Ohio History Connection OHIO HISTORY CONN State Archives of Ohio Local Government Records Program 800 E. I 71h A venue Columbus. OH 432 11 -2474
~- ~ _,. OHIO
MAY 1 6 2015
HISTORY
STATE AND LOCAL
CONNECTION
~fERN
~OROS
RECORDS RETENTION SCHEDULE (RC-2) See mstructions before completing tl11sform
eclion A: Local Go\Crnmcnl l nil
Union Coun ty Facilities and Risk Management (Unit}
(Local Government l· ntity}
~LL-
Randy Rime
Manager
(Name)
(Title)
""( ignaturc of Responsible Official)
(Date)
eclion B: Records Commission Union Count) Records Commission
937-645-4177
(Telephone Number) 128 outh Main Street (Address}
MW)sville (City)
43040 (lip Code)
To have this form returned to the Records Commission electronically. include an email address:
Union (County) s hadcnhoprai co.union.oh.u~
I hereby certi fy that our records commission met in an open meeting, as required by Section 12 1.22 ORC. and approved the schedules listed on this form and any continuation sheets. l further certify that our commission wil l make every effort to prevent these record~ series from being destroyed, transferred. or otherwise disposed of in violation of these schedules and that no record will be knowingly disposed of which pertains to any pend ing legal case. claim. action or request. This action is reOected in the
m;""'~~ Records Commission Chair Signature
S - fY'.-/.
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Date
ection C: Ohio History Connection - tale ArchiH~
~
ignaturc
0
3- 1~
Date
Please ote: Tlte State Arcl1fres retains RC-2 forms per111a11e111ly. It is strongly recommended that the Records Commission retain a permanent copy of this form
SAO-/ LGRP- RC-2 (Part l & 2). Revised August 2014
Page 2 of3
OHIO
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RECORDS R ETENTION SCHEDULE (RC-2) - Part 2
ection E: Records Retention chedule
FROM:
Union County Facilities and Risk Management (local government entity)
(unit)
(I)
(2)
(3)
(4)
Schedule Number
Record Title and Description
Retention Period
Media Type
Accident Records I· 15-01
Accident records related to the bodily injury of county employees while pe1formingjoh fi111ctio11s. non-employees 011 county property. and accidents i11vofring a county owned 1•ehic/e
Until digiti/ed and qual it) control checked. I f not digiti1cd. contain permanently
(5) (6) For use by Auditor of tate RC-3 or OllS-LGRP Required
Paper
D
Electronic
D
Paper
D
Paper/Electronic
D
Permanent
Paper/Electronic
D
Permanent
Paper
D
Permanent
Paper/Electronic
Accident Recordi. 1-15-02
1lccide111 records related to the bodily injury of county employees while performing1oh Permanent I/unctions. 11011-emp loyees 011 county property. and accidents involving a county owned 1•ehic/e
Building Plans/Blueprints Fl5-03
Maps and plans documenting the interior infrastructure of co11111y owned buildings; confidential ORC 149. ./33
Until superseded or obsolete
CORSA Records
1-15-04
Recordv docume111ing the administration ofthe Co11111y Risk S haring Authority (CORSA) insurance coverage, including. but 11ot limited Permanent to, building a11d co11tent appraisals. claims. coverage certificates. incide111 reports, renewals and l'ehicle reports
£'ire Inspection Reports Fl 5-05
Records docume flfingfire prevention inspections performed periodically to determine if any 11iolations ofthe fire code are present
Inspection Records F l5-06
Records related to the safety inspection of cou111y owned and/or operated property. including. but not limited to backjlow pre1•enters, boilers and elevators
Project/Building Files Fl5-07
Records and files related to the fiscal and administrative cons truction ofcounty J?OW!rnment projects and buildinf;!s
Rental Agreement Records Fl5-08
, fgreements for the use ofcounty facilities. including. hut not limited to. auditorium and conference rooms
Until digiti1ed and qualit) control checked. Ir not digiti/ed. contain for I year
Paper
~ D
Page 3 of3
OHIO
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RECORDS RETENTION SCHEDULE (RC-2) - Part 2
Section E: Records Retention Schedule
FROM:
(I)
Schedu le Number
Union Counl) Facililics and Risk Management (local govemmcnl entity)
Record Title and Description
FIS-09
F IS-10
ISuneillance Tapes footage documellling daily actions of employees and 1•isi1ors on county property for lfacility and security purposes
F IS-12
F IS- 13
FIS- 14
FIS-15
(3)
(2)
Rental Agreement Records Agreements for the use ofcounty facilities. i11c/11di11g. but not limited to. auditorium and confe rence rooms
F IS-I I
(unit)
Telephone System Records Records related lo the administration and maintenance of 1he county telephone sys fem Work Orders Requests submilledjrom offices and or depanments to correct or assist with facilities re/med issues
Retention Period
I year. Original paper record maintained by Counl) Commissioners '' ith Pay-In Records Unti l automatic recording system is f'u 11. then reuse. provided no action pending
(5)
(4)
Media Type
D
Llcctronic
Electronic
I udited means: thE yc€ts ( ncompas~cd b ' n - rG"'iiTd s
. I
3 years. provided audil
(6)
for use b) Auditor of State RC-3 or OllS-LG RP Required
- - . _ _____
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Until digitized and Workers Compcnsalion Im cstigali vc oles quality control Notes relating to lhe i111•es1igalio11 ofa workers checked. lr not digiti7cd. conlain compensalion claim Ipcnnanent!) Worker!> Compensation Imesligativc Notes Noles relating to the im•estigation ofa workers Permanent co111pensa1io11 claim Until digitized and Workers Compt:nsation Records quality control checked Records documenting claims/or wage and uploaded inlo Ohio replacement and medical benefits for workre/a1ed injuries filed with the Ohio Bureau of Bureau of Workers Compensation System Workers Compensation
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H~ Papcr/Elcctronil ~l'ditor of State i u~ it reoort has b"'