Federation Training Presentation
CFCNCA Local Federation Application Training 2016
Presentation Objectives Here’s what you can expect from today’s presentation:
• Provide an overview of the campaign and regulations • Explain the essential components of the application process • Discuss comments or feedback from the Local Federations We make it possible
We make it possible
Here is a list of acronyms that will be used frequently in this presentation: • Local Federal Coordinating Committee (LFCC) • Office of Personnel Management (OPM) • Local Application Committee (LAC)
3
www.cfcnca.org
Are You a New Federation? Welcome • You must submit along with your application the complete applications of all member organizations. • Newly created Federations operating for less than a year (as determined from the date of the IRS determination letter to the closing date for the CFC application period) are not required to submit audited financial statements.
We make it possible 4
www.cfcnca.org
We make it possible
Are You a Returning Federation? Welcome back! • You must submit: • •
•
A complete application for yourself; For each member that is new to the Federation (regardless of whether it participated as an independent organization or member of another federation in 2015 CFC) and For each member denied participation in 2015.
5
www.cfcnca.org
We make it possible
Local Federation Eligibility 5 CFR §950.303 • 15 or more charitable organizations, in addition to the federation itself, that meet the eligibility criteria of §950.292, §950.023, and §950.204 • Certify all member organizations seeking participation in the CFC are qualified for inclusion on the Local List • Meet eligibility requirements and public accountability requirements.
6
www.cfcnca.org
2016 Required Application Attachments • Attachment A- Federation Membership Listing. The Federation Spreadsheet is where you will provide the listing of your members. The physical mailing address of the federation and each member organization applying for participation in the CFC must also be included. • Attachment B- IRS Determination Letters that verifies the taxexempt status of the Federation and each of its member organizations as well as DBA (Doing Business As) documentation, if applicable. • This also covers includes the Catholic directories, Bona-fide Chapter letters, National organizations tax exemptions and etc.
We make it possible 7
www.cfcnca.org
2016 Required Application Attachments • Attachment C- A copy of the Auditor’s report and the Federation’s complete audited annual financial statements. • You must account for the funds on an accrual basis in accordance with Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS). • The audited financial statements must cover the fiscal period ending not more than 18 months prior to January 2016 (ending on or after June 30, 2014). • The audited financial statements must verify the federation is honoring designations made to each member organization by distributing a proportionate share of receipts based on donor designations to each member.
We make it possible 8
www.cfcnca.org
2016 Required Application Attachments • Attachment D- Complete, Signed IRS Form 990 for a period ended not more than 18 months prior to January 2016. • The IRS Form 990 and audited financial statements must cover the same fiscal period. • Attachment E- A complete listing of the Federation’s Board of Directors. • The beginning and end dates of each individual’s current term of office. • List the Board Meeting dates and location for the previous calendar year (2015) • Attachment F- Annual Report (18 months prior to January).
We make it possible 9
www.cfcnca.org
We make it possible
Common Application Errors Look out for the following issues: • Out of Area • Missing check marks in the boxes. You must certify at least one response for each question. • Hours of operation not listed • Incorrect addresses provided • The AFR certified on the application doesn’t match what shows up on the on-line calculation. • Missing Attachments • 990 Issues • • • •
No ending date on the 990 990 N or EZ was submitted Fundraising or Management Expenses on the 990 were blank Dates on the 990 and audit (if required) don’t match
10
www.cfcnca.org
2016 Local Federation Application •
The application will go live on December 18, 2015 and it will be completed on-line via the Nexus Charity Application ($30 Federation Application Fee) at https://www.charitynexus.org/_apply.
•
We will accept paper files for the new applications….they must be in our office on or before January 29, 2016
•
All 2016 Application resources will be posted on our website: http://www.cfcnca.org/charities-federations/charity-applications
We make it possible 11
www.cfcnca.org
2016 Application- Federations
Charity Nexus DEMONSTRATION
We make it possible 12
www.cfcnca.org
Log-In Page https://www.charitynexus.org/_apply
We make it possible 13
www.cfcnca.org
Registration Page
We make it possible 14
www.cfcnca.org
Registration Confirmation
We make it possible 15
www.cfcnca.org
Set-Up Charity Profile
We make it possible 16
www.cfcnca.org
Charity Profile continued
We make it possible 17
www.cfcnca.org
Charity Profile continued
We make it possible 18
www.cfcnca.org
Apply as a FEDERATION
We make it possible 19
www.cfcnca.org
Federation Application Summary
We make it possible 20
www.cfcnca.org
Federation Application Summary continued…
We make it possible 21
www.cfcnca.org
Contact Information
We make it possible 22
www.cfcnca.org
Application Questions
We make it possible 23
www.cfcnca.org
Application Questions continued
We make it possible 24
www.cfcnca.org
Application Questions continued
We make it possible 25
www.cfcnca.org
Application Questions continued
We make it possible 26
www.cfcnca.org
Application Questions continued
We make it possible 27
www.cfcnca.org
Application Questions continued
We make it possible 28
www.cfcnca.org
Application Certification
We make it possible 29
www.cfcnca.org
Notes and Comments Page
We make it possible 30
www.cfcnca.org
File Upload Page
We make it possible 31
www.cfcnca.org
File Upload Page
We make it possible 32
www.cfcnca.org
2016 CFCNCA Application Schedule
We make it possible 33
www.cfcnca.org
2016 CFCNCA Application Schedule
We make it possible 34
www.cfcnca.org
Federation Sampling • LFCC and OPM reserves the right to sample 20 to 100 percent of federation applications
• If you are the selected Federation we will notify you by February 1, 2016 and you will need to have that sampling in our office on or before February 8, 2016 at 5pm
We make it possible 35
www.cfcnca.org
Notifications • Denial Notifications will be distributed on April 12, 2016 • Approval Notifications will be April 19, 2016 • Appeals Process- Appeals must be received by the LAC on or before April 26, 2016, the LAC will review them on April 28, 2016 and decisions will be delivered certified mail by May 2, 2016 • If you are denied by the LAC you can submit an appeal to OPM by May 16, 2016
We make it possible 36
www.cfcnca.org
Notifications (continued) • Requests for charity withdrawals will only be accepted with the submission of a certified letter from an authorized charity and federation representative • Responsiveness to LFCC and OPM request Failure to demonstrate satisfactory corrective action or to respond to a request by the LFCC or OPM Director for information within 10 business days of the date of the request may result in a determination that the local federation will not be included in the Local part of the Charity List
We make it possible
We make it possible
Life Cycle of an Application
2016 Campaign Starts!!!
Complete the 2016 CFCNCA Application Initial application review (Spot Check)
Catalog of Caring Proofing
LAC Application Review
Charity Outreach Prep
Notification Process ‐Approvals ‐Denials ‐Appeals
OPM Charity Process
Enter Federation and it’s members information in the OPM Database
OPM’s Validation • All charities applying to CFCNCA are submitted to OPM annually for IRS verification • LFCC and OPM approves local federations and member charities that meet all of the applicable requirements • OPM checks for charities in IRS Master Business File by EIN number • Charities not validated by OPM are not included in the CFCNCA catalog
We make it possible 39
www.cfcnca.org
Please keep in mind… •
The decision of the Office of CFC Operations is final
•
Submission of requested documents is not a guarantee that OPM will accept your submission
•
Collecting as much documentation as possible with the applications will save time when the deadline approaches
•
Any charity statement that uses special features, or exceeds 25 words will be edited by the LFCC
•
Organizations will be listed by their legal IRS recognized name as it appears on the IRS determination letter only unless the appropriate legal documentation is provided
•
Completed Federation spreadsheet checklist is a requirement.
We make it possible
Campaign Comments and Questions
We make it possible 41
www.cfcnca.org
Thank You for Making it Possible
Presentation Objectives Here’s what you can expect from today’s presentation:
• Provide an overview of the campaign and regulations • Explain the essential components of the application process • Discuss comments or feedback from the Local Federations We make it possible
We make it possible
Here is a list of acronyms that will be used frequently in this presentation: • Local Federal Coordinating Committee (LFCC) • Office of Personnel Management (OPM) • Local Application Committee (LAC)
3
www.cfcnca.org
Are You a New Federation? Welcome • You must submit along with your application the complete applications of all member organizations. • Newly created Federations operating for less than a year (as determined from the date of the IRS determination letter to the closing date for the CFC application period) are not required to submit audited financial statements.
We make it possible 4
www.cfcnca.org
We make it possible
Are You a Returning Federation? Welcome back! • You must submit: • •
•
A complete application for yourself; For each member that is new to the Federation (regardless of whether it participated as an independent organization or member of another federation in 2015 CFC) and For each member denied participation in 2015.
5
www.cfcnca.org
We make it possible
Local Federation Eligibility 5 CFR §950.303 • 15 or more charitable organizations, in addition to the federation itself, that meet the eligibility criteria of §950.292, §950.023, and §950.204 • Certify all member organizations seeking participation in the CFC are qualified for inclusion on the Local List • Meet eligibility requirements and public accountability requirements.
6
www.cfcnca.org
2016 Required Application Attachments • Attachment A- Federation Membership Listing. The Federation Spreadsheet is where you will provide the listing of your members. The physical mailing address of the federation and each member organization applying for participation in the CFC must also be included. • Attachment B- IRS Determination Letters that verifies the taxexempt status of the Federation and each of its member organizations as well as DBA (Doing Business As) documentation, if applicable. • This also covers includes the Catholic directories, Bona-fide Chapter letters, National organizations tax exemptions and etc.
We make it possible 7
www.cfcnca.org
2016 Required Application Attachments • Attachment C- A copy of the Auditor’s report and the Federation’s complete audited annual financial statements. • You must account for the funds on an accrual basis in accordance with Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS). • The audited financial statements must cover the fiscal period ending not more than 18 months prior to January 2016 (ending on or after June 30, 2014). • The audited financial statements must verify the federation is honoring designations made to each member organization by distributing a proportionate share of receipts based on donor designations to each member.
We make it possible 8
www.cfcnca.org
2016 Required Application Attachments • Attachment D- Complete, Signed IRS Form 990 for a period ended not more than 18 months prior to January 2016. • The IRS Form 990 and audited financial statements must cover the same fiscal period. • Attachment E- A complete listing of the Federation’s Board of Directors. • The beginning and end dates of each individual’s current term of office. • List the Board Meeting dates and location for the previous calendar year (2015) • Attachment F- Annual Report (18 months prior to January).
We make it possible 9
www.cfcnca.org
We make it possible
Common Application Errors Look out for the following issues: • Out of Area • Missing check marks in the boxes. You must certify at least one response for each question. • Hours of operation not listed • Incorrect addresses provided • The AFR certified on the application doesn’t match what shows up on the on-line calculation. • Missing Attachments • 990 Issues • • • •
No ending date on the 990 990 N or EZ was submitted Fundraising or Management Expenses on the 990 were blank Dates on the 990 and audit (if required) don’t match
10
www.cfcnca.org
2016 Local Federation Application •
The application will go live on December 18, 2015 and it will be completed on-line via the Nexus Charity Application ($30 Federation Application Fee) at https://www.charitynexus.org/_apply.
•
We will accept paper files for the new applications….they must be in our office on or before January 29, 2016
•
All 2016 Application resources will be posted on our website: http://www.cfcnca.org/charities-federations/charity-applications
We make it possible 11
www.cfcnca.org
2016 Application- Federations
Charity Nexus DEMONSTRATION
We make it possible 12
www.cfcnca.org
Log-In Page https://www.charitynexus.org/_apply
We make it possible 13
www.cfcnca.org
Registration Page
We make it possible 14
www.cfcnca.org
Registration Confirmation
We make it possible 15
www.cfcnca.org
Set-Up Charity Profile
We make it possible 16
www.cfcnca.org
Charity Profile continued
We make it possible 17
www.cfcnca.org
Charity Profile continued
We make it possible 18
www.cfcnca.org
Apply as a FEDERATION
We make it possible 19
www.cfcnca.org
Federation Application Summary
We make it possible 20
www.cfcnca.org
Federation Application Summary continued…
We make it possible 21
www.cfcnca.org
Contact Information
We make it possible 22
www.cfcnca.org
Application Questions
We make it possible 23
www.cfcnca.org
Application Questions continued
We make it possible 24
www.cfcnca.org
Application Questions continued
We make it possible 25
www.cfcnca.org
Application Questions continued
We make it possible 26
www.cfcnca.org
Application Questions continued
We make it possible 27
www.cfcnca.org
Application Questions continued
We make it possible 28
www.cfcnca.org
Application Certification
We make it possible 29
www.cfcnca.org
Notes and Comments Page
We make it possible 30
www.cfcnca.org
File Upload Page
We make it possible 31
www.cfcnca.org
File Upload Page
We make it possible 32
www.cfcnca.org
2016 CFCNCA Application Schedule
We make it possible 33
www.cfcnca.org
2016 CFCNCA Application Schedule
We make it possible 34
www.cfcnca.org
Federation Sampling • LFCC and OPM reserves the right to sample 20 to 100 percent of federation applications
• If you are the selected Federation we will notify you by February 1, 2016 and you will need to have that sampling in our office on or before February 8, 2016 at 5pm
We make it possible 35
www.cfcnca.org
Notifications • Denial Notifications will be distributed on April 12, 2016 • Approval Notifications will be April 19, 2016 • Appeals Process- Appeals must be received by the LAC on or before April 26, 2016, the LAC will review them on April 28, 2016 and decisions will be delivered certified mail by May 2, 2016 • If you are denied by the LAC you can submit an appeal to OPM by May 16, 2016
We make it possible 36
www.cfcnca.org
Notifications (continued) • Requests for charity withdrawals will only be accepted with the submission of a certified letter from an authorized charity and federation representative • Responsiveness to LFCC and OPM request Failure to demonstrate satisfactory corrective action or to respond to a request by the LFCC or OPM Director for information within 10 business days of the date of the request may result in a determination that the local federation will not be included in the Local part of the Charity List
We make it possible
We make it possible
Life Cycle of an Application
2016 Campaign Starts!!!
Complete the 2016 CFCNCA Application Initial application review (Spot Check)
Catalog of Caring Proofing
LAC Application Review
Charity Outreach Prep
Notification Process ‐Approvals ‐Denials ‐Appeals
OPM Charity Process
Enter Federation and it’s members information in the OPM Database
OPM’s Validation • All charities applying to CFCNCA are submitted to OPM annually for IRS verification • LFCC and OPM approves local federations and member charities that meet all of the applicable requirements • OPM checks for charities in IRS Master Business File by EIN number • Charities not validated by OPM are not included in the CFCNCA catalog
We make it possible 39
www.cfcnca.org
Please keep in mind… •
The decision of the Office of CFC Operations is final
•
Submission of requested documents is not a guarantee that OPM will accept your submission
•
Collecting as much documentation as possible with the applications will save time when the deadline approaches
•
Any charity statement that uses special features, or exceeds 25 words will be edited by the LFCC
•
Organizations will be listed by their legal IRS recognized name as it appears on the IRS determination letter only unless the appropriate legal documentation is provided
•
Completed Federation spreadsheet checklist is a requirement.
We make it possible
Campaign Comments and Questions
We make it possible 41
www.cfcnca.org
Thank You for Making it Possible
