FSKJr. Eagles Football & Cheerleading
FSK Jr. Eagles Football & Cheerleading PO Box 90, Taneytown, MD 21787 Tel 717-578-7844 [email protected] fskjreagles.org
Meeting Minutes
January 3, 2018 at the home of the Football Director I. Call to Order The rescheduled December 2017 Board of Directors meeting of FSK Jr. Eagles Football & Cheerleading was held on January 3, 2018. It began at 7:35pm and was presided over by David Pittman, President, with Rebecca Pittman, Secretary. II. Attendees Board Members: David Pittman (President), Hannah Fisher (Vice President), Rebecca Pittman (Secretary), Kim Stacy-Miller (Treasurer), Michael Hohenstein (Football Director), Tanya Golden (Cheer Director), Kristy May (Concessions Mgr.), Stephanie Clavell (Fundraising Mgr.). Head Coaches: Shannon Lamer (JV Cheer). Members in Attendance: Jason Badiang, (Pony FB Assistant Coach), Heather Harris (Parent), Ralph Little (Pony FB Assistant Coach), Tony Leggieri (Varsity FB Assistant Coach), Cory Stouffer, Sr. (Parent) (Sign in sheet is attached) III. Board Elections • Vote of confidence for all positions uncontested. David Pittman moved to accept and Kim Stacy Miller seconded. Vote was 6/0/0 unanimous. • Kristy May resigned the position of Concession Manager IV. Approval of Minutes A motion to approve the minutes of the previous meeting held on November 15, 2017 was made by Rebecca Pittman and seconded by Kristy May. V. ByLaws By Law Changes voted on 1. The board will conduct twelve (12) monthly meetings each calendar year. In the event a meeting in canceled, all members shall receive attendance credit for said meeting. Struck (0/7/0) 2. ARTICLE IV, Section 5 - Add: All Football Policy and Cheer Policy changes and amendments must be turned in at the February meeting and must be in writing. The policy meeting will consist of a Board and Membership vote at the March meeting with the purpose of voting on policy changes or amendments. Approved (7/0/0) 3. ARTICLE IV – Membership-Governing Body - Proposed remove Section 2 Approved (7/0/0) 4. ARTICLE. IV, Section 6 - Remove: "..., as scheduled in ARTICLE XIV: Section 2." Withdrawn 5. ARTICLE IV – Membership-Governing Body - ADD: Section 7 Policies must be updated on a yearly basis. Proposed changes/additions will be submitted at the March meeting to be discussed. Submissions will be voted on at the April meeting. The finalized documents will be posted in June on the webpage. Withdrawn 6. The board shall be consisted of eleven (11) elected members. The board shall consist of President, Vice-President, Secretary, Treasurer, Football Director, Assistant Football Director, Cheer Director, Concessions Manager, Fundraising Manager, Equipment Manager, and Field and Building Maintenance Manager. Approved (7/0/0) 7. The board shall be consisted of twelve (12) elected members. The board shall consist of President, Vice-President, Secretary, Treasurer, Football Director, Assistant Football Director, Cheer Director, Assistant Cheer Director, Concessions Manager, Fundraising Manager, Equipment Manager, and Field and Building Maintenance Manager. Approved (7/0/0) 8. ARTICLE VI – Elections - Section 2: All current members of the Board of Directors will automatically be nominated for the next Board term unless the nomination is declined in writing. Resignation from a position is required to be submitted in writing and received by the Secretary no later than the November Board Meeting. Approved (7/0/0) 9. ARTICLE VI, Section 2 - Add: “…by the November Board Meeting.” (Final version: “Resignation from the board must be in writing and received by the Secretary by the November Board Meeting.” Withdrawn 10. ARTICLE VI - COMMITTEES - Section 1 - The board may create committees as needed, such as fundraising, public relations, data collection, etc. The President appoints all committee members. The Vice President shall serve as committee chair, with the exception of the Executive Committee, per ARTICLE VI: Section 2. Approved (7/0/0) 11. Section 2 - Executive Committee - The President, Vice President, Secretary, Treasurer, Football Director and Cheer Director shall serve as the members of the Executive Committee. Except for the power to amend the Constitution and Bylaws, the Executive Committee shall have all the powers and authority of the board of directors in the intervals between meetings of the board of directors, and is subject to the direction and control of the full board. The President shall be the chair of the Executive Committee. Approved (7/0/0)
12. Section 3 - Immediate relatives may not serve on the Executive Committee simultaneously. Immediate relatives shall be defined as spouse, sibling, and son/daughter and/or mother/father. Struck (5/1/1) 13. ARTICLE VII – Board of Directors – Duties of - Section 3 - Secretary – It shall be the duty of the secretary to be the recording officer of the organization and the custodian of its records except as are specially assigned to others such as the Treasurer’s books and etc. The Secretary shall communicate organizational announcements in an appropriate manner, by contacting its membership via email, phone, visual postings, social media, and printed handouts (whichever means is deemed to be appropriate and cost effective). The Secretary shall provide an agenda to all board members prior to all meetings. This includes sending a copy of our meeting minutes to the City of Taneytown's Taney town Athletic Association in adherence to the record keeping structure of notes as stated here in Section 3 and posting approved meeting minutes on the organization’s website. The Secretary shall provide during each meeting a list of all standing committees and such special committees as are in existence at the time as well as the bylaws of the organization and its minutes. Secretary shall keep a record of the proceedings, stating what was done and not what was said, as it is to be published, and to never make criticisms, favorable or otherwise, on anything said or done in written form. This record is called the minutes, which will be kept in a separate book for the keeping of copies of the Constitution, By-Laws, Rule of Order and Standing rules with amendments. In addition to being recorded in the minutes, the amendments would be immediately entered on the page opposite the Article amended, with a reference in red ink, to the date and page of the minutes where it is recorded. Secretary shall maintain an attendance record for meeting attendance and report voting status eligibility per Article IV, Section 2 during each recorded meeting. Approved (7/0/0) 14. Section 5 - Football Director - It shall be the duty of the Football Director to represent the organization at all Mountain Valley Football Events, including all meetings…. Approved (7/0/0) 15. Section 6 - Assistant Football Director – It shall be the duty of the Assistant Football Director to represent the organization in the Mountain Valley League Football Events when the Football Director is unable to attend… Approved (7/0/0) 16. Insert Description of Assistant Cheer Director: - Section 8 - Assistant Cheer Director - It shall be the duty of the Assistant Cheer Director to provide support/assistance to the Cheer Director. They shall have the same duties and authority as the Cheer Director when acting in their behalf. Approved (7/0/0) 17. Fundraising Manager – It shall be responsible for the organizing and management of board approved fundraisers. Fundraising Manager is responsible to submit a plan for all proposed fundraisers including, but not limited to, the implementation, promotional materials/documents and schedule, and the targeted goal of fundraiser. They shall be responsible to report at the board meetings results of current and planned fundraisers. This includes Spirit Wear. They shall research and select appropriate apparel and spirit items for presentation to the Board who will decide which item the FSK Jr Eagles Football & Cheer program will offer each season. Fundraising Manager is responsible for submitting budgeting proposals for purchasing expenditures and expenses by the assigned budget meeting. They shall report all findings and requesting of money to the board for approval, throughout the calendar year. Approved (7/0/0) 18. Section 10 - Equipment Manager – It shall be the duty of the Equipment Manager to oversee all of the football and field equipment, including but not limited to, the repair and replacement of said equipment and to maintain a current inventory of all equipment. They shall keep documentation of what equipment is provided to each football players. This documentation will be provided to the Board upon request. Equipment Manager is responsible for submitting budgeting proposals for purchasing expenditures and expenses by the assigned budget meeting. They shall report all findings and requesting of money to the Board of Directors for approval throughout the calendar year. Approved (7/0/0) 19. Add: Section 12 - All members of the Board of Directors are expected to be available for all home games and special functions/activities hosted by the organization unless it is communicated and discussed with the President with notification provided in writing. Struck (0/7/0) 20. ARTICLE VIII – Coaches - Section 1 The nomination of head coaches will be held during the December meeting. All current head coaches are automatically nominated to coach the same level unless a written request is made at least 2 weeks prior to the December meeting. Approved (6/1/0) 21. ARTICLE IX – Fees - Section 1 - The organization shall charge a registration fee for player participation. The board will set the fee at the February Budget Meeting. The board may offer scholarships provided funds are available. Scholarship applications will be accepted by written request from the parent of the children no later than June 30. Scholarships are given on a case-by-case basis and approved by the President and Treasurer. Prior to issuing a scholarship, a payment plan option is to be reviewed. Parents must sign a scholarship contract form detailing their volunteer service to the FSK Jr Eagles. During this time, we express the expectations to the parent for their mandatory assistance on game days and/or fundraising. Struck (1/5/0) 22. ARTICLE IX, Section 2 - Change #1: Section 1 paragraph regarding scholarship should become stand-alone Section 2. (If passed, Section 2 becomes Section 3.) Approved (7/0/0) 23. Change #2: Add "Immediate relatives of Board Members are not eligible for scholarships." Struck (5/2/0) 24. ARTICLE IX, Section 2 -Admission fee levels established by the youth football league will be adhered to, if required, to cover the cost of game officials, field prep and emergency responders. – Approved (7/0/0)
25. ARTICLE IX – Fees - Add Section 3 - Fees paid to FSK Jr Eagles Football and Cheerleading are for quality instruction and practice time. Play time is dictated by how well one applies the instructions given and the effort one applies in practice. Play time is not guaranteed. Struck (0/7/0) 26. ARTICLE X – Finances - Insert a new Section 2 - Section 2 - All deposits will be counted by and signed and verified by two (2) members of the Board of Directors. All discrepancies are to be communicated to the President and Treasurer. Approved (7/0/0) 27. Section 2 - Courtesy Concessions- Referee Officials, City Police and Fire/Emergency personnel in attendance will be given one (1) beverage and one (1) food menu item for each game session. Approved (7/0/0) 28. ARTICLE XII – Requirements - Section 1 - Change Requirements to Article XIII … Board’s discretion Approved (7/0/0) 29. ARTICLE XVII – Dissolution - Section 1 - Change “501-3C” to “501(c)(3)” Approved (7/0/0) VI. Officer Reports A Motion was made at this point by Tony Leggieri to table/postpone reports until the next scheduled meeting. David Pittman stated that Coaches be discussed before closing the meeting. The motion was seconded by Michael Hohenstein. Vote was passed unanimously (7/0/0). VII. Committee Reports Tabled VIII. New Business • Dane Cramer resigned JV Head Coaching position and wishes to be considered for Mini Pony Football Head Coach. • Michael Hohenstein resigned Mini Pony Head Coaching position and wishes to be considered for Pony Football Head Coach • Jason Badiang expressed his interest in becoming the Head Coach for Pony Football • John Rutter expressed his interest in remaining the Head Coach of Varsity Football • Lee Mollman is currently unsure of his availability to commit to Head Coach of Pony Football. He has not resigned as of yet • Cory Stouffer expressed his interest in becoming the Head Coach of JV Football as well as Building and Field Maintenance Mgr • Need to contact Steve Strahotsky to gauge his interest in moving up to MP or remaining at Flag Football • Shannon Lamer resign JV Head Coach Cheerleading and wishes to be considered for Varsity Cheerleading Head Coach • Tara Franks expressed interest in becoming the Flag Cheerleading Head Coach • Kelsie Plank has resigned her position of Pony Cheerleading Head Coach and will not be returning next season • Tanya Golden will be the Head Coach Mini Pony Cheerleading if her daughter returns to Rec Cheer for the 2018 season • If there are at least 4 Tiny Tots, we will have a squad. Must be at least 4 years old IX. Announcements Next Board Meeting will be held January 17, 2018 at 7:30pm. Location TBA X. Adjournment A motion to adjourn was made by Kim Stacy Miller and seconded by Michael Hohenstein at 10:04pm.
___________________________________________ President – FSK Jr. Eagles Football & Cheerleading
______________________________ Date of approval
____________________________________________ Secretary – FSK Jr. Eagles Football & Cheerleading
_______________________________ Date of approval
Meeting Minutes
January 3, 2018 at the home of the Football Director I. Call to Order The rescheduled December 2017 Board of Directors meeting of FSK Jr. Eagles Football & Cheerleading was held on January 3, 2018. It began at 7:35pm and was presided over by David Pittman, President, with Rebecca Pittman, Secretary. II. Attendees Board Members: David Pittman (President), Hannah Fisher (Vice President), Rebecca Pittman (Secretary), Kim Stacy-Miller (Treasurer), Michael Hohenstein (Football Director), Tanya Golden (Cheer Director), Kristy May (Concessions Mgr.), Stephanie Clavell (Fundraising Mgr.). Head Coaches: Shannon Lamer (JV Cheer). Members in Attendance: Jason Badiang, (Pony FB Assistant Coach), Heather Harris (Parent), Ralph Little (Pony FB Assistant Coach), Tony Leggieri (Varsity FB Assistant Coach), Cory Stouffer, Sr. (Parent) (Sign in sheet is attached) III. Board Elections • Vote of confidence for all positions uncontested. David Pittman moved to accept and Kim Stacy Miller seconded. Vote was 6/0/0 unanimous. • Kristy May resigned the position of Concession Manager IV. Approval of Minutes A motion to approve the minutes of the previous meeting held on November 15, 2017 was made by Rebecca Pittman and seconded by Kristy May. V. ByLaws By Law Changes voted on 1. The board will conduct twelve (12) monthly meetings each calendar year. In the event a meeting in canceled, all members shall receive attendance credit for said meeting. Struck (0/7/0) 2. ARTICLE IV, Section 5 - Add: All Football Policy and Cheer Policy changes and amendments must be turned in at the February meeting and must be in writing. The policy meeting will consist of a Board and Membership vote at the March meeting with the purpose of voting on policy changes or amendments. Approved (7/0/0) 3. ARTICLE IV – Membership-Governing Body - Proposed remove Section 2 Approved (7/0/0) 4. ARTICLE. IV, Section 6 - Remove: "..., as scheduled in ARTICLE XIV: Section 2." Withdrawn 5. ARTICLE IV – Membership-Governing Body - ADD: Section 7 Policies must be updated on a yearly basis. Proposed changes/additions will be submitted at the March meeting to be discussed. Submissions will be voted on at the April meeting. The finalized documents will be posted in June on the webpage. Withdrawn 6. The board shall be consisted of eleven (11) elected members. The board shall consist of President, Vice-President, Secretary, Treasurer, Football Director, Assistant Football Director, Cheer Director, Concessions Manager, Fundraising Manager, Equipment Manager, and Field and Building Maintenance Manager. Approved (7/0/0) 7. The board shall be consisted of twelve (12) elected members. The board shall consist of President, Vice-President, Secretary, Treasurer, Football Director, Assistant Football Director, Cheer Director, Assistant Cheer Director, Concessions Manager, Fundraising Manager, Equipment Manager, and Field and Building Maintenance Manager. Approved (7/0/0) 8. ARTICLE VI – Elections - Section 2: All current members of the Board of Directors will automatically be nominated for the next Board term unless the nomination is declined in writing. Resignation from a position is required to be submitted in writing and received by the Secretary no later than the November Board Meeting. Approved (7/0/0) 9. ARTICLE VI, Section 2 - Add: “…by the November Board Meeting.” (Final version: “Resignation from the board must be in writing and received by the Secretary by the November Board Meeting.” Withdrawn 10. ARTICLE VI - COMMITTEES - Section 1 - The board may create committees as needed, such as fundraising, public relations, data collection, etc. The President appoints all committee members. The Vice President shall serve as committee chair, with the exception of the Executive Committee, per ARTICLE VI: Section 2. Approved (7/0/0) 11. Section 2 - Executive Committee - The President, Vice President, Secretary, Treasurer, Football Director and Cheer Director shall serve as the members of the Executive Committee. Except for the power to amend the Constitution and Bylaws, the Executive Committee shall have all the powers and authority of the board of directors in the intervals between meetings of the board of directors, and is subject to the direction and control of the full board. The President shall be the chair of the Executive Committee. Approved (7/0/0)
12. Section 3 - Immediate relatives may not serve on the Executive Committee simultaneously. Immediate relatives shall be defined as spouse, sibling, and son/daughter and/or mother/father. Struck (5/1/1) 13. ARTICLE VII – Board of Directors – Duties of - Section 3 - Secretary – It shall be the duty of the secretary to be the recording officer of the organization and the custodian of its records except as are specially assigned to others such as the Treasurer’s books and etc. The Secretary shall communicate organizational announcements in an appropriate manner, by contacting its membership via email, phone, visual postings, social media, and printed handouts (whichever means is deemed to be appropriate and cost effective). The Secretary shall provide an agenda to all board members prior to all meetings. This includes sending a copy of our meeting minutes to the City of Taneytown's Taney town Athletic Association in adherence to the record keeping structure of notes as stated here in Section 3 and posting approved meeting minutes on the organization’s website. The Secretary shall provide during each meeting a list of all standing committees and such special committees as are in existence at the time as well as the bylaws of the organization and its minutes. Secretary shall keep a record of the proceedings, stating what was done and not what was said, as it is to be published, and to never make criticisms, favorable or otherwise, on anything said or done in written form. This record is called the minutes, which will be kept in a separate book for the keeping of copies of the Constitution, By-Laws, Rule of Order and Standing rules with amendments. In addition to being recorded in the minutes, the amendments would be immediately entered on the page opposite the Article amended, with a reference in red ink, to the date and page of the minutes where it is recorded. Secretary shall maintain an attendance record for meeting attendance and report voting status eligibility per Article IV, Section 2 during each recorded meeting. Approved (7/0/0) 14. Section 5 - Football Director - It shall be the duty of the Football Director to represent the organization at all Mountain Valley Football Events, including all meetings…. Approved (7/0/0) 15. Section 6 - Assistant Football Director – It shall be the duty of the Assistant Football Director to represent the organization in the Mountain Valley League Football Events when the Football Director is unable to attend… Approved (7/0/0) 16. Insert Description of Assistant Cheer Director: - Section 8 - Assistant Cheer Director - It shall be the duty of the Assistant Cheer Director to provide support/assistance to the Cheer Director. They shall have the same duties and authority as the Cheer Director when acting in their behalf. Approved (7/0/0) 17. Fundraising Manager – It shall be responsible for the organizing and management of board approved fundraisers. Fundraising Manager is responsible to submit a plan for all proposed fundraisers including, but not limited to, the implementation, promotional materials/documents and schedule, and the targeted goal of fundraiser. They shall be responsible to report at the board meetings results of current and planned fundraisers. This includes Spirit Wear. They shall research and select appropriate apparel and spirit items for presentation to the Board who will decide which item the FSK Jr Eagles Football & Cheer program will offer each season. Fundraising Manager is responsible for submitting budgeting proposals for purchasing expenditures and expenses by the assigned budget meeting. They shall report all findings and requesting of money to the board for approval, throughout the calendar year. Approved (7/0/0) 18. Section 10 - Equipment Manager – It shall be the duty of the Equipment Manager to oversee all of the football and field equipment, including but not limited to, the repair and replacement of said equipment and to maintain a current inventory of all equipment. They shall keep documentation of what equipment is provided to each football players. This documentation will be provided to the Board upon request. Equipment Manager is responsible for submitting budgeting proposals for purchasing expenditures and expenses by the assigned budget meeting. They shall report all findings and requesting of money to the Board of Directors for approval throughout the calendar year. Approved (7/0/0) 19. Add: Section 12 - All members of the Board of Directors are expected to be available for all home games and special functions/activities hosted by the organization unless it is communicated and discussed with the President with notification provided in writing. Struck (0/7/0) 20. ARTICLE VIII – Coaches - Section 1 The nomination of head coaches will be held during the December meeting. All current head coaches are automatically nominated to coach the same level unless a written request is made at least 2 weeks prior to the December meeting. Approved (6/1/0) 21. ARTICLE IX – Fees - Section 1 - The organization shall charge a registration fee for player participation. The board will set the fee at the February Budget Meeting. The board may offer scholarships provided funds are available. Scholarship applications will be accepted by written request from the parent of the children no later than June 30. Scholarships are given on a case-by-case basis and approved by the President and Treasurer. Prior to issuing a scholarship, a payment plan option is to be reviewed. Parents must sign a scholarship contract form detailing their volunteer service to the FSK Jr Eagles. During this time, we express the expectations to the parent for their mandatory assistance on game days and/or fundraising. Struck (1/5/0) 22. ARTICLE IX, Section 2 - Change #1: Section 1 paragraph regarding scholarship should become stand-alone Section 2. (If passed, Section 2 becomes Section 3.) Approved (7/0/0) 23. Change #2: Add "Immediate relatives of Board Members are not eligible for scholarships." Struck (5/2/0) 24. ARTICLE IX, Section 2 -Admission fee levels established by the youth football league will be adhered to, if required, to cover the cost of game officials, field prep and emergency responders. – Approved (7/0/0)
25. ARTICLE IX – Fees - Add Section 3 - Fees paid to FSK Jr Eagles Football and Cheerleading are for quality instruction and practice time. Play time is dictated by how well one applies the instructions given and the effort one applies in practice. Play time is not guaranteed. Struck (0/7/0) 26. ARTICLE X – Finances - Insert a new Section 2 - Section 2 - All deposits will be counted by and signed and verified by two (2) members of the Board of Directors. All discrepancies are to be communicated to the President and Treasurer. Approved (7/0/0) 27. Section 2 - Courtesy Concessions- Referee Officials, City Police and Fire/Emergency personnel in attendance will be given one (1) beverage and one (1) food menu item for each game session. Approved (7/0/0) 28. ARTICLE XII – Requirements - Section 1 - Change Requirements to Article XIII … Board’s discretion Approved (7/0/0) 29. ARTICLE XVII – Dissolution - Section 1 - Change “501-3C” to “501(c)(3)” Approved (7/0/0) VI. Officer Reports A Motion was made at this point by Tony Leggieri to table/postpone reports until the next scheduled meeting. David Pittman stated that Coaches be discussed before closing the meeting. The motion was seconded by Michael Hohenstein. Vote was passed unanimously (7/0/0). VII. Committee Reports Tabled VIII. New Business • Dane Cramer resigned JV Head Coaching position and wishes to be considered for Mini Pony Football Head Coach. • Michael Hohenstein resigned Mini Pony Head Coaching position and wishes to be considered for Pony Football Head Coach • Jason Badiang expressed his interest in becoming the Head Coach for Pony Football • John Rutter expressed his interest in remaining the Head Coach of Varsity Football • Lee Mollman is currently unsure of his availability to commit to Head Coach of Pony Football. He has not resigned as of yet • Cory Stouffer expressed his interest in becoming the Head Coach of JV Football as well as Building and Field Maintenance Mgr • Need to contact Steve Strahotsky to gauge his interest in moving up to MP or remaining at Flag Football • Shannon Lamer resign JV Head Coach Cheerleading and wishes to be considered for Varsity Cheerleading Head Coach • Tara Franks expressed interest in becoming the Flag Cheerleading Head Coach • Kelsie Plank has resigned her position of Pony Cheerleading Head Coach and will not be returning next season • Tanya Golden will be the Head Coach Mini Pony Cheerleading if her daughter returns to Rec Cheer for the 2018 season • If there are at least 4 Tiny Tots, we will have a squad. Must be at least 4 years old IX. Announcements Next Board Meeting will be held January 17, 2018 at 7:30pm. Location TBA X. Adjournment A motion to adjourn was made by Kim Stacy Miller and seconded by Michael Hohenstein at 10:04pm.
___________________________________________ President – FSK Jr. Eagles Football & Cheerleading
______________________________ Date of approval
____________________________________________ Secretary – FSK Jr. Eagles Football & Cheerleading
_______________________________ Date of approval
