Diocesan Council Minutes of June 14, 2014 Diocesan Officers 2012 ...
Diocesan Officers
Diocesan Council Minutes of June 14, 2014
The Rt. Rev. Martin Field, President The Very Rev. Steven Wilson, Vice President Mr. Curtis Hamilton, Secretary Mr. Caleb Cordonnier, Treasurer Mr. Richard Wagstaff, III, Chancellor Mr. James Gilligan, Ass’t Treasurer Mr. Tom Lanio, Ass’t Treasurer Deans
2012-2014 Clergy Members The Rev. Joe Behen The Rev. Ron Keel
2013-2015 Clergy Members The Rev. David Kendrick The Rev. Charles Uhlik
2012-2014 Lay Members Mr. John Hornbeck Mr. Thomas Stevens Mrs. Elizabeth Trader Mr. Robert Walker Mr. Skip Sage Mrs. Barbara Mountjoy
2013-2015 Lay Members The Very Rev. Evelyn Hornaday Mr. Alexandra Connors The Very Rev. Pat Miller (Mr. Curtis Hamilton) The Very Rev. Tom Punzo Mr. John Schaffer (The Very Rev. Steven Wilson) Ms. Meredith Seaton Mr. Walt George Bishop’s Appointment (vacant) Standing Committee President President, Episcopal Church Women The Very Rev. Peter DeVeau Ms. Judy Turner (Note: Names that are struck through were not in attendance at the meeting.) Others in attendance: Norm Olson, Donna Stanford CALL TO ORDER & COUNCIL EDUCATION
The Rt. Rev. Martin Field called the meeting, held at St. Anne’s Episcopal Church, Lee’s Summit, at 10:03 am. He called on Mr. John Hornbeck to deliver the devotion and opening prayer. Presentation by the Millennium Development Goals Committee
Fr. Galen Snodgrass then made a presentation regarding the Millennium Development Goal program within the Diocese. Fr. Snodgrass noted that, in response to a General Convention resolution, the Diocese sets aside 0.7% of its income for matching grants up to $500. The programs that receive the grants must be overseas. There is information about the matching grant program on the Diocesan website. These grants could supplement fundraising programs already going on in congregations. Grant applications are due by November 8. In addition to the grants distributed to Council members prior to the meeting, Fr. Snodgrass presented an additional grant from St. John’s Springfield.
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Diocesan Council Minutes of June 14, 2014
A motion was made (Hamilton) and seconded (Punzo) to approve the four grants recommended by the MGD Committee, each in the amount of $500.00. The grant requests were received from Christ Church, Springfield; Transfiguration, Mountain Grove; Grace Church, Carthage; and St John’s, Springfield. The motion carried. (The presented grants are attached to and made a part of these minutes.) REVIEW AND ADOPTION OF MINUTES OF MEETING OF APRIL 12, 2014
Bishop Field then called on Mr. Curtis Hamilton to report on the minutes for the previous meeting of the Diocesan Council. It was noted that on page 8, that Dean DeVeau’s name was spelled incorrectly.
A motion was made (Walker) and seconded (Hornbeck) to accept the minutes of the April 12, 2014 meeting as corrected. The motion carried. REPORT OF OFFICERS, COMMITTEES, AND COMMISSIONS Officer’s Reports Diocesan Secretary’s Report Mr. Hamilton noted that he received correspondence from the Millennium Development Goals Committee, which has already been acted upon. He also read a letter from Episcopal Community Services thanking the Diocese for sending the first part of a grant to ECS. Bishop’s Report
Bishop Field then made his report. Deanery Reorganization
The Deans and the Canon to Ordinary have met on this issue. There is no final proposal as yet, but ideas are being looked at for either reducing or enlarging the number of deaneries. Discussion about how deaneries are involved in the mission of the Diocese is a part of this discussion. Re-nomination for 2014 convention
Nominations will open on August 1; election information will be available at that time. Those who are able and wish to be reelected must submit a nomination. [Type text]
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Diocesan Council Minutes of June 14, 2014
Capital/Fundraising Campaign
As part of his report, Bp. Field called on Norm Olson of Church Development. Mr. Olson reviewed the highlights of the report presented to the Council in February. One result of the feasibility study is a Small Church summit scheduled for August. Another result is a listening tour where Bp. Field will meet with lay leaders throughout the diocese. Status update: St. Peter’s and All Saints’ juncture
Bp. Field reported that the first meeting on the status of the All Saints’ campus has been held, but process has only just begun. There were several ideas brought forward at that meeting. Bp. Field will keep Council in loop as this is a missional conversation, but it was noted that the Standing Committee and the Bishop make decisions on property actions. Treasurer’s Report
Mr. Caleb Cordonnier then made the Treasurer’s Report. Audit Report
The audit team was at the Diocesan Center for site visit in mid-May. Mr. Cordonnier expressed hope that a final report would be available by the August meeting.
Financial summary and related statements of income and balance sheet
Expenses are currently under budget, and no monies have been removed from investment accounts. Additional items
The Statement of Financial Position provided to the Council now includes investment and other assets that have not previously been reported. Mr. Cordonnier talked about the need for Josh Trader, Youth Ministry Coordinator for the South Youth Network, to have a diocesan credit card. It was determined that the Finance Committee would take action on this issue. Chancellor’s Report
Mr. Wagstaff then gave updates on several items. • •
The gentleman who attempted to install a pipe organ at St. Alban’s, Bolivar is bankrupt. It is unlikely that we will be able to recover any damages from him. There is an IRS audit of St. Stephen’s, Monett in process.
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Diocesan Council Minutes of June 14, 2014
Work continues getting information about the rental agreement for the vicarage at St.Nicholas’, Noel. The process of reestablishing the tax-exempt status of the charitable trust has begun. The activities that Church Development is working on this summer are included in the fee for the feasibility study. In response to a question from a Council member, Mr. Wagstaff reiterated that the gun policy previously announced by the Bishop is sufficient. It was noted that this policy should be distributed.
Reports from Committees of Convention & Council Finance Committee Report
Mr. Cordonnier that only item from the Finance Committee was the 2015 Plan for Ministry, which would be taken up at a later time at this meeting. Assessment Review Committee
Mr. Cordonnier noted that Diocesan Council (per Canon 21) must approve the members of the committee.
A motion was made (Cordonnier) and seconded (Hamilton) to approve the following persons as members of the Assessment Review Committee: The Rev. Jerry Miller, The Rev. Charles Uhlik, The Rev. Brian England, The Rev. Gerry Shoan, Mr. Rob Walker, Mr. Curtis Hamilton, Ms. Mickey Simnitt, Dr. Linda Robertson, Ms. Cheryl Moon. The motion carried. Property Committee Mr. Skip Sage reported that there has been some activity on the former Trinity, Marshall property, but no offers have been received. Human Resources Committee No new report
Constitutions & Canons Review Committee No new report
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Diocesan Council Minutes of June 14, 2014
Reports from Diocesan Commissions
Resignation of Christian Formation Chair Bp. Field reported that Judy Kile has resigned as chair of this committee. A new chair has not yet been appointed Commission on the Ministry
Bp. Field reported that seven persons are moving toward postulancy, and that two postulants have chosen to slow their process. OLD BUSINESS
Bp. Field welcomed Mtr. Evelyn Hornaday, recently elected Dean of Metro Deanery, as a new member of Diocesan Council. NEW BUSINESS
Fr. Wilson spoke about an endowment fund (Davies), which currently has a balance of between $435,000 and $450,000. This endowment is restricted to be used for senior housing.
A motion was made (Wilson) and seconded (Hornaday) to designate the proceeds from the Davies fund to be equally distributed between Bishop Spencer Place in Kansas City and St. Luke’s Nursing Home in Carthage. The council debated the motion, and
the motion failed.
A motion was made (Wilson) and seconded (Sage) to invite Bishop Spencer Place in Kansas City and St. Luke’s Nursing Home in Carthage to submit proposals for how the monies from the Davies fund might be used by their institutions. The motion carried. 2015 Plan for Ministry Mr. Cordonnier, on behalf of the Finance Committee, then presented the draft of the 2015 Plan for Ministry. He briefly reviewed the process by which this draft was prepared. He also led a discussion of the contents of the draft and answered questions from Council Members
Bp. Field then called for a vote to accept the report of the Finance Committee and approve the draft of the 2015 Plan for Ministry with corrections as noted during the discussion. The report was accepted; the draft of the 2015 Plan for Ministry was approved. [Type text]
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Diocesan Council Minutes of June 14, 2014 Signatory on checking accounts Bp. Field noted that the Finance Administrator of the diocese was, by custom, a signatory on the checking account of the diocese.
A motion was made (Walker) and seconded (Hornaday) to add Ron Weil as a signatory on the diocesan checking accounts. The motion carried. ADJOURNMENT A motion was made (Sage) and seconded (Hamilton) to adjourn the meeting. The motion carried. The meeting was adjourned at 1:53 pm. Respectfully submitted,
/s/ Curtis D. Hamilton Secretary of the Diocese
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Diocesan Council Minutes of June 14, 2014
The Rt. Rev. Martin Field, President The Very Rev. Steven Wilson, Vice President Mr. Curtis Hamilton, Secretary Mr. Caleb Cordonnier, Treasurer Mr. Richard Wagstaff, III, Chancellor Mr. James Gilligan, Ass’t Treasurer Mr. Tom Lanio, Ass’t Treasurer Deans
2012-2014 Clergy Members The Rev. Joe Behen The Rev. Ron Keel
2013-2015 Clergy Members The Rev. David Kendrick The Rev. Charles Uhlik
2012-2014 Lay Members Mr. John Hornbeck Mr. Thomas Stevens Mrs. Elizabeth Trader Mr. Robert Walker Mr. Skip Sage Mrs. Barbara Mountjoy
2013-2015 Lay Members The Very Rev. Evelyn Hornaday Mr. Alexandra Connors The Very Rev. Pat Miller (Mr. Curtis Hamilton) The Very Rev. Tom Punzo Mr. John Schaffer (The Very Rev. Steven Wilson) Ms. Meredith Seaton Mr. Walt George Bishop’s Appointment (vacant) Standing Committee President President, Episcopal Church Women The Very Rev. Peter DeVeau Ms. Judy Turner (Note: Names that are struck through were not in attendance at the meeting.) Others in attendance: Norm Olson, Donna Stanford CALL TO ORDER & COUNCIL EDUCATION
The Rt. Rev. Martin Field called the meeting, held at St. Anne’s Episcopal Church, Lee’s Summit, at 10:03 am. He called on Mr. John Hornbeck to deliver the devotion and opening prayer. Presentation by the Millennium Development Goals Committee
Fr. Galen Snodgrass then made a presentation regarding the Millennium Development Goal program within the Diocese. Fr. Snodgrass noted that, in response to a General Convention resolution, the Diocese sets aside 0.7% of its income for matching grants up to $500. The programs that receive the grants must be overseas. There is information about the matching grant program on the Diocesan website. These grants could supplement fundraising programs already going on in congregations. Grant applications are due by November 8. In addition to the grants distributed to Council members prior to the meeting, Fr. Snodgrass presented an additional grant from St. John’s Springfield.
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Diocesan Council Minutes of June 14, 2014
A motion was made (Hamilton) and seconded (Punzo) to approve the four grants recommended by the MGD Committee, each in the amount of $500.00. The grant requests were received from Christ Church, Springfield; Transfiguration, Mountain Grove; Grace Church, Carthage; and St John’s, Springfield. The motion carried. (The presented grants are attached to and made a part of these minutes.) REVIEW AND ADOPTION OF MINUTES OF MEETING OF APRIL 12, 2014
Bishop Field then called on Mr. Curtis Hamilton to report on the minutes for the previous meeting of the Diocesan Council. It was noted that on page 8, that Dean DeVeau’s name was spelled incorrectly.
A motion was made (Walker) and seconded (Hornbeck) to accept the minutes of the April 12, 2014 meeting as corrected. The motion carried. REPORT OF OFFICERS, COMMITTEES, AND COMMISSIONS Officer’s Reports Diocesan Secretary’s Report Mr. Hamilton noted that he received correspondence from the Millennium Development Goals Committee, which has already been acted upon. He also read a letter from Episcopal Community Services thanking the Diocese for sending the first part of a grant to ECS. Bishop’s Report
Bishop Field then made his report. Deanery Reorganization
The Deans and the Canon to Ordinary have met on this issue. There is no final proposal as yet, but ideas are being looked at for either reducing or enlarging the number of deaneries. Discussion about how deaneries are involved in the mission of the Diocese is a part of this discussion. Re-nomination for 2014 convention
Nominations will open on August 1; election information will be available at that time. Those who are able and wish to be reelected must submit a nomination. [Type text]
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Diocesan Council Minutes of June 14, 2014
Capital/Fundraising Campaign
As part of his report, Bp. Field called on Norm Olson of Church Development. Mr. Olson reviewed the highlights of the report presented to the Council in February. One result of the feasibility study is a Small Church summit scheduled for August. Another result is a listening tour where Bp. Field will meet with lay leaders throughout the diocese. Status update: St. Peter’s and All Saints’ juncture
Bp. Field reported that the first meeting on the status of the All Saints’ campus has been held, but process has only just begun. There were several ideas brought forward at that meeting. Bp. Field will keep Council in loop as this is a missional conversation, but it was noted that the Standing Committee and the Bishop make decisions on property actions. Treasurer’s Report
Mr. Caleb Cordonnier then made the Treasurer’s Report. Audit Report
The audit team was at the Diocesan Center for site visit in mid-May. Mr. Cordonnier expressed hope that a final report would be available by the August meeting.
Financial summary and related statements of income and balance sheet
Expenses are currently under budget, and no monies have been removed from investment accounts. Additional items
The Statement of Financial Position provided to the Council now includes investment and other assets that have not previously been reported. Mr. Cordonnier talked about the need for Josh Trader, Youth Ministry Coordinator for the South Youth Network, to have a diocesan credit card. It was determined that the Finance Committee would take action on this issue. Chancellor’s Report
Mr. Wagstaff then gave updates on several items. • •
The gentleman who attempted to install a pipe organ at St. Alban’s, Bolivar is bankrupt. It is unlikely that we will be able to recover any damages from him. There is an IRS audit of St. Stephen’s, Monett in process.
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Diocesan Council Minutes of June 14, 2014
Work continues getting information about the rental agreement for the vicarage at St.Nicholas’, Noel. The process of reestablishing the tax-exempt status of the charitable trust has begun. The activities that Church Development is working on this summer are included in the fee for the feasibility study. In response to a question from a Council member, Mr. Wagstaff reiterated that the gun policy previously announced by the Bishop is sufficient. It was noted that this policy should be distributed.
Reports from Committees of Convention & Council Finance Committee Report
Mr. Cordonnier that only item from the Finance Committee was the 2015 Plan for Ministry, which would be taken up at a later time at this meeting. Assessment Review Committee
Mr. Cordonnier noted that Diocesan Council (per Canon 21) must approve the members of the committee.
A motion was made (Cordonnier) and seconded (Hamilton) to approve the following persons as members of the Assessment Review Committee: The Rev. Jerry Miller, The Rev. Charles Uhlik, The Rev. Brian England, The Rev. Gerry Shoan, Mr. Rob Walker, Mr. Curtis Hamilton, Ms. Mickey Simnitt, Dr. Linda Robertson, Ms. Cheryl Moon. The motion carried. Property Committee Mr. Skip Sage reported that there has been some activity on the former Trinity, Marshall property, but no offers have been received. Human Resources Committee No new report
Constitutions & Canons Review Committee No new report
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Diocesan Council Minutes of June 14, 2014
Reports from Diocesan Commissions
Resignation of Christian Formation Chair Bp. Field reported that Judy Kile has resigned as chair of this committee. A new chair has not yet been appointed Commission on the Ministry
Bp. Field reported that seven persons are moving toward postulancy, and that two postulants have chosen to slow their process. OLD BUSINESS
Bp. Field welcomed Mtr. Evelyn Hornaday, recently elected Dean of Metro Deanery, as a new member of Diocesan Council. NEW BUSINESS
Fr. Wilson spoke about an endowment fund (Davies), which currently has a balance of between $435,000 and $450,000. This endowment is restricted to be used for senior housing.
A motion was made (Wilson) and seconded (Hornaday) to designate the proceeds from the Davies fund to be equally distributed between Bishop Spencer Place in Kansas City and St. Luke’s Nursing Home in Carthage. The council debated the motion, and
the motion failed.
A motion was made (Wilson) and seconded (Sage) to invite Bishop Spencer Place in Kansas City and St. Luke’s Nursing Home in Carthage to submit proposals for how the monies from the Davies fund might be used by their institutions. The motion carried. 2015 Plan for Ministry Mr. Cordonnier, on behalf of the Finance Committee, then presented the draft of the 2015 Plan for Ministry. He briefly reviewed the process by which this draft was prepared. He also led a discussion of the contents of the draft and answered questions from Council Members
Bp. Field then called for a vote to accept the report of the Finance Committee and approve the draft of the 2015 Plan for Ministry with corrections as noted during the discussion. The report was accepted; the draft of the 2015 Plan for Ministry was approved. [Type text]
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Diocesan Council Minutes of June 14, 2014 Signatory on checking accounts Bp. Field noted that the Finance Administrator of the diocese was, by custom, a signatory on the checking account of the diocese.
A motion was made (Walker) and seconded (Hornaday) to add Ron Weil as a signatory on the diocesan checking accounts. The motion carried. ADJOURNMENT A motion was made (Sage) and seconded (Hamilton) to adjourn the meeting. The motion carried. The meeting was adjourned at 1:53 pm. Respectfully submitted,
/s/ Curtis D. Hamilton Secretary of the Diocese
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