Fargo Babe Ruth Agenda
Fargo Babe Ruth Minutes 3110 Main Avenue March 26th, 2014 @ 7:00pm
Call to Order: Bill K called the meeting to order at 7:03 pm.
Present: Aaron S., Stefan M., Shannon R., Tim R., Chad S., Kevin P., Dan S., Pam C. Kent C. Bill K., Jess H., Jeff F., Terry W., Craig B, Glenn S
Absent: Kirk B.
Public Opinion:
Approval of Minutes: With the exception of adding Kirk B to the absent list Tim motioned to approve minutes, Jeff F seconded. Motion approves unanimously.
Executive Director Report: Available in the Office
Committee Reports o
Coach/Player Development: See umpire committee
o
Equipment: NA
o
Executive: NA
o
Umpire Committee: Umpire Training scheduled for April 27th and May 4th (classroom session). May run into trouble scheduling umps to do training. Possibly set up 3 scrimmages of younger kids so each inning different umps can be rotated in.
o
Facilities: Next Meeting on Wednesday, April 7th @ 7:00 pm in the Babe Ruth Office
o
Financial: NA
o
Tri-City: NA
o
All Star: NA
Old Business: o Background Checks – Jess will keep trying to get in contact with National Babe Ruth o Metro Rec - Locks changed and 2 cameras up and running
2014 New Business o 9 & 13 Year old All Star team determination vote Glenn makes a motion to keep the top 9 players from each division and the remaining roster spots will be filled by a draft. Chad seconded. Motion carried unanimously. o Sponsor agreement for Brunsdale vote Make minor changes (Fargo Babe Ruth is responsible for purchasing and maintaining signs and some other small wording) to contract. Jess will email out new copy for approval. o Skills Day- outdoor wins the vote- Fic’s staff? Time in the 40 3 throws for infield 5-6 cuts from pitching machines in cages Radar gun on pitching o Maintenance proposal @ Brunsdale vote 1 – Head Maintenance position working daily, including weekends to maintain both Brunsdale fields. Jeff would be responsible for overseeing all overall maintenance of the complex. Fargo Park district will assist in the cutting of the outfield grass. Everything
else is up to this position. Expected to work daily on the facility doing daily maintenance and prep work for that days games, practices, etc. Weekly work will be done primarily by themselves, unless assistance would be needed for a Friday tournament start for example. Weekly rate of pay would be $750.00/week. The position would start June 1st and end August 16th. Any work needed prior to June 1st would be done as needed in prepping the facility for the season. Position would be the sole lead on guiding our volunteers to the order and what would be needed to get the field ready for the season. If Jeff’s schedules and time allowed we would compensate him for any scheduled work he could perform as well. For example if during the spring season, Jeff had a Sunday open and could work for 4 hours getting the field ready. Also any work needed after the season would also be compensated. How much or how little we will know more after the season based on ideas for improvements we may have. Jeff suggested an hourly rate of $15.00/hr. I suggested a flat rate in line with the salary, but this is workable and others on the board may have ideas. For right now $750/wk for the 11 week season is $8,250. This is more than what we proposed at the meeting, but we were thinking a 30 hr/wk max.
5 – Field assistants that will report to Jeff directly. Jeff will train them and hold them accountable for the work they perform on the fields. The assistants will earn a $10.00/hr rate. All combined total though they will not work more than 30 hrs a week. This fixes our cost for additional help at $300/wk. Jeff will be responsible for scheduling them. For example a tournament weekend we would have a staff of Jeff and two assistants. This staff will be taking 100% care of the fields that weekend with no expectation for volunteers. If we have a tournament at North at the same time we would have an assistant working up there as well and we would have Jeff going back and forth between sites making sure everything was working. Weather and other unforeseen events could alter this plan, but with this staff setup we should be able to take care of everything.
$300/wk for 11 weeks is $3,300
Our total cost for maintenance would be $11,550 with some additional costs for fall and spring prep. This would still be 100% selfsustaining with our goal of a minimum 20 sign commitments. Jeff would still be doing north and for this year that would be the park district taking care of the cost as in past years.
Kent made a motion to vote as written above. Kevin seconded. Motion approved unanimously. Fargo Tournament (single days vs 2 day tournaments (cost)) 9-10 yr old tourney on June 6th-7th 9-12 yr old tourney on June 21st-22nd 11 yr old Jamboree June 8th 11-12 yr old League bracket tourney June 28th-29th All Star team determination for all ages – to discuss after tryouts on the 30th of March between liaisons and coaches? Concession Stand proposal from Terry W. Facilities Committee will discuss our options and prices for employment
o
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Adjournment: Glenn motioned to adjourn. Kent seconded. Motion approved.
Next board meeting: April 26th at 6:00 pm
Call to Order: Bill K called the meeting to order at 7:03 pm.
Present: Aaron S., Stefan M., Shannon R., Tim R., Chad S., Kevin P., Dan S., Pam C. Kent C. Bill K., Jess H., Jeff F., Terry W., Craig B, Glenn S
Absent: Kirk B.
Public Opinion:
Approval of Minutes: With the exception of adding Kirk B to the absent list Tim motioned to approve minutes, Jeff F seconded. Motion approves unanimously.
Executive Director Report: Available in the Office
Committee Reports o
Coach/Player Development: See umpire committee
o
Equipment: NA
o
Executive: NA
o
Umpire Committee: Umpire Training scheduled for April 27th and May 4th (classroom session). May run into trouble scheduling umps to do training. Possibly set up 3 scrimmages of younger kids so each inning different umps can be rotated in.
o
Facilities: Next Meeting on Wednesday, April 7th @ 7:00 pm in the Babe Ruth Office
o
Financial: NA
o
Tri-City: NA
o
All Star: NA
Old Business: o Background Checks – Jess will keep trying to get in contact with National Babe Ruth o Metro Rec - Locks changed and 2 cameras up and running
2014 New Business o 9 & 13 Year old All Star team determination vote Glenn makes a motion to keep the top 9 players from each division and the remaining roster spots will be filled by a draft. Chad seconded. Motion carried unanimously. o Sponsor agreement for Brunsdale vote Make minor changes (Fargo Babe Ruth is responsible for purchasing and maintaining signs and some other small wording) to contract. Jess will email out new copy for approval. o Skills Day- outdoor wins the vote- Fic’s staff? Time in the 40 3 throws for infield 5-6 cuts from pitching machines in cages Radar gun on pitching o Maintenance proposal @ Brunsdale vote 1 – Head Maintenance position working daily, including weekends to maintain both Brunsdale fields. Jeff would be responsible for overseeing all overall maintenance of the complex. Fargo Park district will assist in the cutting of the outfield grass. Everything
else is up to this position. Expected to work daily on the facility doing daily maintenance and prep work for that days games, practices, etc. Weekly work will be done primarily by themselves, unless assistance would be needed for a Friday tournament start for example. Weekly rate of pay would be $750.00/week. The position would start June 1st and end August 16th. Any work needed prior to June 1st would be done as needed in prepping the facility for the season. Position would be the sole lead on guiding our volunteers to the order and what would be needed to get the field ready for the season. If Jeff’s schedules and time allowed we would compensate him for any scheduled work he could perform as well. For example if during the spring season, Jeff had a Sunday open and could work for 4 hours getting the field ready. Also any work needed after the season would also be compensated. How much or how little we will know more after the season based on ideas for improvements we may have. Jeff suggested an hourly rate of $15.00/hr. I suggested a flat rate in line with the salary, but this is workable and others on the board may have ideas. For right now $750/wk for the 11 week season is $8,250. This is more than what we proposed at the meeting, but we were thinking a 30 hr/wk max.
5 – Field assistants that will report to Jeff directly. Jeff will train them and hold them accountable for the work they perform on the fields. The assistants will earn a $10.00/hr rate. All combined total though they will not work more than 30 hrs a week. This fixes our cost for additional help at $300/wk. Jeff will be responsible for scheduling them. For example a tournament weekend we would have a staff of Jeff and two assistants. This staff will be taking 100% care of the fields that weekend with no expectation for volunteers. If we have a tournament at North at the same time we would have an assistant working up there as well and we would have Jeff going back and forth between sites making sure everything was working. Weather and other unforeseen events could alter this plan, but with this staff setup we should be able to take care of everything.
$300/wk for 11 weeks is $3,300
Our total cost for maintenance would be $11,550 with some additional costs for fall and spring prep. This would still be 100% selfsustaining with our goal of a minimum 20 sign commitments. Jeff would still be doing north and for this year that would be the park district taking care of the cost as in past years.
Kent made a motion to vote as written above. Kevin seconded. Motion approved unanimously. Fargo Tournament (single days vs 2 day tournaments (cost)) 9-10 yr old tourney on June 6th-7th 9-12 yr old tourney on June 21st-22nd 11 yr old Jamboree June 8th 11-12 yr old League bracket tourney June 28th-29th All Star team determination for all ages – to discuss after tryouts on the 30th of March between liaisons and coaches? Concession Stand proposal from Terry W. Facilities Committee will discuss our options and prices for employment
o
o o
Adjournment: Glenn motioned to adjourn. Kent seconded. Motion approved.
Next board meeting: April 26th at 6:00 pm
