GGSA Board Meeting Minutes for November 18, 2015, Nelson Library

GGSA Board Meeting Minutes for November 18, 2015, Nelson Library Board Members present: Karen Henning, Dick Cole, Alice Cole, Maria Valverde, Teddie Haggerty, Chad Baker, Phil Grass, Erik Moy; Others present: Peter Cardoza Proceedings:  October minutes approved  Treasurer’s report approved (including budget for 2016) Correspondences:  Head of Massachusetts ASA has been removed. Phil Mackeroy is now temporary head of ASA.  Peter Cardoza to attend December meeting on why softball participation down. GGSA:  Gemme division fees discussion: $65 for before Dec. 15th. Karen suggested that that those who try out for middle school and don’t make it, should register for $65, if a player tries out and makes it, player then can pay $65. If player did not try out and did not make it and wants to play Gemme, will need to pay $85. A code is necessary for Gemme girls who have to pay $65 after Dec. 15th, and tried out for middle school team.  Alice clarified that receivable amounts from 2015 are miscellaneous items and may or may not be collected.  Teddie wants to add small business category for sponsors at $100. What will sponsor get for $100? Diamond sponsors to get a banner. Peter suggested a team plaque and Teddie suggested a window sticker. Other suggestions include having a board on the snack stand with a list of sponsors. Final recommendations: o Rec sponsor – front of t-shirt, raised to $300, logo scrolled on website o Diamonds sponsor – name on travel Diamond banner, $250, logo scrolled on website o Small business sponsor - $100, window decal, name on banner (banner to be determined), ‘small business sponsors?”, also on website somehow o $500 gets you team, t-shirt, name on travel banner o Banner at Nelson for summer with all sponsors  Three versions of sponsor letter, will make online versions  2016 budget accepted by board  Registration for 2016 – Maria handed out division enrollments  North Street Elem School – informational meeting on GGSA, 19 November  GGSA signs are posted around Grafton  Field bathrooms are set for winter, water will be shut  Snack shack cleaned out, Dick Cole to finish winter prep  Discussion on what type of vehicle to buy for dragging the fields, will sell 4-wheeler and buy more ‘golf-like’ cart. Options: o John Deere or Toro Sandpro, can be used for infields, four or three wheels, good turning radius, used ones for $4500 and up, storage space may be an issue o Lawn tractor, good turning radius, brand new for $4500 or less  Dick Cole would like to purchase picnic tables for field, $200 for fold type. Dick will finalize pricing information.

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Peter Cardoza mentioned a right field fence for Field 1 might be something to consider.

Diamonds Program Update:       

$4000 gap in funding – should be covered by 14U tournament Diamond payments ahead of schedule, many have paid Tournaments – 5 teams left to pay for 14U tournament 12U tournament has 6 teams so far 10U has 3 teams so far Taunton has 10U and 12U states this year Uniform pants – color to be decided by committee, parent(s) will be charged, and pants are kept

Next Board Meeting: December 16, 2015

Meeting Adjourned