Identify Local Need AWS
8/7/2017
Kimberly Robinson, Assistant District Administrator John Miller, Business Services and Outreach Supervisor
Identify Local Need • WIOA • PA HB 400
• PENN DATA • Continuum Meetings / feedback from Schools • Online Survey of VRCs
1
8/7/2017
Identify Local Capacity
• Survey VRCs ( to access number of students interested in WBLEs) • Survey Employer Partners (to access willingness to provide WBLEs) • Assess Internal Staff Capacity • Assess Provider Capacity (to provide WBLEs)
Set a realistic goal based on capacity of internal and external staff
The Concept
To facilitate opportunities for youth employment to include OJTs/WBLEs by developing state and local government partnerships that would allow youth to work within their communities.
2
8/7/2017
The Objectives • Develop students’ soft skills • Identify students’ strengths and challenges • Increase students’ social capital • Enhance students’ connection to community • Bring disability employment awareness to local government
The Name
MY Work Initiative = Municipality and Youth Work Initiative = #MYWORK
3
8/7/2017
The Mission Statement
MY Work Initiative provides summer employment opportunities for students with disabilities in their own communities by developing and supporting partnerships with local government through Outreach, Training, and Employer Engagement.
The Identified Partners • Vocational Rehabilitation Counselor • PETS Business Services Representative
• Early Reach Coordinator • PETS Provider • High Schools • Municipalities
4
8/7/2017
Partner Roles Early Reach
Municipalities
• Community Outreach • Workplace skills instruction
• Identify projects and how many students needed • Interview students • Maintain time sheets
PETS BSR
Supervisor
• Outreach and coordination across all stakeholders (see next slide)
• Single point of contact for provider billing
Providers
VR Counselor
• Onsite job supports • Payroll • Hiring paperwork • Complete student evaluations
• Open cases • Identify potential students • Communicate with schools
PETS BSR Role in MY Work
• Municipality Outreach
PETS BSR • Outreach to Vocational Rehabilitation Counselors • Municipality(VRCs) outreach
• Coordination of Municipality Training
• ADA training for municipalities • Coordinate and conduct group trainings/ hiring events for students
• Coordination /co-facilitation group training/ hiring events at HS • Marketing of all aspects of MY Work process • SPOC for Municipalities and VRCs
5
8/7/2017
VR Counselor role in MY Work
• Identify Students are good fit for MY WORK PETS BSR • Assist Students to complete MY WORK applications • Municipality outreach • ADA training for
municipalities • Provide guidance and counseling (work expectations, interviewing) • Coordinate and conduct
• Refer students to MY WORK
group trainings/ hiring events for students
• Review and utilize MY WORK Assessment for vocational planning
PETS Provider Role in MY Work
• Conduct or Co-facilitate group job readiness and soft skills trainings PETS BSR • Municipality outreach • Provide onsite Work based learning coordinators (WBLCs) • ADA training for municipalities
• Coordinateand and conduct • WBLCs provide assessment of student strengths challenges group trainings/ hiring events for students
• WBLCs supervise and provide limited supports to students • Serves as Employer of record for students /payrolls students
6
8/7/2017
External Barriers and Considerations
• Municipalities have limited knowledge around disability • Capacity around site supervision • Clearances, work permits, I-9s, work schedules, payroll processes • Extensive provider billing demands • Student work readiness (ability to fill out applications, financial literacy about paychecks) • Timeliness of WBLE Student Evaluations to utilize for vocational planning
Addressing External Barriers and Considerations
• Municipality Orientations (ADA training, overview of OVR, disability etiquette) • Fund PETS Providers to offer onsite WBLCs
• Assist PETS Provider to hire OVR candidates/interns • Provide PETS Provider and Municipalities OVR policy regarding clearances • Direct PETS Provider to provide group trainings on soft skills and job readiness • Connect PETS Provider w/ employer partners to provide financial literacy instruction • Develop tools for PETS Providers to assist in WBLE assessments
7
8/7/2017
Barriers And Limitations • • • • • • •
Accept (barriers will arise and limitations exist) Adjust (continuously evaluate and make changes if you can) Address (barriers promptly is feasible) Assist (stakeholders through the barriers) Acknowledge (to all partners…it is a pilot issues will arise) Adapt (be flexible, be innovative) Analyze (Debrief & Develop strategies for year 2)
MY Work Initiative Pilot
8
8/7/2017
MY Work Initiative/ The Pilot
• 9 participating municipalities • 50+ students placed in summer employment • 8 School districts had students participate
Additional Unexpected Benefits
• Youth OJTs/ WBLEs during school year • Adult employment opportunities with local government • Connection to local businesses by community leaders • Improved disability awareness for first responders • Increased awareness of OVR’s mission & services
9
8/7/2017
MY Work 2017 / From Pilot to Program • VRC and Student Outreach – – – –
Communicated 2016 success Promoted MY Work Initiative earlier Improved tools and processes Encourage VRCs to open cases earlier
• Municipalities Outreach – – – –
Communicated success /Word of Mouth Letters, email blasts, calls and individual municipality meetings COG meeting presentations Allegheny League of Municipalities (ALOM) presentation
MY Work Initiative Growth / 2017 Interested in Participating in MY Work Initiative in 2017
• 36 Municipalities • Nearly 200 Students • 18 School Districts
10
8/7/2017
MY Work 2017/Systems for growth • Municipalities Group Orientations – – – – –
OVR 101 MY Work Initiative refresher ADA Training Provider training (roles, responsibilities, payroll) Questions and Answers
• Timeline (See next slide)
11
8/7/2017
MY Work Initiative Aspirations • Increase number of municipalities/students • Expand scope of work experiences • Enhance College Internships to support MY Work • Implement “sister” pilot program Passion for Work focused on creating work experiences with nonprofits during summer • Assist other interested OVR District Offices to implement MY Work Initiative
QUESTIONS
12
Kimberly Robinson, Assistant District Administrator John Miller, Business Services and Outreach Supervisor
Identify Local Need • WIOA • PA HB 400
• PENN DATA • Continuum Meetings / feedback from Schools • Online Survey of VRCs
1
8/7/2017
Identify Local Capacity
• Survey VRCs ( to access number of students interested in WBLEs) • Survey Employer Partners (to access willingness to provide WBLEs) • Assess Internal Staff Capacity • Assess Provider Capacity (to provide WBLEs)
Set a realistic goal based on capacity of internal and external staff
The Concept
To facilitate opportunities for youth employment to include OJTs/WBLEs by developing state and local government partnerships that would allow youth to work within their communities.
2
8/7/2017
The Objectives • Develop students’ soft skills • Identify students’ strengths and challenges • Increase students’ social capital • Enhance students’ connection to community • Bring disability employment awareness to local government
The Name
MY Work Initiative = Municipality and Youth Work Initiative = #MYWORK
3
8/7/2017
The Mission Statement
MY Work Initiative provides summer employment opportunities for students with disabilities in their own communities by developing and supporting partnerships with local government through Outreach, Training, and Employer Engagement.
The Identified Partners • Vocational Rehabilitation Counselor • PETS Business Services Representative
• Early Reach Coordinator • PETS Provider • High Schools • Municipalities
4
8/7/2017
Partner Roles Early Reach
Municipalities
• Community Outreach • Workplace skills instruction
• Identify projects and how many students needed • Interview students • Maintain time sheets
PETS BSR
Supervisor
• Outreach and coordination across all stakeholders (see next slide)
• Single point of contact for provider billing
Providers
VR Counselor
• Onsite job supports • Payroll • Hiring paperwork • Complete student evaluations
• Open cases • Identify potential students • Communicate with schools
PETS BSR Role in MY Work
• Municipality Outreach
PETS BSR • Outreach to Vocational Rehabilitation Counselors • Municipality(VRCs) outreach
• Coordination of Municipality Training
• ADA training for municipalities • Coordinate and conduct group trainings/ hiring events for students
• Coordination /co-facilitation group training/ hiring events at HS • Marketing of all aspects of MY Work process • SPOC for Municipalities and VRCs
5
8/7/2017
VR Counselor role in MY Work
• Identify Students are good fit for MY WORK PETS BSR • Assist Students to complete MY WORK applications • Municipality outreach • ADA training for
municipalities • Provide guidance and counseling (work expectations, interviewing) • Coordinate and conduct
• Refer students to MY WORK
group trainings/ hiring events for students
• Review and utilize MY WORK Assessment for vocational planning
PETS Provider Role in MY Work
• Conduct or Co-facilitate group job readiness and soft skills trainings PETS BSR • Municipality outreach • Provide onsite Work based learning coordinators (WBLCs) • ADA training for municipalities
• Coordinateand and conduct • WBLCs provide assessment of student strengths challenges group trainings/ hiring events for students
• WBLCs supervise and provide limited supports to students • Serves as Employer of record for students /payrolls students
6
8/7/2017
External Barriers and Considerations
• Municipalities have limited knowledge around disability • Capacity around site supervision • Clearances, work permits, I-9s, work schedules, payroll processes • Extensive provider billing demands • Student work readiness (ability to fill out applications, financial literacy about paychecks) • Timeliness of WBLE Student Evaluations to utilize for vocational planning
Addressing External Barriers and Considerations
• Municipality Orientations (ADA training, overview of OVR, disability etiquette) • Fund PETS Providers to offer onsite WBLCs
• Assist PETS Provider to hire OVR candidates/interns • Provide PETS Provider and Municipalities OVR policy regarding clearances • Direct PETS Provider to provide group trainings on soft skills and job readiness • Connect PETS Provider w/ employer partners to provide financial literacy instruction • Develop tools for PETS Providers to assist in WBLE assessments
7
8/7/2017
Barriers And Limitations • • • • • • •
Accept (barriers will arise and limitations exist) Adjust (continuously evaluate and make changes if you can) Address (barriers promptly is feasible) Assist (stakeholders through the barriers) Acknowledge (to all partners…it is a pilot issues will arise) Adapt (be flexible, be innovative) Analyze (Debrief & Develop strategies for year 2)
MY Work Initiative Pilot
8
8/7/2017
MY Work Initiative/ The Pilot
• 9 participating municipalities • 50+ students placed in summer employment • 8 School districts had students participate
Additional Unexpected Benefits
• Youth OJTs/ WBLEs during school year • Adult employment opportunities with local government • Connection to local businesses by community leaders • Improved disability awareness for first responders • Increased awareness of OVR’s mission & services
9
8/7/2017
MY Work 2017 / From Pilot to Program • VRC and Student Outreach – – – –
Communicated 2016 success Promoted MY Work Initiative earlier Improved tools and processes Encourage VRCs to open cases earlier
• Municipalities Outreach – – – –
Communicated success /Word of Mouth Letters, email blasts, calls and individual municipality meetings COG meeting presentations Allegheny League of Municipalities (ALOM) presentation
MY Work Initiative Growth / 2017 Interested in Participating in MY Work Initiative in 2017
• 36 Municipalities • Nearly 200 Students • 18 School Districts
10
8/7/2017
MY Work 2017/Systems for growth • Municipalities Group Orientations – – – – –
OVR 101 MY Work Initiative refresher ADA Training Provider training (roles, responsibilities, payroll) Questions and Answers
• Timeline (See next slide)
11
8/7/2017
MY Work Initiative Aspirations • Increase number of municipalities/students • Expand scope of work experiences • Enhance College Internships to support MY Work • Implement “sister” pilot program Passion for Work focused on creating work experiences with nonprofits during summer • Assist other interested OVR District Offices to implement MY Work Initiative
QUESTIONS
12
