In-District Scanning
Regents
In-District Scanning Informational Webinar Spring 2013 Participating today: Public Schools and the Archdiocesan Schools of
NY
Why Should Your District Participate in Regents In-District Scanning?
Accuracy
When manually scoring, errors occur with the addition of the multiple choice questions, raw scores and conversion chart look-ups
Timely Score Reports in Level 1 (Within 24 Hrs)
Teacher/Course/Section Reports Cross District Report
Electronic data files
Service providers can scan/score OOD students
Assessment Fact for loading to L0 .xls file for loading to SIS
Cost-Effective
Regents Processes Comparison In-District Scanning ● $1.45 / Assessment ● Scores in 24 hours • • •
Teachers complete CR only No bubble resolution MC & total calc- electronic process
● Reports • •
Course Section Reports Cross District Report
● Accuracy • •
Multiple Choice Matrix lookup
● Additional Cost • • •
● Average district savings over In District Scoring $2000 Post Analysis $1000
• • •
Teachers complete CR only District staff resolves bubbles MC & total calc- electronic process
● Reports
Post Analysis ● $2.00 / Assessment ● Scores •
Teachers complete hand scoring • Sheets are returned to LHRIC for scanning
• Course Section Reports
● Accuracy • Multiple Choice • Matrix lookup
● Additional Cost
Scanner $ 900 & Up Setup $ 1500 Maintenance (yr) $ 100
Small districts can partner to share costs
• •
In District Scoring ● $1.00 / Assessment ● Scores
• Scanner $ 2000 & up • Setup & Software $10000 • Maintenance (yr) $ 3673
● Errors occur in • Addition • Matrix lookup
● Additional Cost
Regents In-District Scanning Participating Districts 21 Public Schools, 1 BOCES Ardsley UFSD Brewster CSD Bronxville UFSD Byram Hills CSD at Armonk Carmel CSD Croton Harmon UFSD Dobbs Ferry UFSD Edgemont UFSD Garrison UFSD Greenburgh CSD No. 7 Greenburgh-North Castle UFSD Haldane CSD Hastings-on-Hudson UFSD Haverstraw-Stony Point CSD Hendrick Hudson CSD Katonah Lewisboro UFSD
Mamaroneck UFSD Mt. Pleasant CSD Mt. Vernon CSD North Salem CSD Ossining UFSD Peekskill City Schools Rye City Schools Rye Neck UFSD Scarsdale UFSD South Orangetown CSD Tarrytown Tuckahoe UFSD Yorktown CSD Rockland BOCES
15 Archdiocesan Schools Academy of Mount St. Ursula Albertus Magnus High School All Hallows High School Aquinas High School Cardinal Hayes High School Cardinal Spellman High School Cathedral High School La Salle Academy Monsignor Scanlan High School Mount St. Michael Academy Preston High School St. Agnes Boys High School St. Barnabas High School St. Catharine Academy St. John Villa Academy
June 2014 – All Districts & Summer Schools will participate
Accurate Fast Cost effective Test forms stay in District/School Scores are available for the DOR & Service Provider August Regents Goal – have all summer schools participate & provide scores to both the summer school and DOR
Regents In-District Scanning Process Overview
District scans answer sheets to the LHRIC after:
Teachers have completed scoring the CR questions
All student information is completed for walk-in answer sheets
All Constructed Response Scores and Teacher Responses are REQUIRED and must be bubbled on each answer document If applicable, bubble Student Testing Accommodations & Alternate Language All student information is filled in at the top of the answer sheets Student ID is written on the bottom left of each answer sheet and must be 9 Digits 000000000
Students MUST be in the SIS and loaded to L1 DW If the student is out of district- The District Code and Student ID needs to be from their DOR
Overview cont…
District receives confirmation emails of transmission District receives email with any missing information from the sheets (CRs or student IDs)
District must look for the answer sheet, complete missing information and re-scan updated answer sheets only
Within 24 hours of scanning complete tests, a Level 1 report will be available with final scores (except students waiting for information) All students must be in the L1 DW, if not, they will not show on the report Proposal available for new districts interested in doing InDistrict Scanning this June 2013
www.lhric.org/regents Please submit signed proposal by May 3rd Small districts/schools can partner to use the same scanner and share the cost
Scanning Software •Click on following Desktop Icon to open program.
•Load Scan Sheets into scanner – Note what test name you’re scanning!
At the Scanning Parameters screen – select from the top dropdown menu and highlight exam name to scan. Click on the Start Scanning button below.
If a sheets gets jammed press Rescan. *(See next slide for further instructions)
If you have more sheets to scan press Resume. The scanner will continue scanning the next batch of sheets you have loaded to it for this exam. •When you are finished click End.
Selecting Rescan will allow you to use the arrows to backup to the last good document. Once on the last good document you can click the ‘RESUME’ button. You must insert the exact same document (Students exam # into the scanner). So basically whichever student is on screen is what needs to be scanned in (followed by the rest of the stack).
•When you are all done click on End and the following options will come up. Please select the following: Would you like to end this exam? Select Yes if you are done scanning this batch.
•If you say YES, then Do you wish to Continue and Transfer the Images comes up. Say YES.
•The images are now on their way to OSC and confirmation e-mail will shortly follow to the assigned e-mail address.
Confirmation and Status Emails
District contacts will be automatically sent status emails once answer sheets have been scanned and transferred through the software
Status Website www.lhric.org/scanstatus Level 1 Score Report www.lhric.org/level1 • Regents Scores • HTML/ PDF report by Teacher/Course-Section
• Regents Scores (for download in Assessment Fact Format) • Regents Scores (for download) • .xls data file
In District Scanning Report
In District Scanning (BOCES Report)
In District Scanning (South Orangetown)
In District Scanning (Haverstraw Report)
Reporting Regents Assessments
Districts MUST report their exam scores (Assessment Fact) to SIRs through a L0 - L1 load as soon as they have completed processing the exams
LHRIC does
not load Regents scores for State Reporting LHRIC will only load to SIRs :
Item data (Assessment Response) Testing Accommodation (Assessment Acc Mod Fact)
Reports will be available in L1 to review discrepancies
4.14.1 Assessments: Students missing Assessment Fact records 4.14.2 Assessments: Students missing Assessment Response records 4.16.1 Assessments: Regents Reported by Out of District Provider Missing or Different Score Regents Hand Scoring/Scan Scoring Discrepancy report
LHRIC Contacts 914-592-4203 Testing and State Reporting Team Rob Mahig Test Scoring Todd Moore Emy Picon Rob Micucci Patty Edwards Sande Nelson Lucille Figuereo Pat Carey
[email protected]
X-3287
[email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]
X-3001 X-3279 X-3237 X-3256 X-3325 X-3319 X-3227 X-3246
LHRIC - 914-592-4203 x 3001
21
In-District Scanning Informational Webinar Spring 2013 Participating today: Public Schools and the Archdiocesan Schools of
NY
Why Should Your District Participate in Regents In-District Scanning?
Accuracy
When manually scoring, errors occur with the addition of the multiple choice questions, raw scores and conversion chart look-ups
Timely Score Reports in Level 1 (Within 24 Hrs)
Teacher/Course/Section Reports Cross District Report
Electronic data files
Service providers can scan/score OOD students
Assessment Fact for loading to L0 .xls file for loading to SIS
Cost-Effective
Regents Processes Comparison In-District Scanning ● $1.45 / Assessment ● Scores in 24 hours • • •
Teachers complete CR only No bubble resolution MC & total calc- electronic process
● Reports • •
Course Section Reports Cross District Report
● Accuracy • •
Multiple Choice Matrix lookup
● Additional Cost • • •
● Average district savings over In District Scoring $2000 Post Analysis $1000
• • •
Teachers complete CR only District staff resolves bubbles MC & total calc- electronic process
● Reports
Post Analysis ● $2.00 / Assessment ● Scores •
Teachers complete hand scoring • Sheets are returned to LHRIC for scanning
• Course Section Reports
● Accuracy • Multiple Choice • Matrix lookup
● Additional Cost
Scanner $ 900 & Up Setup $ 1500 Maintenance (yr) $ 100
Small districts can partner to share costs
• •
In District Scoring ● $1.00 / Assessment ● Scores
• Scanner $ 2000 & up • Setup & Software $10000 • Maintenance (yr) $ 3673
● Errors occur in • Addition • Matrix lookup
● Additional Cost
Regents In-District Scanning Participating Districts 21 Public Schools, 1 BOCES Ardsley UFSD Brewster CSD Bronxville UFSD Byram Hills CSD at Armonk Carmel CSD Croton Harmon UFSD Dobbs Ferry UFSD Edgemont UFSD Garrison UFSD Greenburgh CSD No. 7 Greenburgh-North Castle UFSD Haldane CSD Hastings-on-Hudson UFSD Haverstraw-Stony Point CSD Hendrick Hudson CSD Katonah Lewisboro UFSD
Mamaroneck UFSD Mt. Pleasant CSD Mt. Vernon CSD North Salem CSD Ossining UFSD Peekskill City Schools Rye City Schools Rye Neck UFSD Scarsdale UFSD South Orangetown CSD Tarrytown Tuckahoe UFSD Yorktown CSD Rockland BOCES
15 Archdiocesan Schools Academy of Mount St. Ursula Albertus Magnus High School All Hallows High School Aquinas High School Cardinal Hayes High School Cardinal Spellman High School Cathedral High School La Salle Academy Monsignor Scanlan High School Mount St. Michael Academy Preston High School St. Agnes Boys High School St. Barnabas High School St. Catharine Academy St. John Villa Academy
June 2014 – All Districts & Summer Schools will participate
Accurate Fast Cost effective Test forms stay in District/School Scores are available for the DOR & Service Provider August Regents Goal – have all summer schools participate & provide scores to both the summer school and DOR
Regents In-District Scanning Process Overview
District scans answer sheets to the LHRIC after:
Teachers have completed scoring the CR questions
All student information is completed for walk-in answer sheets
All Constructed Response Scores and Teacher Responses are REQUIRED and must be bubbled on each answer document If applicable, bubble Student Testing Accommodations & Alternate Language All student information is filled in at the top of the answer sheets Student ID is written on the bottom left of each answer sheet and must be 9 Digits 000000000
Students MUST be in the SIS and loaded to L1 DW If the student is out of district- The District Code and Student ID needs to be from their DOR
Overview cont…
District receives confirmation emails of transmission District receives email with any missing information from the sheets (CRs or student IDs)
District must look for the answer sheet, complete missing information and re-scan updated answer sheets only
Within 24 hours of scanning complete tests, a Level 1 report will be available with final scores (except students waiting for information) All students must be in the L1 DW, if not, they will not show on the report Proposal available for new districts interested in doing InDistrict Scanning this June 2013
www.lhric.org/regents Please submit signed proposal by May 3rd Small districts/schools can partner to use the same scanner and share the cost
Scanning Software •Click on following Desktop Icon to open program.
•Load Scan Sheets into scanner – Note what test name you’re scanning!
At the Scanning Parameters screen – select from the top dropdown menu and highlight exam name to scan. Click on the Start Scanning button below.
If a sheets gets jammed press Rescan. *(See next slide for further instructions)
If you have more sheets to scan press Resume. The scanner will continue scanning the next batch of sheets you have loaded to it for this exam. •When you are finished click End.
Selecting Rescan will allow you to use the arrows to backup to the last good document. Once on the last good document you can click the ‘RESUME’ button. You must insert the exact same document (Students exam # into the scanner). So basically whichever student is on screen is what needs to be scanned in (followed by the rest of the stack).
•When you are all done click on End and the following options will come up. Please select the following: Would you like to end this exam? Select Yes if you are done scanning this batch.
•If you say YES, then Do you wish to Continue and Transfer the Images comes up. Say YES.
•The images are now on their way to OSC and confirmation e-mail will shortly follow to the assigned e-mail address.
Confirmation and Status Emails
District contacts will be automatically sent status emails once answer sheets have been scanned and transferred through the software
Status Website www.lhric.org/scanstatus Level 1 Score Report www.lhric.org/level1 • Regents Scores • HTML/ PDF report by Teacher/Course-Section
• Regents Scores (for download in Assessment Fact Format) • Regents Scores (for download) • .xls data file
In District Scanning Report
In District Scanning (BOCES Report)
In District Scanning (South Orangetown)
In District Scanning (Haverstraw Report)
Reporting Regents Assessments
Districts MUST report their exam scores (Assessment Fact) to SIRs through a L0 - L1 load as soon as they have completed processing the exams
LHRIC does
not load Regents scores for State Reporting LHRIC will only load to SIRs :
Item data (Assessment Response) Testing Accommodation (Assessment Acc Mod Fact)
Reports will be available in L1 to review discrepancies
4.14.1 Assessments: Students missing Assessment Fact records 4.14.2 Assessments: Students missing Assessment Response records 4.16.1 Assessments: Regents Reported by Out of District Provider Missing or Different Score Regents Hand Scoring/Scan Scoring Discrepancy report
LHRIC Contacts 914-592-4203 Testing and State Reporting Team Rob Mahig Test Scoring Todd Moore Emy Picon Rob Micucci Patty Edwards Sande Nelson Lucille Figuereo Pat Carey
[email protected]
X-3287
[email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]
X-3001 X-3279 X-3237 X-3256 X-3325 X-3319 X-3227 X-3246
LHRIC - 914-592-4203 x 3001
21
