Innovative Growth Solutions, LLC
Innovative Growth Solutions, LLC December 20, 2017 Tim Gross Public Works Director/City Engineer City of Newport 169 SW Coast Highway Newport, Oregon 97365 Re: Professional Services Scope of Work - Planning Step 3, Mid Coast Water Planning Dear Mr. Gross, Thank you for the opportunity to submit a scope of work for Planning Step 2 for the Mid Coast Water Planning Partnership project. This scope covers project coordination and facilitation services for Planning Step 3 from January 1, 2018 – March 31, 2019 (15 months). The estimated cost to complete the work outlined in the attached scope is $117,725, including time, materials, estimated travel, and a 10% contingency. This budget will not be exceeded without approval from City of Newport. Attached is an IGS fee schedule and estimate of cost for the scope of services as described.
Sincerely,
Jeanne E. Nyquist and
Shirlene K. Warnock Innovative Growth Solutions, LLC www.innovativegrowthsolutions.com WBE/ESB/DBE CERTIFICATION NUMBER: 3979
Mid Coast Water Planning Partnership Project: Step 3 Project Coordination and Facilitation Services Proposed Scope of Work January 1, 2017 – March 31, 2018 Innovative Growth Solutions (IGS) Scope of Services: IGS proposes to work in partnership with City of Newport, the project co-conveners, and other members of the project team to coordinate efforts and ensure that requirements for an open and transparent process that fosters public participation are met. IGS proposes to provide the following services to support the Mid Coast Water Planning Partnership project, Step 3, from January 1, 2018 – March 31, 2019.
Provide overall project coordination between conveners, consultants, committees and subgroups of the Partnership, including: o Working with co-conveners to develop, coordinate, and track progress on overall project plan. o Planning and preparing for meetings, document preparation, meeting follow up and documentation.
Facilitate meetings, including Project Team meetings, Partnership meetings, and Coordinating Committee meetings.
Assist consultants GSI and Chase Park Grants with coordination of a limited number of subgroup/working group meetings.
Coordinate venues for stakeholder meetings and organize logistics with City of Newport staff.
Fee Schedule:
$150 per hour for project coordination. $150 per hour for meeting preparation, follow up and documentation. Meeting Facilitation rates: o ½ day on site facilitation rate (up to 4 hours) = $1200 (2 facilitators @ $300 per hour– 2nd Facilitator 1/2 price) o Full day on site facilitation rate (up to 8 hours) = $2400 (2 facilitators @ $300 per hour – 2nd facilitator ½ price) o Calls = $225 per hour for 2 facilitators (2nd Facilitator 1/2 price) o Calls = $150 per hour for 1 facilitator
Mid Coast Planning Scope of Work
Page 2
Cost Estimate: Step Three, January 1, 2018 – March 31, 2019 Task Facilitate Partnership meetings. Assume up to seven half-day meetings at MidCoast. Facilitate Coordinating Committee meetings in person. Assume up to seven half-day meetings at Mid Coast. Facilitate Coordinating Committee meetings by phone. Assume up to eight, 2- hour calls. Facilitate Working Group meetings. Assume 3 meetings Assist with Field Trips – Assume up to three half day field trips. Facilitate two meetings of the Project Team on site, in Newport, Salem or Corvallis. Assume one half-day meeting. Facilitate meetings of the Project Team, by phone. Assume once per month calls @ 1 hour each. Check in calls with Chase Park Grants, assume up to four, 1 hour calls Convener project coordination calls, assume once per month calls @ 1 hour each. Project coordinating and management – between conveners, consultants, committees and Partnership. Planning and preparation for meetings, document preparation, meeting follow up and documentation. Total Travel expenses (assume 240 miles RT plus hotel Assume up to 9 trips) Subtotal including travel Contingency @ 10% Total including travel and contingency
Mid Coast Planning Scope of Work
Unit 7 meetings @ ½ day flat rate for delivery
Rate $1200
Total $8400
7 meetings @ ½ day flat rate for delivery
$1200
$8400
8, 2-hour calls (2 consultants)
$225
$3600
3 meetings @ ½ day flat rate for delivery 3 Field Trips, 1/2day flat rate 2 meetings @– ½ day flat rate for delivery
$1200
$3600
$1200
$3600
$1200
$2400
15, 1-hour calls @ $225 per hour (1 consultant)
$225
$3375
4, 1-hour calls @ $225 per hour (2 consultants) 15 hours – one consultant
$225
$ 900
$150
$2250
30 hours per month x 15 months = 450 hours
$150
$67,500
$300
$104,025 $ 3000
10 trips
$107,025 $ 10,702 $117,727
Page 3
Sincerely,
Jeanne E. Nyquist and
Shirlene K. Warnock Innovative Growth Solutions, LLC www.innovativegrowthsolutions.com WBE/ESB/DBE CERTIFICATION NUMBER: 3979
Mid Coast Water Planning Partnership Project: Step 3 Project Coordination and Facilitation Services Proposed Scope of Work January 1, 2017 – March 31, 2018 Innovative Growth Solutions (IGS) Scope of Services: IGS proposes to work in partnership with City of Newport, the project co-conveners, and other members of the project team to coordinate efforts and ensure that requirements for an open and transparent process that fosters public participation are met. IGS proposes to provide the following services to support the Mid Coast Water Planning Partnership project, Step 3, from January 1, 2018 – March 31, 2019.
Provide overall project coordination between conveners, consultants, committees and subgroups of the Partnership, including: o Working with co-conveners to develop, coordinate, and track progress on overall project plan. o Planning and preparing for meetings, document preparation, meeting follow up and documentation.
Facilitate meetings, including Project Team meetings, Partnership meetings, and Coordinating Committee meetings.
Assist consultants GSI and Chase Park Grants with coordination of a limited number of subgroup/working group meetings.
Coordinate venues for stakeholder meetings and organize logistics with City of Newport staff.
Fee Schedule:
$150 per hour for project coordination. $150 per hour for meeting preparation, follow up and documentation. Meeting Facilitation rates: o ½ day on site facilitation rate (up to 4 hours) = $1200 (2 facilitators @ $300 per hour– 2nd Facilitator 1/2 price) o Full day on site facilitation rate (up to 8 hours) = $2400 (2 facilitators @ $300 per hour – 2nd facilitator ½ price) o Calls = $225 per hour for 2 facilitators (2nd Facilitator 1/2 price) o Calls = $150 per hour for 1 facilitator
Mid Coast Planning Scope of Work
Page 2
Cost Estimate: Step Three, January 1, 2018 – March 31, 2019 Task Facilitate Partnership meetings. Assume up to seven half-day meetings at MidCoast. Facilitate Coordinating Committee meetings in person. Assume up to seven half-day meetings at Mid Coast. Facilitate Coordinating Committee meetings by phone. Assume up to eight, 2- hour calls. Facilitate Working Group meetings. Assume 3 meetings Assist with Field Trips – Assume up to three half day field trips. Facilitate two meetings of the Project Team on site, in Newport, Salem or Corvallis. Assume one half-day meeting. Facilitate meetings of the Project Team, by phone. Assume once per month calls @ 1 hour each. Check in calls with Chase Park Grants, assume up to four, 1 hour calls Convener project coordination calls, assume once per month calls @ 1 hour each. Project coordinating and management – between conveners, consultants, committees and Partnership. Planning and preparation for meetings, document preparation, meeting follow up and documentation. Total Travel expenses (assume 240 miles RT plus hotel Assume up to 9 trips) Subtotal including travel Contingency @ 10% Total including travel and contingency
Mid Coast Planning Scope of Work
Unit 7 meetings @ ½ day flat rate for delivery
Rate $1200
Total $8400
7 meetings @ ½ day flat rate for delivery
$1200
$8400
8, 2-hour calls (2 consultants)
$225
$3600
3 meetings @ ½ day flat rate for delivery 3 Field Trips, 1/2day flat rate 2 meetings @– ½ day flat rate for delivery
$1200
$3600
$1200
$3600
$1200
$2400
15, 1-hour calls @ $225 per hour (1 consultant)
$225
$3375
4, 1-hour calls @ $225 per hour (2 consultants) 15 hours – one consultant
$225
$ 900
$150
$2250
30 hours per month x 15 months = 450 hours
$150
$67,500
$300
$104,025 $ 3000
10 trips
$107,025 $ 10,702 $117,727
Page 3
