FOLSOM SOCCER CLUB
MINUTES OF AN ANNUAL GENERAL MEETING November 15, 2012 The Annual General Meeting of the Folsom Soccer Club (the “Club”), was held on Thursday, November 15, 2012 at 7:00 PM Pacific Standard Time at the Hampton Inn on Placerville Road, Folsom, CA. Directors Present: Rick Carter, Bob Brenton, Paul Danzi, Dale Colombo, Marcus Winton, Phil Ruehl, Christine Smith, Jay Ramey, Kristin Lemay, Spencer Lowe, Ray Sardo Also Present Were: Michael Raffetto, Dave Cox, Mike Cino, Bruce Magnani, Crystal Ellis, Steve Guzman Directors Absent: Richard Spencer, Derek Reinbolt Call to Order Ray Sardo called the meeting to order at 7:05 PM Pacific Standard Time and Dale Colombo recorded the minutes. A quorum of directors was present, and the meeting, having been duly convened, was ready to proceed with business. Financial Report Ray Sardo provided a brief update on the financial position of the club, noting that the financial statements for the club are also available for anyone who would like to see them. Guest Speakers Michael Raffeto and Dave Cox discussed the Annual Alumni soccer game, providing background on the event and ideas going forward. In the past, the Folsom Soccer Club has contributed financially to the event and Dave asked the Board to consider financial support in the future.
Bylaw Changes Several changes to the club Bylaws have been proposed and will be put to a paper vote as follows: Change all references from ‘Select’ to ‘Competitive’ 2.0 FSC Affiliations 2.1 Membership in Youth Soccer Associations Current: In order to support the FSC mission and provide league and tournament play for FSC teams, FSC will join at least one or may join several United States Soccer Federation affiliated youth national, regional, state, or local soccer associations. FSC is an affiliated branch of, and complies with the authority of the American River Youth Soccer League (ARYSL), and through ARYSL, the California Youth Soccer Association (CYSA), the United States Soccer Federation (USSF), and the Federation Internationale de Football Associations (FIFA).
Proposed: In order to support the FSC mission and provide league and tournament play for FSC teams, FSC will join at least one or may join several United States Soccer Federation affiliated youth national, regional, state, or local soccer associations. ARYSL FSC is a member of ARYSL (American River Youth Soccer League) and through ARYSL, a member of Cal-North, the United States Youth Soccer Association (USYSA), and the United States Soccer Federation (USSF). US Club Soccer FSC is a member of US Club Soccer and through US Club Soccer, a member of the United States Soccer Federation (USSF). FSC is a member of the NorCal Premier Soccer League.
3.0 FSC Regulations 3.6 Premier Team Uniforms Current: Club uniform selection and uniform orders will be the responsibility of the Premier Manager. The Premier Manager will form a temporary Uniform Committee that will choose a uniform. All Premier teams playing under the authority of the FSC shall not deviate from the club uniform established by the Uniform Committee. The Premier Manager is authorized to approve deviations to the uniform for special events where deviation to traditional club uniform colors is encouraged (e.g Halloween Tournaments).
Proposed: Remove this section
4.0 FSC Structure 4.2 Election of Board of Directors Members Current: b) Candidates for Red, White, Black, and Competitive Manager positions must have served at least one term on the Board of Directors; on the Red, White, or Black Committees; or on one of the Competitive or Premier Committees prior to their candidacy. In the event that no candidates meeting these qualifications are available, anyone from the general membership may run. The intent of this restriction is to fill these critical positions with people who are already experienced with the operations of the Board of Directors.
Proposed: b) Candidates for Red, White, Black, and Competitive Manager positions must have served at least one term on the Board of Directors; on the Red, White, or Black Committees; or on one of the Competitive or Premier Committees prior to their candidacy. In the event that no candidates meeting these qualifications are available, anyone from the general membership may run. The intent of this restriction is to fill these critical positions with people who are already experienced with the operations of the Board of Directors.
4.4 Board of Directors Members Compensation Current: As a token compensation, any voting full board member that completes the duties and responsibilities of their appointed position(s) to the satisfaction of the Full Board is entitled to submit a written request of reimbursement for the basic registration fee for one player at the end of the playing season. This player can be a child of which they are a parent or legal guardian. Should they wish to donate the right of reimbursement to another player, they may do so by naming a specific player or the credit may be donated to the scholarship program. Reimbursement benefit is limited to one player registration fee per person (regardless of the number of positions held). (Effective Jan. 1st 2008) In recognition of the specific skills required for a Board position and the amount of work required of a Board position, any Board position may be paid a rate to be negotiated by the Board.
Proposed: As a token compensation, any voting full board member that completes the duties and responsibilities of their appointed position(s) to the satisfaction of the Full Board is entitled to submit a written request of reimbursement for the basic registration fee for one player at the end of the playing season. This player can be a child of which they are a parent or legal guardian. Should they wish to donate the right of reimbursement to another player, they may do so by naming a specific player or the credit may be donated to the scholarship program. Reimbursement benefit is limited to one player registration fee per person (regardless of the number of positions held). (Effective Jan. 1st 2008) In recognition of the specific skills required for a Board position and the amount of work required of a Board position, any Board position may be paid a rate to be negotiated by the Board.
4.6 FSC Board of Directors Members Secretary Current: Secretary Duties as explained in Bylaws
Proposed: Add the duty of “Manages the central master calendar for the soccer club”
Premier Manager Current: Premier Manager included as Board Position
Proposed: Remove Premier Manager as Board Position
FSC Administrator Current: FSC Administrator included as Board Position
Proposed: Remove FSC Administrator as Board Position
4.7 FSC Standing Committees Current: Premier Program included as a Committee
Proposed: Remove Premier Program as a Committee
4.9 Administrator Current: Each of the FSC committees shall have an administrator. The committees may have a dedicated administrator or share an administrator among more than one committee as determined by the Board of Directors. The FSC Administrator or Administrators are contracted with FSC at a negotiated rate annually to perform the duties listed below: a) Perform the duties of Registrar: • Completes all activities required to properly register players, coaches, trainers, managers, etc. with all appropriate organization with which FSC is affiliated. • Maintains complete and accessible registration records for all players, coaches, trainers, managers, etc. registered with FSC and its affiliated organizations. b) Perform the duties of Age Group Coordinator: • Assigns players, coaches, trainers, managers, etc. to age appropriate teams. • Provides the Red Team Committee, White Team Committee, and Black Team Committee chairs with complete team rosters and all required documents.
c) Provide the FSC Board of Directors with detailed reports of the number of players and teams registered with FSC. d) Assists with mail pick up, especially during the registration period. All expenditures made by the FSC Administrator(s) require Board of Directors approval.
Proposed: The FSC Administrator or Administrators are contracted with FSC at a negotiated rate annually to perform the duties listed below: a) Perform the duties of Registrar: • Completes all activities required to properly register players, coaches, trainers, managers, etc. with all appropriate organizations with which FSC is affiliated. • Maintains complete and accessible registration records for all players, coaches, trainers, managers, etc. registered with FSC and its affiliated organizations. • Assigns players, coaches, trainers, managers, etc. to age appropriate teams. • Develops all U5-U8 Recreational game schedules, manages reseeding of all U5-U8 teams, acts as liaison to FSC’s affiliated organizations related to game scheduling for U9-U19 • Provides the Red Team Committee, White Team Committee, and Black Team Committee chairs with complete team rosters and all required documents. b) Provides the FSC Board of Directors with detailed reports of the number of players and teams registered with FSC. c) Assists with mail pick up, especially during the registration period, along with all duties described in “Job Duties” section of Registrar Independent Contractor Agreement with FSC. All expenditures made by the FSC Administrator(s) require Club Manager approval.
4.11 Quorum Current: At all meetings of the Board of Directors, 51 percent of the Board of Directors membership shall constitute a quorum for the transaction of business. A Board of Directors member may appoint a proxy who can attend a Board of Directors meeting and vote on his or her behalf.
PROPOSED: At all meetings of the Board of Directors, 51 percent of the Board of Directors membership shall constitute a quorum for the transaction of business. If a Board of Directors member cannot attend a Board of Directors meeting, they are required to appoint a proxy who can attend attend the Board of Directors meeting and vote on his or her behalf.
Based upon the results of the paper vote, all the Bylaw changes noted above are approved.
Election of the 2012-13 FSC Board of Directors Paper vote is conducted on the Board of Directors. All members running unopposed and were voted in as follows. Manager Secretary Treasurer Red Manager White Manager – Black Manager – Select Manager – Field Coordinator – Referee Coordinator – Coach Coordinator – Tournament Coordinator – Soccer Relations Coordinator – Equipment Coordinator –
Ray Sardo Crystal Ellis Dale Colombo Marcus Winton Spencer Lowe Paul Danzi Rick Carter Phil Ruehl Bruce Magnani Jay Ramey Bob Brenton Christine Smith Steve Guzman
Adjournment There being no further business to come before the meeting, motion to adjourn made by Rick Carter and seconded by Dale Colombo was unanimously passed and the meeting was adjourned at 7:44 PM Pacific Standard Time. Respectfully submitted, ____________________________ Dale Colombo, Folsom Soccer Club Secretary
Bylaw Changes Several changes to the club Bylaws have been proposed and will be put to a paper vote as follows: Change all references from ‘Select’ to ‘Competitive’ 2.0 FSC Affiliations 2.1 Membership in Youth Soccer Associations Current: In order to support the FSC mission and provide league and tournament play for FSC teams, FSC will join at least one or may join several United States Soccer Federation affiliated youth national, regional, state, or local soccer associations. FSC is an affiliated branch of, and complies with the authority of the American River Youth Soccer League (ARYSL), and through ARYSL, the California Youth Soccer Association (CYSA), the United States Soccer Federation (USSF), and the Federation Internationale de Football Associations (FIFA).
Proposed: In order to support the FSC mission and provide league and tournament play for FSC teams, FSC will join at least one or may join several United States Soccer Federation affiliated youth national, regional, state, or local soccer associations. ARYSL FSC is a member of ARYSL (American River Youth Soccer League) and through ARYSL, a member of Cal-North, the United States Youth Soccer Association (USYSA), and the United States Soccer Federation (USSF). US Club Soccer FSC is a member of US Club Soccer and through US Club Soccer, a member of the United States Soccer Federation (USSF). FSC is a member of the NorCal Premier Soccer League.
3.0 FSC Regulations 3.6 Premier Team Uniforms Current: Club uniform selection and uniform orders will be the responsibility of the Premier Manager. The Premier Manager will form a temporary Uniform Committee that will choose a uniform. All Premier teams playing under the authority of the FSC shall not deviate from the club uniform established by the Uniform Committee. The Premier Manager is authorized to approve deviations to the uniform for special events where deviation to traditional club uniform colors is encouraged (e.g Halloween Tournaments).
Proposed: Remove this section
4.0 FSC Structure 4.2 Election of Board of Directors Members Current: b) Candidates for Red, White, Black, and Competitive Manager positions must have served at least one term on the Board of Directors; on the Red, White, or Black Committees; or on one of the Competitive or Premier Committees prior to their candidacy. In the event that no candidates meeting these qualifications are available, anyone from the general membership may run. The intent of this restriction is to fill these critical positions with people who are already experienced with the operations of the Board of Directors.
Proposed: b) Candidates for Red, White, Black, and Competitive Manager positions must have served at least one term on the Board of Directors; on the Red, White, or Black Committees; or on one of the Competitive or Premier Committees prior to their candidacy. In the event that no candidates meeting these qualifications are available, anyone from the general membership may run. The intent of this restriction is to fill these critical positions with people who are already experienced with the operations of the Board of Directors.
4.4 Board of Directors Members Compensation Current: As a token compensation, any voting full board member that completes the duties and responsibilities of their appointed position(s) to the satisfaction of the Full Board is entitled to submit a written request of reimbursement for the basic registration fee for one player at the end of the playing season. This player can be a child of which they are a parent or legal guardian. Should they wish to donate the right of reimbursement to another player, they may do so by naming a specific player or the credit may be donated to the scholarship program. Reimbursement benefit is limited to one player registration fee per person (regardless of the number of positions held). (Effective Jan. 1st 2008) In recognition of the specific skills required for a Board position and the amount of work required of a Board position, any Board position may be paid a rate to be negotiated by the Board.
Proposed: As a token compensation, any voting full board member that completes the duties and responsibilities of their appointed position(s) to the satisfaction of the Full Board is entitled to submit a written request of reimbursement for the basic registration fee for one player at the end of the playing season. This player can be a child of which they are a parent or legal guardian. Should they wish to donate the right of reimbursement to another player, they may do so by naming a specific player or the credit may be donated to the scholarship program. Reimbursement benefit is limited to one player registration fee per person (regardless of the number of positions held). (Effective Jan. 1st 2008) In recognition of the specific skills required for a Board position and the amount of work required of a Board position, any Board position may be paid a rate to be negotiated by the Board.
4.6 FSC Board of Directors Members Secretary Current: Secretary Duties as explained in Bylaws
Proposed: Add the duty of “Manages the central master calendar for the soccer club”
Premier Manager Current: Premier Manager included as Board Position
Proposed: Remove Premier Manager as Board Position
FSC Administrator Current: FSC Administrator included as Board Position
Proposed: Remove FSC Administrator as Board Position
4.7 FSC Standing Committees Current: Premier Program included as a Committee
Proposed: Remove Premier Program as a Committee
4.9 Administrator Current: Each of the FSC committees shall have an administrator. The committees may have a dedicated administrator or share an administrator among more than one committee as determined by the Board of Directors. The FSC Administrator or Administrators are contracted with FSC at a negotiated rate annually to perform the duties listed below: a) Perform the duties of Registrar: • Completes all activities required to properly register players, coaches, trainers, managers, etc. with all appropriate organization with which FSC is affiliated. • Maintains complete and accessible registration records for all players, coaches, trainers, managers, etc. registered with FSC and its affiliated organizations. b) Perform the duties of Age Group Coordinator: • Assigns players, coaches, trainers, managers, etc. to age appropriate teams. • Provides the Red Team Committee, White Team Committee, and Black Team Committee chairs with complete team rosters and all required documents.
c) Provide the FSC Board of Directors with detailed reports of the number of players and teams registered with FSC. d) Assists with mail pick up, especially during the registration period. All expenditures made by the FSC Administrator(s) require Board of Directors approval.
Proposed: The FSC Administrator or Administrators are contracted with FSC at a negotiated rate annually to perform the duties listed below: a) Perform the duties of Registrar: • Completes all activities required to properly register players, coaches, trainers, managers, etc. with all appropriate organizations with which FSC is affiliated. • Maintains complete and accessible registration records for all players, coaches, trainers, managers, etc. registered with FSC and its affiliated organizations. • Assigns players, coaches, trainers, managers, etc. to age appropriate teams. • Develops all U5-U8 Recreational game schedules, manages reseeding of all U5-U8 teams, acts as liaison to FSC’s affiliated organizations related to game scheduling for U9-U19 • Provides the Red Team Committee, White Team Committee, and Black Team Committee chairs with complete team rosters and all required documents. b) Provides the FSC Board of Directors with detailed reports of the number of players and teams registered with FSC. c) Assists with mail pick up, especially during the registration period, along with all duties described in “Job Duties” section of Registrar Independent Contractor Agreement with FSC. All expenditures made by the FSC Administrator(s) require Club Manager approval.
4.11 Quorum Current: At all meetings of the Board of Directors, 51 percent of the Board of Directors membership shall constitute a quorum for the transaction of business. A Board of Directors member may appoint a proxy who can attend a Board of Directors meeting and vote on his or her behalf.
PROPOSED: At all meetings of the Board of Directors, 51 percent of the Board of Directors membership shall constitute a quorum for the transaction of business. If a Board of Directors member cannot attend a Board of Directors meeting, they are required to appoint a proxy who can attend attend the Board of Directors meeting and vote on his or her behalf.
Based upon the results of the paper vote, all the Bylaw changes noted above are approved.
Election of the 2012-13 FSC Board of Directors Paper vote is conducted on the Board of Directors. All members running unopposed and were voted in as follows. Manager Secretary Treasurer Red Manager White Manager – Black Manager – Select Manager – Field Coordinator – Referee Coordinator – Coach Coordinator – Tournament Coordinator – Soccer Relations Coordinator – Equipment Coordinator –
Ray Sardo Crystal Ellis Dale Colombo Marcus Winton Spencer Lowe Paul Danzi Rick Carter Phil Ruehl Bruce Magnani Jay Ramey Bob Brenton Christine Smith Steve Guzman
Adjournment There being no further business to come before the meeting, motion to adjourn made by Rick Carter and seconded by Dale Colombo was unanimously passed and the meeting was adjourned at 7:44 PM Pacific Standard Time. Respectfully submitted, ____________________________ Dale Colombo, Folsom Soccer Club Secretary
