Cornell Cooperative Extension of Yates County
Cornell Cooperative Extension of Yates County Association 2012 Board of Directors Meeting Minutes
Table of Contents
January 26, 2012 February 23, 2012 March 20, 2012 March 26, 2012 May 24, 2012 June 28, 2012 August 23, 2012 September 27, 2012 November 8, 2012 December 11, 2012
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes January 26, 2012 1. Call to Order The meeting was called to order by President Bob Gillespie at 6:30 pm. Board members present: Bob Gillespie, Sarah Stackhouse, Dana Burton, Cathy Fritz, Dawn Dennis, Kathy Waye, Rob Corcoran; Lew Ann Giles, Leslie Church, Paul O’Connor and Jonathan Hunt. Staff present: Peter Landre, Jessica Spence and Barb Elias. A motion to approve the December 8th minutes was made by Sarah Stackhouse and seconded by Kathy Waye. Motion was voted and approved. 2. Reports: Board Member Reports: Sarah Stackhouse: • The Spring Forestry Meeting has been scheduled for Saturday, March 17, 2012. Plans are underway for a June Woodswalk and a Fall Workshop with the Master Forest Owners. Officer Reports: Leslie Church: • No Legislative report for this month Program Reports: • Elizabeth Newbold, Sustainable Agriculture Educator and Land Trust Specialist gave an overall description of her responsibilities with CCE and the FL Land Trust. • Jessica Spence, Team Coordinator gave reports on: • the upcoming 4-H Air Pistol Workshop • Living History, 16th period • Candle Making – use based on needs; and a monthly workshop in a pre-project area (introduction). • February 9th 4-H Spaghetti Dinner fundraiser at the Moose Club from 5:00 – 7:00 pm. This provides the funding for trips and awards that are not sponsored • Capital Days in Albany will be attended by two 4-H girls from PY •
Peter Landre, Executive Director• Presented goals and accomplishments for 2011 • 2011 CCE Dashboard
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Discussed program responsibilities for the new Director will need to be decided by the Board.
3. Business: New Business: Authorizations and Appointments • Contracts and Agreements listed in the first two blocks; Rob Corcoran made a motion to accept the agreement, seconded by Sarah Stackhouse. Motion was voted and approved. • Appointments. Dawn Dennis made a motion to accept the new appointments, seconded by Jon Hunt. Motion was voted and approved. • Financial Appointments. Dana Burton made a motion to accept the new financial appointments, seconded by Kathy Waye. Motion was voted and approved. • Mileage. Kathy Waye made a motion to accept the new Federal mileage rates, seconded by Dawn Dennis. Motion was voted and approved.
4. Transition for Director: • Paul O’Connor spoke about the transition period and search for a new CCE Yates Director. • Charles Fausold will be the State Specialist for Yates County. • A survey will be sent to the CCE staff and Board to assess Association needs. • Jessica Spence was appointed Acting/Interim Director and Operation Manager for a 4-6 week period. Compensation will be negotiated with Bob Gillespie. A motion to approve was made by Rob Corcoran, seconded by Kathy Waye. Motion was voted and approved. • An executive committee will be appointed to make decisions. • A Search Committee has been formed with five members to manage the search process. Consensus of search committee members: Dawn Dennis; Rob Corcoran; Jonathan Hunt; John Kriese; Bob Gillespie and Bob Worden. Dana Burton made a motion to accept the committee members, seconded by Leslie Church. Motion was voted an approved. • A memo from Barb Elias was presented to approve reimbursement to Peter for accumulated vacation. Rob Corcoran made a motion to accept the vacation reimbursement, seconded by Sarah Stackhouse. Motion was voted an approved. 5. 2011 Survey and Goals for 2012 discussion tabled for the next meeting. 6. Approval of Program Priorities for 2012 discussion tabled for the next meeting. 7. 2012 Comprehensive Affirmative Action and Diversity Plan discussion tabled for the next meeting. 8. Adjourn/Voted and Approved •
President asked for a motion to adjourn at 9:14 pm. Motion approved.
9. Next Meeting: Thursday, February 23, 2012
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes February 23, 2012 1. Call to Order The meeting was called to order by President Bob Gillespie at 6:30pm Board members present: Jonathon Hunt, Dawn Dennis, Sarah Stackhouse, Peter Martini, Jessica Spence, Kathy Waye, Leslie Church, Bob Gillespie, Skip Jensen, Cathy Fritz, Lew Ann Giles, Barb Elias. A motion to approve the January 26th minutes was made by Kathy Waye and seconded by Sarah Stackhouse. Motion was voted and approved. 2. Reports: Board Member Reports: Thank you Jessica Spence and entire staff during transition. Kathy Waye Sarah Stackhouse reminded all of the Spring Forestry Meeting – Saturday, March 17, 2012 and circulated a brochure. SCOPE – Yates County – Fundraiser at Elks Club – April 4th at 5:30-7:30pm – Chicken and Biscuit dinner Master Gardener’s Yard N’ Garden Day – Saturday, March 31st 9:00am – Noon, Yates County Auditorium March Expo – March 12, 2012 from 9:00am – 2:00pm at Midlakes School - 8 counties involved
Program Reports Jen Clancey – Zumba class was well attended with 14 people and the trapping workshop went very well. Very hands on. Next is March 8th – needle felting. I will have a chicken BBQ contract that the Board will need to approve.
Barb McGuffie – Nutrition – ESNY Update: - Winding down a series with Workforce Development’s JRT (Job Readiness Training) group - Completing series for Dundee Head Start class and staff - Presenting once a month for a Community Supports (ARC) group - Completed series for staff and residents at Catholic Charities house - Working in several homes with individuals - Presented at Rainbow Junction’s Staff Training on Monday. Starting classes with 2 classrooms beginning in March OFA - Planning 2 series of a Senior Curriculum “Eat Better Move More” beginning mid-March at PYE and St. Paul’s - Will be presenting at St. Mark’s Dundee and American Legion at their lunch programs in March - 1st Quarter Report submitted to Cornell and Albany - Recruiting packets to Doctors’ offices - VBS packet to parents Judson Reid - The Cornell Vegetable Program received notice from NESARE that we were awarded a competitive grant of $14,973 titled “Spring Application of Winter Rye Grain for Weed Control in Summer Vegetables.” In this project, we will evaluate a new use of cover crops, by sowing a winter rye grain between plastic-mulched beds of tomatoes and onions on two cooperating Yates County farms. Our results will be shared through an on-farm demonstration meeting, 50 farm visits by the project leader, winter educational meets reaching 300 farmers throughout the state, biweekly in-season social media posts, webpage, and numerous print articles in industry publications. If successful, the project team plans to continue the research to include other grains and the use of biodegradable mulch to achieve a higher degree of sustainability for conventional and organic Northeast vegetable farmers. Vallie Castner - We are participating in the Celebrate America/NSY Saves week (2/19-2/26) with a simple saving tips informational sheet and NYSERDA Save Money and Energy calendars. Agencies we have partnered with: roughly 100 families will be reached through Keuka Lake School/Head Start. Rainbow Junction had already been given the calendars in the beginning of the year, but the informational sheet was given to them for distribution. I think there may be 80 families at RJ, but cannot remember for sure. Informational sheet/35 calendars given to Workforce Development. Barb Hartson reported she will share the sheet with others as well as put them out in Workforce. Hans Walter-Peterson
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The lease on the Finger Lakes Grape Program’s Toyota RAV4 expires in April, and the program would like to lease another RAV4 from the same dealership (Hoselton Toyota). The program will be leasing a 4-cyclinder vehicle instead of a 6-cylinder, so monthly lease costs will actually go down by approximately $23/month (quote received on February 20 was $309/month, based on a 36 month lease and 15,000 miles/year). The FLGP requests the Board’s approval for CCE of Yates County to enter into a new 3year lease for this vehicle. Monthly lease payments, insurance costs and fuel will be paid by CCE of Yates County, and the FLGP will reimburse those funds each month from operation and grant accounts. I will get in touch with PW Wood about what they would need as well.
Karen Gavette - I have nothing other than I am working on updating our websites. This is a work in progress and will be for several months. 3. Business -
Financial Transfers submitted by Barb Elias Operating Statement A motion to approve to carryover $29,460.44 to equipment was made by Skip Jensen and seconded by Peter Martini. Motion was voted and approved A motion to approve a transfer of net year end financials was made by Peter Martini and seconded by Dawn Dennis. Motion was voted and approved.
Board Survey – Discussion - Set goals: - #1 – Add a new Executive Director - 2-6 – Maintain these goals A motion to approve these goals was made by Peter Martini and seconded by Sarah Stackhouse. Motion was voted and approved. 4.
Approval of Program Priorities for 2012 tabled for the next meeting, March 22, 2012 5.
Bob Gillespie reported on committees meeting recruitment process – Director criteria – natural resources background – discussion and outcome requested by Keuka Lake Watershed
6.
A motion for approval of affirmative, action, diversity and inclusion plan – CCE – Yates County was made by Jonathon Hunt and seconded by Kathy Waye. Motion was voted and approved. Adjourn/voted and approved - President asked for a motion to adjourn. Motion approved.
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes March 20, 2012
1.
Call to Order The meeting was called to order by President Bob Gillespie at 7:20pm
Board members present: Dawn Dennis, Cathy Fritz, Paul O’Conner, Bob Gillespie, Jessica Spence, Barb Elias, Vallie Castner, Barb McGuffie Approval of minutes – table to April 28th at 6:30pm 2.
Reports Barb McGuffie – 80% Eat Smart NY – funding secure 3 years 20% Office for the Aging Collaboration – Program – Seniors/PYE “Eat Better Eat More” Present – Lunch-to-Learn sites – nutrition education 75 people – nutrition job training Pre-school – Head Start – Rainbow Junction – kids & parents Goal – 80-100 people – see six to twelve years Vallie Castner – Finance – Low Income TANF Guidelines – 21 families 6-week program Work with Barb McGuffie – Share people Meeting Continued March 26, 2012
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes March 26
1.
Call to Order The meeting was called to order by President Bob Gillespie at 4:00pm. Board member present: Bob Gillespie, Sarah Stackhouse, Dana Burton, Skip Jensen, Lew Ann Giles, Jessica Spence, Leslie Church, Barb Elias, Dawn Dennis, Cathy Fritz, Jonathon Hunt, and Peter Martini A motion to approve the March 20th meeting was made by Sarah Stackhouse and seconded by Lew Ann Giles. Motion was voted and approved.
2.
Business: •
Interim Director – Nicole Landers – 6-month appointment-terminate by either party – start date April 2, 2012 – flexible schedule – 2 days(16 hours) er week-hourly wage-no benefits A motion to approve the search committee’s decision was made by Dana Burton and seconded by Leslie Church. Motion was voted and approved
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Budget Approval – Barb Elias recommended adjust transfer from general fund to operating fund A motion to approve was made by Peter Martini and seconded by Jonathon Hunt. Motion was voted and approved
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Revised Budget for 2012 – A motion to approve the Revised Budget for 2012 was made by Sarah Stackhouse and seconded by Dawn Dennis. Motion was voted and approved.
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A motion to approve to issue a check for $400 for money owed to Schuyler County was made by Peter Martini and seconded by Sarah Stackhouse. Motion was voted and approved
3.
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A motion to approve Barb McGuffie an adjustment for one extra hour per week to CCE for nutrition – county appropriation was made by Lew Ann Giles and seconded by Dana Burton. Motion was voted and approved
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A motion to approve program priorities for 2012 was made by Peter Martini and seconded by Dawn Dennis. Motion was voted and approved
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A motion to approve a lease renewal for Grape vehicle was made by Dana Burton and seconded by Jonathon Hunt. Motion was voted and approved
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A motion to approve Time Warner Cable for our internet contract was made by Jonathon Hunt and seconded by Skip Jensen. Motion was voted and approved
Adjournment •
A motion to adjourn the Board Meeting was made by Leslie Church and seconded by Sarah Stackhouse. Motion was voted and approved
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes May 24, 2012
1.
Call to Order The meeting was called to order by President Bob Gillespie at 6:30PM. Board Members present: Lou Ann Giles, Leslie Church, Rob Corcoran, Bob Gillespie, Peter Martini, Skip Jensen, Jonathan Hunt, Barb Elias, Sarah Stackhouse, Kathy Waye, Jessica Spence, Jen Clancey, Nicole Landers, Cathy Fritz
2.
Clarify – Correction Budget Approval - $6,000 transfer designated funds to cover Peter’s vacation buyout. A motion to approve was made by Peter Martini and seconded by Jonathon Hunt. Motion was voted and approved. Approval of March 26th A motion to approve with corrections was made by Sarah Stackhouse and seconded By Kathy Waye April 26th Minutes A motion to approve with correction “March 26 “ not March 20 was made by Peter Martini and seconded by Lou Ann Giles. Motion was voted and approved.
3.
Reports Jen Clancey – Program update with activities and events Jess Spence – Branchport muzzleloader series – 6 kids participating in Living History, and 14 kids graduate SCOPE – dinner fundraiser $1,500 State-wide Shoot – Bath Rod and Gun Club Barb McGuffie – Melissa, summer intern from Ithaca
Writing Grant for Eat Smart New York Position for 4-H summer assistant – 3 weeks – week before and after the Yates 20 hours per week - $10 per hour - $600 A motion to approve the summer assistant position was made by Peter Martini and Seconded by Kathy Waye. Motion was voted and approved. Grant – Ontario and Seneca counties – 4-H Foundation of NY Leadership Training Salaries Transportation Executive Director Position – Bob Gillespie – search committee Cornell – received 6 applications (applicants) – communicating through email – advertise on Face Book – Email and website Nicole Landers – Grape Program meeting – quarterly meetings – Vegetable Program 4.
Business Financial Report – April 30 – report new format – comparative statement Review – set up a meeting with Rob Corsin to clarify the loss on investments – Barb Peter, Rob Corcoran Friend of Extension Letter – discussion – future – looking into field period for Keuka College students to work on updating and modernizing the letter and campaign Board approved letter for this year with expectations to improve it next year July 26th or 27th tentative dates – Legislative Tour
5.
Adjournment A motion to adjourn the Board Meeting was made by Rob Corcoran and seconded by Peter Martini. Motion was voted and approved
DRAFT
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes June 28, 2012
1.
Call to Order The meeting was called to order by President Bob Gillespie at 6:40PM. Present: Bob Gillespie, Peter Martini, Skip Jensen, Jonathon Hunt, Barb Elias, Sarah Stackhouse, Kathy Waye, Jessica Spence, Mike Stanyard, Nicole Landers, Dana Burton, Dawn Dennis, Hans Walter-Peterson
2.
Visitor Presentation , Mike Stanyard, NWNY Dairy Mike provided a Powerpoint Presentation on armyworms. Much discussion and experiences shared.
3.
Financial Update Barb Elias presented current budget reports. Sarah Stackhouse suggested to add previous year information on Balance Sheets. Barb commented that Rob Corcoran also suggested this and will provide the information next time. Sarah expressed the helpfulness that Barb’s in-person explanations are, especially when it comes to income and expenses that are combined over a few months. Barb also provided a detailed ED expenses sheet. Barb reported that the new part time bookkeeper was working out very well. Bob motioned to accept Barb Elias’s financial statements and ___________ 2nd, all approved.
4.
May 24, 2012 Minutes Approval A motion to approve was made by Peter Martini and seconded by Dawn Dennis. Motion was voted and approved.
5.
Reports Bob Gillespie reported Marcellus Shale Task Force is creating a document to provide to towns as a way to protect infrastructure if and when hydrofracking companies approach them for drilling agreements.
DRAFT
Bob also reported there were 26 applicants for the ED position and 5 were selected for phone interviews on July 16. Peter Martini reported that all non-county legislators were invited to the Leg Ag Tour and all offices are expected to send a rep or come themselves. July 27 has been chosen as the date. Nicole said she would work with her staff to get out invitations early the next week to County Legislators, provide transportation and lunch for approx. 45 people including legislators, IDA and press. Sarah Stackhouse reported a successful woodlot management workshop and announced an upcoming liability workshop. Jess Spence reported Fair Cleanup was underway and announced they hired their assistant for the 3 week period. ESNY does not qualify Head Start kids anymore, Barb will work with parents and Your Town ROCs in Dundee. Vallie will work with Workforce Development training older kids to teach younger kids. Jessica Gulvin won a $2,000 4-H Foundation scholarship. Hans Walter Peterson presented final version of FLGP/FLCC/YCCE agreement. Sarah Stackhouse motioned to give Nicole approval to sign the FLGP/FLCC/YCCE agreement, Jonathan 2nd, Peter abstained, rest approved. Hans offered the board to come and visit the teaching vineyard. Nicole Landers – Executive Leadership meeting. Survey results. Board discussed visibility, community events, testimonial/PSA of past 4-H members in the community 4.
Business KLA – Nicole reported Bill Laffin came to a meeting and accepted the revised invoice. Bob discussed our involvement with helping find appropriate resources for lake information from faculty.
Friend of Extension Letter – Nicole reported running total of $3,208 – Next month will include how many sent out and expenses. 5.
Adjournment A motion to adjourn the Board Meeting was made by Peter Martini and seconded by Kathy Waye. Motion was voted and approved.
Next meeting confirmed as July 26, 6:30 PM.
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes August 23, 2012
1. Call to Order The meeting was called to order by President Gillespie at 6:30pm. Board members present: Bob Gillespie, Skip Jensen, Dawn Dennis, Lew Ann Giles, Barb Elias, Viv Flynn, Kathy Waye, Jonathon Hunt, Charles Fausold, Kathy Fritz, Jess Spence, and Nicole Landers A motion to approve the June 28th meeting was made by Skip Jensen and seconded by Lew Ann Giles. Motion was voted and approved. 2. Business: Ag Tour survey results – very positive – (4) responses Possible Mennonite Dairy Tour to share the results with the Legislators Friend of Extension: $4,578.00 – Generated Revenue 568.00 – Expenses 4,010.00 – Net Profit Tuesday, October 9th – Legislative Lunch 3. Financial Reports Statement of Operations – June 30, 2012 Balance Sheet A motion to approve was made by Jonathon Hunt and seconded by Kathy Waye. Motion was voted and approved. CD Matures August 24, 2012 Proposed – invested – ½ of CD – reinvested ½ of CD – removed and invested in American Funds (has to be kept for one year without a “fee”)
Budget Request – Letter, Allocation Request Form, Budget Draft – Discussed and revised – changes discussed and will be made for final documents (submitted to Yates County Legislators) A motion to approve was made by Kathy Waye and seconded by Skip Jensen. Motion was voted and approved. 4. Human Resources Barb Elias – change of position title – Financial Manager Vivian Flynn – Change in job description to reflect her duties to determine classification for title. Charlie suggested Nicole look over job descriptions and pass through Cornell before reclassification and change of title. 5. Adjournment A motion to adjourn the Board Meeting was made by Jonathon Hunt and seconded by Dawn Dennis. Motion was voted and approved.
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Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes September 27, 2012 1. Call to Order The meeting was called to order by President Gillespie at 6:37pm. Board members present: Lew Ann Giles, Skip Jensen, Bob Corcoran, Barb Elias, Sarah Stackhouse, Cathy Fritz, Peter Martini, Dawn Dennis, Jessica Spence, Leslie Church, Kathy Waye, Nicole Landers. Absent: Jonathan Hunt, Dana Burton Correction: August 7th minutes – board members should be sent the resumes of all finalists for Executive Director. A motion to approve the August 7th minutes was made by Rob Corcoran and seconded by Sarah Stackhouse. Motion was voted and approved. A motion to approve the August 23rd minutes was made by Leslie Church and seconded by Dawn Dennis. Motion was voted and approved. 2. Business Steve Butchko, Town of Wayne and Steuben County. Relationship with Yates CCE – KWIC – Land Use Leadership Alliance Nicole Landers will contact 3. Program Reports – Jessica Spence Eat Smart New York – up to 80% through grant funding 4-H Achievement Night – Sunday, October 21 – 3:00-5:00pm October 7 – 17th – National 4-H Week (more publicity) Collegiate 4-H/Wells College Dance Workshops – investigating Executive Director – Nicole Landers Legislative Lunch – Invitations to the Board
Leadership Conference – Ithaca Finance Workshop – Nicole and Barb attended Executive Director – Proposals for Programs Program Workteams – STEM for 4-H
Finger Lakes SBN Extend funding $10,000 for each lead for SBN - $40,000 per region Proposal – Each lead to be full time and hired through Livingston (Lead) (8) SBN’s – Statewide at $320,000 November 14th – invite of all Board Presidents for an update Conservation Field Day – School Districts – Grade 6 Booth – Ground Water – Jessica Spence Professional Development – Webinar – Program Development – every week/5 weeks 3 day on Campus new employees’ training – next month Visitation of the Potter Muck – KLA Board Meeting Discussion of the Executive Director and conflicts of interest on other boards: Bluff Pt. Association – Advisory Branchport Farmer’s Market Power Point Presentation – Resume background – CCE Challenges and future programming “Interviewer Presentation”
4. Financial Reports – Barb Elias July – Statement of Operations – Financial Statements Balance Sheet – Financial Statements Question and Discussion and CD Investment Motion to approve the CD Investment was made by Peter Martini and seconded by Kathy Waye. Motion was voted and approved Budget Update – October 19 – recommendation to Legislature October 29 – Budget Workshop Impact of CCE if a 3% cut
5. Other Business Annual Meeting – Peter will check on possible dates – December 6 or 11 Place – tentative – Anthony Road Winery Time – 6:30 – Dinner at 7:00pm Award Friend of Extension – recommended Peter Deth Speaker – Kathy Waye will ask Keuka College President and Tim Sellers Invitations for School Superintendents 6. Adjournment A motion to adjourn the Board Meeting was made by Peter Martini and seconded by Skip Jensen. Motion was voted and approved
Cornell Cooperative Extension Yates Association Board of Directors November 8, 2012; 6:30 pm Minutes Present: Bob Gillespie, Lew Ann Giles, Jonathan Hunt, Jessica Spence, Skip Jensen, Peter Martini, Sarah Stackhouse, Nicole Landers 1. Bob called to order 6:40 2. Assign Note Taker - Nicole 3. Peter motioned to approve minutes of the September 27, 2012 minutes with correction of spelling of Jonathan’s name, Skip 2nd, unanimously approved. 4. Reports a. Board Officers Reports -Bob reported positive initial meetings with Penn Yan and Dundee School Superintendents. Kathy asked about Emmanuel Baptist and St. Michael’s potential involvement? Skip mentioned Valley Elementary and M.S.Peter reminded of our involvement in Agriculture Literacy and Jess mentioned that Marcus Whitman attends Ontario’s Conservation Field Day. -Bob also met with a retired Bradford teacher who was awarded the best Environmental Science Program award by the NYS Dept. Educ.He introduced a water quality program basked at Lamoka and Waneta Lakes. Bob suggested that we could have a targeted FOE campaign based around program topics. b. Legislative Representative, Leslie Church c. Program Reports, Jessica Spence - Performance Reviews and Year-End reporting are underway. - ESNY met highest % target population TANF 21 families helped. 4-H Achievement Night; Sarah Bagley – 7th in National Horse Competition; Volunteers needed for Recruitment Day in Dec. Nov 27 Vallie will give energy presentation w/ Unwaste NY in Dundee. LewAnn offered Our Town Rocks for Jess to talk with for volunteers. d. Executive Director Report, Nicole Landers -STEM PWT Conf Call- learned of Energy Bike, kits available, climate change kiosk, ornithology curriculum, NASA project -Dundee Rotary Club lunchtime talk on Dec 19; suggestions from board on topics -New Field Crop Specialist NWNY – Bill Verbeten - New Employee Orientation – learned that volunteers could cost $7-$8 pp for background checks -Budget Workshop – Mon, Oct 29 5. Business a. Financial Reports i. August 2012 – Barb reviewed. Kathy motioned to approve financial statement as presented, Skip 2nd, approved.
ii. Funds Update – CD balance invested into three current funds and in Short-Term Bond Fund (more flexible and liquidable). b. Other business i. Nominating Committee – Kathy reported that on Oct 23 the meeting took place. Many names were considered and the final list was Malcolm MacKenzie, Keith Toaspern and Michele McMinn. Kathy offered to remain involved with the Nominating Committee after terming this year. She suggested to start collecting names earlier and appoint new members of the committee. -Bob and Kathy reported that the committee made some considerations for officer positions and jointly nominated Skip for President, Lew Ann Giles as Vice President, Peter Martini and Treasurer and Dawn Dennis as Secretary. - Sarah Stackhouse also supported these nominations. ii. Annual Meeting 1. Date – Dec 11, 2012 2. Place - ARWC 3. Time 6:00 PM 4. # of Attendees – 80 max 5. Catering – Steve Owens 6. Teen Council & Ambassadors Arrive @ 6PM 7. Price – increase from $12 to $15 8. Pay for guests and Teen Council/Ambassadors 9. Speaker – Tim Sellers introduced by KC President 10. Friend of Extension – Peter Deth will receive award. Jen Clancey will make more attempts to contact him and perhaps stop at his house. c. Jonathan motioned to adjourn the meeting, Kathy 2nd, all approved. 8:35 PM. d. Confirm next meeting (Dec 11, 8:30pm)
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes December 11, 2012 1. Call to Order The meeting was called to order by President Gillespie at 8:30 p.m. Board members present: Lew Ann Giles, Skip Jensen, Sarah Stackhouse, Cathy Fritz, Peter Martini, Kathy Waye, Jonathan Hunt, Rob Corcoran, Dana Burton, Leslie Church, Nicole Landers New Members present: Michele McMinn, Keith Toaspern Minutes from Nov meeting approved? 2. Business •
Motion was made by Peter Martini, seconded by Skip Jensen to table our budget discussion until the January 2013 meeting because the county budget has not yet been presented to the public and therefore not approved.
• Nomination/election of officers for 2013: Slate of officers was presented by the Kathy Waye, chair of the nominating committee, as follows: President: Skip Jensen Vice President: Lew Ann Giles Secretary: Dawn Dennis Treasurer: Peter Martini Further nominations from the floor were opened. No further nominations. Motion by Peter Martini, second by Sarah Stackhouse, that the secretary cast one ballot to elect slate of officers as presented. Carried. 3. Organizational meeting -Thursday, January 24, 2013. New members are expected to attend the orientation meeting prior the regular meeting with returning members invited to participate. 4. Other Business None 5. Adjournment A motion to adjourn the Board Meeting at 8:47 p.m. was made by Peter Martini, second by Jonathan Hunt. Carried.
Table of Contents
January 26, 2012 February 23, 2012 March 20, 2012 March 26, 2012 May 24, 2012 June 28, 2012 August 23, 2012 September 27, 2012 November 8, 2012 December 11, 2012
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes January 26, 2012 1. Call to Order The meeting was called to order by President Bob Gillespie at 6:30 pm. Board members present: Bob Gillespie, Sarah Stackhouse, Dana Burton, Cathy Fritz, Dawn Dennis, Kathy Waye, Rob Corcoran; Lew Ann Giles, Leslie Church, Paul O’Connor and Jonathan Hunt. Staff present: Peter Landre, Jessica Spence and Barb Elias. A motion to approve the December 8th minutes was made by Sarah Stackhouse and seconded by Kathy Waye. Motion was voted and approved. 2. Reports: Board Member Reports: Sarah Stackhouse: • The Spring Forestry Meeting has been scheduled for Saturday, March 17, 2012. Plans are underway for a June Woodswalk and a Fall Workshop with the Master Forest Owners. Officer Reports: Leslie Church: • No Legislative report for this month Program Reports: • Elizabeth Newbold, Sustainable Agriculture Educator and Land Trust Specialist gave an overall description of her responsibilities with CCE and the FL Land Trust. • Jessica Spence, Team Coordinator gave reports on: • the upcoming 4-H Air Pistol Workshop • Living History, 16th period • Candle Making – use based on needs; and a monthly workshop in a pre-project area (introduction). • February 9th 4-H Spaghetti Dinner fundraiser at the Moose Club from 5:00 – 7:00 pm. This provides the funding for trips and awards that are not sponsored • Capital Days in Albany will be attended by two 4-H girls from PY •
Peter Landre, Executive Director• Presented goals and accomplishments for 2011 • 2011 CCE Dashboard
•
Discussed program responsibilities for the new Director will need to be decided by the Board.
3. Business: New Business: Authorizations and Appointments • Contracts and Agreements listed in the first two blocks; Rob Corcoran made a motion to accept the agreement, seconded by Sarah Stackhouse. Motion was voted and approved. • Appointments. Dawn Dennis made a motion to accept the new appointments, seconded by Jon Hunt. Motion was voted and approved. • Financial Appointments. Dana Burton made a motion to accept the new financial appointments, seconded by Kathy Waye. Motion was voted and approved. • Mileage. Kathy Waye made a motion to accept the new Federal mileage rates, seconded by Dawn Dennis. Motion was voted and approved.
4. Transition for Director: • Paul O’Connor spoke about the transition period and search for a new CCE Yates Director. • Charles Fausold will be the State Specialist for Yates County. • A survey will be sent to the CCE staff and Board to assess Association needs. • Jessica Spence was appointed Acting/Interim Director and Operation Manager for a 4-6 week period. Compensation will be negotiated with Bob Gillespie. A motion to approve was made by Rob Corcoran, seconded by Kathy Waye. Motion was voted and approved. • An executive committee will be appointed to make decisions. • A Search Committee has been formed with five members to manage the search process. Consensus of search committee members: Dawn Dennis; Rob Corcoran; Jonathan Hunt; John Kriese; Bob Gillespie and Bob Worden. Dana Burton made a motion to accept the committee members, seconded by Leslie Church. Motion was voted an approved. • A memo from Barb Elias was presented to approve reimbursement to Peter for accumulated vacation. Rob Corcoran made a motion to accept the vacation reimbursement, seconded by Sarah Stackhouse. Motion was voted an approved. 5. 2011 Survey and Goals for 2012 discussion tabled for the next meeting. 6. Approval of Program Priorities for 2012 discussion tabled for the next meeting. 7. 2012 Comprehensive Affirmative Action and Diversity Plan discussion tabled for the next meeting. 8. Adjourn/Voted and Approved •
President asked for a motion to adjourn at 9:14 pm. Motion approved.
9. Next Meeting: Thursday, February 23, 2012
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes February 23, 2012 1. Call to Order The meeting was called to order by President Bob Gillespie at 6:30pm Board members present: Jonathon Hunt, Dawn Dennis, Sarah Stackhouse, Peter Martini, Jessica Spence, Kathy Waye, Leslie Church, Bob Gillespie, Skip Jensen, Cathy Fritz, Lew Ann Giles, Barb Elias. A motion to approve the January 26th minutes was made by Kathy Waye and seconded by Sarah Stackhouse. Motion was voted and approved. 2. Reports: Board Member Reports: Thank you Jessica Spence and entire staff during transition. Kathy Waye Sarah Stackhouse reminded all of the Spring Forestry Meeting – Saturday, March 17, 2012 and circulated a brochure. SCOPE – Yates County – Fundraiser at Elks Club – April 4th at 5:30-7:30pm – Chicken and Biscuit dinner Master Gardener’s Yard N’ Garden Day – Saturday, March 31st 9:00am – Noon, Yates County Auditorium March Expo – March 12, 2012 from 9:00am – 2:00pm at Midlakes School - 8 counties involved
Program Reports Jen Clancey – Zumba class was well attended with 14 people and the trapping workshop went very well. Very hands on. Next is March 8th – needle felting. I will have a chicken BBQ contract that the Board will need to approve.
Barb McGuffie – Nutrition – ESNY Update: - Winding down a series with Workforce Development’s JRT (Job Readiness Training) group - Completing series for Dundee Head Start class and staff - Presenting once a month for a Community Supports (ARC) group - Completed series for staff and residents at Catholic Charities house - Working in several homes with individuals - Presented at Rainbow Junction’s Staff Training on Monday. Starting classes with 2 classrooms beginning in March OFA - Planning 2 series of a Senior Curriculum “Eat Better Move More” beginning mid-March at PYE and St. Paul’s - Will be presenting at St. Mark’s Dundee and American Legion at their lunch programs in March - 1st Quarter Report submitted to Cornell and Albany - Recruiting packets to Doctors’ offices - VBS packet to parents Judson Reid - The Cornell Vegetable Program received notice from NESARE that we were awarded a competitive grant of $14,973 titled “Spring Application of Winter Rye Grain for Weed Control in Summer Vegetables.” In this project, we will evaluate a new use of cover crops, by sowing a winter rye grain between plastic-mulched beds of tomatoes and onions on two cooperating Yates County farms. Our results will be shared through an on-farm demonstration meeting, 50 farm visits by the project leader, winter educational meets reaching 300 farmers throughout the state, biweekly in-season social media posts, webpage, and numerous print articles in industry publications. If successful, the project team plans to continue the research to include other grains and the use of biodegradable mulch to achieve a higher degree of sustainability for conventional and organic Northeast vegetable farmers. Vallie Castner - We are participating in the Celebrate America/NSY Saves week (2/19-2/26) with a simple saving tips informational sheet and NYSERDA Save Money and Energy calendars. Agencies we have partnered with: roughly 100 families will be reached through Keuka Lake School/Head Start. Rainbow Junction had already been given the calendars in the beginning of the year, but the informational sheet was given to them for distribution. I think there may be 80 families at RJ, but cannot remember for sure. Informational sheet/35 calendars given to Workforce Development. Barb Hartson reported she will share the sheet with others as well as put them out in Workforce. Hans Walter-Peterson
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The lease on the Finger Lakes Grape Program’s Toyota RAV4 expires in April, and the program would like to lease another RAV4 from the same dealership (Hoselton Toyota). The program will be leasing a 4-cyclinder vehicle instead of a 6-cylinder, so monthly lease costs will actually go down by approximately $23/month (quote received on February 20 was $309/month, based on a 36 month lease and 15,000 miles/year). The FLGP requests the Board’s approval for CCE of Yates County to enter into a new 3year lease for this vehicle. Monthly lease payments, insurance costs and fuel will be paid by CCE of Yates County, and the FLGP will reimburse those funds each month from operation and grant accounts. I will get in touch with PW Wood about what they would need as well.
Karen Gavette - I have nothing other than I am working on updating our websites. This is a work in progress and will be for several months. 3. Business -
Financial Transfers submitted by Barb Elias Operating Statement A motion to approve to carryover $29,460.44 to equipment was made by Skip Jensen and seconded by Peter Martini. Motion was voted and approved A motion to approve a transfer of net year end financials was made by Peter Martini and seconded by Dawn Dennis. Motion was voted and approved.
Board Survey – Discussion - Set goals: - #1 – Add a new Executive Director - 2-6 – Maintain these goals A motion to approve these goals was made by Peter Martini and seconded by Sarah Stackhouse. Motion was voted and approved. 4.
Approval of Program Priorities for 2012 tabled for the next meeting, March 22, 2012 5.
Bob Gillespie reported on committees meeting recruitment process – Director criteria – natural resources background – discussion and outcome requested by Keuka Lake Watershed
6.
A motion for approval of affirmative, action, diversity and inclusion plan – CCE – Yates County was made by Jonathon Hunt and seconded by Kathy Waye. Motion was voted and approved. Adjourn/voted and approved - President asked for a motion to adjourn. Motion approved.
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes March 20, 2012
1.
Call to Order The meeting was called to order by President Bob Gillespie at 7:20pm
Board members present: Dawn Dennis, Cathy Fritz, Paul O’Conner, Bob Gillespie, Jessica Spence, Barb Elias, Vallie Castner, Barb McGuffie Approval of minutes – table to April 28th at 6:30pm 2.
Reports Barb McGuffie – 80% Eat Smart NY – funding secure 3 years 20% Office for the Aging Collaboration – Program – Seniors/PYE “Eat Better Eat More” Present – Lunch-to-Learn sites – nutrition education 75 people – nutrition job training Pre-school – Head Start – Rainbow Junction – kids & parents Goal – 80-100 people – see six to twelve years Vallie Castner – Finance – Low Income TANF Guidelines – 21 families 6-week program Work with Barb McGuffie – Share people Meeting Continued March 26, 2012
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes March 26
1.
Call to Order The meeting was called to order by President Bob Gillespie at 4:00pm. Board member present: Bob Gillespie, Sarah Stackhouse, Dana Burton, Skip Jensen, Lew Ann Giles, Jessica Spence, Leslie Church, Barb Elias, Dawn Dennis, Cathy Fritz, Jonathon Hunt, and Peter Martini A motion to approve the March 20th meeting was made by Sarah Stackhouse and seconded by Lew Ann Giles. Motion was voted and approved.
2.
Business: •
Interim Director – Nicole Landers – 6-month appointment-terminate by either party – start date April 2, 2012 – flexible schedule – 2 days(16 hours) er week-hourly wage-no benefits A motion to approve the search committee’s decision was made by Dana Burton and seconded by Leslie Church. Motion was voted and approved
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Budget Approval – Barb Elias recommended adjust transfer from general fund to operating fund A motion to approve was made by Peter Martini and seconded by Jonathon Hunt. Motion was voted and approved
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Revised Budget for 2012 – A motion to approve the Revised Budget for 2012 was made by Sarah Stackhouse and seconded by Dawn Dennis. Motion was voted and approved.
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A motion to approve to issue a check for $400 for money owed to Schuyler County was made by Peter Martini and seconded by Sarah Stackhouse. Motion was voted and approved
3.
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A motion to approve Barb McGuffie an adjustment for one extra hour per week to CCE for nutrition – county appropriation was made by Lew Ann Giles and seconded by Dana Burton. Motion was voted and approved
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A motion to approve program priorities for 2012 was made by Peter Martini and seconded by Dawn Dennis. Motion was voted and approved
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A motion to approve a lease renewal for Grape vehicle was made by Dana Burton and seconded by Jonathon Hunt. Motion was voted and approved
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A motion to approve Time Warner Cable for our internet contract was made by Jonathon Hunt and seconded by Skip Jensen. Motion was voted and approved
Adjournment •
A motion to adjourn the Board Meeting was made by Leslie Church and seconded by Sarah Stackhouse. Motion was voted and approved
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes May 24, 2012
1.
Call to Order The meeting was called to order by President Bob Gillespie at 6:30PM. Board Members present: Lou Ann Giles, Leslie Church, Rob Corcoran, Bob Gillespie, Peter Martini, Skip Jensen, Jonathan Hunt, Barb Elias, Sarah Stackhouse, Kathy Waye, Jessica Spence, Jen Clancey, Nicole Landers, Cathy Fritz
2.
Clarify – Correction Budget Approval - $6,000 transfer designated funds to cover Peter’s vacation buyout. A motion to approve was made by Peter Martini and seconded by Jonathon Hunt. Motion was voted and approved. Approval of March 26th A motion to approve with corrections was made by Sarah Stackhouse and seconded By Kathy Waye April 26th Minutes A motion to approve with correction “March 26 “ not March 20 was made by Peter Martini and seconded by Lou Ann Giles. Motion was voted and approved.
3.
Reports Jen Clancey – Program update with activities and events Jess Spence – Branchport muzzleloader series – 6 kids participating in Living History, and 14 kids graduate SCOPE – dinner fundraiser $1,500 State-wide Shoot – Bath Rod and Gun Club Barb McGuffie – Melissa, summer intern from Ithaca
Writing Grant for Eat Smart New York Position for 4-H summer assistant – 3 weeks – week before and after the Yates 20 hours per week - $10 per hour - $600 A motion to approve the summer assistant position was made by Peter Martini and Seconded by Kathy Waye. Motion was voted and approved. Grant – Ontario and Seneca counties – 4-H Foundation of NY Leadership Training Salaries Transportation Executive Director Position – Bob Gillespie – search committee Cornell – received 6 applications (applicants) – communicating through email – advertise on Face Book – Email and website Nicole Landers – Grape Program meeting – quarterly meetings – Vegetable Program 4.
Business Financial Report – April 30 – report new format – comparative statement Review – set up a meeting with Rob Corsin to clarify the loss on investments – Barb Peter, Rob Corcoran Friend of Extension Letter – discussion – future – looking into field period for Keuka College students to work on updating and modernizing the letter and campaign Board approved letter for this year with expectations to improve it next year July 26th or 27th tentative dates – Legislative Tour
5.
Adjournment A motion to adjourn the Board Meeting was made by Rob Corcoran and seconded by Peter Martini. Motion was voted and approved
DRAFT
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes June 28, 2012
1.
Call to Order The meeting was called to order by President Bob Gillespie at 6:40PM. Present: Bob Gillespie, Peter Martini, Skip Jensen, Jonathon Hunt, Barb Elias, Sarah Stackhouse, Kathy Waye, Jessica Spence, Mike Stanyard, Nicole Landers, Dana Burton, Dawn Dennis, Hans Walter-Peterson
2.
Visitor Presentation , Mike Stanyard, NWNY Dairy Mike provided a Powerpoint Presentation on armyworms. Much discussion and experiences shared.
3.
Financial Update Barb Elias presented current budget reports. Sarah Stackhouse suggested to add previous year information on Balance Sheets. Barb commented that Rob Corcoran also suggested this and will provide the information next time. Sarah expressed the helpfulness that Barb’s in-person explanations are, especially when it comes to income and expenses that are combined over a few months. Barb also provided a detailed ED expenses sheet. Barb reported that the new part time bookkeeper was working out very well. Bob motioned to accept Barb Elias’s financial statements and ___________ 2nd, all approved.
4.
May 24, 2012 Minutes Approval A motion to approve was made by Peter Martini and seconded by Dawn Dennis. Motion was voted and approved.
5.
Reports Bob Gillespie reported Marcellus Shale Task Force is creating a document to provide to towns as a way to protect infrastructure if and when hydrofracking companies approach them for drilling agreements.
DRAFT
Bob also reported there were 26 applicants for the ED position and 5 were selected for phone interviews on July 16. Peter Martini reported that all non-county legislators were invited to the Leg Ag Tour and all offices are expected to send a rep or come themselves. July 27 has been chosen as the date. Nicole said she would work with her staff to get out invitations early the next week to County Legislators, provide transportation and lunch for approx. 45 people including legislators, IDA and press. Sarah Stackhouse reported a successful woodlot management workshop and announced an upcoming liability workshop. Jess Spence reported Fair Cleanup was underway and announced they hired their assistant for the 3 week period. ESNY does not qualify Head Start kids anymore, Barb will work with parents and Your Town ROCs in Dundee. Vallie will work with Workforce Development training older kids to teach younger kids. Jessica Gulvin won a $2,000 4-H Foundation scholarship. Hans Walter Peterson presented final version of FLGP/FLCC/YCCE agreement. Sarah Stackhouse motioned to give Nicole approval to sign the FLGP/FLCC/YCCE agreement, Jonathan 2nd, Peter abstained, rest approved. Hans offered the board to come and visit the teaching vineyard. Nicole Landers – Executive Leadership meeting. Survey results. Board discussed visibility, community events, testimonial/PSA of past 4-H members in the community 4.
Business KLA – Nicole reported Bill Laffin came to a meeting and accepted the revised invoice. Bob discussed our involvement with helping find appropriate resources for lake information from faculty.
Friend of Extension Letter – Nicole reported running total of $3,208 – Next month will include how many sent out and expenses. 5.
Adjournment A motion to adjourn the Board Meeting was made by Peter Martini and seconded by Kathy Waye. Motion was voted and approved.
Next meeting confirmed as July 26, 6:30 PM.
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes August 23, 2012
1. Call to Order The meeting was called to order by President Gillespie at 6:30pm. Board members present: Bob Gillespie, Skip Jensen, Dawn Dennis, Lew Ann Giles, Barb Elias, Viv Flynn, Kathy Waye, Jonathon Hunt, Charles Fausold, Kathy Fritz, Jess Spence, and Nicole Landers A motion to approve the June 28th meeting was made by Skip Jensen and seconded by Lew Ann Giles. Motion was voted and approved. 2. Business: Ag Tour survey results – very positive – (4) responses Possible Mennonite Dairy Tour to share the results with the Legislators Friend of Extension: $4,578.00 – Generated Revenue 568.00 – Expenses 4,010.00 – Net Profit Tuesday, October 9th – Legislative Lunch 3. Financial Reports Statement of Operations – June 30, 2012 Balance Sheet A motion to approve was made by Jonathon Hunt and seconded by Kathy Waye. Motion was voted and approved. CD Matures August 24, 2012 Proposed – invested – ½ of CD – reinvested ½ of CD – removed and invested in American Funds (has to be kept for one year without a “fee”)
Budget Request – Letter, Allocation Request Form, Budget Draft – Discussed and revised – changes discussed and will be made for final documents (submitted to Yates County Legislators) A motion to approve was made by Kathy Waye and seconded by Skip Jensen. Motion was voted and approved. 4. Human Resources Barb Elias – change of position title – Financial Manager Vivian Flynn – Change in job description to reflect her duties to determine classification for title. Charlie suggested Nicole look over job descriptions and pass through Cornell before reclassification and change of title. 5. Adjournment A motion to adjourn the Board Meeting was made by Jonathon Hunt and seconded by Dawn Dennis. Motion was voted and approved.
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Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes September 27, 2012 1. Call to Order The meeting was called to order by President Gillespie at 6:37pm. Board members present: Lew Ann Giles, Skip Jensen, Bob Corcoran, Barb Elias, Sarah Stackhouse, Cathy Fritz, Peter Martini, Dawn Dennis, Jessica Spence, Leslie Church, Kathy Waye, Nicole Landers. Absent: Jonathan Hunt, Dana Burton Correction: August 7th minutes – board members should be sent the resumes of all finalists for Executive Director. A motion to approve the August 7th minutes was made by Rob Corcoran and seconded by Sarah Stackhouse. Motion was voted and approved. A motion to approve the August 23rd minutes was made by Leslie Church and seconded by Dawn Dennis. Motion was voted and approved. 2. Business Steve Butchko, Town of Wayne and Steuben County. Relationship with Yates CCE – KWIC – Land Use Leadership Alliance Nicole Landers will contact 3. Program Reports – Jessica Spence Eat Smart New York – up to 80% through grant funding 4-H Achievement Night – Sunday, October 21 – 3:00-5:00pm October 7 – 17th – National 4-H Week (more publicity) Collegiate 4-H/Wells College Dance Workshops – investigating Executive Director – Nicole Landers Legislative Lunch – Invitations to the Board
Leadership Conference – Ithaca Finance Workshop – Nicole and Barb attended Executive Director – Proposals for Programs Program Workteams – STEM for 4-H
Finger Lakes SBN Extend funding $10,000 for each lead for SBN - $40,000 per region Proposal – Each lead to be full time and hired through Livingston (Lead) (8) SBN’s – Statewide at $320,000 November 14th – invite of all Board Presidents for an update Conservation Field Day – School Districts – Grade 6 Booth – Ground Water – Jessica Spence Professional Development – Webinar – Program Development – every week/5 weeks 3 day on Campus new employees’ training – next month Visitation of the Potter Muck – KLA Board Meeting Discussion of the Executive Director and conflicts of interest on other boards: Bluff Pt. Association – Advisory Branchport Farmer’s Market Power Point Presentation – Resume background – CCE Challenges and future programming “Interviewer Presentation”
4. Financial Reports – Barb Elias July – Statement of Operations – Financial Statements Balance Sheet – Financial Statements Question and Discussion and CD Investment Motion to approve the CD Investment was made by Peter Martini and seconded by Kathy Waye. Motion was voted and approved Budget Update – October 19 – recommendation to Legislature October 29 – Budget Workshop Impact of CCE if a 3% cut
5. Other Business Annual Meeting – Peter will check on possible dates – December 6 or 11 Place – tentative – Anthony Road Winery Time – 6:30 – Dinner at 7:00pm Award Friend of Extension – recommended Peter Deth Speaker – Kathy Waye will ask Keuka College President and Tim Sellers Invitations for School Superintendents 6. Adjournment A motion to adjourn the Board Meeting was made by Peter Martini and seconded by Skip Jensen. Motion was voted and approved
Cornell Cooperative Extension Yates Association Board of Directors November 8, 2012; 6:30 pm Minutes Present: Bob Gillespie, Lew Ann Giles, Jonathan Hunt, Jessica Spence, Skip Jensen, Peter Martini, Sarah Stackhouse, Nicole Landers 1. Bob called to order 6:40 2. Assign Note Taker - Nicole 3. Peter motioned to approve minutes of the September 27, 2012 minutes with correction of spelling of Jonathan’s name, Skip 2nd, unanimously approved. 4. Reports a. Board Officers Reports -Bob reported positive initial meetings with Penn Yan and Dundee School Superintendents. Kathy asked about Emmanuel Baptist and St. Michael’s potential involvement? Skip mentioned Valley Elementary and M.S.Peter reminded of our involvement in Agriculture Literacy and Jess mentioned that Marcus Whitman attends Ontario’s Conservation Field Day. -Bob also met with a retired Bradford teacher who was awarded the best Environmental Science Program award by the NYS Dept. Educ.He introduced a water quality program basked at Lamoka and Waneta Lakes. Bob suggested that we could have a targeted FOE campaign based around program topics. b. Legislative Representative, Leslie Church c. Program Reports, Jessica Spence - Performance Reviews and Year-End reporting are underway. - ESNY met highest % target population TANF 21 families helped. 4-H Achievement Night; Sarah Bagley – 7th in National Horse Competition; Volunteers needed for Recruitment Day in Dec. Nov 27 Vallie will give energy presentation w/ Unwaste NY in Dundee. LewAnn offered Our Town Rocks for Jess to talk with for volunteers. d. Executive Director Report, Nicole Landers -STEM PWT Conf Call- learned of Energy Bike, kits available, climate change kiosk, ornithology curriculum, NASA project -Dundee Rotary Club lunchtime talk on Dec 19; suggestions from board on topics -New Field Crop Specialist NWNY – Bill Verbeten - New Employee Orientation – learned that volunteers could cost $7-$8 pp for background checks -Budget Workshop – Mon, Oct 29 5. Business a. Financial Reports i. August 2012 – Barb reviewed. Kathy motioned to approve financial statement as presented, Skip 2nd, approved.
ii. Funds Update – CD balance invested into three current funds and in Short-Term Bond Fund (more flexible and liquidable). b. Other business i. Nominating Committee – Kathy reported that on Oct 23 the meeting took place. Many names were considered and the final list was Malcolm MacKenzie, Keith Toaspern and Michele McMinn. Kathy offered to remain involved with the Nominating Committee after terming this year. She suggested to start collecting names earlier and appoint new members of the committee. -Bob and Kathy reported that the committee made some considerations for officer positions and jointly nominated Skip for President, Lew Ann Giles as Vice President, Peter Martini and Treasurer and Dawn Dennis as Secretary. - Sarah Stackhouse also supported these nominations. ii. Annual Meeting 1. Date – Dec 11, 2012 2. Place - ARWC 3. Time 6:00 PM 4. # of Attendees – 80 max 5. Catering – Steve Owens 6. Teen Council & Ambassadors Arrive @ 6PM 7. Price – increase from $12 to $15 8. Pay for guests and Teen Council/Ambassadors 9. Speaker – Tim Sellers introduced by KC President 10. Friend of Extension – Peter Deth will receive award. Jen Clancey will make more attempts to contact him and perhaps stop at his house. c. Jonathan motioned to adjourn the meeting, Kathy 2nd, all approved. 8:35 PM. d. Confirm next meeting (Dec 11, 8:30pm)
Cornell Cooperative Extension Yates Association Board of Directors Board Meeting Minutes December 11, 2012 1. Call to Order The meeting was called to order by President Gillespie at 8:30 p.m. Board members present: Lew Ann Giles, Skip Jensen, Sarah Stackhouse, Cathy Fritz, Peter Martini, Kathy Waye, Jonathan Hunt, Rob Corcoran, Dana Burton, Leslie Church, Nicole Landers New Members present: Michele McMinn, Keith Toaspern Minutes from Nov meeting approved? 2. Business •
Motion was made by Peter Martini, seconded by Skip Jensen to table our budget discussion until the January 2013 meeting because the county budget has not yet been presented to the public and therefore not approved.
• Nomination/election of officers for 2013: Slate of officers was presented by the Kathy Waye, chair of the nominating committee, as follows: President: Skip Jensen Vice President: Lew Ann Giles Secretary: Dawn Dennis Treasurer: Peter Martini Further nominations from the floor were opened. No further nominations. Motion by Peter Martini, second by Sarah Stackhouse, that the secretary cast one ballot to elect slate of officers as presented. Carried. 3. Organizational meeting -Thursday, January 24, 2013. New members are expected to attend the orientation meeting prior the regular meeting with returning members invited to participate. 4. Other Business None 5. Adjournment A motion to adjourn the Board Meeting at 8:47 p.m. was made by Peter Martini, second by Jonathan Hunt. Carried.
