Guidelines for using fellowship hall
Guidelines for using Building/Equipment We are grateful to god’s provision for our church and in order to be good stewards of our church facility, we ask for the cooperation of every member in keeping these guidelines: Our Philosophy for Building Usage Grace Community Church desires that the church facility would be used for the glory of God and for the edification of the believers. The primary purpose of the facilities of the Grace Community Church is for the functions and activities of the congregation in its ministries. Any other use of the facilities is expected to be in harmony with the principles and standards of the congregation. GCC encourages the use of the building for assisting the personal ministries of our church family. GCC desires to see the building used to reach our community for Christ. Members – There are no usage/rental building fees charged to GCC members.There may be a charge when use of our Media equipment in auditorium (audio/visual) is needed for event. Only a GCC qualified individual will be allowed to run equipment. Non-members – Individuals and groups will be charged usage/rental fees. Definitions and Rules of Facility/Equipment Use: The church reserves authority to say yes/no to building use requests and will monitor activity. We request that those who use the building would leave it in a reasonable clean condition All food must be removed. Kitchen must be cleaned up with kitchen items returned to the cupboards Chairs put back in place and tables put away All garbage to be taken outside The room(s) must be left set up the way it was before use. A church member or approved person must be present at all events. That person will sign and return the “Building Clean-up and Lock-up” checklist and be accountable for lock up, clean up, lights out, etc.
Grace Community Church is a smoke – free and alcohol free facility. Smoking and/or consumption of alcohol shall not be allowed or engaged in or on any part of the premises or property of the church Church Furnishings: It is the general policy that no church furnishing will leave the church premises. (some exceptions apply) Use of chairs (gray) tables – If used off premise, must be returned in clean. Please wipe down legs if needed. Grace Community Church programs need to have priority over all other request. Commitments to outside groups or church members may have to be altered due to unexpected church needs such as funerals. Steps/Requirements for application for Building use Fill out an application and submit it to the office. The application and Indemnity agreement must be filled out at least one month in advance. Approval will come from the Trustee Ministry. The pastors are authorized to approve usage for emergency functions. Thank you for your cooperation to keep our church facility clean and safe.
Building/Equipment Use Application Grace Community Church 36015 Friday Street Richmond, MI 586-727-8755
1.
Name of Applicant: ______________________________________________________
2.
Address & Phone Number:_________________________________________________ ____________________________________________________________________
3.
Are you a member of GCC? __________ Regular attendee of GCC (6mos)?________
4.
If neither applies, what is your home church? ____________________________________
5.
What is your intended use of the facility or equipment?_____________________________ ______________________________________________________________________
6.
What is the date of your function? ______________________________________________
7.
What is the starting and closing time of your function?____________________________
8.
How large of a group are you expecting?_____________________________________
9.
What room(s)/equipment are you requesting use of?_______________________________
10.
Will you be having a food reception in the fellowship hall?_________________________
11.
Do you have a member of GCC responsible for opening & closing the church, overseeing the Clean-up of the facilities, and signing and returning the “Building Clean-up and Lock-up” checklist? If yes, Who?__________________________________
12.
Do you need Media Audio/Visual in auditorium for this event? _____________________
13.
Have you read our Guidelines for using the fellowship hall policy and agree to abide by the regulations contained therein? _________
14.
Signature of Applicant: _________________________________________
15.
Date of Application: _______________________________________________________ For Official Church Use Only
Date Received: ______________ Date Approved by Trustee Ministry:__________________________________
INDEMNITY AGREEMENT Agreement made this date between Grace Community Church (hereinafter referred to as “GCC”) And ____________________________ (hereinafter referred to as “indemnitor”) whereby Indemnitor shall indemnify and save harmless GCC against any and all claims, demands, causes of action, suits, or judgments, including attorney fees, cost, and expenses incurred in connection with such matters, for death or injuries to persons or for loss of damage to property, however caused, arising out of or in connection with the use and occupancy of GCC premises by indemnitor, indemnitor’s agents ro employees, or invitees, as described more particularly below. In the event of such claims made or suits filed, GCC shall give Indemnitor prompt written notice thereof, and Indemnitor shall resist or defend the action or processing with counsel satisfactory to GCC.
Intended use of GCC premises: _____________________________________ _____________________________________ Date and Hours of intended use: _____________________________________ _____________________________________ Rooms/Equipment to be used:
_____________________________________ _____________________________________
Anticipated number of persons:
_____________________________________ _____________________________________
Dated:
_________________________
Grace Community Church “Indemnitor” ______________________________________ By: By:
Building Clean-Up and Lock-Up Checklist Clean-Up Initials for each area used Fellowship Area:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Toddler Room:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Nursery Room:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Worship Center:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Worship Overflow Room:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Upper Room:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Baptism Prep Rooms:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Sunday School Room: (Near Garage/Outside)
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Kitchen:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________ Sink Cleaned:___________ Stove/Counters Cleaned:___________
Bathrooms:
Floor clean:________
Toilets respectable:__________
LOCK-UP (Confirmation that all of the outside doors are locked) Main Doors to Church: Door #1 (Church Worship Center):_________ Door #2 (Fellowship/Kitchen Area):_________ Rear Doors: Door #3 (@ Wheelchair ramp):___________
Door #4 (@ Utility Room/Driveway):________
Responsible GCC Member (Print Name):_____________________________________ Date:_____________
GCC Staff – Condition found of church:
Satisfactory
Unsatisfactory
Comments:_______________________________________________________________________________________
Grace Community Church is a smoke – free and alcohol free facility. Smoking and/or consumption of alcohol shall not be allowed or engaged in or on any part of the premises or property of the church Church Furnishings: It is the general policy that no church furnishing will leave the church premises. (some exceptions apply) Use of chairs (gray) tables – If used off premise, must be returned in clean. Please wipe down legs if needed. Grace Community Church programs need to have priority over all other request. Commitments to outside groups or church members may have to be altered due to unexpected church needs such as funerals. Steps/Requirements for application for Building use Fill out an application and submit it to the office. The application and Indemnity agreement must be filled out at least one month in advance. Approval will come from the Trustee Ministry. The pastors are authorized to approve usage for emergency functions. Thank you for your cooperation to keep our church facility clean and safe.
Building/Equipment Use Application Grace Community Church 36015 Friday Street Richmond, MI 586-727-8755
1.
Name of Applicant: ______________________________________________________
2.
Address & Phone Number:_________________________________________________ ____________________________________________________________________
3.
Are you a member of GCC? __________ Regular attendee of GCC (6mos)?________
4.
If neither applies, what is your home church? ____________________________________
5.
What is your intended use of the facility or equipment?_____________________________ ______________________________________________________________________
6.
What is the date of your function? ______________________________________________
7.
What is the starting and closing time of your function?____________________________
8.
How large of a group are you expecting?_____________________________________
9.
What room(s)/equipment are you requesting use of?_______________________________
10.
Will you be having a food reception in the fellowship hall?_________________________
11.
Do you have a member of GCC responsible for opening & closing the church, overseeing the Clean-up of the facilities, and signing and returning the “Building Clean-up and Lock-up” checklist? If yes, Who?__________________________________
12.
Do you need Media Audio/Visual in auditorium for this event? _____________________
13.
Have you read our Guidelines for using the fellowship hall policy and agree to abide by the regulations contained therein? _________
14.
Signature of Applicant: _________________________________________
15.
Date of Application: _______________________________________________________ For Official Church Use Only
Date Received: ______________ Date Approved by Trustee Ministry:__________________________________
INDEMNITY AGREEMENT Agreement made this date between Grace Community Church (hereinafter referred to as “GCC”) And ____________________________ (hereinafter referred to as “indemnitor”) whereby Indemnitor shall indemnify and save harmless GCC against any and all claims, demands, causes of action, suits, or judgments, including attorney fees, cost, and expenses incurred in connection with such matters, for death or injuries to persons or for loss of damage to property, however caused, arising out of or in connection with the use and occupancy of GCC premises by indemnitor, indemnitor’s agents ro employees, or invitees, as described more particularly below. In the event of such claims made or suits filed, GCC shall give Indemnitor prompt written notice thereof, and Indemnitor shall resist or defend the action or processing with counsel satisfactory to GCC.
Intended use of GCC premises: _____________________________________ _____________________________________ Date and Hours of intended use: _____________________________________ _____________________________________ Rooms/Equipment to be used:
_____________________________________ _____________________________________
Anticipated number of persons:
_____________________________________ _____________________________________
Dated:
_________________________
Grace Community Church “Indemnitor” ______________________________________ By: By:
Building Clean-Up and Lock-Up Checklist Clean-Up Initials for each area used Fellowship Area:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Toddler Room:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Nursery Room:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Worship Center:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Worship Overflow Room:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Upper Room:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Baptism Prep Rooms:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Sunday School Room: (Near Garage/Outside)
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________
Kitchen:
Floor clean:________ Trash emptied:_________ Room (e.g. Tables & Chairs) returned to original state:_________ Sink Cleaned:___________ Stove/Counters Cleaned:___________
Bathrooms:
Floor clean:________
Toilets respectable:__________
LOCK-UP (Confirmation that all of the outside doors are locked) Main Doors to Church: Door #1 (Church Worship Center):_________ Door #2 (Fellowship/Kitchen Area):_________ Rear Doors: Door #3 (@ Wheelchair ramp):___________
Door #4 (@ Utility Room/Driveway):________
Responsible GCC Member (Print Name):_____________________________________ Date:_____________
GCC Staff – Condition found of church:
Satisfactory
Unsatisfactory
Comments:_______________________________________________________________________________________
