Drip Irrigation Grant Application
CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014-2015 GRANT APPLICATION
TITLE PAGE
ECEIVE D R APR 1 8 2014
CITY OF BENICIA COMMUNITY DE VELOPME
PART A- BASIC INFORMATION 1. PROJECT/PROGRAM NAME: Benicia Parks & Community Services Drip Irrigation Expansion Project Phase I
oo__o__..... ta to..... Amount of Funding Request: ANNUAL: ..._$46 __l__________ -- _..__ GRANT PERIOD = 2 YEARS: Organization and/or Person(s) Submitting Proposal: City of Benicia Parks & Community Services Department 2. ORGANIZATION INFO: City of Benicia Organization Name 250 East L Street Address 746-4285 Phone
747-8118 Fax
[email protected] Email Federal ID# ( for non-profit or business): ----------- If a non-profit organization, the year legally established: ------State in which established:
-------
If a business, the year established, number of years: Location:
--------------
3. CONTACT PERSON (for this Application) Name: Mike Dotson Title: Director. Parks & Community Services Department Address: 250 East L Street Phone: 746-4288
Fax:
747-8118
Email: [email protected] 1
NT
CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014-2015 GRANT APPLICATION 4.
The proposed Project/Program will serve FOCUS AREAS of the Benicia Climate Action Plan [CAP] to reduce Greenhouse gases [GHG] and thereby also support Community Sustainability. Please list specific STRATEGIES within the FOCUS AREAS below that will be addressed (fully or partially) by the proposed Project/Program. Include and explanation of the importance of each STRATEGY to the Project/Program's mission. [See CAP page 15 for Focus Areas.] };>
EDUCATION/PUBLIC OUTREACH Strategy E0-1.8. Informational Kiosks and Info Displays at City Facilities Parks and Community Services staff will coordinate with Public Works staff, who are leading City efforts to develop outreach focused on water conservation and associated energy savings. Strategy E0-1. 12. Demonstration Gardens Work with Benicia Community Garden, the California Native Plant Society and other community groups to create community gardens that demonstrate the use of water efficient landscaping technologies and native drought tolerant plant species. Implementation Action • Coordinate with appropriate community groups to create demonstration gardens throughout the Community. While somewhat different from this CAP Strategy, the ·proposed project can effectively serve as a highly visible model within the City for the water savings and greenhouse gas (GHG) emission reductions that are possible through the effective deployment of drip irrigation.
};>
ENERGY PRODUCTION
};>
TRANSPORTATION & LAND USE
};>
BUILDINGS
};>
INDUSTRIAL & COMMERCIAL
};>
WATER & WASTEWATER Objective WW-I: Reduce the Amount of Water Consumed by 2020 This proposal will build on the water savings created by the previous installation of drip irrigation in front of City Hall, the Police Station, the Community Center, and other landscaped sites maintained by the Parks & Community Services Department. Water savings are difficult to project, and can be expected to fluctuate seasonally and annually based on actual weather conditions, and will also vary at each site based on existing conditions such as exposure to sun and wind, tree cover, and usage. While water savings could be anywhere in the 25%-50% range, PCS staff are projecting annual average savings of 30%.at each site as a reasonable and conservative estimate of average annual water savings across all completed sites. Following full implementation, this project is projected to save approximately 1.8 million gallons (5.6 Acre-Feet) of water per year. SOLID WASTE 2
PARKS & OPEN SPACE The Climate Action Plan (CAP, p.85) notes that "Emissions can be reduced by ...decreasing the amount of water used for irrigation ...Adapting to changing temperature and precipitation patterns may require adjustments in maintenance, watering schedules, and preferred plant lists. Periodic evaluation of local conditions should be conducted to assure that resources are being effectively used and managed. 11
· Objective P-1: Reduce the Water Consumed for the Irrigation of Park Space by 40% by 2020 The CAP ( p. 86) notes that "Irrigation in Benicia includes the watering of community park space, streetscapes, and landscaping. Sustainable irrigation practices can decrease the amount of water pumped to individual sites. Reducing the amount of water used to irrigate and maintain landscaped areas will help the City reduce its greenhouse gas emissions resulting from water pumps and treatment facilities while simultaneously reducing operational costs. 11
Strategy P-1.1. Install Drip Irrigation Systems in all City-Maintained Landscapes The CAP states that "Drip irrigation systems reduce water consumption by decreasing runoff and evaporation. Drip irrigation systems should be installed in all flowerbeds, medians, and streetscapes. Implementation Action • Begin installation of drip irrigation systems citywide C02EMT Reduction Range = 38%-40% of Objective P-1 11
PCS staff are projecting annual average savings of 30% across all sites where drip irrigation is installed. Following full implementation, this project is projected to save approximately 1.8 million gallons (5.6 Acre-Feet) of water per year.
CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014- 2015 GRANT APPLICATION ORGANIZATION CERTIFICATION: I hereby certify that all information contained in this application and any attachments is true and accurate. NO CITY EMPLOYEE SHALL BE SIGNATORY ON BEHALF OF AN APPLICANT ORGANIZATION REQUESTING FUNDS FROM THE COMMUNITY SUSTAINABILITY COMMISSION. A CITY EMPLOYEE MAY BE SIGNATORY WHEN APPL YING FOR FUNDS FO PROJECT TO BE ADMINISTERED BY THE CITY OF BENICIA.
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CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014-2015 GRANT APPLICATION
PART B-BUDGET INFORMATION** 5.
Please provide a budget for the proposed ProjecUProgram. Expenses listed in this document should be consistent with the Project Description. This budget is only for the Project utilizing grant monies. Do not leave any blank boxes. Use "N/A", if cost category is not applicable. Note: Column "A" = Total cost of the proposed Project. Column "B" = Amount requested in this grant application. Column "C" = The difference between Column A and Column B, or the costs of the Project that are not included in this grant request, if any.
PROJECT DIRECT EXPENSES
1
GRANT REQUEST AMOUNT (8)
TOTAL PROJECT COSTS ( A)
APPLICANT'S OTHER COSTS (C)
Rick Knight, Parks Superintendent
$2,000
$0
$2,000
Theron Jones, Parks Maintenance Supervisor
$1,400
$0
$1,400
Donna LaBarr, Irrigation Specialist
$2,200
$0
$2,200
Contract Services L::indsc;:mP. ArchitP.ct
$15,000
$15,000
$0
Drip Irrigation -Materials and Installation
$31,000
$31,000
$0
Drought-tolerant plants
$5,000
$0
$5,000
Other Direct Costs
NA
SUBTOTAL
$56,600
$46,000
$10,600
· [Provide names, titles & total estimated annual salary or stipend'. Attach additional sheets if needed and summarize total here.]
4
CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014- 2015 GRANT APPLICATION PART B - BUDGET INFORMATION (continued)
II Ii
INDIRECT EXPENSES
-
-
-
-
II
Administrative personnel
NA
Benefits
NA
Space/office rental
NA
Utilities
NA
Telephone
NA
Office Supplies
NA
Transportation (gas, rental)
NA
Other Indirect Costs
NA
I
SUBTOTAL
TOTAL COSTS
$46,000
$56,600
CITY OF BENICIA 5
$10,600
COMMUNITY SUSTAINABILITY COMMISSION 2014- 2015 GRANT APPLICATION
PART B - BUDGET INFORMATION (continued) 6. APPLICANT'S FINANCIAL SOURCES: Please provide sources of other funds for the proposed Project/Program. Total amount should correspond with Total in Column C (from previous page). Do not include your entire budget here. (It should be attached). Applicant's Sources of Other Funding (be specific)
Amount or Value
Cash or In-kind (indicate)
City of Benicia General Fund
$5,600
In-kind
Landscape & Lighting District Fund
$5,000
Cash
TOTAL
$10,600
7. List any prior City of Benicia grants or loans awarded to your organization and the number of Benicians served with the funds. (If more space is needed to complete your answer, use the reverse side of this page). Fiscal Year
Project/Prograrri
Amount of City Grant or Loan
2013-14 2012-13 2011-12
1. Pump Station #3 2. Benicia Water Users Business Resource Incentive Program
1. $256,909 2. $625,000
2010-11 2009-10
$881,909
TOTALS
6
Benicians served
CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014- 2015 GRANT APPLICATION PART C - PROJECT/PROGRAM ORGANIZATION DISCUSSION (Please limit Part C to 5 pages) 8.
Brief Project/Program Summary (Three to four sentences describing the grant proposal). City of Benicia Parks and Community Services Department proposes to expand its drip irrigation system to more efficiently manage vegetation in three Landscape & Lighting Districts: East 2nd Street, Rose Drive, and Fleetside. This project entails three steps: a. Contract with a landscape architect to design the drip_ irrigation upgrade plan and associated planting plan for the three Landscape & Lighting Districts. b. Install drought tolerant plants to fill gaps in the landscape and to replace water-intensive. plants in the East 2nd Street median. When additional funds are available in the future, the Rose Drive and Fleetside plans will be also be implemented. Install drip irrigation as able with grant funds, beginning with East 2nd Street. c. When additional funds are available in the future, the Rose Drive and Fleetside plans will be also be implemented.
9.
Describe the Project/Program's general purpose and activities: PCS staff will contract for the development of a detailed drip irrigation plan and associated planting plan for the Landscape & Lighting Districts on East 2nd Street, Rose Drive, and Fleetside. With detailed plans and a cost estimate in hand, PCS staff will then implement the planting and irrigation plan in as many areas as able with funding available. Tentatively, we anticipate completing the East 2nd Street plan with the funding included in this proposal.. Rose Drive and Fleetside would then be completed at a later time when additional funding is available. Together, the two phase of the project are projected to cost approximately $150,000.
10. If sponsored by a non-profit or business, list all financial liabilities or pending legal action: N/A 11. If applying for other grants for fiscal years 2014- 2015, please list the project, funding source(s), proposed budgets and requested amount(s). Other potential grant sources have not been identified for this project at this time. 12.
At what location(s) will the proposed Project/Program take place, and, if applicable, how long has the organization been at this location? The drip irrigation project will be implemented in three Landscape & Lighting Districts: 1. East 2nd Street medians between Tennys Drive and West Channel Road 2. Rose Drive between Snapdragon and East 2nd Street 3. Fleetside, including Industrial Way and Egret Court in the Benicia Industrial Park
7
CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014- 2015 GRANT APPLICATION PART C- PROJECT/PROGRAM ORGANIZATION DISCUSSION (continued) 13.
What are your proposed hours of operations for this Project/Program? Please indicate hours that actual services will be provided, and how this may or may not differ from the hours project staff will be available to respond to inquiries by phone or email, answer general questions, etc.? Not Applicable.
14.
Describe the Project/Program associated with this grant request. Include the goals to be achieved and the strategy that will be used to meet the goals. Be specific when discussing what will be achieved as a result of the proposed Project/Program, with respect to goals of the Benicia Climate Action Plan to reduce GHG emissions. We are proposing to reduce the amount of water used for irrigation by upgrading and expanding our drip irrigation system. The 30% reduction would reduce water use by over 1.8 million gallons (5.6 Acre-Feet) per year in comparison with 2013, thereby reducing the City's GHG emissions by 2.2 Metric Tons (4,812 lbs.) of CO2. Significantly higher water savings are expected when the drought ends. This table illustrates current water use and projected savings in the three districts.
Landscape & Lighting District Rose Drive East 2nd Street Fleetside Totals
Drip Irrigation Water Use Reductions
Avg Water Use Total Water Use 2010-2012 2013 (gallons) (gallons) 1,831,273 4,204,508 488,194 816,816 723,565 1,025,508 3,043,032 6,046,832
Water Cost 2013
$ $ $ $
18,386.95 3,828.30 6,203.14 28,418.39
Projected Water Savings (gallons) 1,261,352 245,045 307,652 1,814,050
Projected Cost Savings Annual 4,675.41 $ 908.30 $ 1,140.36 $ 6,724.08 $
Objective P-1 of the Climate Action Plan calls for reducing the water consumed for the irrigation of park space by 40% by 2020. This project will be an important step toward achieving that goal. 15.
Please describe why the proposed Project/Program is necessary for citizens of Benicia and the community as a whole? The Climate Action Plan (p. 71) notes that "Nearly a quarter of the City Government's greenhouse gas emissions result from the electricity required to pump, treat, deliver, collect, and clean water... The emissions related to water and wastewater can be reduced by: 1) reducing demand, 2) increasing efficiency in water conveyance, and 3) improving treatment plant efficiency." This project will directly reduce demand for water in a cost effective manner. Tentatively, PCS staff anticipate that the full implementation of this project will reduce water used for irrigation by roughly 5.6 acre feet ( 1.8 million gallons) annually in comparison to 2013 water use.
16.
How will outreach be conducted so that services provided will have an educational "ripple effect" throughout the community? Parks & Community Services will develop outreach material regarding water savings in collaboration with Public Works and the CAP Coordinator, which may include outreach on the City's website and posted in information kiosks at City Hall, the library, and in one or more parks. This project is an opportunity to promote the water savings generated by drip irrigation systems within the context of highly visible streetscapes. 8
CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014- 2015 GRANT APPLICATION PART C - PROJECT/PROGRAM ORGANIZATION DISCUSSION (continued) 17a. List the specific, quantifiable goals of the proposed Project/Program. (Please state the goals in ·numbers of individuals, families, households or groups projected to be served and then estimate the amount of energy or water savings that may be achieved for each, then total those figures in eaqh category and estimate GHG reduced by the Project/Program over one year.) ANNUAL GOALS
Numbers served, e.g. individuals, families, households and/or groups
Reduce water used in targeted landscaped areas by an average of 30% annually.
Water & Energy Savings in 1 year
GHG reductions (estimate) in 1 year
1.8 million gallons (5.6 AF)
2.2 MTC02 (4,812 lbs. CO2)
17b. Discuss how this data will be collected, organized and disseminated throughout the community. Data will be collected through the City's typical bimonthly water billing process, compiled in a spreadsheet, and assessed semi-annually. This data will be included in the plan the City is developing for outreach material regarding water savings. 18.
If the proposed Project/Program is an already existing activity, or part of an existing program of the applicant or his or her organization or business, please explain. The City has previously installed drip irrigation in front of City Hall, the Police Station, and the Community Center. Expanding the drip irrigation system will allow PCS staff to maximize water savings while protecting the health and longevity of existing landscape investments that serve important aesthetic and air quality roles.
19.
Identify similar projects or programs in the community and how the proposed Project/Program differs from them. PCS manages water use in the City's landscape medians and other highly visible community spaces. This project has the ability to visibly demonstrate to the community that drip irrigation systems and drought-tolerant plantings can reduce water usage while protecting investments in high quality landscapes. Because drip irrigation technology has been scaled down to the commercial and residential scale, this project may also inspire similar investments by individual households and businesses throughout the community. Drought tolerant plants are readily available to all residents; highly visible and attractive models can stimulate similar selections by Benicia residents and businesses.
9
CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014- 2015 GRANT APPLICATION PART C- PROJECT/PROGRAM ORGANIZATION DISCUSSION (continued) 20.
REQUIRED ATTACHMENTS: Please verify and check off confirmation indicating that the following required items are attached to the original application. Do not leave any blank - if an item is not applicable, indicate by "N/A"
Item# 1 2 3 4 5
Description IRS Letter of Tax Exempt Status Organization's total budget for the current year Copy of most recent audit or financial statement Names and addresses of Board of Directors List of paid principal staff and positions
Submitted (verification by City staff)
6
Job descriptions for principal staff and personnel to be paid partially or in full with grant funding. Copy of resolution or board meeting minutes indicating organization's support of the project application.
N/A
7
8
N/A
PCS=$5,540,435 Parks=$2,049,915
N/A
City Council Mike Dotson-PCS Director Rick Knight-Parks Superintendent Theron Jones-Parks Supervisor Donna LaBarr-lrrigation Specialist Vic Randall-Management Analyst
If a partnership, or involving any collaboration with other group or entity, letters of commitment from each organization indicating degree of participation and a budget showing each organization's financial responsibility to the proposed Project/Program.
NIA-Application submitted in consultation with the City Manager and Public Works Director per City Council discussion on possible drought responses.
N/A
THANK YOU!
10
Job Descriptions of Project Personnel Parks & Community Services Director Under administrative direction, is responsible for the overall planning, organizing, staffing, directing, controlling, reviewing, and evaluating the activities of the Parks and Community Services Department, and does other work as required. Parks Superintendent Under administrative direction, manages one or more of the following divisions of the Parks and Community Services Department: Parks and Building Maintenance and/or Community Services. Participates as a member of the department's management team in departmental policy development, administrative planning, and addressing of departmental problems; and does related work as required. Parks Supervisor Under direction from the Parks Superintendent, supervises and leads Division staff by example. Participates in the construction, maintenance and repair of the parks grounds, facilities and landscaped areas. Plans, coordinates, assigns and supervises the work of various crews involved in the Parks Division. Provides technical staff assistance, and performs related work as required. Irrigation Specialist To perform skilled work in the maintenance and control of City parks and other landscape irrigation systems, including centralized-computer control irrigation systems; and to coordinate work performed by City staff and contractors. Receives direction from assigned supervisory personnel. May exercise technical supervision over maintenance staff, as appropriate. Maintenance Worker Ill Under general supervision, performs a variety of journey level skilled tasks in the maintenance, construction, and repair of City streets, water and sewer lines, buildings, parks and recreation facilities, and related public works; operates heavy power-driven equipment; and may serve as a lead person over a crew performing maintenance, construction, and repair work; and to do related work as required. Management Analyst To provide responsible professional, administrative and technical assistance in the development, administration and implementation of City programs; to provide highly responsible analytical staff assistance including to conduct specific and comprehensive analyses of a wide range of municipal policies involving organization, procedures, finance, and services; to manage various projects; and to assist in office management functions.
TITLE PAGE
ECEIVE D R APR 1 8 2014
CITY OF BENICIA COMMUNITY DE VELOPME
PART A- BASIC INFORMATION 1. PROJECT/PROGRAM NAME: Benicia Parks & Community Services Drip Irrigation Expansion Project Phase I
oo__o__..... ta to..... Amount of Funding Request: ANNUAL: ..._$46 __l__________ -- _..__ GRANT PERIOD = 2 YEARS: Organization and/or Person(s) Submitting Proposal: City of Benicia Parks & Community Services Department 2. ORGANIZATION INFO: City of Benicia Organization Name 250 East L Street Address 746-4285 Phone
747-8118 Fax
[email protected] Email Federal ID# ( for non-profit or business): ----------- If a non-profit organization, the year legally established: ------State in which established:
-------
If a business, the year established, number of years: Location:
--------------
3. CONTACT PERSON (for this Application) Name: Mike Dotson Title: Director. Parks & Community Services Department Address: 250 East L Street Phone: 746-4288
Fax:
747-8118
Email: [email protected] 1
NT
CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014-2015 GRANT APPLICATION 4.
The proposed Project/Program will serve FOCUS AREAS of the Benicia Climate Action Plan [CAP] to reduce Greenhouse gases [GHG] and thereby also support Community Sustainability. Please list specific STRATEGIES within the FOCUS AREAS below that will be addressed (fully or partially) by the proposed Project/Program. Include and explanation of the importance of each STRATEGY to the Project/Program's mission. [See CAP page 15 for Focus Areas.] };>
EDUCATION/PUBLIC OUTREACH Strategy E0-1.8. Informational Kiosks and Info Displays at City Facilities Parks and Community Services staff will coordinate with Public Works staff, who are leading City efforts to develop outreach focused on water conservation and associated energy savings. Strategy E0-1. 12. Demonstration Gardens Work with Benicia Community Garden, the California Native Plant Society and other community groups to create community gardens that demonstrate the use of water efficient landscaping technologies and native drought tolerant plant species. Implementation Action • Coordinate with appropriate community groups to create demonstration gardens throughout the Community. While somewhat different from this CAP Strategy, the ·proposed project can effectively serve as a highly visible model within the City for the water savings and greenhouse gas (GHG) emission reductions that are possible through the effective deployment of drip irrigation.
};>
ENERGY PRODUCTION
};>
TRANSPORTATION & LAND USE
};>
BUILDINGS
};>
INDUSTRIAL & COMMERCIAL
};>
WATER & WASTEWATER Objective WW-I: Reduce the Amount of Water Consumed by 2020 This proposal will build on the water savings created by the previous installation of drip irrigation in front of City Hall, the Police Station, the Community Center, and other landscaped sites maintained by the Parks & Community Services Department. Water savings are difficult to project, and can be expected to fluctuate seasonally and annually based on actual weather conditions, and will also vary at each site based on existing conditions such as exposure to sun and wind, tree cover, and usage. While water savings could be anywhere in the 25%-50% range, PCS staff are projecting annual average savings of 30%.at each site as a reasonable and conservative estimate of average annual water savings across all completed sites. Following full implementation, this project is projected to save approximately 1.8 million gallons (5.6 Acre-Feet) of water per year. SOLID WASTE 2
PARKS & OPEN SPACE The Climate Action Plan (CAP, p.85) notes that "Emissions can be reduced by ...decreasing the amount of water used for irrigation ...Adapting to changing temperature and precipitation patterns may require adjustments in maintenance, watering schedules, and preferred plant lists. Periodic evaluation of local conditions should be conducted to assure that resources are being effectively used and managed. 11
· Objective P-1: Reduce the Water Consumed for the Irrigation of Park Space by 40% by 2020 The CAP ( p. 86) notes that "Irrigation in Benicia includes the watering of community park space, streetscapes, and landscaping. Sustainable irrigation practices can decrease the amount of water pumped to individual sites. Reducing the amount of water used to irrigate and maintain landscaped areas will help the City reduce its greenhouse gas emissions resulting from water pumps and treatment facilities while simultaneously reducing operational costs. 11
Strategy P-1.1. Install Drip Irrigation Systems in all City-Maintained Landscapes The CAP states that "Drip irrigation systems reduce water consumption by decreasing runoff and evaporation. Drip irrigation systems should be installed in all flowerbeds, medians, and streetscapes. Implementation Action • Begin installation of drip irrigation systems citywide C02EMT Reduction Range = 38%-40% of Objective P-1 11
PCS staff are projecting annual average savings of 30% across all sites where drip irrigation is installed. Following full implementation, this project is projected to save approximately 1.8 million gallons (5.6 Acre-Feet) of water per year.
CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014- 2015 GRANT APPLICATION ORGANIZATION CERTIFICATION: I hereby certify that all information contained in this application and any attachments is true and accurate. NO CITY EMPLOYEE SHALL BE SIGNATORY ON BEHALF OF AN APPLICANT ORGANIZATION REQUESTING FUNDS FROM THE COMMUNITY SUSTAINABILITY COMMISSION. A CITY EMPLOYEE MAY BE SIGNATORY WHEN APPL YING FOR FUNDS FO PROJECT TO BE ADMINISTERED BY THE CITY OF BENICIA.
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CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014-2015 GRANT APPLICATION
PART B-BUDGET INFORMATION** 5.
Please provide a budget for the proposed ProjecUProgram. Expenses listed in this document should be consistent with the Project Description. This budget is only for the Project utilizing grant monies. Do not leave any blank boxes. Use "N/A", if cost category is not applicable. Note: Column "A" = Total cost of the proposed Project. Column "B" = Amount requested in this grant application. Column "C" = The difference between Column A and Column B, or the costs of the Project that are not included in this grant request, if any.
PROJECT DIRECT EXPENSES
1
GRANT REQUEST AMOUNT (8)
TOTAL PROJECT COSTS ( A)
APPLICANT'S OTHER COSTS (C)
Rick Knight, Parks Superintendent
$2,000
$0
$2,000
Theron Jones, Parks Maintenance Supervisor
$1,400
$0
$1,400
Donna LaBarr, Irrigation Specialist
$2,200
$0
$2,200
Contract Services L::indsc;:mP. ArchitP.ct
$15,000
$15,000
$0
Drip Irrigation -Materials and Installation
$31,000
$31,000
$0
Drought-tolerant plants
$5,000
$0
$5,000
Other Direct Costs
NA
SUBTOTAL
$56,600
$46,000
$10,600
· [Provide names, titles & total estimated annual salary or stipend'. Attach additional sheets if needed and summarize total here.]
4
CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014- 2015 GRANT APPLICATION PART B - BUDGET INFORMATION (continued)
II Ii
INDIRECT EXPENSES
-
-
-
-
II
Administrative personnel
NA
Benefits
NA
Space/office rental
NA
Utilities
NA
Telephone
NA
Office Supplies
NA
Transportation (gas, rental)
NA
Other Indirect Costs
NA
I
SUBTOTAL
TOTAL COSTS
$46,000
$56,600
CITY OF BENICIA 5
$10,600
COMMUNITY SUSTAINABILITY COMMISSION 2014- 2015 GRANT APPLICATION
PART B - BUDGET INFORMATION (continued) 6. APPLICANT'S FINANCIAL SOURCES: Please provide sources of other funds for the proposed Project/Program. Total amount should correspond with Total in Column C (from previous page). Do not include your entire budget here. (It should be attached). Applicant's Sources of Other Funding (be specific)
Amount or Value
Cash or In-kind (indicate)
City of Benicia General Fund
$5,600
In-kind
Landscape & Lighting District Fund
$5,000
Cash
TOTAL
$10,600
7. List any prior City of Benicia grants or loans awarded to your organization and the number of Benicians served with the funds. (If more space is needed to complete your answer, use the reverse side of this page). Fiscal Year
Project/Prograrri
Amount of City Grant or Loan
2013-14 2012-13 2011-12
1. Pump Station #3 2. Benicia Water Users Business Resource Incentive Program
1. $256,909 2. $625,000
2010-11 2009-10
$881,909
TOTALS
6
Benicians served
CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014- 2015 GRANT APPLICATION PART C - PROJECT/PROGRAM ORGANIZATION DISCUSSION (Please limit Part C to 5 pages) 8.
Brief Project/Program Summary (Three to four sentences describing the grant proposal). City of Benicia Parks and Community Services Department proposes to expand its drip irrigation system to more efficiently manage vegetation in three Landscape & Lighting Districts: East 2nd Street, Rose Drive, and Fleetside. This project entails three steps: a. Contract with a landscape architect to design the drip_ irrigation upgrade plan and associated planting plan for the three Landscape & Lighting Districts. b. Install drought tolerant plants to fill gaps in the landscape and to replace water-intensive. plants in the East 2nd Street median. When additional funds are available in the future, the Rose Drive and Fleetside plans will be also be implemented. Install drip irrigation as able with grant funds, beginning with East 2nd Street. c. When additional funds are available in the future, the Rose Drive and Fleetside plans will be also be implemented.
9.
Describe the Project/Program's general purpose and activities: PCS staff will contract for the development of a detailed drip irrigation plan and associated planting plan for the Landscape & Lighting Districts on East 2nd Street, Rose Drive, and Fleetside. With detailed plans and a cost estimate in hand, PCS staff will then implement the planting and irrigation plan in as many areas as able with funding available. Tentatively, we anticipate completing the East 2nd Street plan with the funding included in this proposal.. Rose Drive and Fleetside would then be completed at a later time when additional funding is available. Together, the two phase of the project are projected to cost approximately $150,000.
10. If sponsored by a non-profit or business, list all financial liabilities or pending legal action: N/A 11. If applying for other grants for fiscal years 2014- 2015, please list the project, funding source(s), proposed budgets and requested amount(s). Other potential grant sources have not been identified for this project at this time. 12.
At what location(s) will the proposed Project/Program take place, and, if applicable, how long has the organization been at this location? The drip irrigation project will be implemented in three Landscape & Lighting Districts: 1. East 2nd Street medians between Tennys Drive and West Channel Road 2. Rose Drive between Snapdragon and East 2nd Street 3. Fleetside, including Industrial Way and Egret Court in the Benicia Industrial Park
7
CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014- 2015 GRANT APPLICATION PART C- PROJECT/PROGRAM ORGANIZATION DISCUSSION (continued) 13.
What are your proposed hours of operations for this Project/Program? Please indicate hours that actual services will be provided, and how this may or may not differ from the hours project staff will be available to respond to inquiries by phone or email, answer general questions, etc.? Not Applicable.
14.
Describe the Project/Program associated with this grant request. Include the goals to be achieved and the strategy that will be used to meet the goals. Be specific when discussing what will be achieved as a result of the proposed Project/Program, with respect to goals of the Benicia Climate Action Plan to reduce GHG emissions. We are proposing to reduce the amount of water used for irrigation by upgrading and expanding our drip irrigation system. The 30% reduction would reduce water use by over 1.8 million gallons (5.6 Acre-Feet) per year in comparison with 2013, thereby reducing the City's GHG emissions by 2.2 Metric Tons (4,812 lbs.) of CO2. Significantly higher water savings are expected when the drought ends. This table illustrates current water use and projected savings in the three districts.
Landscape & Lighting District Rose Drive East 2nd Street Fleetside Totals
Drip Irrigation Water Use Reductions
Avg Water Use Total Water Use 2010-2012 2013 (gallons) (gallons) 1,831,273 4,204,508 488,194 816,816 723,565 1,025,508 3,043,032 6,046,832
Water Cost 2013
$ $ $ $
18,386.95 3,828.30 6,203.14 28,418.39
Projected Water Savings (gallons) 1,261,352 245,045 307,652 1,814,050
Projected Cost Savings Annual 4,675.41 $ 908.30 $ 1,140.36 $ 6,724.08 $
Objective P-1 of the Climate Action Plan calls for reducing the water consumed for the irrigation of park space by 40% by 2020. This project will be an important step toward achieving that goal. 15.
Please describe why the proposed Project/Program is necessary for citizens of Benicia and the community as a whole? The Climate Action Plan (p. 71) notes that "Nearly a quarter of the City Government's greenhouse gas emissions result from the electricity required to pump, treat, deliver, collect, and clean water... The emissions related to water and wastewater can be reduced by: 1) reducing demand, 2) increasing efficiency in water conveyance, and 3) improving treatment plant efficiency." This project will directly reduce demand for water in a cost effective manner. Tentatively, PCS staff anticipate that the full implementation of this project will reduce water used for irrigation by roughly 5.6 acre feet ( 1.8 million gallons) annually in comparison to 2013 water use.
16.
How will outreach be conducted so that services provided will have an educational "ripple effect" throughout the community? Parks & Community Services will develop outreach material regarding water savings in collaboration with Public Works and the CAP Coordinator, which may include outreach on the City's website and posted in information kiosks at City Hall, the library, and in one or more parks. This project is an opportunity to promote the water savings generated by drip irrigation systems within the context of highly visible streetscapes. 8
CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014- 2015 GRANT APPLICATION PART C - PROJECT/PROGRAM ORGANIZATION DISCUSSION (continued) 17a. List the specific, quantifiable goals of the proposed Project/Program. (Please state the goals in ·numbers of individuals, families, households or groups projected to be served and then estimate the amount of energy or water savings that may be achieved for each, then total those figures in eaqh category and estimate GHG reduced by the Project/Program over one year.) ANNUAL GOALS
Numbers served, e.g. individuals, families, households and/or groups
Reduce water used in targeted landscaped areas by an average of 30% annually.
Water & Energy Savings in 1 year
GHG reductions (estimate) in 1 year
1.8 million gallons (5.6 AF)
2.2 MTC02 (4,812 lbs. CO2)
17b. Discuss how this data will be collected, organized and disseminated throughout the community. Data will be collected through the City's typical bimonthly water billing process, compiled in a spreadsheet, and assessed semi-annually. This data will be included in the plan the City is developing for outreach material regarding water savings. 18.
If the proposed Project/Program is an already existing activity, or part of an existing program of the applicant or his or her organization or business, please explain. The City has previously installed drip irrigation in front of City Hall, the Police Station, and the Community Center. Expanding the drip irrigation system will allow PCS staff to maximize water savings while protecting the health and longevity of existing landscape investments that serve important aesthetic and air quality roles.
19.
Identify similar projects or programs in the community and how the proposed Project/Program differs from them. PCS manages water use in the City's landscape medians and other highly visible community spaces. This project has the ability to visibly demonstrate to the community that drip irrigation systems and drought-tolerant plantings can reduce water usage while protecting investments in high quality landscapes. Because drip irrigation technology has been scaled down to the commercial and residential scale, this project may also inspire similar investments by individual households and businesses throughout the community. Drought tolerant plants are readily available to all residents; highly visible and attractive models can stimulate similar selections by Benicia residents and businesses.
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CITY OF BENICIA COMMUNITY SUSTAINABILITY COMMISSION 2014- 2015 GRANT APPLICATION PART C- PROJECT/PROGRAM ORGANIZATION DISCUSSION (continued) 20.
REQUIRED ATTACHMENTS: Please verify and check off confirmation indicating that the following required items are attached to the original application. Do not leave any blank - if an item is not applicable, indicate by "N/A"
Item# 1 2 3 4 5
Description IRS Letter of Tax Exempt Status Organization's total budget for the current year Copy of most recent audit or financial statement Names and addresses of Board of Directors List of paid principal staff and positions
Submitted (verification by City staff)
6
Job descriptions for principal staff and personnel to be paid partially or in full with grant funding. Copy of resolution or board meeting minutes indicating organization's support of the project application.
N/A
7
8
N/A
PCS=$5,540,435 Parks=$2,049,915
N/A
City Council Mike Dotson-PCS Director Rick Knight-Parks Superintendent Theron Jones-Parks Supervisor Donna LaBarr-lrrigation Specialist Vic Randall-Management Analyst
If a partnership, or involving any collaboration with other group or entity, letters of commitment from each organization indicating degree of participation and a budget showing each organization's financial responsibility to the proposed Project/Program.
NIA-Application submitted in consultation with the City Manager and Public Works Director per City Council discussion on possible drought responses.
N/A
THANK YOU!
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Job Descriptions of Project Personnel Parks & Community Services Director Under administrative direction, is responsible for the overall planning, organizing, staffing, directing, controlling, reviewing, and evaluating the activities of the Parks and Community Services Department, and does other work as required. Parks Superintendent Under administrative direction, manages one or more of the following divisions of the Parks and Community Services Department: Parks and Building Maintenance and/or Community Services. Participates as a member of the department's management team in departmental policy development, administrative planning, and addressing of departmental problems; and does related work as required. Parks Supervisor Under direction from the Parks Superintendent, supervises and leads Division staff by example. Participates in the construction, maintenance and repair of the parks grounds, facilities and landscaped areas. Plans, coordinates, assigns and supervises the work of various crews involved in the Parks Division. Provides technical staff assistance, and performs related work as required. Irrigation Specialist To perform skilled work in the maintenance and control of City parks and other landscape irrigation systems, including centralized-computer control irrigation systems; and to coordinate work performed by City staff and contractors. Receives direction from assigned supervisory personnel. May exercise technical supervision over maintenance staff, as appropriate. Maintenance Worker Ill Under general supervision, performs a variety of journey level skilled tasks in the maintenance, construction, and repair of City streets, water and sewer lines, buildings, parks and recreation facilities, and related public works; operates heavy power-driven equipment; and may serve as a lead person over a crew performing maintenance, construction, and repair work; and to do related work as required. Management Analyst To provide responsible professional, administrative and technical assistance in the development, administration and implementation of City programs; to provide highly responsible analytical staff assistance including to conduct specific and comprehensive analyses of a wide range of municipal policies involving organization, procedures, finance, and services; to manage various projects; and to assist in office management functions.
