ $
97,790.00 7,494.00 105,284.00
8 4 4
0 Subtotal Hours Rate Subtotal Salary Subtotal Direct Costs Subtotal TASK 5: 404 / 401 Permitting
54 $5,850.00
Total Fee Check for No-Rise Scenario Total Hours Total Salary Direct Cost TOTAL FEE
14 $2,520.00
70 $10,500.00
96 $10,560.00
238 $28,560.00
214 $22,470.00
112 $10,640.00
132 $12,540.00
0 $0.00
876 $97,790.00
From: To: Cc: Subject: Date:
Mike Kotarba Iona Thomas "Jaime Rondeau Gerth"; "[email protected]" RE: Regarding ROW process for Smith Creek Phase 2-ToWF Wednesday, July 13, 2016 3:13:51 PM
Iona, Hope you are having a great day. Fee proposal is below. I don’t anticipate any condemnations on this project. As always, thank you for the opportunity to be on the team. Good luck too! Scenario #1 If condemnation is NOT needed, total fee is $2,900 per parcel. Scope to include the following: -Negotiations with Property Owner -CADD Description for Deed -Deed Preparation -Right of Way Claim Report Type Valuation Scenario #2 If condemnation is needed, total fee is $5,900 per parcel. Scope to include the following: -Negotiations with Property Owner -CADD Description for Deed -Deed Preparation -Right of Way Summary Transmittal Valuation -Title Opinion from Attorney -Condemnation Review Sincerely, MIKE KOTARBA Managing Partner
"RWC" Right of Way Consultants, LLC Corporate Address: 3000 Bethesda Place, Suite 504 Winston-Salem, NC 27103 Mobile: (336) 813-2921 Corporate: (336) 293-6142 Fax: (888) 524-6035
From: Iona Thomas [mailto:[email protected]] Sent: Wednesday, July 13, 2016 8:20 AM To: Mike Kotarba Cc: 'Jaime Rondeau Gerth' Subject: RE: Regarding ROW process for Smith Creek Phase 2-ToWF
Nope no federal monies. These are the properties Property Owner Kitchin Property**
Site Address 3101 Burlington Mills
PIN
Acreage
1739914760
3.10
Appraised Value $
Rd. Buth Budhaige, Inc.
5036 One World Way
1739713177
4.12
Fuller Properties, LLC.
0 Burlington Mills Rd.
1738793931
0.84
Kitchin Property **
3101 Burlington Mills Rd.
1739914760
13.33
Newhouse Property
2004 Old Crawford Rd
1749156658
0.49
Pullen Property
2000 Old Crawford Rd
1749252864
2.73
Franklin Village, LLC
Jones Dairy @ Friendship Chapel Rd
1850066869
1.04
Iona L. Thomas, AICP | Bicycle & Pedestrian Practice Manager Direct 919.866.4762
STEWART STRONGER BY DESIGN Visit us at www.stewartinc.com
From: Mike Kotarba [mailto:[email protected]] Sent: Wednesday, July 13, 2016 7:52 AM To: Iona Thomas Cc: 'Jaime Rondeau Gerth' Subject: RE: Regarding ROW process for Smith Creek Phase 2-ToWF Is there any federal money involved in this project? MIKE KOTARBA Managing Partner
"RWC" Right of Way Consultants, LLC Corporate Address: 3000 Bethesda Place, Suite 504 Winston-Salem, NC 27103 Mobile: (336) 813-2921 Corporate: (336) 293-6142 Fax: (888) 524-6035
From: Mike Kotarba Sent: Wednesday, July 13, 2016 7:49 AM To: 'Iona Thomas' Cc: 'Jaime Rondeau Gerth' Subject: RE: Regarding ROW process for Smith Creek Phase 2-ToWF
I am confused as to what scope is and how many parcels I am bidding on? MIKE KOTARBA
89,970.16 $ 271,880.43 $ 37,892.14 $ 389,110.60 $ 14,353.47 $ 60,528.55 $ 39,826.35
Managing Partner
"RWC" Right of Way Consultants, LLC Corporate Address: 3000 Bethesda Place, Suite 504 Winston-Salem, NC 27103 Mobile: (336) 813-2921 Corporate: (336) 293-6142 Fax: (888) 524-6035
From: Iona Thomas [mailto:[email protected]] Sent: Tuesday, July 12, 2016 1:04 PM To: Mike Kotarba Cc: 'Jaime Rondeau Gerth' Subject: RE: Regarding ROW process for Smith Creek Phase 2-ToWF
Oh great!
Iona L. Thomas, AICP | Bicycle & Pedestrian Practice Manager Direct 919.866.4762
STEWART STRONGER BY DESIGN Visit us at www.stewartinc.com
From: Mike Kotarba [mailto:[email protected]] Sent: Tuesday, July 12, 2016 1:04 PM To: Iona Thomas Cc: 'Jaime Rondeau Gerth' Subject: RE: Regarding ROW process for Smith Creek Phase 2-ToWF Will do. I think our office is pretty close to this project. Thanks MIKE KOTARBA Managing Partner
"RWC" Right of Way Consultants, LLC Corporate Address: 3000 Bethesda Place, Suite 504 Winston-Salem, NC 27103 Mobile: (336) 813-2921 Corporate: (336) 293-6142 Fax: (888) 524-6035
From: Iona Thomas [mailto:[email protected]] Sent: Tuesday, July 12, 2016 12:00 PM To: Mike Kotarba Subject: FW: Regarding ROW process for Smith Creek Phase 2-ToWF Importance: High
Hi Mike – We’ve got a project that we need a fee on pretty quickly. This is in Wake Forest and they will need acquisition. FYI this is not an NCDOT project. Is there any way I could get your number tomorrow? Big, Big thanks! Iona L. Thomas, AICP | Bicycle & Pedestrian Practice Manager Direct 919.866.4762
STEWART STRONGER BY DESIGN Visit us at www.stewartinc.com
From: Zitta, John-Paul [mailto:[email protected]] Sent: Monday, July 11, 2016 4:35 PM To: Iona Thomas Cc: Davis, Candace Subject: Regarding ROW process for Smith Creek Phase 2-ToWF Good Afternoon Ms.Thomas, Please reference the attached pdf map with notes for the Smith Creek Phase 2 project. We will only need to ascertain ROW/easements from six parcels for this particular project. Since the town has recently gained the Kitchin Farms Development so we do not need to get ROW/easements from Parcels (S3 and S6), we will also not need to get ROW/easements from the Hedrick Property(S9) for this particular project. Also, attached is PDFs about Caddell Woods Homeowner Association INC(S1 and S2) has previously stated in their documents that they will dedicate both of these parcels to the ToWF, our attorney is in the process of verifying this information and will let me know as soon as possible on the Homeowners Associations position about these two parcels. As far as the description of the property, we can either use a metes and bounds description or a map of the proposed right-of-way area. Thank you for your time, if you need any clarification on any of this information please do not hesitate to contact me. Sincerely,
John-Paul Zitta Transportation Planner 301 S. Brooks Street Wake Forest, NC 27587-2901 p 919.435.9512 c 919.703.6088 f 919.435.9539 www.wakeforestnc.gov
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