January 1, 2016
Change Order Agreement for Limited Involvement with the Existing Identicard PACS
Page 1 of 6
January 1, 2016
ReKey Medical Center VA244-13-B-1381 District Veterans Contracting, Inc. DVC Point of Contact: Kasey Corbett, Project Manager Direct dial: (703) 220-2204 e-mail: [email protected] January 1, 2016 Limited Involvement with the Existing Identicard PACS at the Philadelphia VAMC Attached hereto and made a part hereof is Security and Data Technologies, Inc.’s (SDT) “Agreement: Limited Involvement with the Existing Identicard PACS at the Philadelphia VAMC” (hereafter referred to as “Identicard Limited Involvement Agreement”) addressed to Kasey Corbett, DVC and dated 12/30/15. The scope of work described by the document and the Disclaimer language shall inure to the benefit and be binding upon the Veterans Administration. The obligations covered by the Agreement and the disclaimer language included are the obligations and limitations of liability for both SDT and District Veterans Contracting. The purpose of this proposal is to rapidly put into place a contractor to handle the VA responsibilities to disconnect the doors from the old PACS system so that the new PACS system doors can be completed. If this agreement is not accepted by the VA or if another security systems contractor is not engaged by the VA before January 8, 2016, District Veterans Contracting’s progress will be delayed. The duration of the work is believed to be the same as that of the ongoing PACS installation and demolition. The VA informed us that it does not have as-built documentation or installation manuals for the existing Identicard PACS system. For this reason, and because SDT did not handle the installation, the nature of the work is similar to that of a service call where the technician may not be aware of conditions until s/he actually performs the work and tests connections. SDT stated that it expects that one technician can handle most of the work but that two technicians may become necessary based upon what is discovered in the process. Below is SDT’s pricing schedule plus DVC’s Prime Contractor Fee. The extended price calculations are based on a 16 week process using 1¼ full time technicians. While DVC believes this to be the amount of time it will take, it does not guarantee that the work will be handled within that timeframe. 1¼ technicians would work 800 hours during that timeframe. It could be more hours or fewer. The VA will only be billed for used time. DVC’s estimated price for this work is $109,890.78. Our calculations are based on portal to portal hours starting January 8, 2016 and working through to the end of March 2016. a. b. c. d.
Qty. During normal business hours: 800 After normal business hours, (Not Sundays or holidays): 0 Sunday or legal holidays: 0 A fixed flat mileage rate assessed per visit: (68 miles x $.73) 80
Thank you for your prompt consideration of this proposal Regards, Kasey Corbett, Project Manager
Hourly $132.41 $206.25 $275.00 $49.54
Estimated Ext. $105,927.14
$ 3,963.64 $109,890.78
Change Order Agreement for Limited Involvement with the Existing Identicard PACS
Page 2 of 6
January 1, 2016
Change Order Agreement for Limited Involvement with the Existing Identicard PACS
Page 3 of 6
January 1, 2016
Change Order Agreement for Limited Involvement with the Existing Identicard PACS
Page 4 of 6
January 1, 2016
Change Order Agreement for Limited Involvement with the Existing Identicard PACS
January 1, 2016
CONSTRUCTION CHANGE ORDER COST SUMMARY (PRIME CONTRACTOR)
Department of Veterans Affairs PROJECT NO.
Page 5 of 6
PROJECT NAME
VA244-13-B-1381 PROJECT LOCATION
ReKey Medical Center VAMC Philadelphia NAME OF PRIME CONTRACTOR
CONTRACT NO. VA244-13-C-0579 DESCRIPTION OF WORK
DISTRICT VETERANS CONTRACTING, INC.
Agreement: Limited Involvement with the Existing Identicard PACS at the Philadelphia VAMC PROPOSAL REQUEST NO. VA PROCEED ORDER NO.
VA CHANGE ORDER NO.
3 LINE NO. 1A 1B 1C 1D
OMITTED WORK (CREDIT) (B)
ITEM (A)
SUBCONTRACTOR PROPOSAL (VA FORM 10-3385b )
1E
SITE WORK
$
-
SPECIAL/GENERAL/CONSTRUCTION
$
-
3B 3C
-
MECHANICAL AND HVAC
$
-
$
$
-
$
OTHERS (Equipment, testing, etc.)
$
-
$
$
-
$
102,991.22
TOTAL PRIME CONTRACTOR FEE
$
ELECTRICAL
2 3A
ADDED WORK (COST) (C)
10.0% ON FIRST $20,000 7.5% ON NEXT $30,000 5.0% ON BALANCE OVER $50,000
►
102,991.22 -
$
20,000.00
$
2,000.00
$
30,000.00
$
2,250.00
$
52,991.22
$
2,649.56
$
109,890.78
TOTAL SUBCONTRACTOR COST ► $
-
5
PRIME CONTRACTOR DIRECT LABOR
$
-
6
PRIME CONTRACTOR DIRECT MATERIAL
$
-
$
-
7
PRIME CONTRACTOR EQUIPMENT RENTAL
$
-
$
-
TOTAL DIRECT COST ► $
-
$
-
►
$
-
4
8
NET DIRECT COST (Line 8, Col.C - Col.B)
9 10A 10B
DIRECT OVERHEAD
10C 11A PROFIT
11B 11C
10.0% ON FIRST $20,000
$
-
(Line 8)
$
-
7.5% ON NEXT $30,000
$
-
(Line 8)
$
-
5.0% ON BALANCE OVER $50,000
$
-
(Line 8)
$
-
10.0% ON FIRST $20,000
$
-
(Line 8)
$
-
7.5% ON NEXT $30,000
$
-
(Line 8)
$
-
5.0% ON BALANCE OVER $50,000
$
-
(Line 8)
$
-
12
INSURANCE AND TAXES
0.0%
(Line 5)
$
-
$
-
13
TAXES ON MATERIAL AND EQUIPMENT
0.0%
(Line 6 and 7)
$
-
$
-
TOTAL PRIME CONTRACTOR COST ► $
-
$
-
14 15 ESTIMATOR
TOTAL CHANGE ORDER COST (Line 4 + 14)
Kasey Corbett, Project Manager
VA FORM 08-3385a
►
$
-
$ DATE
109,890.78
1/1/2016
Profit, Overhead, and Fee Calculation in accordance with VAAR 852.236.88 (Jul 2002)
Change Order Agreement for Limited Involvement with the Existing Identicard PACS
Page 6 of 6
January 1, 2016
Subcontractor Calculation Tab from VA form 08-3385b Agreement: Limited Involvement with the Existing Identicard PACS at the Philadelphia VAMC Quantity Unit Cost Total MC Labor Unit Total Hours $ 1 800.00 80 37.4 $ 2,992.00 0.00
Description Technicians Travel mileage charge @ $0.55 per mile
Total Cost
$ 2,992.00
PROJECT NO.
CONSTRUCTION CHANGE ORDER COST SUMMARY (SUBCONTRACTOR)
PROJECT NAME
VA244-13-B-1381 PROJECT LOCATION
ReKey Medical Center VAMC Philadelphia NAME OF SUBCONTRACTOR
CONTRACT NO. VA244-13-C-0579 DESCRIPTION OF WORK
C & R Communications Group
Agreement: Limited Involvement with the Existing Identicard PACS at the Philadelphia VAMC PROPOSAL REQUEST NO. VA PROCEED ORDER NO. VA CHANGE ORDER NO. 2 LINE NO.
OMITTED WORK (CREDIT) (B)
ITEM (A)
ADDED WORK (COST) (C)
1
DIRECT LABOR
$
-
$
87,968.00
2
DIRECT MATERIAL
$
-
$
2,992.00
3
EQUIPMENT RENTAL
$
-
$
TOTAL DIRECT COST ► $
-
4 5
NET DIRECT COST (Line 4, Col. C - Col. B)
►
-
$
90,960.00
$
90,960.00
10.0% ON FIRST $20,000
$
20,000.00
(Line 5)
$
2,000.00
7.5% ON NEXT $30,000
$
30,000.00
(Line 5)
$
2,250.00
6C
5.0% ON BALANCE OVER $50,000
$
40,960.00
(Line 5)
$
2,048.00
7A
10.0% ON FIRST $20,000
$
20,000.00
(Line 5)
$
2,000.00
7.5% ON NEXT $30,000
$
30,000.00
(Line 5)
$
2,250.00
5.0% ON BALANCE OVER $50,000
$
47,258.00
(Line 5)
$
2,362.90
6A 6B
7B
DIRECT OVERHEAD
PROFIT
7C 8
INSURANCE AND TAXES
-1.0%
(Line 1)
$
-
$
9
TAXES ON MATERIAL AND EQUIPMENT
0.0%
(Lines 2 and 3)
$
-
$
TOTAL ► $
-
$
102,991.22
$
102,991.22
10 11
COST PROPOSAL (Line 10, Col. C - Col. B)
12 CREDIT PROPOSAL (Line 10, Col. B - Col. C) REMARKS
ESTIMATOR
(879.68) -
-
DATE Ed Shuhart, PM
VA FORM 08-3385b
$
Labor Cost Total LC Total Cost 109.96 $ 87,968.00 $ 87,968.00 84.75 $ $ 2,992.00
$ 87,968.00 $ 90,960.00
Subcontractor Profit, Overhead, and Fee Calculations Tab from VA form 08-3385b Department of Veterans Affairs
$ $
12/30/2015
Profit, Overhead, and Fee Calculation in accordance with VAAR 852.236.88 (Jul 2002)
Page 1 of 6
January 1, 2016
ReKey Medical Center VA244-13-B-1381 District Veterans Contracting, Inc. DVC Point of Contact: Kasey Corbett, Project Manager Direct dial: (703) 220-2204 e-mail: [email protected] January 1, 2016 Limited Involvement with the Existing Identicard PACS at the Philadelphia VAMC Attached hereto and made a part hereof is Security and Data Technologies, Inc.’s (SDT) “Agreement: Limited Involvement with the Existing Identicard PACS at the Philadelphia VAMC” (hereafter referred to as “Identicard Limited Involvement Agreement”) addressed to Kasey Corbett, DVC and dated 12/30/15. The scope of work described by the document and the Disclaimer language shall inure to the benefit and be binding upon the Veterans Administration. The obligations covered by the Agreement and the disclaimer language included are the obligations and limitations of liability for both SDT and District Veterans Contracting. The purpose of this proposal is to rapidly put into place a contractor to handle the VA responsibilities to disconnect the doors from the old PACS system so that the new PACS system doors can be completed. If this agreement is not accepted by the VA or if another security systems contractor is not engaged by the VA before January 8, 2016, District Veterans Contracting’s progress will be delayed. The duration of the work is believed to be the same as that of the ongoing PACS installation and demolition. The VA informed us that it does not have as-built documentation or installation manuals for the existing Identicard PACS system. For this reason, and because SDT did not handle the installation, the nature of the work is similar to that of a service call where the technician may not be aware of conditions until s/he actually performs the work and tests connections. SDT stated that it expects that one technician can handle most of the work but that two technicians may become necessary based upon what is discovered in the process. Below is SDT’s pricing schedule plus DVC’s Prime Contractor Fee. The extended price calculations are based on a 16 week process using 1¼ full time technicians. While DVC believes this to be the amount of time it will take, it does not guarantee that the work will be handled within that timeframe. 1¼ technicians would work 800 hours during that timeframe. It could be more hours or fewer. The VA will only be billed for used time. DVC’s estimated price for this work is $109,890.78. Our calculations are based on portal to portal hours starting January 8, 2016 and working through to the end of March 2016. a. b. c. d.
Qty. During normal business hours: 800 After normal business hours, (Not Sundays or holidays): 0 Sunday or legal holidays: 0 A fixed flat mileage rate assessed per visit: (68 miles x $.73) 80
Thank you for your prompt consideration of this proposal Regards, Kasey Corbett, Project Manager
Hourly $132.41 $206.25 $275.00 $49.54
Estimated Ext. $105,927.14
$ 3,963.64 $109,890.78
Change Order Agreement for Limited Involvement with the Existing Identicard PACS
Page 2 of 6
January 1, 2016
Change Order Agreement for Limited Involvement with the Existing Identicard PACS
Page 3 of 6
January 1, 2016
Change Order Agreement for Limited Involvement with the Existing Identicard PACS
Page 4 of 6
January 1, 2016
Change Order Agreement for Limited Involvement with the Existing Identicard PACS
January 1, 2016
CONSTRUCTION CHANGE ORDER COST SUMMARY (PRIME CONTRACTOR)
Department of Veterans Affairs PROJECT NO.
Page 5 of 6
PROJECT NAME
VA244-13-B-1381 PROJECT LOCATION
ReKey Medical Center VAMC Philadelphia NAME OF PRIME CONTRACTOR
CONTRACT NO. VA244-13-C-0579 DESCRIPTION OF WORK
DISTRICT VETERANS CONTRACTING, INC.
Agreement: Limited Involvement with the Existing Identicard PACS at the Philadelphia VAMC PROPOSAL REQUEST NO. VA PROCEED ORDER NO.
VA CHANGE ORDER NO.
3 LINE NO. 1A 1B 1C 1D
OMITTED WORK (CREDIT) (B)
ITEM (A)
SUBCONTRACTOR PROPOSAL (VA FORM 10-3385b )
1E
SITE WORK
$
-
SPECIAL/GENERAL/CONSTRUCTION
$
-
3B 3C
-
MECHANICAL AND HVAC
$
-
$
$
-
$
OTHERS (Equipment, testing, etc.)
$
-
$
$
-
$
102,991.22
TOTAL PRIME CONTRACTOR FEE
$
ELECTRICAL
2 3A
ADDED WORK (COST) (C)
10.0% ON FIRST $20,000 7.5% ON NEXT $30,000 5.0% ON BALANCE OVER $50,000
►
102,991.22 -
$
20,000.00
$
2,000.00
$
30,000.00
$
2,250.00
$
52,991.22
$
2,649.56
$
109,890.78
TOTAL SUBCONTRACTOR COST ► $
-
5
PRIME CONTRACTOR DIRECT LABOR
$
-
6
PRIME CONTRACTOR DIRECT MATERIAL
$
-
$
-
7
PRIME CONTRACTOR EQUIPMENT RENTAL
$
-
$
-
TOTAL DIRECT COST ► $
-
$
-
►
$
-
4
8
NET DIRECT COST (Line 8, Col.C - Col.B)
9 10A 10B
DIRECT OVERHEAD
10C 11A PROFIT
11B 11C
10.0% ON FIRST $20,000
$
-
(Line 8)
$
-
7.5% ON NEXT $30,000
$
-
(Line 8)
$
-
5.0% ON BALANCE OVER $50,000
$
-
(Line 8)
$
-
10.0% ON FIRST $20,000
$
-
(Line 8)
$
-
7.5% ON NEXT $30,000
$
-
(Line 8)
$
-
5.0% ON BALANCE OVER $50,000
$
-
(Line 8)
$
-
12
INSURANCE AND TAXES
0.0%
(Line 5)
$
-
$
-
13
TAXES ON MATERIAL AND EQUIPMENT
0.0%
(Line 6 and 7)
$
-
$
-
TOTAL PRIME CONTRACTOR COST ► $
-
$
-
14 15 ESTIMATOR
TOTAL CHANGE ORDER COST (Line 4 + 14)
Kasey Corbett, Project Manager
VA FORM 08-3385a
►
$
-
$ DATE
109,890.78
1/1/2016
Profit, Overhead, and Fee Calculation in accordance with VAAR 852.236.88 (Jul 2002)
Change Order Agreement for Limited Involvement with the Existing Identicard PACS
Page 6 of 6
January 1, 2016
Subcontractor Calculation Tab from VA form 08-3385b Agreement: Limited Involvement with the Existing Identicard PACS at the Philadelphia VAMC Quantity Unit Cost Total MC Labor Unit Total Hours $ 1 800.00 80 37.4 $ 2,992.00 0.00
Description Technicians Travel mileage charge @ $0.55 per mile
Total Cost
$ 2,992.00
PROJECT NO.
CONSTRUCTION CHANGE ORDER COST SUMMARY (SUBCONTRACTOR)
PROJECT NAME
VA244-13-B-1381 PROJECT LOCATION
ReKey Medical Center VAMC Philadelphia NAME OF SUBCONTRACTOR
CONTRACT NO. VA244-13-C-0579 DESCRIPTION OF WORK
C & R Communications Group
Agreement: Limited Involvement with the Existing Identicard PACS at the Philadelphia VAMC PROPOSAL REQUEST NO. VA PROCEED ORDER NO. VA CHANGE ORDER NO. 2 LINE NO.
OMITTED WORK (CREDIT) (B)
ITEM (A)
ADDED WORK (COST) (C)
1
DIRECT LABOR
$
-
$
87,968.00
2
DIRECT MATERIAL
$
-
$
2,992.00
3
EQUIPMENT RENTAL
$
-
$
TOTAL DIRECT COST ► $
-
4 5
NET DIRECT COST (Line 4, Col. C - Col. B)
►
-
$
90,960.00
$
90,960.00
10.0% ON FIRST $20,000
$
20,000.00
(Line 5)
$
2,000.00
7.5% ON NEXT $30,000
$
30,000.00
(Line 5)
$
2,250.00
6C
5.0% ON BALANCE OVER $50,000
$
40,960.00
(Line 5)
$
2,048.00
7A
10.0% ON FIRST $20,000
$
20,000.00
(Line 5)
$
2,000.00
7.5% ON NEXT $30,000
$
30,000.00
(Line 5)
$
2,250.00
5.0% ON BALANCE OVER $50,000
$
47,258.00
(Line 5)
$
2,362.90
6A 6B
7B
DIRECT OVERHEAD
PROFIT
7C 8
INSURANCE AND TAXES
-1.0%
(Line 1)
$
-
$
9
TAXES ON MATERIAL AND EQUIPMENT
0.0%
(Lines 2 and 3)
$
-
$
TOTAL ► $
-
$
102,991.22
$
102,991.22
10 11
COST PROPOSAL (Line 10, Col. C - Col. B)
12 CREDIT PROPOSAL (Line 10, Col. B - Col. C) REMARKS
ESTIMATOR
(879.68) -
-
DATE Ed Shuhart, PM
VA FORM 08-3385b
$
Labor Cost Total LC Total Cost 109.96 $ 87,968.00 $ 87,968.00 84.75 $ $ 2,992.00
$ 87,968.00 $ 90,960.00
Subcontractor Profit, Overhead, and Fee Calculations Tab from VA form 08-3385b Department of Veterans Affairs
$ $
12/30/2015
Profit, Overhead, and Fee Calculation in accordance with VAAR 852.236.88 (Jul 2002)
