Course Versioning Guide
Course Versioning User Guide
Course Versioning Guide Editing your Published Course The Custom Course Users Guide walks you through creating custom courses. Once your course was created you saw it move from Draft to Published status. For purposes of this guide, let’s say you’re now ready to make some changes to your published course; these easy steps walk you through the how to do this: 1. Click the Courses tab and locate the course you want to edit. The Information column tells if you have the level of access needed to edit the course (Admin-only vs Admin/Teacher).
2. Click the Pencil in the Actions column of the course you want to edit.
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Course Versioning User Guide
You are now in the Edit Course tab. (See image on next page.) The informational box in blue above Course Details lets you know that this is the current published course. You can also click it for instructions about how to make changes. Notice, instead of saying ‘Draft’ as it did when we were creating the course, this is the ‘Published Version’. You see the date the course was published along with the curriculum Edition used to create the course. See also the Revision count. Since we have not made change to our course yet, it is currently set to 0. Finally you see two check boxes: Enrollable, which you can use at this point; and CRx-able (for Credit Recovery Mode) which is not available in your current published version. One thing you do not see that you may be used to is the Course Structure area, where you add and remove content. This becomes available when we select the Edit button; let’s do that now.
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Course Versioning User Guide 3. A window opens, confirming you are about to create a Draft Version of your Published Version. This is the heart of course versioning; you are now able to make and review changes to your lesson without changes happening to the published version. Click Yes. 4. The Edit Course window opens again. The information above Course Details now tells you that edits you make to this course will not affect the students currently enrolled in your ‘Published Version’. Look down that side of the page and notice you are back to a ‘Draft’ version, but now it’s Revision 1. Just above that you see that you can access the information on your ‘Published Version’ by clicking the triangle. You have the ability to make any of changes to the “Published Version’ you did before you clicked Edit.
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Course Versioning User Guide Before you begin editing, notice the additional icon in the Draft area, a trashcan. This is your revert tool. If you decide you do not like the changes you have made and want to start back at your ‘Published Version’, select Revert (trashcan) and click Yes on the window that appears. This draft is then discarded and you can start again. 5. You can now begin editing your custom course just as you normally would. (Need help with editing a course? See the Course Customization User Guide.) If you want a reminder of what you have changed as you are editing, click the eye icon in the Draft area to open the preview window. You see the ‘Draft Version’ as it currently exists, but notice the ‘Published Version’ above it? Click that to expand it and you can see the differences in the two courses!
6. When you have made all the changes you want to make, click to place a checkmark in the checkbox next to Draft to validate your work. If the course is ready and you are satisfied with all changes, click the Publish button. A window opens confirming that this ‘Draft Version’ is to replace your original ‘Published Version’. Click Yes when you are ready.
7. You’re done! You now see your ‘Published Version’ is listed as Revision 1. New students are enrolled in this version of the course. When the time comes to make changes again, repeat these steps to create ‘Revision 2’.
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Course Versioning User Guide
In the case of major revisions, there is one other option available to you through course versioning: Let’s say you’ve made enough changes to your ‘Draft Version’ that you realize this really is an entirely different course. You don’t want to lose the changes but you also don’t want to replace your current ‘Published Version’ with this course. 1. Do NOT click the Publish button. Instead, first click the Courses tab. Locate the course you’ve been working with. In the Information column, you now see both a ‘Published’ (the open book icon) and a’ Draft’ (the pencil and paper icon) Version. Select the Copy icon (the two pages) in the Action column and you can then decide whether to copy the ‘Published’ or the ‘Draft’ version.
2. Select Draft. 3. Rename it as a new course 4. Click the Copy button. You are taken to the Edit Course screen for your new course (which is a ‘Draft’ copy at ‘Revision 0’).
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Course Versioning User Guide
When you return to the Courses tab you see your new course listed. It is a ‘Draft’. Click Edit (the pencil icon) and you can make it a ‘Published Version’. You can also make it enrollable.
The course you started out editing is still available in as the ‘Draft Version’ you just used as a new course. You can return to the Edit Course tab and either Revert the edits you made and keep the ‘Published’ version you have been using or you can make other edits and save them as the new “Published Version”.
8/27/2014
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Course Versioning Guide Editing your Published Course The Custom Course Users Guide walks you through creating custom courses. Once your course was created you saw it move from Draft to Published status. For purposes of this guide, let’s say you’re now ready to make some changes to your published course; these easy steps walk you through the how to do this: 1. Click the Courses tab and locate the course you want to edit. The Information column tells if you have the level of access needed to edit the course (Admin-only vs Admin/Teacher).
2. Click the Pencil in the Actions column of the course you want to edit.
8/27/2014
1
Course Versioning User Guide
You are now in the Edit Course tab. (See image on next page.) The informational box in blue above Course Details lets you know that this is the current published course. You can also click it for instructions about how to make changes. Notice, instead of saying ‘Draft’ as it did when we were creating the course, this is the ‘Published Version’. You see the date the course was published along with the curriculum Edition used to create the course. See also the Revision count. Since we have not made change to our course yet, it is currently set to 0. Finally you see two check boxes: Enrollable, which you can use at this point; and CRx-able (for Credit Recovery Mode) which is not available in your current published version. One thing you do not see that you may be used to is the Course Structure area, where you add and remove content. This becomes available when we select the Edit button; let’s do that now.
8/27/2014
2
Course Versioning User Guide 3. A window opens, confirming you are about to create a Draft Version of your Published Version. This is the heart of course versioning; you are now able to make and review changes to your lesson without changes happening to the published version. Click Yes. 4. The Edit Course window opens again. The information above Course Details now tells you that edits you make to this course will not affect the students currently enrolled in your ‘Published Version’. Look down that side of the page and notice you are back to a ‘Draft’ version, but now it’s Revision 1. Just above that you see that you can access the information on your ‘Published Version’ by clicking the triangle. You have the ability to make any of changes to the “Published Version’ you did before you clicked Edit.
8/27/2014
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Course Versioning User Guide Before you begin editing, notice the additional icon in the Draft area, a trashcan. This is your revert tool. If you decide you do not like the changes you have made and want to start back at your ‘Published Version’, select Revert (trashcan) and click Yes on the window that appears. This draft is then discarded and you can start again. 5. You can now begin editing your custom course just as you normally would. (Need help with editing a course? See the Course Customization User Guide.) If you want a reminder of what you have changed as you are editing, click the eye icon in the Draft area to open the preview window. You see the ‘Draft Version’ as it currently exists, but notice the ‘Published Version’ above it? Click that to expand it and you can see the differences in the two courses!
6. When you have made all the changes you want to make, click to place a checkmark in the checkbox next to Draft to validate your work. If the course is ready and you are satisfied with all changes, click the Publish button. A window opens confirming that this ‘Draft Version’ is to replace your original ‘Published Version’. Click Yes when you are ready.
7. You’re done! You now see your ‘Published Version’ is listed as Revision 1. New students are enrolled in this version of the course. When the time comes to make changes again, repeat these steps to create ‘Revision 2’.
8/27/2014
4
Course Versioning User Guide
In the case of major revisions, there is one other option available to you through course versioning: Let’s say you’ve made enough changes to your ‘Draft Version’ that you realize this really is an entirely different course. You don’t want to lose the changes but you also don’t want to replace your current ‘Published Version’ with this course. 1. Do NOT click the Publish button. Instead, first click the Courses tab. Locate the course you’ve been working with. In the Information column, you now see both a ‘Published’ (the open book icon) and a’ Draft’ (the pencil and paper icon) Version. Select the Copy icon (the two pages) in the Action column and you can then decide whether to copy the ‘Published’ or the ‘Draft’ version.
2. Select Draft. 3. Rename it as a new course 4. Click the Copy button. You are taken to the Edit Course screen for your new course (which is a ‘Draft’ copy at ‘Revision 0’).
8/27/2014
5
Course Versioning User Guide
When you return to the Courses tab you see your new course listed. It is a ‘Draft’. Click Edit (the pencil icon) and you can make it a ‘Published Version’. You can also make it enrollable.
The course you started out editing is still available in as the ‘Draft Version’ you just used as a new course. You can return to the Edit Course tab and either Revert the edits you made and keep the ‘Published’ version you have been using or you can make other edits and save them as the new “Published Version”.
8/27/2014
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