Scope of Services Task A: Progress Meetings and Project Management To remain in regular contact with the District, we plan to have face-to-face meetings with City staff at key points during the project. These meetings will involve reviewing work products and making decisions on future steps. Our team will be available to City staff throughout the project via telephone and email. Our engineers are also available to attend quick meetings on short notice. Schaaf & Wheeler is scoping for ten (4) one hour meetings with the City as well as one (1) Council presentation on the master plan and CIP.
Task B: Drainage Design Standards Schaaf & Wheeler will review the City’s current drainage design standards and criteria and will work with the City to revise and augment these standards to meet existing and future needs. These revisions will make the City standards consitent with methods applied to this master planning effort and flood control measures of agencies which may operate drainage facilities within Half Moon Bay (such as Pilarcitos Creek and Frenchman’s Creek). The new drainage standards will include methods for: •
calculating runoff,
•
sizing draiange facilities and flood control channels,
•
determining detention sizing criteria, and more.
Proposed standards will also incorporate current NPDES requirements and other regional standards. A standard policy for on-site detention systems that can be used in the construction of private development projects will be developed. Schaaf & Wheeler is scoping for a draft technical memorandum on revised drainage standards and a finalized version based on review by City staff.
Task C: Develop Capital Improvement Project List System deficiencies identified in Phase I will be mitigated with proposed improvement projects. Improvement projects will be identified using the models developed during Phase I. Improvements may range from pipeline upsizing to new pump stations to ditch improvements. Alternatives for larger projects may be developed to provide flexibility. Condition related improvements will be developed for CMP pipe located within the City right-of-way. Opportunities to combine stormwater management goals with capacity improvements may also be analyzed. Schaaf & Wheeler will work with the City to prioritize improvement projects. A project summary sheet will be created for each major improvement project. These sheets will provide a clear and concise summary of the current problem, improvement components, and construction costs.
Cost Estimating
Schaaf & Wheeler will estimate the cost of each identified CIP project using a combination of unitized costs and site specific details. Contingencies will be added to account for administration, design, and construction management and construction costs. Schaaf & Wheeler has compiled project costs from several storm drainage projects throughout the Bay Area and will utilize that data to develop realistic unitized cost for pipeline, channel, and pump station projects. Schaaf & Wheeler anticipates City’s assistance with cost estimation for easements and land acquisition. CIPs for future land use changes (build out) may also be developed. All improvement costs will be clearly summarized and adjusted to current ENR indices.
Capital Improvement Program and Schedule
Based on the projects and prioritizations, our team will develop a Capital Improvement Program (CIP). The highest priority projects will be scheduled for a construction window the City recommends. The remaining projects will be scheduled over a long-term timeframe. Costs may influences project priority rankings. The proposed CIP may incorporate annual maintenance costs as well as improvement projects to correct maintenance issues.
Task D: Prepare Report Schaaf & Wheeler will produce a complete Phase II draft master plan report that will: •
discuss drainage design standards and design criteria,
•
document technical methodologies for identifying improvements,
•
list and prioritize improvement projects,
•
estimate costs for all improvements,
•
summarize the recommended CIP,
•
identify water quality and conservation methodologies that may supplement CIPs, and
•
identify national, regional, and local regulatory guidelines and requirements that may impact the implementation of CIPs.
The document will be formatted and organized to layer the study information. It will provide a concise overview of the study findings and recommendations in simple non-technical terms with sufficient information for the general public and City officials outside the engineering field, such as Council members. The report will also supply the technical community with detailed implementable information on the drainage system to execute proposed projects. Appendices supplied as a part of the Storm Drain Master Plan may include model results, improvement figures and detailed cost estimates. The report will be supplied in hard copy as well as electronically, in MS Word or PDF format. Schaaf & Wheeler will work with City staff to develop a master plan format that works best for the community. Schaaf & Wheeler submissions will include: •
First Draft Report at the 90% level - including preliminary model results and improvement projects.
•
Final Report – will be submitted once City comments on the 90% report have been incorporated and the final CIP and project schedule have been developed.
The final report will be submitted to City Council and presented at a formal meeting.
Task A
16
16
Total
$225 $225 $200 $180
Assistant Engineer
Sarah RahimiArdabily, PE
Emily D. Straley, PE
M. Eliza McNulty, PE
Hourly Rate Progress Meetings and Project Management
Daniel J. Schaaf, PE
City of Half Moon Bay Storm Drain Master Plan - Phase II Schaaf & Wheeler Fee Proposal - August 2016
$155
36
20
20
$
21,100
8 20
4
12
8
16
8
$ $ $ $
5,080 5,800 3,600 6,620
4 2 2
16 4 8 4
8 4 4
$ $ $ $
5,800 1,340 2,910 1,570
Progress Meetings Project Management Quality Assurance / Quality Control City Council Presentation
4 8
Task B B.1 B.2 B.3
Drainage Design Standards Research Standards Develop Draft Standards Finalize Standards
4
Task C C.1 C.2 C.3
Develop CIP CIP Modeling Cost Estimates Develop CIP
6 2 2 2
0
28 12 8 8
50 20 12 18
114 50 24 40
$ $ $ $
33,600 14,200 7,930 11,490
Task D F.1 F.3
Report Draft Report Final Report
6 4 2
0
24 16 8
36 20 16
32 16 16
$ $ $
17,600 10,180 7,410
TOTAL
32
16
92
122
174
$
78,000
A.1 A.2 A.3 A.3
4
16 0
2 2
Schaaf & Wheeler
CONSULTING CIVIL ENGINEERS Kirk R. Wheeler, PE Peder C. Jorgensen, PE Charles D. Anderson, PE Daniel J. Schaaf, PE M. Eliza McNulty, PE
1171 Homestead Rd., Suite 255 Santa Clara, CA 95050-5485 408-246-4848 Fax 408-246-5624
Benjamin L. Shick, PE Leif M. Coponen, PE Principal Emeriti James R. Schaaf, Ph. D, PE David A. Foote, PE
Hourly Charge Rate Schedule Personnel Charges Charges for personnel engaged in professional and/or technical work are based on the actual hours directly chargeable to the project. Current rates by classification are listed below:
Classification
Rate/Hr
Classification
Rate/Hr
Project Manager
$225
Construction Manager
$215
Project Engineer
$215
Senior Resident Engineer
$185
Senior Engineer
$200
Resident Engineer
$165
Associate Engineer
$180
Assistant Resident Engineer
$145
Assistant Engineer
$155
Construction Inspector
$135
Junior Engineer
$145
Designer
$140
Technician
$135
Engineering Trainee
$105
Principal time is $315 per hour and is charged only for work done in preparation for litigation and other very high level-of-expertise assignments. Court or deposition time as an expert witness is charged at $420 per hour with a minimum of four hours per day.
Materials and Services Subcontractors, special equipment, outside reproduction, data processing, computer services, etc., will be charged at 1.10 times cost. These rates are subject to revision semi-annually.
Effective 1/1/16
O:\Charge Rates 2016\Charge Rates 2016_1 page.doc
Schaaf & Wheeler CONSULTING CIVIL ENGINEERS Kirk R. Wheeler, PE Peder C. Jorgensen, PE Charles D. Anderson, PE Daniel J. Schaaf, PE M. Eliza McNulty, PE
1171 Homestead Rd., Ste. 255 Santa Clara, CA 95050‐5485 408‐246‐4848 FAX 408‐246‐5624
Benjamin L. Shick, PE Leif M. Coponen, PE Principal Emeriti James R. Schaaf, Ph. D, PE David A. Foote, PE
Standard Provisions March 2016 Conditions set forth below are incorporated as part of this Agreement. These Standard Provisions and the accompanying proposal constitute the full and complete Agreement between the parties and may be changed, amended, added to, superseded, or waived only if both parties specifically agree in writing to such amendment of the Agreement. In the event of any inconsistency between these Standard Provisions and any proposal, contract, purchase order, requisition, notice to proceed, or like document, these Standard Provisions shall govern. 1.
PROFESSIONAL STANDARDS OF CARE ‐ Schaaf & Wheeler, its employees, subconsultants, and subcontractors (hereinafter referred to as “CONSULTANT”) shall perform its services under this Agreement in accordance with the degree of care and skill ordinarily practiced at the same point in time and under similar circumstances by professionals providing similar services. No other warranty, express or implied, shall apply to the services performed by CONSULTANT.
2.
INDEMNITY – CONSULTANT shall indemnify and hold harmless CLIENT (including its officers and employees) against claims, losses, damages, liabilities (including the reimbursement of reasonable attorneyʹs fees), and liability for injury or harm to persons or property to the extent caused by the negligence, recklessness, or willful misconduct of CONSULTANT for professional services performed under this Agreement. The duty to defend obligation of the CONSULTANT shall be limited to the proportionate percentage of any claim arising directly from the services performed by the CONSULTANT under this Agreement.
3.
FORCE MAJEURE – Neither party shall be deemed in default of this Agreement to the extent that any delay or failure in the performance of its obligations results from any cause beyond its reasonable control and without its negligence.
4.
DISPUTE RESOLUTION – CLIENT and CONSULTANT agree that they shall first submit any and all unsettled claims, counterclaims, disputes, and other matters in question between them arising out of or relating to this Agreement to non‐binding mediation in accordance with the Construction Industry Mediation Rules of the American Arbitration Association, effective as of the date of this agreement. This provision shall survive completion or termination of this Agreement; however, neither party shall seek mediation of any claim or dispute arising out of this Agreement beyond the period of time that would bar the initiation of legal proceedings to litigate such claim or dispute under the applicable law.
5.
APPLICABLE LAWS – CONSULTANT shall perform its services in accordance with the laws, rules, regulations, and codes that are applicable to the project and in force at the time of the completion of the documents.
6.
HAZARDOUS MATERIALS ‐ The scope of CONSULTANT’s services for this Agreement does not include any responsibility for detection, remediation, accidental release, or services relating to waste, oil, asbestos, lead, or other hazardous materials, as defined by Federal, State, and local laws or regulations.
Schaaf & Wheeler Page 2 7. RIGHT OF ENTRY ‐ When entry to property is required for the CONSULTANT to perform its services, the CLIENT agrees to obtain legal right‐of‐entry on the property. Standard Provisions March 2016
8.
RELIANCE ON INFORMATION PROVIDED BY OTHERS – CONSULTANT shall be entitled to rely, without liability, on the accuracy and completeness of any and all information provided by CLIENT, CLIENT’s consultants and contractors, and information from public records, without the need for independent verification.
9.
THIRD PARTIES ‐ Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the CLIENT or CONSULTANT. CONSULTANT’s services hereunder are being performed solely for the benefit of the CLIENT, and no other entity shall have any claim against CONSULTANT because of this Agreement or CONSULTANT’s performance of services hereunder. 10. OWNERSHIP OF DOCUMENTS ‐ The CLIENT agrees not to use CONSULTANT‐generated documents for marketing purposes, for projects other than the project for which the documents were prepared by CONSULTANT, or for future modifications to this project, without CONSULTANT’s express written permission. Any reuse or distribution to third parties without such express written permission or project‐specific adaptation by CONSULTANT will be at the CLIENT’s sole risk and without liability to CONSULTANT or its employees, independent professional associates, subconsultants, and subcontractors. CLIENT shall, to the fullest extent permitted by law, defend, indemnify, and hold harmless CONSULTANT from and against any and all costs, expenses, fees, losses, claims, demands, liabilities, suits, actions, and damages whatsoever arising out of or resulting from such unauthorized reuse or distribution. 11. SUSPENSION OR TERMINATION OF CONTRACT – CLIENT may suspend or terminate this Agreement with seven days prior written notice to CONSULTANT for convenience or cause. CONSULTANT may terminate this Agreement for cause with seven days prior written notice to CLIENT. Failure of CLIENT to make payments when due shall be cause for suspension of services, or, ultimately, termination, unless and until CONSULTANT has been paid in full all amounts due for services, expenses, and other related charges.
12. SITE VISITS ‐ In the event that CONSULTANT’s scope of services shall include site visits during the construction phase, CONSULTANT shall be serving only in the capacity as a consultant to advise CLIENT on issues involving progress and general design compliance. CONSULTANT does not assume any responsibility for the quality, sequences, techniques, or timeliness of any contractor’s work, job site safety, continuous onsite inspections, or any issues that fall outside of the CONSULTANT’s scope of services as defined herein. 13. GOVERNING LAWS ‐ The laws of the state of California shall govern the validity and interpretation of the Agreement. 14. INSURANCE ‐ During the performance of work covered by this Agreement, CONSULTANT shall maintain the following insurance coverage: a) Workersʹ Compensation
Statutory
b) Commercial General Liability (includes Products & Completed Operations)
$1,000,000 each occurrence; $2,000,000 aggregate
c) Automobile Liability
$1,000,000 combined single limit each accident
d) Professional Liability
$5,000,000 each claim; $5,000,000 aggregate