Cornell University
Cornell University Cooperative Extension Madison County
100 Eaton Street Morrisville, NY13408 t.315-684-3001 f.315-684-9290
April 2017 Minutes Date: April 20, 2017 Meeting Time: 5 pm Board Member Attendance: Quorum = 7 Count x 1 x 2 3 Ab X 4 X 5 Ab 6 X 7 Ab 8 9 Ab X 10 Ab 11 12 X Appointed x Appointed
Board Member Corey Mosher Nate Durfee Laura Shoemaker
Position President/ Agriculture Vice-President / Agriculture Treasurer
Tara Truett Dakota Kelsey Sue Bookhout David Hatch Jessica Burch Corey Hayes
Secretary / 4H At Large At-Large At-Large At Large At-Large
Beth Lamb Jenny Mills Vacancy David Jones Danielle Hautaniemi
At Large At Large At-Large Legislative Representative Cornell Representative
Term 1 1 1
Expiration 12/31/2018 12/31/2018 12/31/2018
1 1 1 1 2 1
12/31/2017 12/31/2019 12/31/2019 12/31/2019 12/31/2018 12/31/2019
1 2 1 N/A N/A
12/31/2018 12/31/2019 12/31/2019 N/A N/A
2017 Board Schedule: January February February March April May June July August September October November December
Date 18 11 16 16 20 18 15 20 21 19 16 7
Description Reorganizational Board Meeting Orientation Meeting for New Directors (all Directors Invited) Regular Board Meeting Regular Board Meeting Regular Board Meeting Regular Board Meeting Regular Board Meeting/ 2016 Audit Presentation No Meeting Scheduled Regular Board Meeting (Picnic) Regular Meeting Regular Meeting Regular Meeting Annual Meeting Building Strong and Vibrant New York Communities
Cornell Cooperative Extension of Madison County provides equal program and employment opportunities.
1
Order: 5:15 p.m. Staff/Community Attendance: Steve Miller, Jenn Farwell Program Reports: HOPS – Steve Miller, HOPS Specialist and AED shared what his job entails on a daily and annul basis. Jenn Farwell, AED Specialist Approval of March 2017 Meeting Minutes: Motion to approve the March 2017 Meeting Minutes Motioned by: Beth Lamb Seconded by: David Jones Discussion: None Vote: All yes Motion Carried: Yes Board President’s Report: Board of Director’s resignation – Jenny Mills has resigned from the Board because of too many conflicts in her schedule to allow adequate attendance. She expressed an interest in CCE in another capacity, if possible. Board of Director’s vacancies – Two more vacancies to fill Board of Director’s appointments – Corey Mosher appointed Dakota Kelsy to the Board. She has an equine background, as well as 4-H. Welcome, Dakota. ED update: 14 candidates have been narrowed to 7 for phone interviews, which are being held tomorrow, April 21st. Once narrowed down to the final candidates, we will need Board members, not on the search committee, to show the candidates a sample of our county, staff, buildings, etc. This will take approximately 1-½ hours per candidate. Finance Report: Finance Manager – Mary Teller is retiring May31, 2017 her last day is May 4th. Motion to temporarily have Donna Gatto act as Finance Manager until a decision is made on how to proceed with post permanently. Motioned by: David Jones Seconded by: Nate Discussion: Options for a future permanent decision to be made regarding this post. Tabled for future meeting to gather more information. Vote: All yes Motion Carried: Yes January and February 2017 Financial Statements Motion to accept the financial statements as written. Motioned by: David H. Building Strong and Vibrant New York Communities Cornell Cooperative Extension of Madison County provides equal program and employment opportunities.
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Seconded by: Beth Lamb Discussion: None Vote: All Yes Motion Carried: Yes Bank Resolution for Franklin Templeton (see attached) Motion to accept the Bank Resolution for Franklin Templeton investment. Motioned by: David Jones Seconded by: David Hatch Discussion: None Vote: All yes Motion Carried: Yes Old Business: Head Start funds were returned to the Payment Management System. The bus lease issue was resolved and we may own them money – not sure of the cost yet. New Business: Liz shared the 2017 CCE Admin. template to guide development of the Constitution of the CCE Assoc of Madison County, State of NY. The constitution needs to be reviewed every 3 years. Two Constitution template procedure models were passed out for review and discussed. Motion to: Approve the template model presented – Directly Elected model - beginning January 1, 2017 Motioned by: David Hatch Seconded by Beth Lamb Discussion: None Vote: All Yes Motion Carried: Yes Executive Directors Report: Staff vacancy – Liz C. shared that the 4-H Subject Educator position does not currently have enough applicants to move ahead at this time. Executive Session: Motion to go into Executive Session to discuss personnel performance evaluation. At 7:38 p.m. Motioned by: David Jones Seconded by: Beth Lamb Discussion: No Vote: All yes Motion Carried: Yes
Building Strong and Vibrant New York Communities Cornell Cooperative Extension of Madison County provides equal program and employment opportunities.
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Other: Adjourn: 7:15 p.m.
Building Strong and Vibrant New York Communities Cornell Cooperative Extension of Madison County provides equal program and employment opportunities.
4
100 Eaton Street Morrisville, NY13408 t.315-684-3001 f.315-684-9290
April 2017 Minutes Date: April 20, 2017 Meeting Time: 5 pm Board Member Attendance: Quorum = 7 Count x 1 x 2 3 Ab X 4 X 5 Ab 6 X 7 Ab 8 9 Ab X 10 Ab 11 12 X Appointed x Appointed
Board Member Corey Mosher Nate Durfee Laura Shoemaker
Position President/ Agriculture Vice-President / Agriculture Treasurer
Tara Truett Dakota Kelsey Sue Bookhout David Hatch Jessica Burch Corey Hayes
Secretary / 4H At Large At-Large At-Large At Large At-Large
Beth Lamb Jenny Mills Vacancy David Jones Danielle Hautaniemi
At Large At Large At-Large Legislative Representative Cornell Representative
Term 1 1 1
Expiration 12/31/2018 12/31/2018 12/31/2018
1 1 1 1 2 1
12/31/2017 12/31/2019 12/31/2019 12/31/2019 12/31/2018 12/31/2019
1 2 1 N/A N/A
12/31/2018 12/31/2019 12/31/2019 N/A N/A
2017 Board Schedule: January February February March April May June July August September October November December
Date 18 11 16 16 20 18 15 20 21 19 16 7
Description Reorganizational Board Meeting Orientation Meeting for New Directors (all Directors Invited) Regular Board Meeting Regular Board Meeting Regular Board Meeting Regular Board Meeting Regular Board Meeting/ 2016 Audit Presentation No Meeting Scheduled Regular Board Meeting (Picnic) Regular Meeting Regular Meeting Regular Meeting Annual Meeting Building Strong and Vibrant New York Communities
Cornell Cooperative Extension of Madison County provides equal program and employment opportunities.
1
Order: 5:15 p.m. Staff/Community Attendance: Steve Miller, Jenn Farwell Program Reports: HOPS – Steve Miller, HOPS Specialist and AED shared what his job entails on a daily and annul basis. Jenn Farwell, AED Specialist Approval of March 2017 Meeting Minutes: Motion to approve the March 2017 Meeting Minutes Motioned by: Beth Lamb Seconded by: David Jones Discussion: None Vote: All yes Motion Carried: Yes Board President’s Report: Board of Director’s resignation – Jenny Mills has resigned from the Board because of too many conflicts in her schedule to allow adequate attendance. She expressed an interest in CCE in another capacity, if possible. Board of Director’s vacancies – Two more vacancies to fill Board of Director’s appointments – Corey Mosher appointed Dakota Kelsy to the Board. She has an equine background, as well as 4-H. Welcome, Dakota. ED update: 14 candidates have been narrowed to 7 for phone interviews, which are being held tomorrow, April 21st. Once narrowed down to the final candidates, we will need Board members, not on the search committee, to show the candidates a sample of our county, staff, buildings, etc. This will take approximately 1-½ hours per candidate. Finance Report: Finance Manager – Mary Teller is retiring May31, 2017 her last day is May 4th. Motion to temporarily have Donna Gatto act as Finance Manager until a decision is made on how to proceed with post permanently. Motioned by: David Jones Seconded by: Nate Discussion: Options for a future permanent decision to be made regarding this post. Tabled for future meeting to gather more information. Vote: All yes Motion Carried: Yes January and February 2017 Financial Statements Motion to accept the financial statements as written. Motioned by: David H. Building Strong and Vibrant New York Communities Cornell Cooperative Extension of Madison County provides equal program and employment opportunities.
2
Seconded by: Beth Lamb Discussion: None Vote: All Yes Motion Carried: Yes Bank Resolution for Franklin Templeton (see attached) Motion to accept the Bank Resolution for Franklin Templeton investment. Motioned by: David Jones Seconded by: David Hatch Discussion: None Vote: All yes Motion Carried: Yes Old Business: Head Start funds were returned to the Payment Management System. The bus lease issue was resolved and we may own them money – not sure of the cost yet. New Business: Liz shared the 2017 CCE Admin. template to guide development of the Constitution of the CCE Assoc of Madison County, State of NY. The constitution needs to be reviewed every 3 years. Two Constitution template procedure models were passed out for review and discussed. Motion to: Approve the template model presented – Directly Elected model - beginning January 1, 2017 Motioned by: David Hatch Seconded by Beth Lamb Discussion: None Vote: All Yes Motion Carried: Yes Executive Directors Report: Staff vacancy – Liz C. shared that the 4-H Subject Educator position does not currently have enough applicants to move ahead at this time. Executive Session: Motion to go into Executive Session to discuss personnel performance evaluation. At 7:38 p.m. Motioned by: David Jones Seconded by: Beth Lamb Discussion: No Vote: All yes Motion Carried: Yes
Building Strong and Vibrant New York Communities Cornell Cooperative Extension of Madison County provides equal program and employment opportunities.
3
Other: Adjourn: 7:15 p.m.
Building Strong and Vibrant New York Communities Cornell Cooperative Extension of Madison County provides equal program and employment opportunities.
4
