Exit Surveys: Cohort #3 AWS
9/25/2017
Exit Surveys: Cohort #3
September 26, 2017 PaTTAN Webinar
Pennsylvania Training and Technical Assistance Network
PaTTAN’s Mission The mission of the Pennsylvania Training and Technical Assistance Network (PaTTAN) is to support the efforts and initiatives of the Bureau of Special Education, and to build the capacity of local educational agencies to serve students who receive special education services. 2
1
9/25/2017
PDE’s Commitment to Least Restrictive Environment (LRE)
Our goal for each child is to ensure Individualized Education Program (IEP) teams begin with the general education setting with the use of Supplementary Aids and Services before considering a more restrictive environment. 3
If attending as a group:
If attending as a group, send an email to:
[email protected] indicating the names of those in attendance at your site 4
2
9/25/2017
Training Session Materials The materials reviewed during today’s webinar can be downloaded at the PaTTAN website under the Secondary Transition Initiative Tab: IU and PaTTAN Transition Consultants’ Support Structure for PaPOS 2017-18 Contacting Hard-to-Find Youth: Strategies for the Post-School Survey Strategies to Contact Youth for the PaPOS Process: Lessons from Pennsylvania Schools Today’s PowerPoint for Cohort 3 (Exit Surveys) (background information, timelines, directions for 5 survey completion)
It’s Here!
6
3
9/25/2017
Today’s Agenda PA State Performance Plan (SPP) Data System for Indicator 14 (Pennsylvania Post School Outcomes Survey – PaPOS) Background and Supports Recommendations for Contacting Hard-toFind Youth Administrative Considerations Timelines and Procedures 7 Utilization of Leaders Services for Exit Surveys
Background Information
PA State Performance Plan (SPP) Data System for Indicator 14 (PaPOS) 8
4
9/25/2017
State Performance Plan (SPP) Required for each State Evaluates the State’s efforts to implement the requirements and purposes of IDEA Describe how the State will improve IDEA implementation • 6-Year Plan • 20 Indicators related to the 3 priorities • Annual Performance Report (APR) for State and each LEA
State Performance Indicators 1. 2. 3. 4.
Graduation Drop-out rate Academic Achievement Suspensions and Expulsions 5. Educational Environments 8. Parent Engagement
9. Disproportionate Race/Ethnic groups (in spec. education) 10. Disproportionate Race/Ethnic groups (by disability) 11. Timely Evaluations 13. Secondary Transition 14. Post – School Outcomes 17. SSIP (State Systemic Improvement Plan)
5
9/25/2017
Every student by name regardless of background, condition or circumstance… Proficient in core subjects Graduates from high school, ready for post-secondary education and career Achieves high outcomes
• Indicator 14: • Students achieving their post-secondary goals • Indicators 1 and 2: • Students actively engaged, staying in school and graduating • Indicator 13 • High quality IEPs designed to help students achieve their postsecondary goals
• The foundation: • High quality, rigorous, standards-aligned secondary school programs for all students 11
National Technical Assistance Center on Transition: www.transitionta.org
12
6
9/25/2017
Additional Background Information
PaPOS Background and Supports
13
Designed the Survey to Achieve 2 Goals: Collecting information required for federal reporting
Collecting information to inform program improvements resulting in better post-school outcomes for youth with disabilities
14
7
9/25/2017
Pennsylvania’s Survey Sample 1/5 of LEAs annually and 1/5 of Philadelphia High Schools attempt to interview all leavers in LEA
All LEAs have been selected and placed on the sampling plan for the 5 years (i.e. each district participates once every 5 years) 15
Sampling Variables
District Size (urban, suburban, rural, charter schools
Disability Category
Ethnicity
LRE Status (percent of time in general education setting)
Gender
16
8
9/25/2017
Indicator 14 Language Percent of youth : who are no longer in secondary school, had IEPs in effect at the time they left school and were:
Enrolled in higher education within one year of leaving high school. Enrolled in higher education or competitively employed within one year of leaving high school. Enrolled in higher education or in some other postsecondary education or training; or competitively employed or in some other employment within one year of leaving high school. 17
PaPOS is a 2 year process
2017-2018
• Complete exit surveys for all potential leavers during the 2017-2018 school year
2018-2019
• Complete post school surveys for those same leavers from the 20172018 school year 18
9
9/25/2017
Process of Gathering Potential Leavers All potential “leavers” were identified for the targeted LEAs from the December 1, 2016 Federal Student Data Report (PennData) All students between the ages of 16 and 20, with an IEP were considered possible “leavers” for the 2017-18 school year Because of the process used to draw the survey sample, the LEA is responsible to review all potential students listed and create an accurate list of actual 2017-18 student leavers from your LEA
19
Survey Population Complete PaPOS Exit Survey with all student leavers who leave or are projected to leave between September 1, 2017 and June 30, 2018
Leavers: include any student with an IEP who: Graduates with high school diploma OR
Drops out of school OR
Reaches maximum age OR
Receives a GED
during the 2017-2018 school year. 20
10
9/25/2017
Survey Population Definitions Graduated with a high school diploma
• Include any student with an IEP who graduated with a diploma between September 1, 2017 and June 30, 2017
Dropped out
• Include any student with an IEP who dropped out of school between September 1, 2017 and June 30, 2018
Reached maximum age
• Include any student with an IEP who reached the age of 21 between September 1, 2017 and June 30, 2018 • If a student leaves because he/she reaches maximum age, select this option rather than ‘Graduates with a high school diploma’.
Received a GED
• Include any student with an IEP who receives a GED between September 1, 2017 and June 30, 2018. 21
Exceptions to June 30, 2018 • A student turns 21 on March 15, 2018 and will be staying throughout the rest of the term which ends on May 31, 2018. Although graduation is on June 2, 2018, the student qualifies for ESY and will be attending ESY through July 31, 2018 • A student with an IEP met all graduation requirements, with the exception of failing his last English class. He is taking the class over the summer and is anticipating passing the class & receiving his diploma after he passes the class
Include potential leavers in this cohort as they can always be removed next year if they have not left during the 17-18 school year You can always delete non-leavers from the post school surveys next year. You will not be able to add leavers next year 22
11
9/25/2017
2017-18 Exit Survey Content Demographic information Reason for leaving Classes/Activities received in high school Accommodations received in high school Contact information for post-school follow-up 23
2017-18 Post-School Survey Content Post-Secondary education history and related items
Employment history and related items Probe if not employed or in post secondary training/education program Check on independent living status 24
12
9/25/2017
System of Support Field Technical & Management Support Procedures PaTTAN Educational Consultants
Intermediate Unit Transition Consultants If you have any questions or concerns regarding PaPOS please contact your IU contact or send an email to: 25 [email protected]
Contacting Hard to Find Youth
Recommendations for Contacting Hard-to-Find Youth 26
13
9/25/2017
A Review of NTACT Strategies Provide Pre-Notification
Show Interest when Conducting Survey
Create Familiarity
Provide Incentives
27
A Review of NTACT Strategies Provide Pre-Notification (while students are still in high school)
Discuss the survey with students
Share survey results from former students
Include survey information with other important information sent home to students
Provide information about the survey at the final IEP meeting
Establish and ask student to join a social media site (Facebook)
Ask youth to identify the person from the school they want to talk to a year after high school
28
14
9/25/2017
A Review of NTACT Strategies Provide Pre-Notification (after students leave high school) Use private messages on Facebook to verify contact information, remind students of the importance of the survey and inform them of the timeline for completing the survey
Mail a personalized and signed letter explaining the survey process, in hand addressed, white envelope 12 weeks prior to the survey; avoid generic form letters and windowed envelopes 29
A Review of NTACT Strategies
Create Familiarity
Explain to students that they are helping other students
Show specific examples
Share survey with students and families
Teach students the vocabulary
Practice completing the questionnaire
Identify person with strongest relationship with the student and have him/her intervene with the student
30
15
9/25/2017
A Review of NTACT Strategies Show Interest when Conducting Survey Be enthusiastic when calling youth and families
Be interested in the answers youth provide
Convey a nonjudgmental tone when talking with youth
Read the interview with varied voice inflection
31
A Review of NTACT Strategies
Provide Incentives
Remind students their answers will help others
Provide information about jobs. colleges and services student may be eligible
Give donated certificates from local restaurants & businesses to the hardest hard-tofind- youth 32
16
9/25/2017
A Pennsylvania Resource
33
PaPOS Timelines and Procedures
Administrative Considerations: Timelines and Procedures 34
17
9/25/2017
Administrative Considerations Complete PaPOS Exit Survey with all student leavers between March 1, 2018 and May 31, 2018 This process will be completed online via Leader Services Leavers: include any student with an IEP who: Graduates with high school diploma OR
Drops out of school OR
Reaches maximum age OR
Receives a GED
between September 1, 2017 and June 30, 2018
35
Administrative Considerations Complete PaPOS Exit Survey with any student leaver between September 1, 2017 and February 28, 2018 • This process should be completed using the hard copy blank exit survey provided • Any surveys completed between September 1, 2017 – February 28, 2018 will need to be entered into the online Leader Services System after March 1, 2018 36
18
9/25/2017
PaPOS Data Entry Status Submission Dates Dates to remember: DATE
RESPONSIBILITY
March 1, 2018
LEAs can start entering exit survey data on individual students via Leaders Services
May 1, 2018
PaTTAN will provide you with a status update of all completed student records (and how many more student records the LEA still must complete by May 31, 2018)
May 31, 2018
Final submission of all completed Exit Surveys from Cohort 3 LEAs
Questions: [email protected]
37
Administrative Considerations
The Exit Survey should be administered in an interview fashion by an individual familiar with the student being interviewed.
38
If a student’s disability limits his/her ability to respond accurately to the survey questions, another individual can assist the student in answering the student survey questions. 38
19
9/25/2017
Questions?
39
Leader Services Instructions
Administering Exit Surveys via Leader Services
40
20
9/25/2017
Survey Population All potential “leavers” were identified for the targeted LEAs from the December 1, 2016 Federal Student Data Report (PennData) All students between the ages of 16 and 20, with an IEP were considered possible “leavers” for the 2017-18 school year Because of the process used to draw the survey sample, the LEA is responsible to review all potential students listed and create an accurate list of actual 2017-18 student leavers from your LEA
41
Survey Population Definitions Graduated with a high school diploma
• Include any student with an IEP who graduated with a diploma between September 1, 2017 and June 30, 2018
Dropped out
• Include any student with an IEP who dropped out of school between September 1, 2017 and June 30, 2018
Reached maximum age
• Include any student with an IEP who reached the age of 21 between September 1, 2017 and June 30, 2018 • If a student leaves because he/she reaches maximum age, select this option rather than ‘Graduates with a high school diploma’.
Received a GED
• Include any student with an IEP who receives a GED between September 1, 2017 and June 30, 2018. 42
21
9/25/2017
Email Notification (Week of 2/19/18)
43
Leader Services Login Information https://apps.leaderservices.com/_outcomes/
Use the username and password sent to you the week of 2/19/18 to login into Leader Services
44
22
9/25/2017
LEA PaPOS Electronic Data Submission Process 1. Complete records of students who are NOT leavers for the 17-18 school year 1. 2.
Check the NO box (that student is NOT a leaver) and submit Student record is complete
2. Update records of students who ARE leavers for the 17-18 school year 1. 2.
Complete all questions and submit Student record is complete
3. Add any new/additional students who already left or will be leavers for the 17-18 school year 1. 2. 3.
Add new contact Complete all questions and submit Student record is complete
45
Definition/Examples of Non-Leavers • Student who graduated, reached maximum age, dropped out or received a GED prior to September 1, 2017 (any previous year) • Student who is not graduating or reaching maximum age by June 30, 2018 • Student who is deceased • Student who moved out of district or out of state • Student who no longer has an IEP 46
23
9/25/2017
LEAs are responsible for students . . . YES
• Approved Private Schools • Career and Tech Ed Center • AEDY Facility • Adjudicated youth
NO
• Charter Schools • Cyber Charter Schools
Anyone on your child count (from December 1, 2017) 47
Contact Information After Leaving High School • Student Information • Primary Contact other than the Student
**Crucial Information used when completing the PaPOS Post-School Surveys next year 48
24
9/25/2017
Example of Additional Student Leavers Those students who enrolled in your district after the December 1, 2016 Child Count was submitted
AND
Who graduated, reached maximum age, dropped out or obtained a GED from September 1, 2017 through June 30, 2018
49
Additional Administrative Recommendations Should your LEA not want to follow the process we just went over and you would rather just go through each student alphabetically and complete the survey, that is fine.
50
25
9/25/2017
Additional Administrative Recommendations Determine who will complete the surveys with the students and who will enter the exit data into Leader Services
Supervisors/Directors, Teachers, Guidance Counselors, Transition Coordinators, Secretaries, etc. 51
Administrative Considerations Complete PaPOS Exit Survey with any student leaver between September 1, 2017 and February 28, 2018 • This process should be completed using the hard copy blank exit survey provided • Any surveys completed between September 1, 2017 – February 28, 2018 will need to be entered into the online Leader Services System after March 1, 2018 52
26
9/25/2017
PaPOS Data Entry Status Submission Dates Dates to remember: DATE
RESPONSIBILITY
March 1, 2018
LEAs can start entering exit survey data on individual students via Leaders Services
May 1, 2018
PaTTAN will provide you with a status update of all completed student records (and how many more student records the LEA still must complete by May 31, 2018)
May 31, 2018
Final submission of all completed Exit Surveys from Cohort 3 LEAs
Questions: [email protected]
Contact Information
53
www.pattan.net
For PaPOS Content Questions:
[email protected]
Commonwealth of Pennsylvania Tom Wolf, Governor 54
27
Exit Surveys: Cohort #3
September 26, 2017 PaTTAN Webinar
Pennsylvania Training and Technical Assistance Network
PaTTAN’s Mission The mission of the Pennsylvania Training and Technical Assistance Network (PaTTAN) is to support the efforts and initiatives of the Bureau of Special Education, and to build the capacity of local educational agencies to serve students who receive special education services. 2
1
9/25/2017
PDE’s Commitment to Least Restrictive Environment (LRE)
Our goal for each child is to ensure Individualized Education Program (IEP) teams begin with the general education setting with the use of Supplementary Aids and Services before considering a more restrictive environment. 3
If attending as a group:
If attending as a group, send an email to:
[email protected] indicating the names of those in attendance at your site 4
2
9/25/2017
Training Session Materials The materials reviewed during today’s webinar can be downloaded at the PaTTAN website under the Secondary Transition Initiative Tab: IU and PaTTAN Transition Consultants’ Support Structure for PaPOS 2017-18 Contacting Hard-to-Find Youth: Strategies for the Post-School Survey Strategies to Contact Youth for the PaPOS Process: Lessons from Pennsylvania Schools Today’s PowerPoint for Cohort 3 (Exit Surveys) (background information, timelines, directions for 5 survey completion)
It’s Here!
6
3
9/25/2017
Today’s Agenda PA State Performance Plan (SPP) Data System for Indicator 14 (Pennsylvania Post School Outcomes Survey – PaPOS) Background and Supports Recommendations for Contacting Hard-toFind Youth Administrative Considerations Timelines and Procedures 7 Utilization of Leaders Services for Exit Surveys
Background Information
PA State Performance Plan (SPP) Data System for Indicator 14 (PaPOS) 8
4
9/25/2017
State Performance Plan (SPP) Required for each State Evaluates the State’s efforts to implement the requirements and purposes of IDEA Describe how the State will improve IDEA implementation • 6-Year Plan • 20 Indicators related to the 3 priorities • Annual Performance Report (APR) for State and each LEA
State Performance Indicators 1. 2. 3. 4.
Graduation Drop-out rate Academic Achievement Suspensions and Expulsions 5. Educational Environments 8. Parent Engagement
9. Disproportionate Race/Ethnic groups (in spec. education) 10. Disproportionate Race/Ethnic groups (by disability) 11. Timely Evaluations 13. Secondary Transition 14. Post – School Outcomes 17. SSIP (State Systemic Improvement Plan)
5
9/25/2017
Every student by name regardless of background, condition or circumstance… Proficient in core subjects Graduates from high school, ready for post-secondary education and career Achieves high outcomes
• Indicator 14: • Students achieving their post-secondary goals • Indicators 1 and 2: • Students actively engaged, staying in school and graduating • Indicator 13 • High quality IEPs designed to help students achieve their postsecondary goals
• The foundation: • High quality, rigorous, standards-aligned secondary school programs for all students 11
National Technical Assistance Center on Transition: www.transitionta.org
12
6
9/25/2017
Additional Background Information
PaPOS Background and Supports
13
Designed the Survey to Achieve 2 Goals: Collecting information required for federal reporting
Collecting information to inform program improvements resulting in better post-school outcomes for youth with disabilities
14
7
9/25/2017
Pennsylvania’s Survey Sample 1/5 of LEAs annually and 1/5 of Philadelphia High Schools attempt to interview all leavers in LEA
All LEAs have been selected and placed on the sampling plan for the 5 years (i.e. each district participates once every 5 years) 15
Sampling Variables
District Size (urban, suburban, rural, charter schools
Disability Category
Ethnicity
LRE Status (percent of time in general education setting)
Gender
16
8
9/25/2017
Indicator 14 Language Percent of youth : who are no longer in secondary school, had IEPs in effect at the time they left school and were:
Enrolled in higher education within one year of leaving high school. Enrolled in higher education or competitively employed within one year of leaving high school. Enrolled in higher education or in some other postsecondary education or training; or competitively employed or in some other employment within one year of leaving high school. 17
PaPOS is a 2 year process
2017-2018
• Complete exit surveys for all potential leavers during the 2017-2018 school year
2018-2019
• Complete post school surveys for those same leavers from the 20172018 school year 18
9
9/25/2017
Process of Gathering Potential Leavers All potential “leavers” were identified for the targeted LEAs from the December 1, 2016 Federal Student Data Report (PennData) All students between the ages of 16 and 20, with an IEP were considered possible “leavers” for the 2017-18 school year Because of the process used to draw the survey sample, the LEA is responsible to review all potential students listed and create an accurate list of actual 2017-18 student leavers from your LEA
19
Survey Population Complete PaPOS Exit Survey with all student leavers who leave or are projected to leave between September 1, 2017 and June 30, 2018
Leavers: include any student with an IEP who: Graduates with high school diploma OR
Drops out of school OR
Reaches maximum age OR
Receives a GED
during the 2017-2018 school year. 20
10
9/25/2017
Survey Population Definitions Graduated with a high school diploma
• Include any student with an IEP who graduated with a diploma between September 1, 2017 and June 30, 2017
Dropped out
• Include any student with an IEP who dropped out of school between September 1, 2017 and June 30, 2018
Reached maximum age
• Include any student with an IEP who reached the age of 21 between September 1, 2017 and June 30, 2018 • If a student leaves because he/she reaches maximum age, select this option rather than ‘Graduates with a high school diploma’.
Received a GED
• Include any student with an IEP who receives a GED between September 1, 2017 and June 30, 2018. 21
Exceptions to June 30, 2018 • A student turns 21 on March 15, 2018 and will be staying throughout the rest of the term which ends on May 31, 2018. Although graduation is on June 2, 2018, the student qualifies for ESY and will be attending ESY through July 31, 2018 • A student with an IEP met all graduation requirements, with the exception of failing his last English class. He is taking the class over the summer and is anticipating passing the class & receiving his diploma after he passes the class
Include potential leavers in this cohort as they can always be removed next year if they have not left during the 17-18 school year You can always delete non-leavers from the post school surveys next year. You will not be able to add leavers next year 22
11
9/25/2017
2017-18 Exit Survey Content Demographic information Reason for leaving Classes/Activities received in high school Accommodations received in high school Contact information for post-school follow-up 23
2017-18 Post-School Survey Content Post-Secondary education history and related items
Employment history and related items Probe if not employed or in post secondary training/education program Check on independent living status 24
12
9/25/2017
System of Support Field Technical & Management Support Procedures PaTTAN Educational Consultants
Intermediate Unit Transition Consultants If you have any questions or concerns regarding PaPOS please contact your IU contact or send an email to: 25 [email protected]
Contacting Hard to Find Youth
Recommendations for Contacting Hard-to-Find Youth 26
13
9/25/2017
A Review of NTACT Strategies Provide Pre-Notification
Show Interest when Conducting Survey
Create Familiarity
Provide Incentives
27
A Review of NTACT Strategies Provide Pre-Notification (while students are still in high school)
Discuss the survey with students
Share survey results from former students
Include survey information with other important information sent home to students
Provide information about the survey at the final IEP meeting
Establish and ask student to join a social media site (Facebook)
Ask youth to identify the person from the school they want to talk to a year after high school
28
14
9/25/2017
A Review of NTACT Strategies Provide Pre-Notification (after students leave high school) Use private messages on Facebook to verify contact information, remind students of the importance of the survey and inform them of the timeline for completing the survey
Mail a personalized and signed letter explaining the survey process, in hand addressed, white envelope 12 weeks prior to the survey; avoid generic form letters and windowed envelopes 29
A Review of NTACT Strategies
Create Familiarity
Explain to students that they are helping other students
Show specific examples
Share survey with students and families
Teach students the vocabulary
Practice completing the questionnaire
Identify person with strongest relationship with the student and have him/her intervene with the student
30
15
9/25/2017
A Review of NTACT Strategies Show Interest when Conducting Survey Be enthusiastic when calling youth and families
Be interested in the answers youth provide
Convey a nonjudgmental tone when talking with youth
Read the interview with varied voice inflection
31
A Review of NTACT Strategies
Provide Incentives
Remind students their answers will help others
Provide information about jobs. colleges and services student may be eligible
Give donated certificates from local restaurants & businesses to the hardest hard-tofind- youth 32
16
9/25/2017
A Pennsylvania Resource
33
PaPOS Timelines and Procedures
Administrative Considerations: Timelines and Procedures 34
17
9/25/2017
Administrative Considerations Complete PaPOS Exit Survey with all student leavers between March 1, 2018 and May 31, 2018 This process will be completed online via Leader Services Leavers: include any student with an IEP who: Graduates with high school diploma OR
Drops out of school OR
Reaches maximum age OR
Receives a GED
between September 1, 2017 and June 30, 2018
35
Administrative Considerations Complete PaPOS Exit Survey with any student leaver between September 1, 2017 and February 28, 2018 • This process should be completed using the hard copy blank exit survey provided • Any surveys completed between September 1, 2017 – February 28, 2018 will need to be entered into the online Leader Services System after March 1, 2018 36
18
9/25/2017
PaPOS Data Entry Status Submission Dates Dates to remember: DATE
RESPONSIBILITY
March 1, 2018
LEAs can start entering exit survey data on individual students via Leaders Services
May 1, 2018
PaTTAN will provide you with a status update of all completed student records (and how many more student records the LEA still must complete by May 31, 2018)
May 31, 2018
Final submission of all completed Exit Surveys from Cohort 3 LEAs
Questions: [email protected]
37
Administrative Considerations
The Exit Survey should be administered in an interview fashion by an individual familiar with the student being interviewed.
38
If a student’s disability limits his/her ability to respond accurately to the survey questions, another individual can assist the student in answering the student survey questions. 38
19
9/25/2017
Questions?
39
Leader Services Instructions
Administering Exit Surveys via Leader Services
40
20
9/25/2017
Survey Population All potential “leavers” were identified for the targeted LEAs from the December 1, 2016 Federal Student Data Report (PennData) All students between the ages of 16 and 20, with an IEP were considered possible “leavers” for the 2017-18 school year Because of the process used to draw the survey sample, the LEA is responsible to review all potential students listed and create an accurate list of actual 2017-18 student leavers from your LEA
41
Survey Population Definitions Graduated with a high school diploma
• Include any student with an IEP who graduated with a diploma between September 1, 2017 and June 30, 2018
Dropped out
• Include any student with an IEP who dropped out of school between September 1, 2017 and June 30, 2018
Reached maximum age
• Include any student with an IEP who reached the age of 21 between September 1, 2017 and June 30, 2018 • If a student leaves because he/she reaches maximum age, select this option rather than ‘Graduates with a high school diploma’.
Received a GED
• Include any student with an IEP who receives a GED between September 1, 2017 and June 30, 2018. 42
21
9/25/2017
Email Notification (Week of 2/19/18)
43
Leader Services Login Information https://apps.leaderservices.com/_outcomes/
Use the username and password sent to you the week of 2/19/18 to login into Leader Services
44
22
9/25/2017
LEA PaPOS Electronic Data Submission Process 1. Complete records of students who are NOT leavers for the 17-18 school year 1. 2.
Check the NO box (that student is NOT a leaver) and submit Student record is complete
2. Update records of students who ARE leavers for the 17-18 school year 1. 2.
Complete all questions and submit Student record is complete
3. Add any new/additional students who already left or will be leavers for the 17-18 school year 1. 2. 3.
Add new contact Complete all questions and submit Student record is complete
45
Definition/Examples of Non-Leavers • Student who graduated, reached maximum age, dropped out or received a GED prior to September 1, 2017 (any previous year) • Student who is not graduating or reaching maximum age by June 30, 2018 • Student who is deceased • Student who moved out of district or out of state • Student who no longer has an IEP 46
23
9/25/2017
LEAs are responsible for students . . . YES
• Approved Private Schools • Career and Tech Ed Center • AEDY Facility • Adjudicated youth
NO
• Charter Schools • Cyber Charter Schools
Anyone on your child count (from December 1, 2017) 47
Contact Information After Leaving High School • Student Information • Primary Contact other than the Student
**Crucial Information used when completing the PaPOS Post-School Surveys next year 48
24
9/25/2017
Example of Additional Student Leavers Those students who enrolled in your district after the December 1, 2016 Child Count was submitted
AND
Who graduated, reached maximum age, dropped out or obtained a GED from September 1, 2017 through June 30, 2018
49
Additional Administrative Recommendations Should your LEA not want to follow the process we just went over and you would rather just go through each student alphabetically and complete the survey, that is fine.
50
25
9/25/2017
Additional Administrative Recommendations Determine who will complete the surveys with the students and who will enter the exit data into Leader Services
Supervisors/Directors, Teachers, Guidance Counselors, Transition Coordinators, Secretaries, etc. 51
Administrative Considerations Complete PaPOS Exit Survey with any student leaver between September 1, 2017 and February 28, 2018 • This process should be completed using the hard copy blank exit survey provided • Any surveys completed between September 1, 2017 – February 28, 2018 will need to be entered into the online Leader Services System after March 1, 2018 52
26
9/25/2017
PaPOS Data Entry Status Submission Dates Dates to remember: DATE
RESPONSIBILITY
March 1, 2018
LEAs can start entering exit survey data on individual students via Leaders Services
May 1, 2018
PaTTAN will provide you with a status update of all completed student records (and how many more student records the LEA still must complete by May 31, 2018)
May 31, 2018
Final submission of all completed Exit Surveys from Cohort 3 LEAs
Questions: [email protected]
Contact Information
53
www.pattan.net
For PaPOS Content Questions:
[email protected]
Commonwealth of Pennsylvania Tom Wolf, Governor 54
27
