JULY 17, 2017

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RUSSELL COUNTY USD 407 BOARD OF EDUCATION MEETING MINUTES JULY 17, 2017

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802 N. MAIN | RUSSELL, KS 67665 P: 785-483-2173 | F: 785-483-2175

CALL TO ORDER Jon Quinday called the USD 407 Board of Education organizational meeting to order at 5:30 p.m. at the Central Administration Office. Additional board members in attendance were Duane Adams, Andrea Krug Krauss, Kevin Ochs, Raeleen Reinhardt, and Candi Wagner. Char Sohm was absent. Administrators in attendance included Superintendent Angela Lawrence, Chelle Kemper – Special Education Director, Jim Moeder – Principal of Simpson and Bickerdyke Elementary Schools, Donna Schmidt - Principal of Russell High School, and Gaylon Walter – Principal of Ruppenthal Middle School. Jane Cline - Board Clerk was also in attendance. Guests in the audience were asked to sign an attendance roster.

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REORGANIZATION OF THE BOARD OF EDUCATION A. Elect a Board President Andrea Krug Krauss nominated Jon Quinday for president, and Duane Adams seconded the nomination. Kevin Ochs nominated Raeleen Reinhardt for president. Andrea Krug Krauss moved and Candi Wagner seconded a motion to cease nominations. Motions carried 6 – 0. Jon Quinday was elected President of the Board of Education with a 5 – 1 vote. Kevin Ochs voted in opposition. B. Elect a Board Vice-President Candi Wagner nominated Duane Adams as Vice-President. Kevin Ochs seconded the nomination. Raeleen Reinhardt moved and Candi Wagner seconded a motion to cease nominations. Motion passed 6 – 0. Duane Adams was elected Vice-President of the Board of Education with a 6 – 0 vote. C. Setting Date, Time, and Place of the Regular Board Meetings Andrea Krug Krauss made a motion to adopt the Resolution to Establish Regular Meeting Dates and modify the meeting start time to 5:00 p.m. Candi Wagner seconded the motion. Motion carried 6 – 0. D. Appointment of a Treasurer Jon Quinday moved and Raeleen Reinhardt seconded a motion to appoint Stephanie Dunn as Treasurer. Motion carried 6 – 0. E. Appointment of the Clerk of the Board and Deputy Clerk Raeleen Reinhardt moved and Candi Wagner seconded a motion to appoint Jane Cline as Clerk of the Board and Chelle Kemper as Deputy Clerk. Motion carried 6 – 0.

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USD 407 – BOE Minutes July 17, 2017

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F. Appointment of the Board Attorney Jon Quinday moved and Candi Wagner seconded a motion to appoint Kansas Association of School Boards Legal Services and the Kansas State Department of Education Legal Services as the Board Attorney and contract with a local attorney as needed. Motion carried 6 – 0. 50-003

CONSENT AGENDA A. Approval of Agenda B. Approval of Minutes 1. June 19, 2017 – Regular Meeting C. Examination and Payment of Bills 1. Activity Accounts 2. Cash Summary 3. Check Journal 4. Expense Budget Andrea Krug Krauss made a motion to approve the Consent Agenda and requested a copy of the June Expense Budget be provided following the meeting. Raeleen Reinhardt seconded the motion. Motion carried 6 – 0.

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ORGANIZATION OF THE BOARD OF EDUCATION Superintendent Lawrence recommended the following appointments for the upcoming school year: A. Appointment of an Authorized Representative for the School Lunch Program § Creath Newacheck, Food Service Director B. Appointment of Attendance Center Principals as Employees to Report Student Nonattendance § Jim Moeder, Simpson Elementary School and Bickerdyke Elementary School § Gaylon Walter, Ruppenthal Middle School § Donna Schmidt, Russell High School C. Appointment of District Representative for Federal Title Programs (Title 1 & Title II-A) § Angela Lawrence, Superintendent of Schools D. Appointment of District Representative for Impact Aid § Angela Lawrence, Superintendent of Schools E. Designation of Depositories § Sunflower Bank, Russell § United Missouri Bank, Russell § Southwind Bank, Russell § Gorham State Bank, Gorham § Wilson State Bank, Russell F. Designation of District KPERS Representative § Jane Cline G. Designation of Representative to Authorize Early Payment of Bills to Avoid Late Payment Penalty as per K.S.A. 12-105(B) § Angela Lawrence, Superintendent of Schools H. Establish Mileage Rates for Reimbursement § 53.5 cents per mile (Federal rate) I. Establish Petty Cash Limits § Russell High School - $1,500

USD 407 – BOE Minutes July 17, 2017

J. K. L.

M. N.

O. P. Q. R. S.

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§ Ruppenthal Middle School - $1,000 § Bickerdyke Elementary School - $500 § Simpson Elementary School - $500 § Special Education - $800 § Central Office - $1,500 Appoint Hearing Officer for Free and Reduced Meal Application Appeals § Angela Lawrence, Superintendent of Schools Designate Official Newspaper § The Russell County News Appoint Board Member Representative to the Smoky Hill Educational Development Center § Board President Appoint Coordinator for Section 504, ADA, Title VI, Title VII, Title IX, Title X § Angela Lawrence, Superintendent of Schools Appoint Designees to Handle Activity Funds as per House Bill 28-02 § Jim Moeder, Simpson Elementary School and Bickerdyke Elementary School § Gaylon Walter, Ruppenthal Middle School § Donna Schmidt, Russell High School Designate a Freedom of Information Officer § Angela Lawrence, Superintendent of Schools Appointment of a Governmental Relations Network Contact for KASB § Raeleen Reinhardt Adoption of the 1,116 Hours School Term Coordinator for Homeless Children Duties § Angela Lawrence, Superintendent of Schools Coordinator for Child Welfare Agencies § Angela Lawrence, Superintendent of Schools

Raeleen Reinhardt moved and Candi Wagner seconded a motion to approve appointments A through S as presented. Motion carried 6 – 0. 50-005

PUBLIC COMMENTS No one addressed the Board under this agenda item.

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ADMINISTRATIVE REPORTS A. Superintendent/Curriculum Coordinator Mrs. Lawrence outlined the format used in her July report and noted the goals established by the board were framed and ready to hang for future reference. B. Building Principals Mr. Moeder shared Lexia Reading results for the 2016-2017 school year. C. Special Education Director No report was given.

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DISCUSSION/ACTION ITEMS A. Adopt Home Rule Resolution Duane Adams moved and Raeleen Reinhardt seconded a motion to adopt the Home Rule Resolution as read. Motion carried 6 – 0. B. Annual Waiver of Requirements for Generally Accepted Accounting Principles (GAAP)

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Raeleen Reinhardt moved and Candi Wagner seconded a motion to adopt the GAAP waiver. Motion carried 6 – 0. C. Dedication Marker – Trudy Smith Trudy Smith sent correspondence reporting the dedication marker honoring the 50th anniversary of Robert Walters’ 1968 Scripps National Spelling Bee Championship would be erected in front of the Fossil Station Museum. D. Revisit BOE Policy KG – Use of School Facilities by Community Groups Duane Adams moved and Candi Wagner seconded a motion to approve signage to prohibit the unauthorized usage of the RHS track and turf field. Motion carried 6 – 0. E. Cement Bids – Russell High School Track Circumference Andrea Krug Krauss made a motion to authorize Superintendent Lawrence to contact Joe Weigel as the low bidder on the previous round of bidding and ask him to update the bid, and provided the cost is below $20,000, move forward with the project. Candi Wagner seconded the motion. Motion carried 5 – 1. Jon Quinday voted in opposition. F. Setting a Date and Time for the 2017 - 2018 Budget Workshop/Update School Finance Mrs. Lawrence reported budget workshops are being held but the budget software will not be released until the Supreme Court rules on the school finance lawsuit. G. Selection of Method of Construction Jon Quinday moved and Andrea Krug Krauss seconded a motion to set the public hearing date for August 14, 2017 at 5:00 p.m. for the purpose of utilizing an alternative project delivery method of construction. Motion carried 6 – 0. H. Donor-Advised Pass-Through Fund Committee Jon Quinday moved and Candi Wagner seconded a motion to appoint Andrea Krug Krauss to serve on the Donor-Advised Pass-Through Committee and authorize the Superintendent to appoint the remainder of the committee. Motion passed 6 – 0. I.

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BOE Policy EE - Food Service Management Duane Adams moved and Candi Wagner seconded a motion to approve Board Policy EE Food Service Management as presented. Motion carried 6 – 0.

TEACHER NEGOTIATIONS FOR 2017-2018 Raeleen Reinhardt made a motion to enter executive session to discuss the latest proposal for negotiations pursuant to the exception for employer-employee negotiations under Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:22 p.m. Candi Wagner seconded the motion. Motion carried 6 – 0. Superintendent Lawrence was invited into executive session. Executive session began at 6:06 p.m. Open session resumed at 6:22 p.m. Raeleen Reinhardt made a motion to re-enter executive session to discuss the latest proposal for negotiations pursuant to the exception for employer-employee negotiations under Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:37 p.m. Candi Wagner seconded the motion. Motion carried 6 – 0. Superintendent Lawrence was invited into executive session.

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Executive session began at 6:23 p.m. Open session resumed at 6:37 p.m. No action was taken. 50-009

STAFFING FOR 2017-2018 Andrea Krug Krauss made a motion to enter executive session to discuss confidential employee information pursuant to non-elected personnel exception under the Kansas Open Meetings Act (KOMA), and the open meeting will resume in the boardroom at 6:48 p.m. Raeleen Reinhardt seconded the motion. Motion passed 6 – 0. Superintendent Lawrence was invited into executive session. Executive session began at 6:38 p.m. Open session resumed at 6:48 p.m. No action was taken.

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RESIGNATIONS AND NEW CONTRACTS A. Resignations 1. Trent Braun – IT Director @ USD 407 Russell County 2. Deonta Wade – Asst. Track Coach @ Ruppenthal Middle School B. New Contracts 1. Andrea Cross – Special Education Secretary @ Central Administration Office - $12.70 per hour (12-month position) 2. James (Beau) Gadwood – Athletic/Activities Director @ Ruppenthal Middle School $2,051 3. David Homewood – Bus Driver @ USD 407 - $11.00 per hour / 4 hours per day 4. Sarah Housman – Girls’ Golf Head Coach @ Russell High School – Class II/Step 1 $1,588 5. John (Ben) Hyatt – Special Education Extended School Year – 11 hours @ $26.05 per hour 6. Sheila Rupke – Speech-Language Pathologist @ USD 407 – MS +30/ Step 10 $41,700 7. Matthew Shreve – Custodian @ Simpson Elementary School & Ruppenthal Middle School - $11.00 per hour 8. Gaylon Walter – Transportation Director @ USD 407 - $5,600 Raeleen Reinhardt moved and Duane Adams seconded a motion to approve the resignations and new contracts as presented. Motion carried 5 - 1. Jon Quinday voted in opposition.

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HANDBOOKS & POLICIES A. 2017 – 2018 Handbooks – First Reading Superintendent Lawrence outlined procedures that will be used to implement a single point enrollment location for the 2017-2018 school year. First readings were held on the following handbooks: 1. Activities Handbook 2. Administrative Handbook 3. Certified Handbook

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4. Classified Handbook 5. District Handbook 6. Substitute Handbook Andrea Krug Krauss moved and Raeleen Reinhardt seconded a motion to approve district handbooks with noted modifications. Motion carried 5 – 1. Kevin Ochs voted in opposition. B. Board Policy Handbook Updates – Second Reading The second reading was held on Section N – Other and the recommended June 2017 policy updates from KASB. Additional review was completed on policies GBRJ, IB and IIBGB. 50-012

BOARD FORUM Superintendent Lawrence reported the first community forum meeting would be held at Russell High School on Tuesday, July 18th, 2017. Mrs. Lawrence was invited to participate in the Mid-America Association of School Superintendents and requested permission to attend a conference in Chicago. Consensus of the Board was to allow Mrs. Lawrence to participate in the association and attend the conference.

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ADJOURNMENT Duane Adams moved and Candi Wagner seconded a motion to adjourn. Motion carried 6 – 0. Time: 8:13 p.m.

Jane M. Cline

Jane M. Cline, Board Clerk

08/14/2017 Date Approved