IAAP-Rochester Chapter Meeting Minutes Location: Date: Members Present:
Courtyard by Marriott Time Called To Order: 6:12 pm September 10, 2012 Time Adjourned: 8:35 pm Jennifer Garness, Donna Dillemuth CAP-OM, Kim Lemmerman, Kathy Wilson, Mary Claire Hachmeister, Linda O’Sullivan, Naomi Goll CAP, Laurie Holland, Carol Graumann Matz CAP-OM, Roxanne Musolf, Iris Matthy No guests present
Agenda Item
Discussion Conclusion
Minutes
Minutes from August 6, 2012 were approved as written. Motion made by Kim Lemmerman; seconded by Kathy Wilson.
New Member Installation
President Jennifer Garness led the installation of our newest member, Roxanne Musolf.
Treasurer’s Report
Carol Graumann Matz, CAP-OM, reported she continues to have access issues with the bank account information, thus required to collaborate with Brenda Longman again this month. The August 2012 report will be provided at next month’s meeting. Hence, a verbal report was given: the chapter has a few bills to pay (web community and President expenses) and will be using the Chapter of Excellence monetary award money towards web community fees.
Committee Reports
Audit: Donna Dillemuth, CAP-OM, and Naomi Goll, CAP, will co-chair the audit committee. Bylaws and Standing Rules: No update given. Certification: For those that are currently certified, Carol Graumann Matz, CAP-OM, has received pre-approval of 1 point for each of our scheduled education sessions via IAAP Chapter Programs. Educational: Jen has added the education program schedule to the website. If there are any suggested changes, please let her know. Fundraising: See below. Membership: No update given. Newsletter: Laurie Holland will be combining the August and September newsletters. Please submit any content you want to include to Laurie via email by Saturday, September 15. Mentor: No update given. Public Relations: No update given. Web Master: Jennifer Garness again encourages any Rochester scenery photos (with license approval) updating our look. As always, email her any other suggestions you may have to update our Chapter website.
Old Business
Social Media: Due to time constraints, it was decided to move this topic again to the October meeting. Kim Lemmerman and Laurie Holland will lead the discussions and efforts to have a Chapter presence in social media as per IAAP standards.
New Business
Delegate to MN-ND-SD Fall Conference: Motion made by Mary Claire to assign Jennifer Garness as an adorable, uninstructed delegate for the MN-ND-SD Fall Conference October 5-7; seconded by Laurie Holland. Fundraising 1. Herbergers: Unanimously approved to participate again this year and look forward to additional details forthcoming from Mary Claire. The “in store” Sale Days will be November 9 and 10. 2. Enjoy the City Coupon Book: Unanimously approved to participate this year and look forward to additional details forthcoming from Brenda. 3. Other Fundraising: Group discussed other opportunities in the community such as Pizza Ranch, Pizza Hut/Taco Bell, Tupperware, Box Tops, etc. All will continue to brainstorm and bring ideas to the Chapter. Fall Conference – Auction Items: Chapter will participate in the silent auction once Jennifer confirms there is no fee to participate and all proceeds go back to the individual Chapter. Community Involvement Opportunities: 1. Jennifer would like to gain Chapter visibility and what better way than to volunteer! Continue to inform the Chapter of any volunteer opportunities in the community that we can partake in as a group. 2. The Board recommended against participating in the 2013 RCTC vendor show during APW and Chapter unanimously agreed. The Chapter will increase focus and effort on a single membership drive event sometime in Spring.
Misc
Please send any photos taken during IAAP events (current year) to Jennifer and she will ensure they are forwarded on to our Division President.
Educational Programs
Kim Lemmerman presented, “The Unique Role of a Multi-Manager Administrative Assistant.”
Submitted by Kim Lemmerman Approved: _______________________________________Date: ________________________________