EWGA CHICAGO METRO CHAPTER FLEXIBLE BOARD STRUCTURE - BOARD POSITION RESPONSIBILITIES Under new By-Laws adopted in 2013 President
Oversee General Chapter Operations via Directors Set Agenda for and Conduct Chapter Board Meetings Chapter Leadership Development / Succession Planning Primary Liaison for: o HQ Staff o Chapter Development Specialist (CDS) o EWGA Foundation o EWGA Partners/Sponsors EWGA Chapter President’s Forum Promote / Attend EWGA events and web conferences
Finance & Records Director
File Required EWGA Submissions Ensure Compliance with Association Chapter Affiliation Agreement and Chapter On Par Program Financial Oversight o Review and recommend financial policy o Develop / Monitor Budget o Oversee Bank Accounts, Cash Receipts / Disbursements and Billing Coordinator o Maintain Financial Records o Prepare Monthly/Quarterly and Year-End Financials o File Tax Returns (Federal and State) Business Requirements o Maintain Tax Exempt Status o Maintain Incorporation Status & State Filings o Maintain Insurance Record & distribute Meeting Minutes Maintain Corporate Records & Governance Documents, including Chapter Policies & Procedures Maintain Chapter Master Calendar & Send Board Meeting Notices
Member Services Director
Oversee Member Welcome Program Remind and assist members in keeping Member Profiles up-to-date (Member Database) Oversee Member Orientations Oversee Volunteer Enrollment Oversee Volunteer Recognition Oversee Golf Mentoring Program Conduct Chapter Elections
Member Recruitment Director
Oversee Member Recruitment Activities & Events (e.g., Chicago Golf Show, Golf store Women’s Nights) Leverage Community Relations to gain new members (connect & cross-promote with local networking organizations) Monitor Chapter telephone hotline (voicemail) Ensure Chapter exceeds EWGA 25 Member Minimum Standard Requirement
Approved at the February 10, 2013 Board Meeting
Events & Activities Director Organize, Promote, & Conduct: Golf Events [Golf Events Chair] Kick Off Networking Events o Member Trade Shows o Networking Lunches Social Activities (e.g., Happy Hours) Special Events o Charity Events / Rally Events o Inter-Chapter Events Chapter Championship [Championship Director] EWGA Cup Just Golf [Just Golf Coordinator] Event Prizes & Fundraising
Golf Program and Services Director Organize, Promote, & Conduct: Golf Clinics / Lessons [Golf Education Chair] Golf Leagues [League Chair] Rules, Etiquette, Handicaps & Pace of Play [Handicap Chair] o Education (Seminars, Newsletter / Website ‘Tip of the Week’, ‘Rule of the Week’) o Support & administer EWGA & CDGA Handicap Systems o Ensure USGA Compliance o Assist with verification of handicaps for competitive golf events
Communication Director
Develop & Manage Chapter Communications o Chapter Website [Webmaster] o Social Networking (Facebook, etc.) o Newsletters / E-Blasts o Help Promote EWGA Events & Programs to Members Ensure EWGA Logo Requirements Compliance
Marketing Director
Manage Chapter Partners / Sponsors o Procure sponsorship funds and in-kind donations o Manage sponsorship agreements & fulfillment of sponsor benefits Oversee Media Relations o Press Releases o Community Calendars o TV, Radio, Print Interviews