FACE OFF!!!
FACE OFF!!! Aligning Perspectives: NCURA Peer Reviewers and Host Institution
• Panel – Peggy S. Lowry, NCURA Peer Reviewer – Chris Hansen, NCURA Peer Reviewer – Susan Carter, University of California, Merced – Autumn Salazar, University of California, Merced – Thea Vicari, University of California, Merced
• Aligning Perspectives
• Reviewer Preparation Average 24 year career Minimum two members Knowledge of all National Standards
Review Team Knowledge National Standards
Request a copy at the NCURA Booth Exhibit Hall!!!
Institution’s Culture
Developed by NCURA Characteristics of Operations Program review NOT audit Direct experience by Team • size of institution • focus of institution
Frames the Review; Context
Briefing Book Materials
Policies, Procedures Functions Institutional Priorities, Demographics
Identified Concerns/Written Institutional Culture
Charge Letter
Pre-Site Visit Call
Identified Concerns/Unwritten Politics Relationships
Prepare Questions to: • Clarify • Determine Context • Understand Relationships
Areas of Emphasis
On-Site Meetings
Questions to identify: • Gaps • Redundancies • Knowledge or lack of • Notable practices
Senior Finance Official
General Counsel; Internal Audit
Deans
Senior Research Official
Senior PreAward Administrator
Questions Differing: • perspectives • experiences • expectations
Senior PostAward Administrator
Pre-Award Staff
Post-Award Staff
Faculty NonFinancial Compliance
Research Development Staff
• How UC-Merced Prepared for Site Visit and Questions – Self Assessment – Collect data to include in Briefing Book – Gathering Materials, Briefing Book – Start Early! – Logistics – Secure one location to conduct interviews – Preparation for Interviewees – Inform them of the details of the peer review in writing and by phone – Setting the Agenda – Work with Peer Review Team
UC Merced: Sponsored Programs and Research Development Organizational Structure 2012
Provost/Chancellor Vice Chancellor for Research and Dean, Graduate Division
Research Development Services
Vice Chancellor, Administration
Sponsored Projects Services
Assistance Vice Chancellor, Business & Financial Services
Sponsored Projects Accounting
Contracts and Grants Accounting
Dean, School of Engineering Directors, Two Centers
Dedicated staff for administration, project management and proposal development
Other School Deans and Organized Research Units
Some partial staff effort in support of sponsored programs; primarily used central staff services
Research Development Interview
Sponsored Projects Interview
Contract and Grant Accounting Interview
Vice Presidents, Deans, Staff Interviews
Live Demonstration of Site Visit Interviews
Information Gathering
NCURA Peer Reviewer
NCURA Peer Reviewer Analysis
Recommendations
Live Demonstration of Site Visit Interviews • Report Recommendations • Report Recommendations • Report Recommendations Recommendations
Reviewer Expertise; Knowledge of Multiple Practices
• Putting it Together Framework; Applied to Particular Culture
Program Assessment
Feedback to Stakeholders; suggested priorities
selfidentified issues
Background Materials; Focused Questions
Involvement of All Stakeholders
• AFTER the Site Visit: Stakeholder Reactions
• Post Peer Review: Next Steps – RDS/SPO/CGA White Paper – Office of Research Budget Process: VCR examination of “Grants Ecosystem” at UC Merced
RDS
RDS Composition and
Idea
preparation
CGA
PI/Groups
Local RA Review and submittal
Management
SPO Award Acceptance
SPO
RDS Composition and
Idea
RDS additional FTE
preparation
CGA
PI/Groups
Local RA Management additional FTE
Review and submittal
SPO
RA software in the cloud
Award Acceptance
SPO
• Questions, Discussion
• Panel – Peggy S. Lowry, NCURA Peer Reviewer – Chris Hansen, NCURA Peer Reviewer – Susan Carter, University of California, Merced – Autumn Salazar, University of California, Merced – Thea Vicari, University of California, Merced
• Aligning Perspectives
• Reviewer Preparation Average 24 year career Minimum two members Knowledge of all National Standards
Review Team Knowledge National Standards
Request a copy at the NCURA Booth Exhibit Hall!!!
Institution’s Culture
Developed by NCURA Characteristics of Operations Program review NOT audit Direct experience by Team • size of institution • focus of institution
Frames the Review; Context
Briefing Book Materials
Policies, Procedures Functions Institutional Priorities, Demographics
Identified Concerns/Written Institutional Culture
Charge Letter
Pre-Site Visit Call
Identified Concerns/Unwritten Politics Relationships
Prepare Questions to: • Clarify • Determine Context • Understand Relationships
Areas of Emphasis
On-Site Meetings
Questions to identify: • Gaps • Redundancies • Knowledge or lack of • Notable practices
Senior Finance Official
General Counsel; Internal Audit
Deans
Senior Research Official
Senior PreAward Administrator
Questions Differing: • perspectives • experiences • expectations
Senior PostAward Administrator
Pre-Award Staff
Post-Award Staff
Faculty NonFinancial Compliance
Research Development Staff
• How UC-Merced Prepared for Site Visit and Questions – Self Assessment – Collect data to include in Briefing Book – Gathering Materials, Briefing Book – Start Early! – Logistics – Secure one location to conduct interviews – Preparation for Interviewees – Inform them of the details of the peer review in writing and by phone – Setting the Agenda – Work with Peer Review Team
UC Merced: Sponsored Programs and Research Development Organizational Structure 2012
Provost/Chancellor Vice Chancellor for Research and Dean, Graduate Division
Research Development Services
Vice Chancellor, Administration
Sponsored Projects Services
Assistance Vice Chancellor, Business & Financial Services
Sponsored Projects Accounting
Contracts and Grants Accounting
Dean, School of Engineering Directors, Two Centers
Dedicated staff for administration, project management and proposal development
Other School Deans and Organized Research Units
Some partial staff effort in support of sponsored programs; primarily used central staff services
Research Development Interview
Sponsored Projects Interview
Contract and Grant Accounting Interview
Vice Presidents, Deans, Staff Interviews
Live Demonstration of Site Visit Interviews
Information Gathering
NCURA Peer Reviewer
NCURA Peer Reviewer Analysis
Recommendations
Live Demonstration of Site Visit Interviews • Report Recommendations • Report Recommendations • Report Recommendations Recommendations
Reviewer Expertise; Knowledge of Multiple Practices
• Putting it Together Framework; Applied to Particular Culture
Program Assessment
Feedback to Stakeholders; suggested priorities
selfidentified issues
Background Materials; Focused Questions
Involvement of All Stakeholders
• AFTER the Site Visit: Stakeholder Reactions
• Post Peer Review: Next Steps – RDS/SPO/CGA White Paper – Office of Research Budget Process: VCR examination of “Grants Ecosystem” at UC Merced
RDS
RDS Composition and
Idea
preparation
CGA
PI/Groups
Local RA Review and submittal
Management
SPO Award Acceptance
SPO
RDS Composition and
Idea
RDS additional FTE
preparation
CGA
PI/Groups
Local RA Management additional FTE
Review and submittal
SPO
RA software in the cloud
Award Acceptance
SPO
• Questions, Discussion
