June Area
NASS Survey Training
June Area Abbreviated
United States Department of Agriculture National Agricultural Statistics Service Mountain Regional Field Office Denver, CO 1
Administrative Forms • REQUIRED: Confidentiality Form – A New form for 2017 MUST be signed and turned into the RFO before you can start working
• REQUIRED: Driving Waiver Form with Confidentiality Form – IF you have someone drive you or ride with you in the car while going to trainings or to interviews BOTH forms are required from the non NASDA Employee.
• Optional: Emergency Contact Form – Please provide the name, address and phone numbers of 3 emergency contacts, any medical conditions, mediations and/or allergies. – IF you choose NOT to provide the information please fill in the top and sign. – This will be kept on file with your NASDA Supervisor and the RFO. It will be scanned into the Employee Document area in iSolved and will be visible to your supervisor and NASDA Coordinator.
Use the Business Reply envelope with the “M” written on it to mail back to the RFO. This will insure only the Administrative Technicians in the RFO will open the envelope.
2
June Area Survey - Purpose • Why have Agricultural Surveys in General? •
NASS is responsible for preparing County, State and National crop and livestock estimates for the USDA.
•
Agricultural Surveys obtain data from farmers and ranchers all over the Nation.
•
These surveys provide the basis for estimates of this season's crop production and supplies of grain in storage.
•
Survey results also provide the foundation for setting livestock and poultry inventory numbers.
•
Estimates derived from these surveys supply basic information needed by farmers to make decisions for both short term and long-range planning. These estimates might influence a farmer to: •
Increase or reduce production.
•
Place more or fewer cattle on feed.
•
Expand or build a new facility or acquire more land.
•
Plant or harvest a particular crop.
•
Hold or sell crops now in storage, etc. 3
Agricultural Coverage Evaluation Survey Purpose • “ACES” • Supplemental sample to the June Area in preparation for the 2017 Census of Agriculture.
• Operators found in the ACES will be combined with the 2017 Area. • If the operators in the ACES and Area surveys are not found on the Census
Mail List (CML) they will be sent a Census form. • Information collected will measure the CML’s incompleteness.
• A sample of the NON AG tracts will also be sent a Census Form. 4
Training Packets Left Side
Regional Calendar Cheat Sheet that includes: column 20a codes (non-ag codes), project codes, RFO contact information, key due dates and Sales Card/Burden Statement June Area and Crops APS Backgrounders Map Grid June Area Pre-survey Letter Label Layout Pink Checklist Purple UPS Tracking Sheet Reluctant Respondents/Quality Ratings FSA Support Letter Confidentiality Form Driving Waiver & Confidentiality Form Emergency Contact Form RFO Business Reply Envelope
Right Side June Area Screener June Area Tract Questionnaire Copy of Supplement D ACES Screener ACES Tract Questionnaire List questionnaires: May Ag Yield, Milk, Cash Rents, Wheat Varieties – MT only Other questionnaires will be provided later
RFO Teleconference business card Other materials prepared and provided by the NASDA Coordinator 5
June Area Big Picture Objective • • • • •
Find the segment Find all operators in the segment (not necessarily land owners) Assign each operator a tract letter Account for all operators in the screener Screen for Agriculture – Crops, livestock, grain storage
• Account for all agriculture in an Ag Tract Questionnaire • Account for all land in the segment 6
Segment Photos County Name
Segment Number • June Area start with “1” • In RED • ACES start with “97” • In BLUE Segment Boundaries • June Area – Red • ACES - Blue
Location within the County
Segment Location (Road Map)
7
SEGMENT • You must account for every acre inside the Segment boundary – To do this you must identify the owners or operators of land inside the segment – Each owner or operator is assigned a Tract Letter • on the aerial photo • and in the screening form
– Each Ag Tract has a separate questionnaire 8
TRACT • What is a Tract? – Parcel of land under one operating arrangement – There are Ag Tracts and Non-Ag Tracts – Draw boundaries in BLUE pen (on aerial photo) – Represented by LETTERS • Starting with A and then using the next available letter • Separate letter for each tract
– Each tract has a separate row on the screening form 9
FIELD • What is a FIELD? – A contiguous parcel of land under one land use – If a field has more than 5 acres of waste, a separate field must be drawn off – Draw in RED (on aerial photo) – Represented by NUMBERS • Always start with field 1 and then using the next number – If there is an occupied farmstead, this must be recorded in field 1
– Fields are recorded in Section D in the Ag Tract questionnaire 10
Using an Acreage Grid
11
Using an Acreage Grid • Acreage grid(s) for measuring land areas and distances on aerial photos. • Lay the grid over the photo and select the shape closest to the size and shape of the field. • May need to use multiple shapes and sizes to determine the acreage in a field. • If acreage in a segment is not within 10% of the digitized acres, you may need to use the grid to determine where the missing or extra acres are located. 12
NASS Survey Training
June Area Screening Form
United States Department of Agriculture National Agricultural Statistics Service Mountain Regional Field Office Denver, CO 13
Segment Kit Envelope • Each segment will have a its own envelope 08 1301 1400157 Colorado 01 ADAMS ACRES 552 Supervisor Number 508 - Awesome Enumerator
State OFFICE USE Activity
Date
Initials
Step
State
Checked in to TNC
1
OL/NOL Check
2
ELMA updates completed
3
1st Paper Stat Edit
4
2nd Paper Stat Edit
5
Data Entry
6
Batch Number:
Data Verified
7
Load to Blaise
8
Blaise Edit
9
14
Segment Kit Envelope • Existing (old) segments – Pre-Printed Screener with barcode • Pre-Printed Tract operators that were picked up in previous years
– Pre-Printed Ag Tract Questionnaires – Review Checklist (UT only)
15
Segment Kit Envelope • New ACES Segments (# starts with 97_ _ _ _) – Pre-Labeled Screener with barcode • State, Stratum, Segment #
– 2 Blank Screeners – 5 Blank Ag Tracts – Segment Location Map – FSA Map – FSA Names (If available) – Review Checklist (UT)
9700157
ACES
16
The 3 Types of NASS Surveys • List
• Census • Everyone (we know of) • Every 5 years -2017
• Directory • Incomplete
Area • Complete 17
Differences with Area • Unusable does not exist! – Refusal or an inaccessible?
STOP! You are NOT Done
Must be Observed Have to fill out the screener Have to fill out Section D Have to draw off land on photo
18
Differences with Area • Unusable does not exist! • Must Account for All of the Land – Whether it is Agriculture land or not – Need Names AND Addresses of all who are operating land in the segment 19
Screening/Pre-Screening • How do you find out who the owners or operators of these tracts are? – Old segments (or previously enumerated segments) will have all of the names and addresses listed in the corresponding screening questionnaire. – New ACES segments will need to be pre-screened to find the possible owners or operators.
20
How to Pre-Screen • Stop and talk to people to find out who the owners or operators are • Identify all possible operators by using supplemental data sources: – FSA data, plat maps, internet searches, etc. DO NOT give the same operation different tract letters if they have 2 pieces of land in the same segment!
• Tentatively complete the Screening Questionnaire • Determine if tract operators need to complete a Tract Questionnaire – BUT do not complete the questionnaire until the survey start date • Use the ½ Acre Screening Rule for residential areas 21
Pre-Screening with FSA • Names and addresses – Based on current FSA records – All known names & operations associated with the FSA farm number – Verify spellings, addresses and phone numbers In 2017 only ACES Segments will have these
22
½ Acre Rule for Residential • If signs of ag activity = screening should occur no matter the size of the lot. • If the residential parcel is:
Over ½ acre
• No ag activity present, interview the operator to determine if they operate a farm. • Farm operator lives on it, assign a tract letter and complete a tract questionnaire. 23
Screening Form • The Area Screening Questionnaire is a tract directory used to: – Record complete names & addresses for all tract operators (both Ag and Non-Ag) • Up to 6 operators will fit on a screener.
– Determine if a tract operator qualifies for an Ag Tract Questionnaire – Verify the number of tract letters listed matches the number of tract letters on the aerial photo – Verify sum of reported acres matches Digitized acres • ‘Old’ Tracts will already be listed • ‘New’ Tracts must be added to the screening questionnaire with complete names and addresses.
24
Screening Form • Column 7 – “Is this tract Public, Industrial, or Grazing Association land used on an AUM basis.” – If ‘YES’: Enter acres in column 21 and conclude the interview This question refers to the Tract acres only. – Make sure you put in the Name of the area NOT just “PIGA” 25
Screening Form • IF a ‘Yes’ or ‘DK’ on ANY question 8-16 = Ag Tract Questionnaire
These questions refer to the ENTIRE operation, not just the tract acres.
26
Screening Form • ‘NO’ on the screener = ‘Thank You, have a nice day!” – BUT you are not done
27
Screening Form Acres in Tract (to 1 decimal place)
Write in Land Use
What is the land?
Potential for Ag Why? Hello Follow-on Surveys! 28
Screening Form
A
B
Joe Brown - Non Ag 9999 Anywhere Rd Somewhere, CO 89999 970 123 4567 Jack Black 8888 Anywhere Rd Somewhere, CO 89999 970 123 8901 29
Screening Form
A
B
Joe Brown - Non Ag 9999 Anywhere Rd Somewhere, CO 89999 970 123 4567
5 0
3
1
Jack Black 8888 Anywhere Rd Somewhere, CO 89999 970 123 8901 30
Assigning Tract Letters New Segments • For new segments, assign letters A, B, C, etc., in order, as you screen the tracts • Do not skip any letters • If all 26 letters are used, start using double letters: AA, BB, CC, etc.
31
Assigning Tract Letters Old Segments • Same Person? Use the same tract letters
Interviews Manual: Page 504
32
Assigning Tract Letters Old Segments • Same Person? Use the same tract letters • New Person or Operating Arrangement? • Cross out the old name and tract letter in the Screening Questionnaire. • On a new line of Screener • Use the next letter available • Write in New Person’s name and Address • Erase the old tract letter on the photo and write in the new letter.
DO NOT Re-Use Tract Letters
33
Assigning Tract Letters Old Segments • If Bill Riggs (B) sold his land to Bob White. Bob White did not operate land in this segment last year. Do NOT use the same tract letter •Assign a new tract letter to Bob White
34
Assigning Tract Letters – Old Segments
X through former operator
Assign next unused tract letter 35
Screening Form – Back Page • Items 1 and 2 – –Verify number of tract letters on the photo Match –The number of tracts on the screener
• Verify that the number of Ag Tracts + Non-Ag Tracts = Total tract letters listed in items 1 and 2 36
Screening Form – Back Page • Copy acreage for each Ag tract to center of back page of screening form. Ag. Tract acres A = 302.0 C = 141.0 D = 100.5 E = 52.0
Non-Ag. Tract acres B = 5.0 G = 2.5 H = 6.1
Total = 609.1 acres
609.1
600
101.5
609.1/600 = 1.015
• Reported Acres – Add up all acres (ag and non-ag) inside the Segment. Must be within 10% of pre-printed Digitized Acres. 37
Things to Remember • DON’T FORGET: You must account for all land inside the red segment boundaries for all segments. (ACES all land inside the blue boundaries)
• All land inside the segment must belong to an Ag Tract or a NonAg Tract or PIGA. • Be sure you have completed the entire segment by verifying the number of tracts completed and acreages on the back page of the Screening Questionnaire. 38
PUTTING IT ALL TOGETHER
39
Putting it All Together 1. 2. 3. 4. 5. 6.
Pike Creek - 2 Ac in segment CJ Weedseed – Pasture and cows Jim & Connie Shadetree – goes by “Oak” and raises wheat & hay Johnny Curleytail – Had hogs 4 miles down the road in Sept 2016 Lizzy Loper – Has horses Joe Money – 5 acres for his house 40
Putting it All Together 5
6
7
8
9
10
11
12
13
14
15
16
17
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
__ 00 Creek
B
CJ Weedseed 235 Pick N Grinin Dr Anywhere, CO 89999 (303)310-0651
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
__ 00
C
Oak “Jim” & Connie Shadetree PO Box 682 Anywhere, CO 89999 (303)310-8954
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
__ 00
D
Johnny Curlytail 159 E Happy Pig Circle Anywhere, CO 89999 (303)310-2466
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
__ 00
E
Lizzy Loper 967 Fast Horse Run Anywhere, CO 89999 (303)310-2596
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
__ 00
F
Joe Money 628 Black Night Rd Anywhere, CO 89999 (303)310-2636
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
__ 00
Pike Creek
A
Anywhere, CO 89999
18 2 0
20 3
20a 5
5 0
3
1
House
41
21
Segment with all six tracts drawn off
42
Putting it all together
WHAT’S WRONG WITH THIS PICTURE?
43
What’s wrong with this picture? • Numbers & letters going in every direction.
• Operator names on the map. Never do that. • Hard to tell which fields belong to which tracts & the boundaries of each. • What letter is this?
44
What’s does this mean? This was a “problem segment” and was split. • The Orange slashed part is now outside the segment.
• Only enumerate within the new RED boundaries.
45
Correct, except that Field numbers must be in Red.
46
What is wrong with this Non-Ag Tract??
No Name
No Letter
No Decimal (5 = ½ Acre)
House
159 E Happy Pig Circle No Rain, CO 80102 303 310
1
5 House
X
Marked 2 (DK Ag Potential) = Possibly sampled for a follow-on survey)
2460 47
What is wrong with this Non-Ag Tract??
No Road Name or Town No Letter
Road
No Acres Road
X
Marked 2 (DK Ag Potential) = Possibly sampled for a follow-on survey) 48
What is wrong with this Non-Ag Tract?? In 2016 we found Joe Turtle lived in the house at 453 E Dorado Pl and listed him as Tract B. In January of 2017 it was sold to Terry Letter. Neither have any agriculture.
B
Joe Turtle Terry Letter 453 E Dorado Pl Anywhere, CO 80102
15 0 House
3
1
3
1
X
What it should look like B
Joe Turtle 453 E Dorado Pl Anywhere, CO 80102
C
Terry Letter 453 E Dorado Pl Anywhere, CO 80102
15 0 House
X
49
NASS Survey Training
June Area: Face Page and Sections A & C
United States Department of Agriculture National Agricultural Statistics Service
Mountain Regional Field Office Denver, CO
50
Area Tract Questionnaire • When do you complete a June Area Ag Tract Questionnaire? – For each tract operator who qualifies as a possible farm operator • Any screening question (Column 8-16) = Yes or DK – – – – –
All agricultural producers Sell ag products or receive government payments Crops stored now or before June 1 of next year Has livestock Has idle cropland or more than 99 acres of pasture
51
Area Tract Questionnaire – Face Page • What is on it? – ID info • • • •
Segment Stratum Tract County
– Contact Info • Name • Address • Phone Number 52
The Labels Barcode
Fips
Segment
35 000140001 05 00 002761
0000197416 0
Fips Strata Segment Tract # Classify Codes Phone Numbers Oper Name Whole Name Mailing Address
35 1301 140001 05 STR 60 80 4 16 90 20
Area POID
35 100070880
(505) 222-2222 (505) 333-3333 (505)444-444 FUN FARMS IMA COOL FARMER PO BOX 329 321 ICE BLOCK RD PLAYIN NM 88003 Physical Address
Tract E Acre 560
Tract Letter Tract Acres
District County
10 40
List POID
LID 35 800692030
Place Name State Zip 53
The Labels 140001 35
1 3 0 1
E 140001
For New Tracts • Make sure the Segment Number is correct • Make sure the Segment Tract Letter is correct & matches the photo • Make sure the Segment Tract Number correlates to the Letter (A=01, B=02, etc.)
Sandoval
05
Office Use Boxes Please Do Not write in them
54
Section A - Operation Description • How does NASS define the OPERATOR? – Person who makes most of the day to day decisions
• What if partners share equally? – Oldest is the operator
• Get ALL partners involved in the operation •
Example: • Partnership is three brothers (Jack, Jim & John) and you conduct the interview with Jack • You MUST get the information on Jim and John to properly overlap the operation
55
Section A - Operation Description • Managed operations must have an Operation Name! • Only one operating arrangement per Area Tract Questionnaire! • Comment Sheets – If there is a comment asking “is there someone else involved with this operation” More than likely there IS someone else! Please find them.
56
Area Tract Questionnaire – Face Page • Verify all Information • Names • Address • Phone Number
35 140001 01 01 2761 197416 0 35 1301 1400001 05 STR 60 80 4 16 90 20
E 35-100070880
505-222-2222 505-333-3333 505-444-444 FUN FARMS IMA COOL FARMER LID 35 800692030 PO BOX 329 321 ICE BLOCK RD PLAYIN NM 88003
Acre 560 10 40
57
Address or Phone Number Changes? 35 140001 01 01 2761 197416 0 35 1301 140001 05 E STR 60 80 4 16 90 20
35-100070880
505-222-2222 505-333-3333 505-444-444 FUN FARMS IMA COOL FARMER LID 35 800692030 PO BOX 329 321 ICE BLOCK RD PLAYIN NM 88003
Acre 560 10 40
PO BOX 565
505
666-6666 58
What is wrong with this picture?
(999) 998 - 9999
Joe Brown
You may know what needs changed… But RFO probably isn’t sure…
59
What is wrong with this picture? Joseph Farmer 1235 Bale Drive Mountain View, UT 12345 435-653-2569 Use the bottom to write in names and address. To be scanned a sticker will be put on them, and will cover what your wrote. 60
What is wrong with this picture?
Need new operator
61
Section A - Operation Description • Identifies the tract operating arrangement – Three possibilities: • Individual • Partnership • Managed
– Determines the target – Identifies partners and their contact info Don’t forget to verify Partner Info 62
Section A - Operation Description • Questionnaire Correction
Should read: [If code is 1 or 8 go to Item 4. ]
63
Section A – New for 2017 (Census Year) • Other addresses used • Other names associated with the operation
64
Section C – Sections to be Completed • Do additional questions for the entire operation need to be asked? – Is the operation represented for Crops/Stocks on “The List”? • Yes – Let’s not bother Mr. Farmer any more than we have to! • NO - A check mark will be in the CROPS-STOCKS Box – We need to figure out what they have!
65
Section C – Sections to be Completed • How do we figure that out? – You will need to ask everything in the questionnaire if: ? Is this is a NOL tract (Box IS Checked) ? Is this a new tract ? Was it a non-ag tract last year ? If anything changed on the label or partners changed - Follow the instructions and you will be fine. 66
Section C – Sections to be Completed • Remember to follow the enumerator instructions very carefully
Questions?
67
NASS Survey Training
June Area: Section D
United States Department of Agriculture National Agricultural Statistics Service
Mountain Regional Field Office Denver, CO
68
Section D • Accounts for all of the land operated by the operator within the segment • Draw off and number fields by land use in RED If the operator lives in the segment – Farmstead is in Field 1 – No crops, waste, pasture, etc. can be in Field 1
If the operator DOES NOT live in the segment – Start with Field 1 with first crop or land use (pasture, waste, etc.)
ONLY one crop or land use in a field Corn & 5 ac of waste Winter Wheat and Corn
69
Section D – What is wrong with this? 11.5 3.5 1 1
Sum of Total Field Acres Does Not = Total Tract Acres (Line 1 Does not = Item Code 840)
No Description (Line 2) No Decimal (this when keyed) = . 1
Field Use Does Not = Total Acres In Field
15.5
Crops cannot be in Field 1 if there is an occupied farmstead 15.5
70
Section D - Corrected 11.5 3.5 1 1
17.5 1.0 16.5 Farmstead Irr. Oats 1.0 1.0
15.5
15.5
15.5
15.5
Section D – Other Pitfalls 5.0
5.0
150.0 Silage
Not started in Field 1 No Description Pastured or Pastured?
What kind of silage? -We need to fill in crop
200.0
What kind of grain planted?
72
Section D – Manual Correction Page 618 Review of Field Acreage
The acreage of land used in a field (sum of Lines 3 through 8 and 12 through 51) can exceed total acres (Line 1) only if the field will have dual utilization during this crop year (acreage on Line 9 must account for the difference). Make sure the total field acres recorded on Line 1 are completely accounted for.
Should be 81 not 51.
73
NASS Survey Training
June Area: Sections E, E.1 & F
United States Department of Agriculture National Agricultural Statistics Service
Mountain Regional Field Office Denver, CO
74
SECTION E - Total Acres Operated and Land Use Purpose
• Determines total land in the operation • Provides data for state estimates of Number of Farms and Land in Farms • Provides data for state estimates of Cash Rents • Shifts focus of interview from tract to entire operation 75
SECTION E - Total Acres Operated and Land Use • Owned, Rented from others & Rented to others – If have land rented FROM others remember to code box 903 – AUM • Animal Unit Month or Per head • DO NOT include this acreage in Total Acres Operated
– Total Acres vs Tract Acres
• Total Acres can NOT be less than Tract Acres 76
SECTION E - Total Acres Operated and Land Use • Cropland – Include hay, summer fallow, idle cropland, cropland pasture and cropland in government programs – Cropland cannot equal Total acres operated • Operator has to live somewhere (homestead, corrals, buildings and land where grain bins are located) • Don’t forget about woods, waste, etc.
– CRP & WRP • Total Cropland cannot be less than CRP + WRP. 77
SECTION E - Total Acres Operated and Land Use • Cash Rents (Land rented for cash (question 1-b-i)) – At least one of the types of land rented for cash must be answered – If the operator doesn’t know or refuses: write notes beside the boxes
• Crop-Stocks Box – If checked: Continue – If NOT checked: Skip to Section G • If the box is not checked, then this operation is on our List of Farmers and we do not need to ask all of the questions. 78
SECTION E - Total Acres Operated and Land Use • Small grains were recorded in Section D? – If yes: check the box, enter “1” in code box 161, and go to Item 11. – If no: ask if any were planted on the total acres operated and code accordingly.
79
GMO/GE Crops on Total Acres Operated • Corn and/or cotton acres planted with: – Stacked gene varieties, Herbicide resistant varieties and Bt only varieties GE planted acres for each crop must be equal to or less than the number of acres reported in Section E (crop acres) If the respondent planted GE crops but doesn’t know/refuses what type and /or acreage? Check ‘Yes’ Write ‘DK’ next to the acreage box 80
SECTION F - Grains and Oilseeds in Storage • Provides: – On-Farm total grain storage capacity Estimates – Quantity of grains and oilseeds stored on farms What counts as grain storage capacity? Structures that are normally used to store whole grains or oilseeds on the total acres operated Whole grains (Corn, Wheat, Oats, Rye, Barley, etc.) OR Whole oilseeds (Soybeans, Sunflowers, etc.) Exclude: Storage not normally used to store whole grains or oilseeds Any storage at commercial elevators 81
SECTION F - Grains and Oilseeds in Storage Account for all whole grains and oilseeds stored June 1
•
Include: – – – – –
All grains and oilseeds in permanent and temporary storage facilities Any unprocessed whole grains, even those intended for feed or seed Someone else’s grain if stored on this operation All government stored grain located on this operation All stocks from previous year’s production
• Exclude: – Any grain changed from its original form (rolled, cracked, or milled) – Any grains or oilseeds with no economic value such as contaminated or rotted – Any grains or oilseeds stored off farm such as “at the elevator” or “stored in town at an unowned facility”
82
Please check ‘Yes’ or ‘No’ on Each Commodity 50,000 DK
Units? Check units on commodities and leave comments if operator reports in units different from the questionnaire
83
Grains and Oilseeds in Storage • Be sure to account for crops in temporary storage – This can be trucks, wagons, bags, grain carts, piles in buildings, piles outside, etc. Does the operator have crops in storage but doesn’t know the amount? Check YES Write DK next to the cell 84
NASS Survey Training
June Area: Sections G – K Livestock
United States Department of Agriculture National Agricultural Statistics Service
Mountain Regional Field Office Denver, CO
85
SECTION G - Hogs and Pigs • Provides data that is combined with the June Hog survey to set state estimates of total inventories of hogs and pigs • Estimates are published in the June Hogs and Pigs report • Operators could also be sampled for follow-on surveys
86
SECTION H - Total Cattle and Calves Presence of cattle regardless of ownership Include cattle & calves on leased grazing land Cattle on AUM land are reported by the cattle owner… not the landowner Cattle shares: cattle are owned by one operator but located on another operation and payment is in the form of calves Cattle are counted by where they are located at time of interview
Include “cows and bulls” on feed
87
SECTION H - Total Cattle and Calves
Coding 493 = 1 or 2 may put operator in the January Cattle Survey sample
Only code box 493 if there are no cattle reported in Section H 88
SECTION H - Total Cattle and Calves Breaks out the total number of cattle and calves on hand by type
Verify total inventory with respondent
89
SECTION H - Total Cattle and Calves Cattle and calves on feed that will be shipped directly to the slaughter market
These animals must receive a ration of grain, silage, hay and/or protein supplement • Exclude any cattle that will be shipped to another feedlot or returned to pasture before going to slaughter • Also exclude calves being raised for veal production or cattle being fed for home use
Exclude cows and bulls on feed
90
SECTION H - Total Cattle and Calves Calf Crop
• How many cows and heifers on the total acres operated are expected to calve during the period June 1 through December 31? – The majority of beef operations calve in the spring – Dairy operations will generally calve year around
91
SECTION H - Total Cattle and Calves Calf Crop Exclude purchased calves Item 6a should be close to item 2f (calves 500 lbs. or less on hand) Exclude calves born dead Total calves born Jan 1 – May 31
Check ratio of calf crop to beef or milk cow inventory… for unusual cases please leave comments 92
SECTION H - Total Cattle and Calves Relationships
93
SECTION H - Total Cattle and Calves Relationships Calf Crop to Cows should be close to 95% or higher 480 20
500 cows
150 50 25 225
45% Calf Crop??
Verify data & Leave a note like “bought cows” 94
SECTION H - Total Cattle and Calves Relationships Calf Crop vs Calves on Hand
95
SECTION H - Total Cattle and Calves Relationships Cattle on Feed vs Other Heifers and Steers
96
SECTION H - Total Cattle and Calves • Section H must be completed for every agricultural tract • Refusal or Inaccessible? – Please observe and note as much as possible • Beef OR dairy cattle? • Cows, bulls, calves? • How many?
– You are our eyes out there • What do you see? 97
SECTION I & J Sheep and Lambs & Goats and Kids • Must be completed for every agricultural tract. • Refusal or Inaccessible? – Please observe and note as much as possible. • Do you see any sheep, lambs, goats or kids? • What kind? (Angora, Milk, or Meat & Other) • How many?
NOL operators could also be sampled for the January Sheep & Goat Survey if screening box is coded a 1 or 2 98
Goats and Kids Question 2 asks for the total head of each of the following three types of goats on hand on June 1: – a. Angora goats • Breed of domestic goat raised for production of its long silky hair (mohair)
– b. Milk goats • Straight-haired type of goat selected and raised for milk production for human consumption
– c. Meat/other goats. • Straight-haired type of goat raised for meat production • Nurse goats
99
SECTION K - Equine Provides indications of State and U.S. inventories of horses, ponies, mules, donkeys and burros ON ALL PLACES (farm and non farm).
Provides information for states who conduct special projects for the equine industry.
100
NASS Survey Training
June Area: Sections L - R
United States Department of Agriculture National Agricultural Statistics Service
Mountain Region Denver, CO
101
SECTION L - Other Agricultural Information
MUST be paid workers If Yes, you will ask what the largest number on the payroll was or will be on any one day
102
SECTION L - Other Agricultural Information *Pitfall: 3
3=NO
3
3 Workers?
Which is it? NO workers or 3 Workers?? 103
SECTION M - Land Values • State level Farmland Value Estimates • Policy makers use this data to: – Monitor the financial health of the farm sector – Design farm and credit programs to assist farmers – Measure the year to year fluctuation of land values and net worth 104
Questions 1 and 2 Refer to Section D (Tract Acres)
• Check the box for most likely use of land if it were sold under current market conditions and enter the respective code 1-4 in box 438.
105
SECTION M - Land Values Entire Farm – Total Value of Land and Buildings: • Include all land inside and outside the tract boundary. • Include all land, dwellings, barns and other buildings for the total acres operated which were reported in Section E. • Record the combined Total Market Values of Land & Buildings : • Owned • Rented or Leased from Others • Rented or Leased to Others • If the respondent is unable to report or give reasonable estimate of the total value, write DK next to the cell – OUTSIDE the BOX.
• Increase/Decrease/No Change in total market value since June 1, of previous year? • Use the check boxes in #6 and enter the corresponding code in box 518 . • Enter a percentage in box 519, only if 518 = 1 or 2.
106
Section N - Economic Data on Entire Operation • Classifies farm operations by type of farm and gross value of sales of agricultural products. • Sales of all crops, livestock, poultry and livestock products. • The value of products removed for all crops, livestock and poultry that were produced under contract. • Sales of all miscellaneous agricultural products . • All government agricultural payments received. • Landlords’ share(s) of government payments and crops sold. 107
Section N - Economic Data on Entire Operation •Check the box next to the value range that most represents the operation’s gross value of sales. • Follow Enumerator Action instructions after coding box 860 • Record points on next page • If 860 = 1 or 99, record points on next page
• ***If the Crops-Stocks Box is checked*** (new this year) • If 860 ≠ 1 or 99, skip next page and go to “Type of Farm”
108
Section N - Economic Data on Entire Operation •New This Year •***If the Crops-Stocks Box is checked*** 1 or 99
109
Section N – Point Recording Sheet Questionnaire Correction page 19
Should be “2017” 110
Section N – Point Recording Sheet ONLY enter data on this sheet for tract operators who had less than $1,000 in sales or government payments during the previous year OR The Crop-Stocks Box IS checked Enter names for other crops not listed on the point sheet on the blank lines provided
Record all acreage to the nearest tenth of an acre or one decimal place
111
Section N – Type of Farm • Based on the gross value of sales, select the category that the largest portion of the gross value of sales came from. • Government payments should be distributed among these categories according to the type of program in which the operator participated. • Don’t forget to enter the code in box 862
112
Section O – Computer Use • Shows computer use and internet access on farms • Asked every other year • All items are coded • Yes = 1 • Don’t Know = 2 • Now = 3
•Follow the skips 113
Section P - Operator Characteristics • Measure the demographic characteristics represented in agriculture. • May be sensitive to the respondent but they follow the guidelines provided by the Office of Management and Budget for demographic and race questions. • Must be asked of the respondent.
• If the operator refuses any of the questions please, wait until the interview is completed, then complete the question based on your observation. • You may leave a question blank if you feel you cannot accurately answer a question by observation. • If the operator is inaccessible, and therefore not observable, leave questions blank. 114
Section R - Conclusion
Please write notes explaining any unusual circumstances/ conditions or notes about the validity of questionable data.
Be sure to fill out the bottom of the back page
Must be a ‘3’!!
115
ACES Differences • Screener is the same as Area just on White paper • Tract questionnaire • Draw off the Tracts the same • No Section C (no Crop-Stocks boxes because they are all new segments)
• Section D • No break out of fields • Still have to give the acres in the tract.
• No livestock sections • No Computer use • Must fill out the Points page on ALL ag tracts 116
Too busy Too personal Call too often, call someone else Government knows too much & is a waste of money Get the information from FSA Is it mandatory? Section D must be observed and estimated if you can’t interview the producer Must account for all the land in the segment Both Ag and Non-ag Observe whether there are crops, livestock, horses, etc. WRITE NOTES! 117
NASS Survey Training
June Surveys
Checklist & Due Dates
United States Department of Agriculture National Agricultural Statistics Service
Mountain Regional Field Office Denver, CO
118
June Area Review Checklist • Overall Check for completeness • Is Section D filled out for all Ag Tracts? – Is only one crop in a field? – Are planted AND harvested acres filled out? – Are the decimals places filled in?
• Is the Screener filled out correctly? – Are the acres filled in on the screener when it should only be in the Ag tract?
119
June Area Review Checklist • Did you fill out the Back of the screener? • Are you within +/-10% of the Digitized Acres? • When did you UPS it?
Is this mandatory this year? No, BUT ALL of your segments HAVE TO meet all of these checks. • There were a number of segments that did NOT meet all of these checks last year! 120
June Surveys Crop APS, Hogs & Area Workload • Crops Acreage Production Survey - ~6,000 • Hogs - ~250 All Clean • Area – Total Segments – ~1,000
June 14
• Total Tracts – ~4,000
– New Segments - ~270
• Plus ACES – Total Segments - ~450 • Total Tracts - ~3,000
ACES Clean July 7 121
June/July Surveys Coordinated Surveys • Crops Acreage Production Survey (APS) – aka: Crops/Stocks, List, QAS
• • • • • •
Hogs ARMS Phase 1 Ag Yield July Cattle Cattle on Feed Milk Production 122
Due Dates - May
123
Due Dates - June
124
CORRECTION Milk Due July 11 Cattle Due July 12
Due Dates - July
125
June Surveys Shipping Questionnaires • Everything will come to the RFO • UPS – Labels have been provided – Why? • We can track it’s where-a-bouts
– Tracking Sheet
126
Double Bagging • Anything with PII MUST be double bagged – – – –
Names Addresses Phone Numbers Data
• Why? Because Damage happens! – If envelope #1 gets ripped off your questionnaires will still arrive unseen by the public eye
• Area – The segment Kit envelope will work as the “inside” bag • As long as: – It is sealed – No names have been written on the kit envelope
• Other surveys – Use a white “double bagger” – Use UPS inside security envelope
127
Double Bagging Unsealed Inner Inner White “Double Bagger” No Inner at all
Outer UPS box, pak, sack, etc.
Joe Isa Farmer PO Box 6 Candy Cane, SS
Sealed, but has names on Inner 128
June Surveys Shipping Photos • Ship them FLAT - This is why!!
129
June Surveys
Re-Cap • June Area – 50% Segments in June 2 – All Segments & June work in June 9
• ACES – 50% Segments in June 21 – All Segments in June 28
• UPS Everything • All Photos in July 3 130
June Area Abbreviated
United States Department of Agriculture National Agricultural Statistics Service Mountain Regional Field Office Denver, CO 1
Administrative Forms • REQUIRED: Confidentiality Form – A New form for 2017 MUST be signed and turned into the RFO before you can start working
• REQUIRED: Driving Waiver Form with Confidentiality Form – IF you have someone drive you or ride with you in the car while going to trainings or to interviews BOTH forms are required from the non NASDA Employee.
• Optional: Emergency Contact Form – Please provide the name, address and phone numbers of 3 emergency contacts, any medical conditions, mediations and/or allergies. – IF you choose NOT to provide the information please fill in the top and sign. – This will be kept on file with your NASDA Supervisor and the RFO. It will be scanned into the Employee Document area in iSolved and will be visible to your supervisor and NASDA Coordinator.
Use the Business Reply envelope with the “M” written on it to mail back to the RFO. This will insure only the Administrative Technicians in the RFO will open the envelope.
2
June Area Survey - Purpose • Why have Agricultural Surveys in General? •
NASS is responsible for preparing County, State and National crop and livestock estimates for the USDA.
•
Agricultural Surveys obtain data from farmers and ranchers all over the Nation.
•
These surveys provide the basis for estimates of this season's crop production and supplies of grain in storage.
•
Survey results also provide the foundation for setting livestock and poultry inventory numbers.
•
Estimates derived from these surveys supply basic information needed by farmers to make decisions for both short term and long-range planning. These estimates might influence a farmer to: •
Increase or reduce production.
•
Place more or fewer cattle on feed.
•
Expand or build a new facility or acquire more land.
•
Plant or harvest a particular crop.
•
Hold or sell crops now in storage, etc. 3
Agricultural Coverage Evaluation Survey Purpose • “ACES” • Supplemental sample to the June Area in preparation for the 2017 Census of Agriculture.
• Operators found in the ACES will be combined with the 2017 Area. • If the operators in the ACES and Area surveys are not found on the Census
Mail List (CML) they will be sent a Census form. • Information collected will measure the CML’s incompleteness.
• A sample of the NON AG tracts will also be sent a Census Form. 4
Training Packets Left Side
Regional Calendar Cheat Sheet that includes: column 20a codes (non-ag codes), project codes, RFO contact information, key due dates and Sales Card/Burden Statement June Area and Crops APS Backgrounders Map Grid June Area Pre-survey Letter Label Layout Pink Checklist Purple UPS Tracking Sheet Reluctant Respondents/Quality Ratings FSA Support Letter Confidentiality Form Driving Waiver & Confidentiality Form Emergency Contact Form RFO Business Reply Envelope
Right Side June Area Screener June Area Tract Questionnaire Copy of Supplement D ACES Screener ACES Tract Questionnaire List questionnaires: May Ag Yield, Milk, Cash Rents, Wheat Varieties – MT only Other questionnaires will be provided later
RFO Teleconference business card Other materials prepared and provided by the NASDA Coordinator 5
June Area Big Picture Objective • • • • •
Find the segment Find all operators in the segment (not necessarily land owners) Assign each operator a tract letter Account for all operators in the screener Screen for Agriculture – Crops, livestock, grain storage
• Account for all agriculture in an Ag Tract Questionnaire • Account for all land in the segment 6
Segment Photos County Name
Segment Number • June Area start with “1” • In RED • ACES start with “97” • In BLUE Segment Boundaries • June Area – Red • ACES - Blue
Location within the County
Segment Location (Road Map)
7
SEGMENT • You must account for every acre inside the Segment boundary – To do this you must identify the owners or operators of land inside the segment – Each owner or operator is assigned a Tract Letter • on the aerial photo • and in the screening form
– Each Ag Tract has a separate questionnaire 8
TRACT • What is a Tract? – Parcel of land under one operating arrangement – There are Ag Tracts and Non-Ag Tracts – Draw boundaries in BLUE pen (on aerial photo) – Represented by LETTERS • Starting with A and then using the next available letter • Separate letter for each tract
– Each tract has a separate row on the screening form 9
FIELD • What is a FIELD? – A contiguous parcel of land under one land use – If a field has more than 5 acres of waste, a separate field must be drawn off – Draw in RED (on aerial photo) – Represented by NUMBERS • Always start with field 1 and then using the next number – If there is an occupied farmstead, this must be recorded in field 1
– Fields are recorded in Section D in the Ag Tract questionnaire 10
Using an Acreage Grid
11
Using an Acreage Grid • Acreage grid(s) for measuring land areas and distances on aerial photos. • Lay the grid over the photo and select the shape closest to the size and shape of the field. • May need to use multiple shapes and sizes to determine the acreage in a field. • If acreage in a segment is not within 10% of the digitized acres, you may need to use the grid to determine where the missing or extra acres are located. 12
NASS Survey Training
June Area Screening Form
United States Department of Agriculture National Agricultural Statistics Service Mountain Regional Field Office Denver, CO 13
Segment Kit Envelope • Each segment will have a its own envelope 08 1301 1400157 Colorado 01 ADAMS ACRES 552 Supervisor Number 508 - Awesome Enumerator
State OFFICE USE Activity
Date
Initials
Step
State
Checked in to TNC
1
OL/NOL Check
2
ELMA updates completed
3
1st Paper Stat Edit
4
2nd Paper Stat Edit
5
Data Entry
6
Batch Number:
Data Verified
7
Load to Blaise
8
Blaise Edit
9
14
Segment Kit Envelope • Existing (old) segments – Pre-Printed Screener with barcode • Pre-Printed Tract operators that were picked up in previous years
– Pre-Printed Ag Tract Questionnaires – Review Checklist (UT only)
15
Segment Kit Envelope • New ACES Segments (# starts with 97_ _ _ _) – Pre-Labeled Screener with barcode • State, Stratum, Segment #
– 2 Blank Screeners – 5 Blank Ag Tracts – Segment Location Map – FSA Map – FSA Names (If available) – Review Checklist (UT)
9700157
ACES
16
The 3 Types of NASS Surveys • List
• Census • Everyone (we know of) • Every 5 years -2017
• Directory • Incomplete
Area • Complete 17
Differences with Area • Unusable does not exist! – Refusal or an inaccessible?
STOP! You are NOT Done
Must be Observed Have to fill out the screener Have to fill out Section D Have to draw off land on photo
18
Differences with Area • Unusable does not exist! • Must Account for All of the Land – Whether it is Agriculture land or not – Need Names AND Addresses of all who are operating land in the segment 19
Screening/Pre-Screening • How do you find out who the owners or operators of these tracts are? – Old segments (or previously enumerated segments) will have all of the names and addresses listed in the corresponding screening questionnaire. – New ACES segments will need to be pre-screened to find the possible owners or operators.
20
How to Pre-Screen • Stop and talk to people to find out who the owners or operators are • Identify all possible operators by using supplemental data sources: – FSA data, plat maps, internet searches, etc. DO NOT give the same operation different tract letters if they have 2 pieces of land in the same segment!
• Tentatively complete the Screening Questionnaire • Determine if tract operators need to complete a Tract Questionnaire – BUT do not complete the questionnaire until the survey start date • Use the ½ Acre Screening Rule for residential areas 21
Pre-Screening with FSA • Names and addresses – Based on current FSA records – All known names & operations associated with the FSA farm number – Verify spellings, addresses and phone numbers In 2017 only ACES Segments will have these
22
½ Acre Rule for Residential • If signs of ag activity = screening should occur no matter the size of the lot. • If the residential parcel is:
Over ½ acre
• No ag activity present, interview the operator to determine if they operate a farm. • Farm operator lives on it, assign a tract letter and complete a tract questionnaire. 23
Screening Form • The Area Screening Questionnaire is a tract directory used to: – Record complete names & addresses for all tract operators (both Ag and Non-Ag) • Up to 6 operators will fit on a screener.
– Determine if a tract operator qualifies for an Ag Tract Questionnaire – Verify the number of tract letters listed matches the number of tract letters on the aerial photo – Verify sum of reported acres matches Digitized acres • ‘Old’ Tracts will already be listed • ‘New’ Tracts must be added to the screening questionnaire with complete names and addresses.
24
Screening Form • Column 7 – “Is this tract Public, Industrial, or Grazing Association land used on an AUM basis.” – If ‘YES’: Enter acres in column 21 and conclude the interview This question refers to the Tract acres only. – Make sure you put in the Name of the area NOT just “PIGA” 25
Screening Form • IF a ‘Yes’ or ‘DK’ on ANY question 8-16 = Ag Tract Questionnaire
These questions refer to the ENTIRE operation, not just the tract acres.
26
Screening Form • ‘NO’ on the screener = ‘Thank You, have a nice day!” – BUT you are not done
27
Screening Form Acres in Tract (to 1 decimal place)
Write in Land Use
What is the land?
Potential for Ag Why? Hello Follow-on Surveys! 28
Screening Form
A
B
Joe Brown - Non Ag 9999 Anywhere Rd Somewhere, CO 89999 970 123 4567 Jack Black 8888 Anywhere Rd Somewhere, CO 89999 970 123 8901 29
Screening Form
A
B
Joe Brown - Non Ag 9999 Anywhere Rd Somewhere, CO 89999 970 123 4567
5 0
3
1
Jack Black 8888 Anywhere Rd Somewhere, CO 89999 970 123 8901 30
Assigning Tract Letters New Segments • For new segments, assign letters A, B, C, etc., in order, as you screen the tracts • Do not skip any letters • If all 26 letters are used, start using double letters: AA, BB, CC, etc.
31
Assigning Tract Letters Old Segments • Same Person? Use the same tract letters
Interviews Manual: Page 504
32
Assigning Tract Letters Old Segments • Same Person? Use the same tract letters • New Person or Operating Arrangement? • Cross out the old name and tract letter in the Screening Questionnaire. • On a new line of Screener • Use the next letter available • Write in New Person’s name and Address • Erase the old tract letter on the photo and write in the new letter.
DO NOT Re-Use Tract Letters
33
Assigning Tract Letters Old Segments • If Bill Riggs (B) sold his land to Bob White. Bob White did not operate land in this segment last year. Do NOT use the same tract letter •Assign a new tract letter to Bob White
34
Assigning Tract Letters – Old Segments
X through former operator
Assign next unused tract letter 35
Screening Form – Back Page • Items 1 and 2 – –Verify number of tract letters on the photo Match –The number of tracts on the screener
• Verify that the number of Ag Tracts + Non-Ag Tracts = Total tract letters listed in items 1 and 2 36
Screening Form – Back Page • Copy acreage for each Ag tract to center of back page of screening form. Ag. Tract acres A = 302.0 C = 141.0 D = 100.5 E = 52.0
Non-Ag. Tract acres B = 5.0 G = 2.5 H = 6.1
Total = 609.1 acres
609.1
600
101.5
609.1/600 = 1.015
• Reported Acres – Add up all acres (ag and non-ag) inside the Segment. Must be within 10% of pre-printed Digitized Acres. 37
Things to Remember • DON’T FORGET: You must account for all land inside the red segment boundaries for all segments. (ACES all land inside the blue boundaries)
• All land inside the segment must belong to an Ag Tract or a NonAg Tract or PIGA. • Be sure you have completed the entire segment by verifying the number of tracts completed and acreages on the back page of the Screening Questionnaire. 38
PUTTING IT ALL TOGETHER
39
Putting it All Together 1. 2. 3. 4. 5. 6.
Pike Creek - 2 Ac in segment CJ Weedseed – Pasture and cows Jim & Connie Shadetree – goes by “Oak” and raises wheat & hay Johnny Curleytail – Had hogs 4 miles down the road in Sept 2016 Lizzy Loper – Has horses Joe Money – 5 acres for his house 40
Putting it All Together 5
6
7
8
9
10
11
12
13
14
15
16
17
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
__ 00 Creek
B
CJ Weedseed 235 Pick N Grinin Dr Anywhere, CO 89999 (303)310-0651
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
__ 00
C
Oak “Jim” & Connie Shadetree PO Box 682 Anywhere, CO 89999 (303)310-8954
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
__ 00
D
Johnny Curlytail 159 E Happy Pig Circle Anywhere, CO 89999 (303)310-2466
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
__ 00
E
Lizzy Loper 967 Fast Horse Run Anywhere, CO 89999 (303)310-2596
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
__ 00
F
Joe Money 628 Black Night Rd Anywhere, CO 89999 (303)310-2636
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
__ 00
Pike Creek
A
Anywhere, CO 89999
18 2 0
20 3
20a 5
5 0
3
1
House
41
21
Segment with all six tracts drawn off
42
Putting it all together
WHAT’S WRONG WITH THIS PICTURE?
43
What’s wrong with this picture? • Numbers & letters going in every direction.
• Operator names on the map. Never do that. • Hard to tell which fields belong to which tracts & the boundaries of each. • What letter is this?
44
What’s does this mean? This was a “problem segment” and was split. • The Orange slashed part is now outside the segment.
• Only enumerate within the new RED boundaries.
45
Correct, except that Field numbers must be in Red.
46
What is wrong with this Non-Ag Tract??
No Name
No Letter
No Decimal (5 = ½ Acre)
House
159 E Happy Pig Circle No Rain, CO 80102 303 310
1
5 House
X
Marked 2 (DK Ag Potential) = Possibly sampled for a follow-on survey)
2460 47
What is wrong with this Non-Ag Tract??
No Road Name or Town No Letter
Road
No Acres Road
X
Marked 2 (DK Ag Potential) = Possibly sampled for a follow-on survey) 48
What is wrong with this Non-Ag Tract?? In 2016 we found Joe Turtle lived in the house at 453 E Dorado Pl and listed him as Tract B. In January of 2017 it was sold to Terry Letter. Neither have any agriculture.
B
Joe Turtle Terry Letter 453 E Dorado Pl Anywhere, CO 80102
15 0 House
3
1
3
1
X
What it should look like B
Joe Turtle 453 E Dorado Pl Anywhere, CO 80102
C
Terry Letter 453 E Dorado Pl Anywhere, CO 80102
15 0 House
X
49
NASS Survey Training
June Area: Face Page and Sections A & C
United States Department of Agriculture National Agricultural Statistics Service
Mountain Regional Field Office Denver, CO
50
Area Tract Questionnaire • When do you complete a June Area Ag Tract Questionnaire? – For each tract operator who qualifies as a possible farm operator • Any screening question (Column 8-16) = Yes or DK – – – – –
All agricultural producers Sell ag products or receive government payments Crops stored now or before June 1 of next year Has livestock Has idle cropland or more than 99 acres of pasture
51
Area Tract Questionnaire – Face Page • What is on it? – ID info • • • •
Segment Stratum Tract County
– Contact Info • Name • Address • Phone Number 52
The Labels Barcode
Fips
Segment
35 000140001 05 00 002761
0000197416 0
Fips Strata Segment Tract # Classify Codes Phone Numbers Oper Name Whole Name Mailing Address
35 1301 140001 05 STR 60 80 4 16 90 20
Area POID
35 100070880
(505) 222-2222 (505) 333-3333 (505)444-444 FUN FARMS IMA COOL FARMER PO BOX 329 321 ICE BLOCK RD PLAYIN NM 88003 Physical Address
Tract E Acre 560
Tract Letter Tract Acres
District County
10 40
List POID
LID 35 800692030
Place Name State Zip 53
The Labels 140001 35
1 3 0 1
E 140001
For New Tracts • Make sure the Segment Number is correct • Make sure the Segment Tract Letter is correct & matches the photo • Make sure the Segment Tract Number correlates to the Letter (A=01, B=02, etc.)
Sandoval
05
Office Use Boxes Please Do Not write in them
54
Section A - Operation Description • How does NASS define the OPERATOR? – Person who makes most of the day to day decisions
• What if partners share equally? – Oldest is the operator
• Get ALL partners involved in the operation •
Example: • Partnership is three brothers (Jack, Jim & John) and you conduct the interview with Jack • You MUST get the information on Jim and John to properly overlap the operation
55
Section A - Operation Description • Managed operations must have an Operation Name! • Only one operating arrangement per Area Tract Questionnaire! • Comment Sheets – If there is a comment asking “is there someone else involved with this operation” More than likely there IS someone else! Please find them.
56
Area Tract Questionnaire – Face Page • Verify all Information • Names • Address • Phone Number
35 140001 01 01 2761 197416 0 35 1301 1400001 05 STR 60 80 4 16 90 20
E 35-100070880
505-222-2222 505-333-3333 505-444-444 FUN FARMS IMA COOL FARMER LID 35 800692030 PO BOX 329 321 ICE BLOCK RD PLAYIN NM 88003
Acre 560 10 40
57
Address or Phone Number Changes? 35 140001 01 01 2761 197416 0 35 1301 140001 05 E STR 60 80 4 16 90 20
35-100070880
505-222-2222 505-333-3333 505-444-444 FUN FARMS IMA COOL FARMER LID 35 800692030 PO BOX 329 321 ICE BLOCK RD PLAYIN NM 88003
Acre 560 10 40
PO BOX 565
505
666-6666 58
What is wrong with this picture?
(999) 998 - 9999
Joe Brown
You may know what needs changed… But RFO probably isn’t sure…
59
What is wrong with this picture? Joseph Farmer 1235 Bale Drive Mountain View, UT 12345 435-653-2569 Use the bottom to write in names and address. To be scanned a sticker will be put on them, and will cover what your wrote. 60
What is wrong with this picture?
Need new operator
61
Section A - Operation Description • Identifies the tract operating arrangement – Three possibilities: • Individual • Partnership • Managed
– Determines the target – Identifies partners and their contact info Don’t forget to verify Partner Info 62
Section A - Operation Description • Questionnaire Correction
Should read: [If code is 1 or 8 go to Item 4. ]
63
Section A – New for 2017 (Census Year) • Other addresses used • Other names associated with the operation
64
Section C – Sections to be Completed • Do additional questions for the entire operation need to be asked? – Is the operation represented for Crops/Stocks on “The List”? • Yes – Let’s not bother Mr. Farmer any more than we have to! • NO - A check mark will be in the CROPS-STOCKS Box – We need to figure out what they have!
65
Section C – Sections to be Completed • How do we figure that out? – You will need to ask everything in the questionnaire if: ? Is this is a NOL tract (Box IS Checked) ? Is this a new tract ? Was it a non-ag tract last year ? If anything changed on the label or partners changed - Follow the instructions and you will be fine. 66
Section C – Sections to be Completed • Remember to follow the enumerator instructions very carefully
Questions?
67
NASS Survey Training
June Area: Section D
United States Department of Agriculture National Agricultural Statistics Service
Mountain Regional Field Office Denver, CO
68
Section D • Accounts for all of the land operated by the operator within the segment • Draw off and number fields by land use in RED If the operator lives in the segment – Farmstead is in Field 1 – No crops, waste, pasture, etc. can be in Field 1
If the operator DOES NOT live in the segment – Start with Field 1 with first crop or land use (pasture, waste, etc.)
ONLY one crop or land use in a field Corn & 5 ac of waste Winter Wheat and Corn
69
Section D – What is wrong with this? 11.5 3.5 1 1
Sum of Total Field Acres Does Not = Total Tract Acres (Line 1 Does not = Item Code 840)
No Description (Line 2) No Decimal (this when keyed) = . 1
Field Use Does Not = Total Acres In Field
15.5
Crops cannot be in Field 1 if there is an occupied farmstead 15.5
70
Section D - Corrected 11.5 3.5 1 1
17.5 1.0 16.5 Farmstead Irr. Oats 1.0 1.0
15.5
15.5
15.5
15.5
Section D – Other Pitfalls 5.0
5.0
150.0 Silage
Not started in Field 1 No Description Pastured or Pastured?
What kind of silage? -We need to fill in crop
200.0
What kind of grain planted?
72
Section D – Manual Correction Page 618 Review of Field Acreage
The acreage of land used in a field (sum of Lines 3 through 8 and 12 through 51) can exceed total acres (Line 1) only if the field will have dual utilization during this crop year (acreage on Line 9 must account for the difference). Make sure the total field acres recorded on Line 1 are completely accounted for.
Should be 81 not 51.
73
NASS Survey Training
June Area: Sections E, E.1 & F
United States Department of Agriculture National Agricultural Statistics Service
Mountain Regional Field Office Denver, CO
74
SECTION E - Total Acres Operated and Land Use Purpose
• Determines total land in the operation • Provides data for state estimates of Number of Farms and Land in Farms • Provides data for state estimates of Cash Rents • Shifts focus of interview from tract to entire operation 75
SECTION E - Total Acres Operated and Land Use • Owned, Rented from others & Rented to others – If have land rented FROM others remember to code box 903 – AUM • Animal Unit Month or Per head • DO NOT include this acreage in Total Acres Operated
– Total Acres vs Tract Acres
• Total Acres can NOT be less than Tract Acres 76
SECTION E - Total Acres Operated and Land Use • Cropland – Include hay, summer fallow, idle cropland, cropland pasture and cropland in government programs – Cropland cannot equal Total acres operated • Operator has to live somewhere (homestead, corrals, buildings and land where grain bins are located) • Don’t forget about woods, waste, etc.
– CRP & WRP • Total Cropland cannot be less than CRP + WRP. 77
SECTION E - Total Acres Operated and Land Use • Cash Rents (Land rented for cash (question 1-b-i)) – At least one of the types of land rented for cash must be answered – If the operator doesn’t know or refuses: write notes beside the boxes
• Crop-Stocks Box – If checked: Continue – If NOT checked: Skip to Section G • If the box is not checked, then this operation is on our List of Farmers and we do not need to ask all of the questions. 78
SECTION E - Total Acres Operated and Land Use • Small grains were recorded in Section D? – If yes: check the box, enter “1” in code box 161, and go to Item 11. – If no: ask if any were planted on the total acres operated and code accordingly.
79
GMO/GE Crops on Total Acres Operated • Corn and/or cotton acres planted with: – Stacked gene varieties, Herbicide resistant varieties and Bt only varieties GE planted acres for each crop must be equal to or less than the number of acres reported in Section E (crop acres) If the respondent planted GE crops but doesn’t know/refuses what type and /or acreage? Check ‘Yes’ Write ‘DK’ next to the acreage box 80
SECTION F - Grains and Oilseeds in Storage • Provides: – On-Farm total grain storage capacity Estimates – Quantity of grains and oilseeds stored on farms What counts as grain storage capacity? Structures that are normally used to store whole grains or oilseeds on the total acres operated Whole grains (Corn, Wheat, Oats, Rye, Barley, etc.) OR Whole oilseeds (Soybeans, Sunflowers, etc.) Exclude: Storage not normally used to store whole grains or oilseeds Any storage at commercial elevators 81
SECTION F - Grains and Oilseeds in Storage Account for all whole grains and oilseeds stored June 1
•
Include: – – – – –
All grains and oilseeds in permanent and temporary storage facilities Any unprocessed whole grains, even those intended for feed or seed Someone else’s grain if stored on this operation All government stored grain located on this operation All stocks from previous year’s production
• Exclude: – Any grain changed from its original form (rolled, cracked, or milled) – Any grains or oilseeds with no economic value such as contaminated or rotted – Any grains or oilseeds stored off farm such as “at the elevator” or “stored in town at an unowned facility”
82
Please check ‘Yes’ or ‘No’ on Each Commodity 50,000 DK
Units? Check units on commodities and leave comments if operator reports in units different from the questionnaire
83
Grains and Oilseeds in Storage • Be sure to account for crops in temporary storage – This can be trucks, wagons, bags, grain carts, piles in buildings, piles outside, etc. Does the operator have crops in storage but doesn’t know the amount? Check YES Write DK next to the cell 84
NASS Survey Training
June Area: Sections G – K Livestock
United States Department of Agriculture National Agricultural Statistics Service
Mountain Regional Field Office Denver, CO
85
SECTION G - Hogs and Pigs • Provides data that is combined with the June Hog survey to set state estimates of total inventories of hogs and pigs • Estimates are published in the June Hogs and Pigs report • Operators could also be sampled for follow-on surveys
86
SECTION H - Total Cattle and Calves Presence of cattle regardless of ownership Include cattle & calves on leased grazing land Cattle on AUM land are reported by the cattle owner… not the landowner Cattle shares: cattle are owned by one operator but located on another operation and payment is in the form of calves Cattle are counted by where they are located at time of interview
Include “cows and bulls” on feed
87
SECTION H - Total Cattle and Calves
Coding 493 = 1 or 2 may put operator in the January Cattle Survey sample
Only code box 493 if there are no cattle reported in Section H 88
SECTION H - Total Cattle and Calves Breaks out the total number of cattle and calves on hand by type
Verify total inventory with respondent
89
SECTION H - Total Cattle and Calves Cattle and calves on feed that will be shipped directly to the slaughter market
These animals must receive a ration of grain, silage, hay and/or protein supplement • Exclude any cattle that will be shipped to another feedlot or returned to pasture before going to slaughter • Also exclude calves being raised for veal production or cattle being fed for home use
Exclude cows and bulls on feed
90
SECTION H - Total Cattle and Calves Calf Crop
• How many cows and heifers on the total acres operated are expected to calve during the period June 1 through December 31? – The majority of beef operations calve in the spring – Dairy operations will generally calve year around
91
SECTION H - Total Cattle and Calves Calf Crop Exclude purchased calves Item 6a should be close to item 2f (calves 500 lbs. or less on hand) Exclude calves born dead Total calves born Jan 1 – May 31
Check ratio of calf crop to beef or milk cow inventory… for unusual cases please leave comments 92
SECTION H - Total Cattle and Calves Relationships
93
SECTION H - Total Cattle and Calves Relationships Calf Crop to Cows should be close to 95% or higher 480 20
500 cows
150 50 25 225
45% Calf Crop??
Verify data & Leave a note like “bought cows” 94
SECTION H - Total Cattle and Calves Relationships Calf Crop vs Calves on Hand
95
SECTION H - Total Cattle and Calves Relationships Cattle on Feed vs Other Heifers and Steers
96
SECTION H - Total Cattle and Calves • Section H must be completed for every agricultural tract • Refusal or Inaccessible? – Please observe and note as much as possible • Beef OR dairy cattle? • Cows, bulls, calves? • How many?
– You are our eyes out there • What do you see? 97
SECTION I & J Sheep and Lambs & Goats and Kids • Must be completed for every agricultural tract. • Refusal or Inaccessible? – Please observe and note as much as possible. • Do you see any sheep, lambs, goats or kids? • What kind? (Angora, Milk, or Meat & Other) • How many?
NOL operators could also be sampled for the January Sheep & Goat Survey if screening box is coded a 1 or 2 98
Goats and Kids Question 2 asks for the total head of each of the following three types of goats on hand on June 1: – a. Angora goats • Breed of domestic goat raised for production of its long silky hair (mohair)
– b. Milk goats • Straight-haired type of goat selected and raised for milk production for human consumption
– c. Meat/other goats. • Straight-haired type of goat raised for meat production • Nurse goats
99
SECTION K - Equine Provides indications of State and U.S. inventories of horses, ponies, mules, donkeys and burros ON ALL PLACES (farm and non farm).
Provides information for states who conduct special projects for the equine industry.
100
NASS Survey Training
June Area: Sections L - R
United States Department of Agriculture National Agricultural Statistics Service
Mountain Region Denver, CO
101
SECTION L - Other Agricultural Information
MUST be paid workers If Yes, you will ask what the largest number on the payroll was or will be on any one day
102
SECTION L - Other Agricultural Information *Pitfall: 3
3=NO
3
3 Workers?
Which is it? NO workers or 3 Workers?? 103
SECTION M - Land Values • State level Farmland Value Estimates • Policy makers use this data to: – Monitor the financial health of the farm sector – Design farm and credit programs to assist farmers – Measure the year to year fluctuation of land values and net worth 104
Questions 1 and 2 Refer to Section D (Tract Acres)
• Check the box for most likely use of land if it were sold under current market conditions and enter the respective code 1-4 in box 438.
105
SECTION M - Land Values Entire Farm – Total Value of Land and Buildings: • Include all land inside and outside the tract boundary. • Include all land, dwellings, barns and other buildings for the total acres operated which were reported in Section E. • Record the combined Total Market Values of Land & Buildings : • Owned • Rented or Leased from Others • Rented or Leased to Others • If the respondent is unable to report or give reasonable estimate of the total value, write DK next to the cell – OUTSIDE the BOX.
• Increase/Decrease/No Change in total market value since June 1, of previous year? • Use the check boxes in #6 and enter the corresponding code in box 518 . • Enter a percentage in box 519, only if 518 = 1 or 2.
106
Section N - Economic Data on Entire Operation • Classifies farm operations by type of farm and gross value of sales of agricultural products. • Sales of all crops, livestock, poultry and livestock products. • The value of products removed for all crops, livestock and poultry that were produced under contract. • Sales of all miscellaneous agricultural products . • All government agricultural payments received. • Landlords’ share(s) of government payments and crops sold. 107
Section N - Economic Data on Entire Operation •Check the box next to the value range that most represents the operation’s gross value of sales. • Follow Enumerator Action instructions after coding box 860 • Record points on next page • If 860 = 1 or 99, record points on next page
• ***If the Crops-Stocks Box is checked*** (new this year) • If 860 ≠ 1 or 99, skip next page and go to “Type of Farm”
108
Section N - Economic Data on Entire Operation •New This Year •***If the Crops-Stocks Box is checked*** 1 or 99
109
Section N – Point Recording Sheet Questionnaire Correction page 19
Should be “2017” 110
Section N – Point Recording Sheet ONLY enter data on this sheet for tract operators who had less than $1,000 in sales or government payments during the previous year OR The Crop-Stocks Box IS checked Enter names for other crops not listed on the point sheet on the blank lines provided
Record all acreage to the nearest tenth of an acre or one decimal place
111
Section N – Type of Farm • Based on the gross value of sales, select the category that the largest portion of the gross value of sales came from. • Government payments should be distributed among these categories according to the type of program in which the operator participated. • Don’t forget to enter the code in box 862
112
Section O – Computer Use • Shows computer use and internet access on farms • Asked every other year • All items are coded • Yes = 1 • Don’t Know = 2 • Now = 3
•Follow the skips 113
Section P - Operator Characteristics • Measure the demographic characteristics represented in agriculture. • May be sensitive to the respondent but they follow the guidelines provided by the Office of Management and Budget for demographic and race questions. • Must be asked of the respondent.
• If the operator refuses any of the questions please, wait until the interview is completed, then complete the question based on your observation. • You may leave a question blank if you feel you cannot accurately answer a question by observation. • If the operator is inaccessible, and therefore not observable, leave questions blank. 114
Section R - Conclusion
Please write notes explaining any unusual circumstances/ conditions or notes about the validity of questionable data.
Be sure to fill out the bottom of the back page
Must be a ‘3’!!
115
ACES Differences • Screener is the same as Area just on White paper • Tract questionnaire • Draw off the Tracts the same • No Section C (no Crop-Stocks boxes because they are all new segments)
• Section D • No break out of fields • Still have to give the acres in the tract.
• No livestock sections • No Computer use • Must fill out the Points page on ALL ag tracts 116
Too busy Too personal Call too often, call someone else Government knows too much & is a waste of money Get the information from FSA Is it mandatory? Section D must be observed and estimated if you can’t interview the producer Must account for all the land in the segment Both Ag and Non-ag Observe whether there are crops, livestock, horses, etc. WRITE NOTES! 117
NASS Survey Training
June Surveys
Checklist & Due Dates
United States Department of Agriculture National Agricultural Statistics Service
Mountain Regional Field Office Denver, CO
118
June Area Review Checklist • Overall Check for completeness • Is Section D filled out for all Ag Tracts? – Is only one crop in a field? – Are planted AND harvested acres filled out? – Are the decimals places filled in?
• Is the Screener filled out correctly? – Are the acres filled in on the screener when it should only be in the Ag tract?
119
June Area Review Checklist • Did you fill out the Back of the screener? • Are you within +/-10% of the Digitized Acres? • When did you UPS it?
Is this mandatory this year? No, BUT ALL of your segments HAVE TO meet all of these checks. • There were a number of segments that did NOT meet all of these checks last year! 120
June Surveys Crop APS, Hogs & Area Workload • Crops Acreage Production Survey - ~6,000 • Hogs - ~250 All Clean • Area – Total Segments – ~1,000
June 14
• Total Tracts – ~4,000
– New Segments - ~270
• Plus ACES – Total Segments - ~450 • Total Tracts - ~3,000
ACES Clean July 7 121
June/July Surveys Coordinated Surveys • Crops Acreage Production Survey (APS) – aka: Crops/Stocks, List, QAS
• • • • • •
Hogs ARMS Phase 1 Ag Yield July Cattle Cattle on Feed Milk Production 122
Due Dates - May
123
Due Dates - June
124
CORRECTION Milk Due July 11 Cattle Due July 12
Due Dates - July
125
June Surveys Shipping Questionnaires • Everything will come to the RFO • UPS – Labels have been provided – Why? • We can track it’s where-a-bouts
– Tracking Sheet
126
Double Bagging • Anything with PII MUST be double bagged – – – –
Names Addresses Phone Numbers Data
• Why? Because Damage happens! – If envelope #1 gets ripped off your questionnaires will still arrive unseen by the public eye
• Area – The segment Kit envelope will work as the “inside” bag • As long as: – It is sealed – No names have been written on the kit envelope
• Other surveys – Use a white “double bagger” – Use UPS inside security envelope
127
Double Bagging Unsealed Inner Inner White “Double Bagger” No Inner at all
Outer UPS box, pak, sack, etc.
Joe Isa Farmer PO Box 6 Candy Cane, SS
Sealed, but has names on Inner 128
June Surveys Shipping Photos • Ship them FLAT - This is why!!
129
June Surveys
Re-Cap • June Area – 50% Segments in June 2 – All Segments & June work in June 9
• ACES – 50% Segments in June 21 – All Segments in June 28
• UPS Everything • All Photos in July 3 130
