Dodge City, Kansas
Unified School District 443
Dodge City, Kansas Minutes
December 12, 2011 - 7:00 PM
Board of Education
Austen Board of Education Auditorium 1000 North Second Avenue
Unified School District 443
Dodge City Public Schools Ford County, Kansas
Dodge City, Kansas
Agenda
Action
Item
Item No.
Person(s)
1.
Call to Order
President Lisa Killion
2.
Pledge of Allegiance
President Lisa Killion
3.
Roll Call
President Lisa Killion
Motion or Activity
Taken
All members present except Jill Druse and Brian Winter.
4.
Adoption of the Agenda
Moved - Tammie West
Seconded - Jeff Hiers
Adopt the agenda as presented with the following additions and or deletions: • •
5.
Approval of Bills
Moved - Mario Sanchez
Seconded - Ryan Ausmus
Motion
passed 5-0
Delete Item 7. Special Presentation Delete Item 9 E. Approval of Wright Neighborhood Revitalization Program Resolution'
The Board of Education approved the bills as presented. Bills were reviewed by Mario
Motion
passed 5-0
Sanchez. 6.
STUCO Reports
Kolin Walker, DCMS STUCO President and Damian Barron Garcia, DCHS STUCO
Information
President provided an update on their
Item Only
None -
Student Councils. 7.
Special Presentations
Superintendent of Schools, Alan Cunningham
• Kaci Davignon, Wright Neighborhood Revitalization Program
Removed Item
O:\Clerk of the Board\BOE Minutes\2011-2012\20111212 BOE Minutes.doc
Page 1of7
Unified School District 443
Dodge City, Kansas 8.
Recognition of Visitors
President Lisa Killion
Public comments were made by Pam Torgerson who requested that snow be removed from the sidewalk by Central Elementary School and also that the sidewalk be repaired.
None
9.
Consent Agenda A. Approval of Personnel B. Approval of Minutes for
Moved - Ryan Ausmus
The Board of Education approved the Consent Agenda and the Supplemental Personal Report as presented with the following addition and or deletion:
Motion
Seconded - Tammie West
November 14, 2011 Board
meeting C. Approval of Board Policy IF:
passed 5-0
A. Remove Item 9. E. Approval of Wright Neighborhood Revitalization Program
Textbooks, Instructional Materials, & Media Centers
Resolution'
(Second Reading) D. Approval of Schedule for Building Luncheon Meetings in January and February 2012 E. Approval of Wright Neighborhood Revitalization Program Resolution'
F. Approval of Resolution Regarding Multi-Hazard Mitigation Plan 10.
New Business
A.
Curriculum and Instruction
1.
Dodge City Parks and Recreation's After
School Program - Paul Lewis
Assistant Superintendent for Elementary Education Judy Beedles-Miller
The Board of Education received the report regarding the after-school program that will begin in January 2012 through a partnership among Dodge City USD 443, the Garden City YMCA, and the Parks and Recreation Department of the City of Dodge City.
NoneInformation
Item Only
O:\Clerk ofthe Board\BOE Minutes\2011-2012\20111212 BOE Minutes.doc
Page 2 of 7
Unified School District 443
Dodge City, Kansas 2.
Grade Level
Reorganization: Student Assignments for 2012-
Assistant Superintendent for Elementary Education Judy Beedles-Miller
The Board of Education received the Facilities Utilization and Grade Level
None -
Reorganization Plan-Student Placement Report for the 2012-13 school year
Item Only
Executive Director of
The Board of Education received the report
None-
Business and Operations,
on renovations to the Comanche facilities.
Information
2013 B.
Information
Business Services
1.
Comanche Project Update
Item Only
William Hammond
2. Approval of Bid Specifications for Transportation Department
Executive Director of
Business and Operations, William Hammond
The Board of Education approved the bus and vehicle specifications, as presented, and granted permission to solicit bids.
Motion
The Board of Education approved an architectural and engineering contract with GLMV Architects in the amount of $15,650 and reimbursable expenses not to exceed
Motion
passed 5-0
Moved - Jeff Hiers Seconded - Mario Sanchez
3. Approval of Architectural and Engineering Contract for Ross
Executive Director of
Business and Operations, William Hammond
Elementary
C. Superintendent 1. Approval of Facility Names for Middle
Moved - Ryan Ausmus
$500.
Seconded - Tammie West
Clerk of the Board to sign the contract with GLMV, subject to review by Board Counsel and to issue a purchase order from the Capital Outlay account.
Superintendent of Schools, Alan Cunningham
The Board of Education approved the
Motion
names for the two middle school facilities,
passed 5-0
Schools
Moved - Jeff Hiers Seconded - Mario Sanchez 2.
passed 5-0
The Board further authorized the
beginning with the 2012-2013 school year as Dodge City Middle School and Comanche Middle School.
Inclement Weather
Superintendent of Schools,
The Board of Education reviewed the
None-
Procedures
Alan Cunningham
policy and inclement weather practices
Information
O:\Clerk of the Board\BOE Minutes\2011-2012X20111212 BOE Minutes.doc
Page 3 of 7
Unified School District 443
Dodge City, Kansas for the Dodge City Public Schools. 3. Superintendent Evaluation
Superintendent of Schools, Alan Cunningham
Item Only
The Board of Education reviewed the
None-
Performance-Based Superintendent Evaluation instrument to be used by
Information/
individual Board of Education members.
Item Only.
Discussion
These evaluations are due to the Board
President during the executive session on January 9, 2011.
D.
Parks and Recreation Advisory Board
None-
Member District
1.
- Mario Sanchez and Brian Winter
Information
Responsibilities
Alternates: Jay Gifford and Tamie
Item Only
Board of Education
Preston
2. 3.
4.
Bright Beginnings /Head Start Policy Council - Ryan Ausmus KASB Annual Convention Report Ryan Ausmus Special Education - Tammie West and Alternate: Jill Druse
5. Legislative - Jeff Hiers 6. Capital Outlay -Brian Winter and Jill Druse
7.
Calendar Committee - Tammie West
8. Review district bills prior to January 9th Board Meeting: Brian Winter
11.
Announcements
President Lisa Killion
Brian Winter entered the meeting at 8:02 PM -December 20, 2011 SKACD (Special Education) Board Meeting - Ensign 10:00 AM
NoneInformation
Item Only
-December 23, 2011 - Last Day of Fall Semester
-January 5, 2012 - First Day of Spring Semester
O:\Clerk ofthe Board\BOE Minutes\2011-2012X20111212 BOE Minutes.doc
Page 4 of 7
Unified School District 443
Dodge City, Kansas -January 9, 2012 - Board of Education Meeting - Austen Board Room -7:00 PM 12.
Items for Future Board Meetings
No items submitted
None-
Information
and/or Additional Information
Item Only 13.
Executive Session
Moved - Jeff Hiers
Following a break, the Board moved into
Motion
Seconded - Tammie West
executive session at 8:25 PM for 45
Passed 6-0
minutes as authorized by Kansas Law 754319 for discussion of personnel matters of non-elected personnel in order to protect the privacy ofthe individual(s) to be discussed and for negotiations in order to protect the public interest by negotiating a fair and equitable contract and included Alan Cunningham, Superintendent of Schools, William Hammond, Executive Director of Business and Operations, Susan
Scherling, Executive Director of Human Resources and Brad Ralph, Board of Education Attorney. Returned to open session at 9:10 PM
Reconvene Open Session Executive Session
Moved - Tammie West
Following a break the Board moved into
Motion
Seconded - Jeff Hiers
executive session at 9:10 PM for 20
Passed 6-0
minutes as authorized by Kansas Law 754319 for discussion of personnel matters of non-elected personnel in order to protect the privacy of the individual(s) to be discussed and for negotiations in order to protect the public interest by negotiating a fair and equitable contract and included Alan Cunningham, Superintendent of Schools, William Hammond, Executive Director of Business and Operations, Susan
O:\Clerk ofthe Board\BOE Minutes\2011-2012X20111212 BOE Minutes.doc
Page 5 of 7
_ _
Unified School District 443
Dodge City, Kansas Scherling, Executive Director of Human Resources and Brad Ralph, Board of Education Attorney. Returned to open session at 9:30 PM
Reconvene Open Session Executive Session
Moved - Tammie West
Following a break the Board moved into
Motion
Seconded - Mario Sanchez
executive session at 9:30 PM for 30
Passed 6-0
minutes as authorized by Kansas Law 754319 for discussion of personnel matters of non-elected personnel in order to protect the privacy of the individual(s) to be discussed and for negotiations in order to protect the public interest by negotiating a fair and equitable contract and included Alan Cunningham, Superintendent of Schools, William Hammond, Executive
Director of Business and Operations, Susan Scherling, Executive Director of Human Resources and Brad Ralph, Board of Education Attorney. William Hammond left the meeting at 9:43 PM.
Returned to open session at 9:52 PM
Reconvene Open Session 14.
15.
Appointment of Appeal Officer
Adjourn Meeting
Moved - Tammie West
The Board of Education appointed Alan
Motion
Seconded - Ryan Ausmus
Cunningham as Appeal Officer to hear a staff member complaint regarding Board of Education Policy KN. Adjourned meeting at 9:52 PM
Passed 6-0
Moved - Tammie West Seconded - Jeff Hiers
Motion Passed 6-0
These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, January 9, 2011.
O:\Clerk ofthe BoarcfSOE MinutesX2011-2012X20111212 BOE Minutes.doc
Page 6 of 7
Unified School District 443
Dodge City, Kansas
Lisa Killion, Preside
William Hammond, Clerk ofthe Board
USD 443 Board of Education
Unified School District 443
O:\Clerk ofthe Board\BOE MinutesX2011-2012X20111212 BOE Minutes.doc
Page 7 of 7
(Name of Jurisdiction) USD 443 (Governing Body) USD 443 Board of Education
(Address) 1000 North Second Avenue, Dodge City, Kansas 67801
RESOLUTION
WHEREAS, USD 443, with the assistance from E-Fm Consulting, LLC, Plan Author, has gathered information and prepared this portion of the Ford County Multi jurisdictional Plan: and, ' J
'-,* •*•*)
WHEREAS, USD 443 Mitigation Plan has been prepared in accordance with FEMA requirements at 44 C.F.R. 201.6; and,
WHEREAS, USD 443 is a local unit of government that has afforded the citizens an opportunity to comment and provide input in the Plan and the actions in the Plan; and WHEREAS, USD 443 School Board has reviewed the Plan and affirms that the Plan will
be updated no less than every five years; NOW THEREFORE, BE IT RESOLVED by USD 443 School Board that USD 443 adopts the Ford County / USD 443 Multijurisdictional Mitigation Plan as this jurisdiction's Multi-Hazard Mitigation Plan, and resolves to execute the actions in the Plan.
ADOPTED this V^T day ofQ^M#011 at the meeting of the USD 443 School Board.
William Hammond, Clerk of the Board
Dodge City, Kansas Minutes
December 12, 2011 - 7:00 PM
Board of Education
Austen Board of Education Auditorium 1000 North Second Avenue
Unified School District 443
Dodge City Public Schools Ford County, Kansas
Dodge City, Kansas
Agenda
Action
Item
Item No.
Person(s)
1.
Call to Order
President Lisa Killion
2.
Pledge of Allegiance
President Lisa Killion
3.
Roll Call
President Lisa Killion
Motion or Activity
Taken
All members present except Jill Druse and Brian Winter.
4.
Adoption of the Agenda
Moved - Tammie West
Seconded - Jeff Hiers
Adopt the agenda as presented with the following additions and or deletions: • •
5.
Approval of Bills
Moved - Mario Sanchez
Seconded - Ryan Ausmus
Motion
passed 5-0
Delete Item 7. Special Presentation Delete Item 9 E. Approval of Wright Neighborhood Revitalization Program Resolution'
The Board of Education approved the bills as presented. Bills were reviewed by Mario
Motion
passed 5-0
Sanchez. 6.
STUCO Reports
Kolin Walker, DCMS STUCO President and Damian Barron Garcia, DCHS STUCO
Information
President provided an update on their
Item Only
None -
Student Councils. 7.
Special Presentations
Superintendent of Schools, Alan Cunningham
• Kaci Davignon, Wright Neighborhood Revitalization Program
Removed Item
O:\Clerk of the Board\BOE Minutes\2011-2012\20111212 BOE Minutes.doc
Page 1of7
Unified School District 443
Dodge City, Kansas 8.
Recognition of Visitors
President Lisa Killion
Public comments were made by Pam Torgerson who requested that snow be removed from the sidewalk by Central Elementary School and also that the sidewalk be repaired.
None
9.
Consent Agenda A. Approval of Personnel B. Approval of Minutes for
Moved - Ryan Ausmus
The Board of Education approved the Consent Agenda and the Supplemental Personal Report as presented with the following addition and or deletion:
Motion
Seconded - Tammie West
November 14, 2011 Board
meeting C. Approval of Board Policy IF:
passed 5-0
A. Remove Item 9. E. Approval of Wright Neighborhood Revitalization Program
Textbooks, Instructional Materials, & Media Centers
Resolution'
(Second Reading) D. Approval of Schedule for Building Luncheon Meetings in January and February 2012 E. Approval of Wright Neighborhood Revitalization Program Resolution'
F. Approval of Resolution Regarding Multi-Hazard Mitigation Plan 10.
New Business
A.
Curriculum and Instruction
1.
Dodge City Parks and Recreation's After
School Program - Paul Lewis
Assistant Superintendent for Elementary Education Judy Beedles-Miller
The Board of Education received the report regarding the after-school program that will begin in January 2012 through a partnership among Dodge City USD 443, the Garden City YMCA, and the Parks and Recreation Department of the City of Dodge City.
NoneInformation
Item Only
O:\Clerk ofthe Board\BOE Minutes\2011-2012\20111212 BOE Minutes.doc
Page 2 of 7
Unified School District 443
Dodge City, Kansas 2.
Grade Level
Reorganization: Student Assignments for 2012-
Assistant Superintendent for Elementary Education Judy Beedles-Miller
The Board of Education received the Facilities Utilization and Grade Level
None -
Reorganization Plan-Student Placement Report for the 2012-13 school year
Item Only
Executive Director of
The Board of Education received the report
None-
Business and Operations,
on renovations to the Comanche facilities.
Information
2013 B.
Information
Business Services
1.
Comanche Project Update
Item Only
William Hammond
2. Approval of Bid Specifications for Transportation Department
Executive Director of
Business and Operations, William Hammond
The Board of Education approved the bus and vehicle specifications, as presented, and granted permission to solicit bids.
Motion
The Board of Education approved an architectural and engineering contract with GLMV Architects in the amount of $15,650 and reimbursable expenses not to exceed
Motion
passed 5-0
Moved - Jeff Hiers Seconded - Mario Sanchez
3. Approval of Architectural and Engineering Contract for Ross
Executive Director of
Business and Operations, William Hammond
Elementary
C. Superintendent 1. Approval of Facility Names for Middle
Moved - Ryan Ausmus
$500.
Seconded - Tammie West
Clerk of the Board to sign the contract with GLMV, subject to review by Board Counsel and to issue a purchase order from the Capital Outlay account.
Superintendent of Schools, Alan Cunningham
The Board of Education approved the
Motion
names for the two middle school facilities,
passed 5-0
Schools
Moved - Jeff Hiers Seconded - Mario Sanchez 2.
passed 5-0
The Board further authorized the
beginning with the 2012-2013 school year as Dodge City Middle School and Comanche Middle School.
Inclement Weather
Superintendent of Schools,
The Board of Education reviewed the
None-
Procedures
Alan Cunningham
policy and inclement weather practices
Information
O:\Clerk of the Board\BOE Minutes\2011-2012X20111212 BOE Minutes.doc
Page 3 of 7
Unified School District 443
Dodge City, Kansas for the Dodge City Public Schools. 3. Superintendent Evaluation
Superintendent of Schools, Alan Cunningham
Item Only
The Board of Education reviewed the
None-
Performance-Based Superintendent Evaluation instrument to be used by
Information/
individual Board of Education members.
Item Only.
Discussion
These evaluations are due to the Board
President during the executive session on January 9, 2011.
D.
Parks and Recreation Advisory Board
None-
Member District
1.
- Mario Sanchez and Brian Winter
Information
Responsibilities
Alternates: Jay Gifford and Tamie
Item Only
Board of Education
Preston
2. 3.
4.
Bright Beginnings /Head Start Policy Council - Ryan Ausmus KASB Annual Convention Report Ryan Ausmus Special Education - Tammie West and Alternate: Jill Druse
5. Legislative - Jeff Hiers 6. Capital Outlay -Brian Winter and Jill Druse
7.
Calendar Committee - Tammie West
8. Review district bills prior to January 9th Board Meeting: Brian Winter
11.
Announcements
President Lisa Killion
Brian Winter entered the meeting at 8:02 PM -December 20, 2011 SKACD (Special Education) Board Meeting - Ensign 10:00 AM
NoneInformation
Item Only
-December 23, 2011 - Last Day of Fall Semester
-January 5, 2012 - First Day of Spring Semester
O:\Clerk ofthe Board\BOE Minutes\2011-2012X20111212 BOE Minutes.doc
Page 4 of 7
Unified School District 443
Dodge City, Kansas -January 9, 2012 - Board of Education Meeting - Austen Board Room -7:00 PM 12.
Items for Future Board Meetings
No items submitted
None-
Information
and/or Additional Information
Item Only 13.
Executive Session
Moved - Jeff Hiers
Following a break, the Board moved into
Motion
Seconded - Tammie West
executive session at 8:25 PM for 45
Passed 6-0
minutes as authorized by Kansas Law 754319 for discussion of personnel matters of non-elected personnel in order to protect the privacy ofthe individual(s) to be discussed and for negotiations in order to protect the public interest by negotiating a fair and equitable contract and included Alan Cunningham, Superintendent of Schools, William Hammond, Executive Director of Business and Operations, Susan
Scherling, Executive Director of Human Resources and Brad Ralph, Board of Education Attorney. Returned to open session at 9:10 PM
Reconvene Open Session Executive Session
Moved - Tammie West
Following a break the Board moved into
Motion
Seconded - Jeff Hiers
executive session at 9:10 PM for 20
Passed 6-0
minutes as authorized by Kansas Law 754319 for discussion of personnel matters of non-elected personnel in order to protect the privacy of the individual(s) to be discussed and for negotiations in order to protect the public interest by negotiating a fair and equitable contract and included Alan Cunningham, Superintendent of Schools, William Hammond, Executive Director of Business and Operations, Susan
O:\Clerk ofthe Board\BOE Minutes\2011-2012X20111212 BOE Minutes.doc
Page 5 of 7
_ _
Unified School District 443
Dodge City, Kansas Scherling, Executive Director of Human Resources and Brad Ralph, Board of Education Attorney. Returned to open session at 9:30 PM
Reconvene Open Session Executive Session
Moved - Tammie West
Following a break the Board moved into
Motion
Seconded - Mario Sanchez
executive session at 9:30 PM for 30
Passed 6-0
minutes as authorized by Kansas Law 754319 for discussion of personnel matters of non-elected personnel in order to protect the privacy of the individual(s) to be discussed and for negotiations in order to protect the public interest by negotiating a fair and equitable contract and included Alan Cunningham, Superintendent of Schools, William Hammond, Executive
Director of Business and Operations, Susan Scherling, Executive Director of Human Resources and Brad Ralph, Board of Education Attorney. William Hammond left the meeting at 9:43 PM.
Returned to open session at 9:52 PM
Reconvene Open Session 14.
15.
Appointment of Appeal Officer
Adjourn Meeting
Moved - Tammie West
The Board of Education appointed Alan
Motion
Seconded - Ryan Ausmus
Cunningham as Appeal Officer to hear a staff member complaint regarding Board of Education Policy KN. Adjourned meeting at 9:52 PM
Passed 6-0
Moved - Tammie West Seconded - Jeff Hiers
Motion Passed 6-0
These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, January 9, 2011.
O:\Clerk ofthe BoarcfSOE MinutesX2011-2012X20111212 BOE Minutes.doc
Page 6 of 7
Unified School District 443
Dodge City, Kansas
Lisa Killion, Preside
William Hammond, Clerk ofthe Board
USD 443 Board of Education
Unified School District 443
O:\Clerk ofthe Board\BOE MinutesX2011-2012X20111212 BOE Minutes.doc
Page 7 of 7
(Name of Jurisdiction) USD 443 (Governing Body) USD 443 Board of Education
(Address) 1000 North Second Avenue, Dodge City, Kansas 67801
RESOLUTION
WHEREAS, USD 443, with the assistance from E-Fm Consulting, LLC, Plan Author, has gathered information and prepared this portion of the Ford County Multi jurisdictional Plan: and, ' J
'-,* •*•*)
WHEREAS, USD 443 Mitigation Plan has been prepared in accordance with FEMA requirements at 44 C.F.R. 201.6; and,
WHEREAS, USD 443 is a local unit of government that has afforded the citizens an opportunity to comment and provide input in the Plan and the actions in the Plan; and WHEREAS, USD 443 School Board has reviewed the Plan and affirms that the Plan will
be updated no less than every five years; NOW THEREFORE, BE IT RESOLVED by USD 443 School Board that USD 443 adopts the Ford County / USD 443 Multijurisdictional Mitigation Plan as this jurisdiction's Multi-Hazard Mitigation Plan, and resolves to execute the actions in the Plan.
ADOPTED this V^T day ofQ^M#011 at the meeting of the USD 443 School Board.
William Hammond, Clerk of the Board
