First Quarter Board of Directors Meeting of the Martis Camp
Preliminary
SECOND QUARTER BOARD OF DIRECTORS MEETING OF THE MARTIS CAMP COMMUNITY ASSOCIATION Thursday, APRIL 21, 2011 at 9:00 a.m. (PST) 1. Meeting Called to Order by President Mark Johnson at 9:03 a.m. a. In attendance were Directors Mark Johnson (President), Ron Parr (Vice President), Carla Yeager (Treasurer), Brent Thill (Secretary), Keith Franke (Board Member at Large) Staff in attendance were Ray Holcombe (Safety & Security) Stephanie Murphy (Community Association) Brian Hanley (Porter & Simon, Association Counsel). b. The preliminary meeting minutes from the January 20, 2011 Quarterly Meeting were unanimously approved as amended. c. The Preliminary meeting minutes from the March 17, 2011 Special Meeting were unanimously approved. 2.
Member Comment No member comments
3.
Discussion / Business Items a. The Board approved the releasing of bond number 1033617. b. The Board discussed the deficiency that was reported in the Internal Control Report. The Board decided to invite a representative from the McClintock Agency to the next Board meeting to discuss how to correct the deficiency.
4. Design Review a. There are currently 140 homes in review, 48 homes are under construction, 108 homes are in various stages of the Architecture Review and 29 homes are complete. b. Keith reported that the owner of lot 160 has cleaned up his lot but they still need to come into compliance. The Board approved Mark sending a notice to the owners to notify them of their ADR rights and Civil Code for a hearing to consider such fines as allowed by the Rules and Regulations. The Board set a date of May 24, 2011 at 11:00 am. c. The Board unanimously approved the Architecture Guideline changes. 5.
Safety & Security a. Security has issued 486 active transponders. b. Safety and Security currently has 15 homes under the House Watch program and 21 under the Alarm Monitoring Program. c. The Board reviewed golf cart access to the community and it was noted that if the golf cart is not licensed with DMV it will not be allowed on the streets within Martis Camp.
6.
Budget a. Carla went over the Monthly Financial and pointed out that the community is in the negative about $32,000 due to the huge snowfall this year. It was also noted that this negative amount does not include March expenses. b. The Board unanimously approved liening lot 81. c. The Board also unanimously approved the liening procedures.
7.
Other Business a. There was no other business. Adjourn The meeting was adjourned at 10:57 a.m.
8.
SECOND QUARTER BOARD OF DIRECTORS MEETING OF THE MARTIS CAMP COMMUNITY ASSOCIATION Thursday, APRIL 21, 2011 at 9:00 a.m. (PST) 1. Meeting Called to Order by President Mark Johnson at 9:03 a.m. a. In attendance were Directors Mark Johnson (President), Ron Parr (Vice President), Carla Yeager (Treasurer), Brent Thill (Secretary), Keith Franke (Board Member at Large) Staff in attendance were Ray Holcombe (Safety & Security) Stephanie Murphy (Community Association) Brian Hanley (Porter & Simon, Association Counsel). b. The preliminary meeting minutes from the January 20, 2011 Quarterly Meeting were unanimously approved as amended. c. The Preliminary meeting minutes from the March 17, 2011 Special Meeting were unanimously approved. 2.
Member Comment No member comments
3.
Discussion / Business Items a. The Board approved the releasing of bond number 1033617. b. The Board discussed the deficiency that was reported in the Internal Control Report. The Board decided to invite a representative from the McClintock Agency to the next Board meeting to discuss how to correct the deficiency.
4. Design Review a. There are currently 140 homes in review, 48 homes are under construction, 108 homes are in various stages of the Architecture Review and 29 homes are complete. b. Keith reported that the owner of lot 160 has cleaned up his lot but they still need to come into compliance. The Board approved Mark sending a notice to the owners to notify them of their ADR rights and Civil Code for a hearing to consider such fines as allowed by the Rules and Regulations. The Board set a date of May 24, 2011 at 11:00 am. c. The Board unanimously approved the Architecture Guideline changes. 5.
Safety & Security a. Security has issued 486 active transponders. b. Safety and Security currently has 15 homes under the House Watch program and 21 under the Alarm Monitoring Program. c. The Board reviewed golf cart access to the community and it was noted that if the golf cart is not licensed with DMV it will not be allowed on the streets within Martis Camp.
6.
Budget a. Carla went over the Monthly Financial and pointed out that the community is in the negative about $32,000 due to the huge snowfall this year. It was also noted that this negative amount does not include March expenses. b. The Board unanimously approved liening lot 81. c. The Board also unanimously approved the liening procedures.
7.
Other Business a. There was no other business. Adjourn The meeting was adjourned at 10:57 a.m.
8.
