G1::}!:~~
Michigan Amateur Hockey Association
October 6, 2013 Mr. Bob Weldon Assistant Executive Director, Finance and Administration USA Hockey 1775 Bob Johnson Drive Colorado Springs, CO 80906-4090 VIA USPS and EMAIL
Dear Mr. Weldon: Per your request, the following is the MAHA's response to the recommendations during his field visit of July 25, 2013 to the MAHA's offices.
made by Mr. Kenneth E. Waugh
1)
We feel there is no measurable benefit in changing from cash basis accounting to accrual accounting. We have no staff, nor any of the typical expenses that need be accrued at the end of the accounting period. Further, we believe the better matching of income and expenses can be more easily achieved by the upcoming change in our fiscal year end.
2)
The elimination of the separate checking accounts maintained by the Michigan District Councils is a delicate problem. These District Councils were established at the same time the MAHA was established and these Councils consider themselves to have the same autonomy as the MAHA enjoys with USA Hockey, right or wrong. The only large amounts that are generated in these accounts is due to District Playoffs, with the transactions concentrated in January & February and overseen by those District Councils and their Directors. While we believe it would be cleaner to close these accounts and run the activity through the main MAHA account, we are not willing to create the ill will that closing them would cause. Rather, we are offering to take over the accounting function of the District Councils as they grow weary of the work. Until the accounts are closed, we will start a quarterly consolidation in the presentation of our financial results.
3)
We will follow the USA Hockey model for the disclosure of potential conflicts of interest by adapting their form for use by the MAHA Directors.
4)
Kerin Wear, MAHA Secretary, has been assigned to monitor bank activity on a monthly basis.
5)
We have currently two quotes for additional crime insurance policy and are reviewing those quotes and our requirement that necessitates three quotes in order to determine if it can be waived in this instance.
6)
The MAHA Audit Committee is charged with the review of the MAHA's accounting records and the results of the independent financial investigation completed by the independent auditors, whether that investigation is an audit or a review, and, will continue in that role as they expand their influence.
Should you have any questions or comments, please contact us and we can discuss them. Sincerely,
G1::}!:~~
Executive Vice President and Chair of the Audit Committee Michigan Amateur Hockey Association
October 6, 2013 Mr. Bob Weldon Assistant Executive Director, Finance and Administration USA Hockey 1775 Bob Johnson Drive Colorado Springs, CO 80906-4090 VIA USPS and EMAIL
Dear Mr. Weldon: Per your request, the following is the MAHA's response to the recommendations during his field visit of July 25, 2013 to the MAHA's offices.
made by Mr. Kenneth E. Waugh
1)
We feel there is no measurable benefit in changing from cash basis accounting to accrual accounting. We have no staff, nor any of the typical expenses that need be accrued at the end of the accounting period. Further, we believe the better matching of income and expenses can be more easily achieved by the upcoming change in our fiscal year end.
2)
The elimination of the separate checking accounts maintained by the Michigan District Councils is a delicate problem. These District Councils were established at the same time the MAHA was established and these Councils consider themselves to have the same autonomy as the MAHA enjoys with USA Hockey, right or wrong. The only large amounts that are generated in these accounts is due to District Playoffs, with the transactions concentrated in January & February and overseen by those District Councils and their Directors. While we believe it would be cleaner to close these accounts and run the activity through the main MAHA account, we are not willing to create the ill will that closing them would cause. Rather, we are offering to take over the accounting function of the District Councils as they grow weary of the work. Until the accounts are closed, we will start a quarterly consolidation in the presentation of our financial results.
3)
We will follow the USA Hockey model for the disclosure of potential conflicts of interest by adapting their form for use by the MAHA Directors.
4)
Kerin Wear, MAHA Secretary, has been assigned to monitor bank activity on a monthly basis.
5)
We have currently two quotes for additional crime insurance policy and are reviewing those quotes and our requirement that necessitates three quotes in order to determine if it can be waived in this instance.
6)
The MAHA Audit Committee is charged with the review of the MAHA's accounting records and the results of the independent financial investigation completed by the independent auditors, whether that investigation is an audit or a review, and, will continue in that role as they expand their influence.
Should you have any questions or comments, please contact us and we can discuss them. Sincerely,
G1::}!:~~
Executive Vice President and Chair of the Audit Committee Michigan Amateur Hockey Association
