January 23, 2013
MINUTES OF THE VINEYARD REDEVELOPMENT AGENCY BOARD MEETING Vineyard Town Hall, 240 East Gammon Road, Vineyard, Utah January 23, 2013:00 PM PRESENT: Chairperson Randy Farnworth Boardmember Sean Fernandez Boardmember Jeff Gillespie Boardmember Norm Holdaway Boardmember Nathan Riley
ABSENT:
Staff Present: Town Planner Nathan Crane, Water Operator Sullivan Love, Town Attorney David Church, Town Recorder Debra Cullimore Others Attending: Stewart Park and Gerald Anderson of Anderson Development. The Vineyard Redevelopment Agency Board held a regular meeting on January 23, 2013 starting at 7:00 p.m.in the Vineyard Town Hall, 240 East Gammon Road, Vineyard, Utah.
The meeting was called to order at 8:05 p.m. MINUTES REVIEW AND APPROVAL – December 5, 2012 BOARDMEMBER HOLDAWAY MOVED TO APPROVE THE MINUTES OF THE MEETING OF DECEMBER 5, 2012. BOARDMEMBER RILEY SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED UNANIMOUSLY WITH ONE ABSENT. BUSINESS ITEMS: 1. BUSINESS ITEMS: 1.1 – Discussion and Action – Engineering Cost Proposals. The RDA Board will review and possibly act to approve the Town Engineer’s cost proposal for: a. Design of the storm drain, irrigation and CUP water line along the railroad from Lake Bottom at Geneva Road to 400 North where the canal turns west. b. Master Plan for Geneva Drainage from 400 North to Vineyard Town North Boundary. Chair Farnworth explained that Mr. Overson was unable to attend this meeting, and has requested that these items be continued to the next RDA Board Meeting. BOARDMEMBER FERNANDEZ MOVED TO FOR AGENDA ITEM 2.1 TO NEXT RDA BOARD MEETING AGENDA. BOARDMEMBER RILEY SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED UNANIMOUSLY. Page 1 of 3; January 23, 2013 Redevelopment Agency Board Meeting Minutes
1.2 – Discussion and Action – RDA Projects Phase 4 Bid Award. The RDA Board will review and possibly act to approve award of the bid for RDA Project Phase 4, which consists of a water line from the 800 N CWP master meter to Mill Road and Vineyard Connector. Staff recommends award of the bid to the low bidder, Skip Dunn & Sons Excavating, with a bid of $83,463.48. Chair Farnworth explained that he discussed the bid amount submitted by Skip Dunn & Sons Excavating, which was substantially lower than competing bids with Mr. Overson. Mr. Overson felt that the low bid was reasonable given that the contractor is on site and will save mobilization costs. He called for comments or discussion from the Board. Hearing none, he called for a motion. BOARDMEMBER HOLDAWAY MOVED TO AWARD THE BID FOR RDA PROJECTS PHASE 4 TO SKIP DUNN AND SONS EXCAVATING IN THE AMOUNT OF $83,463.48. BOARDMEMBER FERNANDEZ SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED UNANIMOUSLY. 1.3 - Discussion – UPRR Spur Relocation. The RDA Board will hear a presentation regarding relocation of the Union Pacific Rail Road line spur located on Geneva Road to an alternate location in the RDA area on the existing main line, and possible participation of the RDA. Chair Farnworth invited Gerald Anderson to present information regarding this item. Mr. Anderson explained that discussion regarding relocation of the rail spur began in 2006. Early discussion resulted in an anticipated cost of relocation of approximately $42 million. Further discussions between the property owner, UTA and Union Pacific Railroad regarding cooperative efforts have reduced anticipated costs to approximately $24 million. Negotiations to reduce costs also include closure of the 400 North main line crossing. The contract relative to the main line closure is expected to be presented for review and approval by the Town in the coming weeks. Mr. Anderson observed that the proposed realignment would be beneficial to the Town in opening additional retail use zones. He explained that Anderson Development does not currently have revenue to fund the relocation. He inquired as to whether the RDA Board may be interested in possible financial participation in relocation of the rail spur. He explained that the rail spur cannot be privately owned, and must be owned by a government entity. He clarified that a portion of the spur would be located within Orem City boundaries, which may require Vineyard ownership of property in Orem. Chair Farnworth felt that it may be appropriate to discuss this issue further at a future meeting when additional details are available. Mr. Church stated that if the Board has some interest is further investigation it would be reasonable to proceed with the process. He explained that this project would be an appropriate use of Tax Increment revenues. Chair Farnworth noted that the RDA is committed to other reimbursement and financial obligations using tax increment revenue, and that it will be necessary to evaluate financial participation in rail spur relocation in relation to the overall financial structure of the RDA. Following further discussion, there was general consensus among the RDA Board that it would be reasonable to investigate this issue further before making a final decision. Mr. Anderson stated that he will move ahead with signing the initial contract with UPRR, which will not go into effect until and unless the Town approves closure of the existing 400 North crossing. The Board will discuss this issue as necessary at future meeting.
Page 2 of 3; January 23, 2013 Redevelopment Agency Board Meeting Minutes
ADJOURNMENT – The meeting of the Vineyard Redevelopment Agency was adjourned and the meeting of the Vineyard Town Council reconvened by consensus at 8:30 p.m. The RDA Board will schedule future meetings as necessary. MINUTES APPROVED ON – February 13, 2013
CERTIFIED CORRECT BY ___________________________ D. CULLIMORE, TOWN CLERK/RECORDER
Page 3 of 3; January 23, 2013 Redevelopment Agency Board Meeting Minutes
ABSENT:
Staff Present: Town Planner Nathan Crane, Water Operator Sullivan Love, Town Attorney David Church, Town Recorder Debra Cullimore Others Attending: Stewart Park and Gerald Anderson of Anderson Development. The Vineyard Redevelopment Agency Board held a regular meeting on January 23, 2013 starting at 7:00 p.m.in the Vineyard Town Hall, 240 East Gammon Road, Vineyard, Utah.
The meeting was called to order at 8:05 p.m. MINUTES REVIEW AND APPROVAL – December 5, 2012 BOARDMEMBER HOLDAWAY MOVED TO APPROVE THE MINUTES OF THE MEETING OF DECEMBER 5, 2012. BOARDMEMBER RILEY SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED UNANIMOUSLY WITH ONE ABSENT. BUSINESS ITEMS: 1. BUSINESS ITEMS: 1.1 – Discussion and Action – Engineering Cost Proposals. The RDA Board will review and possibly act to approve the Town Engineer’s cost proposal for: a. Design of the storm drain, irrigation and CUP water line along the railroad from Lake Bottom at Geneva Road to 400 North where the canal turns west. b. Master Plan for Geneva Drainage from 400 North to Vineyard Town North Boundary. Chair Farnworth explained that Mr. Overson was unable to attend this meeting, and has requested that these items be continued to the next RDA Board Meeting. BOARDMEMBER FERNANDEZ MOVED TO FOR AGENDA ITEM 2.1 TO NEXT RDA BOARD MEETING AGENDA. BOARDMEMBER RILEY SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED UNANIMOUSLY. Page 1 of 3; January 23, 2013 Redevelopment Agency Board Meeting Minutes
1.2 – Discussion and Action – RDA Projects Phase 4 Bid Award. The RDA Board will review and possibly act to approve award of the bid for RDA Project Phase 4, which consists of a water line from the 800 N CWP master meter to Mill Road and Vineyard Connector. Staff recommends award of the bid to the low bidder, Skip Dunn & Sons Excavating, with a bid of $83,463.48. Chair Farnworth explained that he discussed the bid amount submitted by Skip Dunn & Sons Excavating, which was substantially lower than competing bids with Mr. Overson. Mr. Overson felt that the low bid was reasonable given that the contractor is on site and will save mobilization costs. He called for comments or discussion from the Board. Hearing none, he called for a motion. BOARDMEMBER HOLDAWAY MOVED TO AWARD THE BID FOR RDA PROJECTS PHASE 4 TO SKIP DUNN AND SONS EXCAVATING IN THE AMOUNT OF $83,463.48. BOARDMEMBER FERNANDEZ SECONDED THE MOTION. ALL PRESENT VOTED IN FAVOR. THE MOTION CARRIED UNANIMOUSLY. 1.3 - Discussion – UPRR Spur Relocation. The RDA Board will hear a presentation regarding relocation of the Union Pacific Rail Road line spur located on Geneva Road to an alternate location in the RDA area on the existing main line, and possible participation of the RDA. Chair Farnworth invited Gerald Anderson to present information regarding this item. Mr. Anderson explained that discussion regarding relocation of the rail spur began in 2006. Early discussion resulted in an anticipated cost of relocation of approximately $42 million. Further discussions between the property owner, UTA and Union Pacific Railroad regarding cooperative efforts have reduced anticipated costs to approximately $24 million. Negotiations to reduce costs also include closure of the 400 North main line crossing. The contract relative to the main line closure is expected to be presented for review and approval by the Town in the coming weeks. Mr. Anderson observed that the proposed realignment would be beneficial to the Town in opening additional retail use zones. He explained that Anderson Development does not currently have revenue to fund the relocation. He inquired as to whether the RDA Board may be interested in possible financial participation in relocation of the rail spur. He explained that the rail spur cannot be privately owned, and must be owned by a government entity. He clarified that a portion of the spur would be located within Orem City boundaries, which may require Vineyard ownership of property in Orem. Chair Farnworth felt that it may be appropriate to discuss this issue further at a future meeting when additional details are available. Mr. Church stated that if the Board has some interest is further investigation it would be reasonable to proceed with the process. He explained that this project would be an appropriate use of Tax Increment revenues. Chair Farnworth noted that the RDA is committed to other reimbursement and financial obligations using tax increment revenue, and that it will be necessary to evaluate financial participation in rail spur relocation in relation to the overall financial structure of the RDA. Following further discussion, there was general consensus among the RDA Board that it would be reasonable to investigate this issue further before making a final decision. Mr. Anderson stated that he will move ahead with signing the initial contract with UPRR, which will not go into effect until and unless the Town approves closure of the existing 400 North crossing. The Board will discuss this issue as necessary at future meeting.
Page 2 of 3; January 23, 2013 Redevelopment Agency Board Meeting Minutes
ADJOURNMENT – The meeting of the Vineyard Redevelopment Agency was adjourned and the meeting of the Vineyard Town Council reconvened by consensus at 8:30 p.m. The RDA Board will schedule future meetings as necessary. MINUTES APPROVED ON – February 13, 2013
CERTIFIED CORRECT BY ___________________________ D. CULLIMORE, TOWN CLERK/RECORDER
Page 3 of 3; January 23, 2013 Redevelopment Agency Board Meeting Minutes
