kanawha valley youth basketball league constitution and
KANAWHA VALLEY YOUTH BASKETBALL LEAGUE CONSTITUTION AND BY-LAWS As amended ARTICLES I.
ORGANIZATION
A. NAME: This organization shall be known as the Kanawha Valley Youth Basketball League, herein referred to as the League. B. OBJECTIVE: The objective of this League shall be to establish and operate a "League" of franchises composed of basketball Franchises and teams. This League is a nonprofit, non-sectarian corporation, and no part of the contributions, operating or capital funds, or other property shall inure to the benefit of any member of the League. No elected officer or director of the League shall be remunerated for his services as an officer or director. C. LEAGUE ORGANIZATION: The league shall operate with an organizational setup as specified in the constitution and by-laws. D. MEMBERSHIP: Membership in this League shall consist of no more than 18 Franchises as approved by the Board of Presidents, who subscribe to the objectives and basic policies of this League, subject only to compliance with the provisions of the by-laws. Membership in this League shall be available without regard to race, creed, sex or national origin. E. OFFICERS: The officers shall be president, vice-president, secretary, treasurer, and safety coordinator. They shall be elected as provided in the by-laws. F. GOVERNING BODY: The governing body of the League shall be the Board of Presidents which shall be made up of the presidents of each franchise. G. ELECTION OF OFFICERS: All officers must be a president of a member Franchise. H. BOARD OF PRESIDENTS: The Board of Presidents shall consist of the Presidents of each franchise or their designee. I. EXECUTIVE BOARD: The Executive Board shall consist of the President, Vice President, Secretary, Treasurer, and Safety Coordinator. J. ADMINISTRATIVE OFFICER: The Executive Board may appoint a person to act as Administrative Officer to assist members of the Executive Board in the fulfillment of their duties and/or to generally assist in the administration of the league. The Administrative Officer does not need to be a President of a member Franchise. K. BOARD MEETINGS: The League will hold meetings as provided in the by-laws. The secretary shall make notice as to the time and place of these meetings at least one week prior to the meeting. Special meetings may be held as provided in the by-laws. Page 1 of 9
L. RULES FOR BOARD MEETINGS: Majority of the Leagues present will have deciding vote. The President will chair the meeting. All items will be brought to the floor by way of a motion. If a motion receives a second then it will be brought on for discussion. Once the discussion is completed as decided by the President the question will be called for a vote. Each Member shall have one vote. If a vote would make a change in the constitution or by-laws then majority of the members must be in agreement in order for the change to occur. If a vote requested on a subject does not affect the by-laws then a majority present will be required to decide the issue. If a motion is made to vote on a change to the constitution or by-laws then it must be placed on the written agenda for the presidents to review prior to the scheduled meeting. If a motion is made for the first time at a meeting to vote on a change to the constitution or by-laws then the vote will require a second reading. A majority of the Board can vote to either review the matter as a second reading at the next Board meeting or they can vote to send the matter out via email for a vote. M. DISSOLUTION: In the event of the dissolution of the League, or in the event it shall cease to exist for the stated purposes, such certificates of dissolution shall be filed with the Secretary of State, according to the statutes of the State for the dissolving of non-profit corporations and such assets as remain shall revert to the Leagues in good standing. . N. FRANCHISE INDEPENDENCE: Kanawha Valley Youth Basketball League by-laws supersede member Franchise by-laws during the All-Star Season. Franchises shall be responsible for the operation and running of their individual League seasons. O. STANDING: A member in good standing is one who has adhered to the basic policies and By-laws and whose dues and/or required fees have been paid. League annual dues shall be set by the Board of Presidents. P. NEW FRANCHISE MEMBERSHIP: A team desiring to apply for a League franchise must submit its request in writing. The President, upon formal request of a new franchise, shall appoint a membership committee to investigate said request. The Board of Presidents, after receiving a report from the membership committee, shall vote on the application. Q. FRANCHISE SUSPENSION/REVOCATION: Any member whose conduct shall be detrimental to the best interest of the League, or who shall willingly violate its By-Laws or other rules and regulations may be suspended or have its franchise revoked by a majority vote of the Board of Presidents of the League. R. BOARD MEETINGS: Board meetings shall be set by the President with a one-week notice to the Board of Presidents. Special meetings will be called by the President on written application by two (2) members of the Board of Presidents made to the President, who shall make notice to all members not less than 48 hours prior to the meeting, stating the purpose of the meeting. It is required that each team has a duly appointed representative at each Board meeting. During the business portion of the meeting the Chair will recognize only one (1) representative from each franchise. If the Page 2 of 9
franchise president is not present, it will recognize the person answering roll call. Majority of the Board of Presidents present in person shall continue to quorum. S. FINANCIAL POLICY, FINES AND ENFORCEMENT: Each individual League franchise is responsible for the financial policy of its League and under no circumstances shall the Kanawha Valley Youth Basketball League enter into financial responsibility of an individual Franchise. T. FEES: Annual League Dues- is that amount set forth by the Board of Presidents annually to defray League operating costs. All proceeds from regular season all-star games shall be the sole possession of the host team. U. FINES AND PENALTIES: Violation of the By-Laws and Constitution fines will be set by the Board of Presidents. II.
DUTIES OF OFFICERS A. President: Shall preside at all official League meetings. Shall have general supervision and direction of the officers of the League under the direction of the Board of Presidents. Shall appoint the chairman of special committees. Shall authenticate by his signature all acts, orders, and proceedings of the League when necessary. Shall have such powers and perform such other duties as prescribed by these By-Laws. B. Vice President: Shall succeed to the Presidency in case of a vacancy in that office and perform the duties of the President in his absence or disability. Shall perform such other duties as may be directed by the President. C. Secretary: Shall notify the Board of Directors of the time, date, and location of official League meetings. Shall keep accurate record of the proceedings and business transacted at all League meetings. Shall be the custodian of the records of the League, other than financial records. All minutes and records shall be passed on at the January meeting. Shall be responsible for and conduct such correspondence of the League as directed by the officers of the League. Shall keep an accurate record of the membership of the League and the names and addresses of the officers, Board members, and all approved coaches. D. Treasurer: Shall be the custodian of all funds of the League. Shall receive all revenues of the League and shall maintain a complete and accurate account of all funds received and disbursed. Shall deposit all funds in the name of the League in a bank approved by the Board of Presidents. Shall disburse money upon the approval of the Board of Presidents. Shall render a financial statement to the secretary at each meeting of the League to be made part of the official League minutes. Shall, at the close of the March meeting, make the books and records available for audit. Immediately upon a change of this office the Treasurer shall deliver to the elected successor all funds, records, papers, and financial documents in his/her possession.
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E. Safety Coordinator: Shall be responsible for implementing procedures relating to participant or spectator safety. III. LEAGUE GOVERNANCE A. DATES: The following dates shall apply and shall be adhered to as practically as possible. Failure to list a date will not limit the power of the Board to set additional events or time limitations. 1. Spring Meeting 2nd Monday following Tournament (Elections). 2. Fall Meeting 1st Monday in October 3. (10) days Prior to All-Star Season. All-Star Rosters, with birth dates and numbers to be turned in. B. DISPUTE RESOLUTION: If any Franchise requests an interpretation of the bylaws, has a dispute that needs to be resolved or needs to raise any issue with the board prior to a regularly scheduled meeting then the President of said Franchise shall make said request in writing and present it to a League Officer. The League Officer shall forward the written request to the Executive Board Members. If any Franchise believes that they are aggrieved by the written request they shall file a written response which shall be forwarded to the Executive Board Members. Following the receipt of the written request or dispute and giving time for proper response if required, the Board will vote on the interpretation or bylaws. Said vote may take place by phone, email or fax. The vote shall be recorded by the League secretary and made known to all members. A vote by a majority of the members will decide the issue. If any League believes that it is aggrieved by the vote of the Board then they can request an appeal of the decision to be heard by a meeting of the entire Board. C. DISCIPLINARY PROCEDURES: The Executive Committee of the Board of Presidents shall have authority, when necessary, to execute the appropriate disciplinary procedure upon receiving a complaint from any member of the League not later than three (3) days from the date of the incident. All complaints should be forwarded to the Safety Coordinator, who will then conduct an investigation and present any findings to the Executive Committee. Any player, parent, spectator, official or coach shall be subject to the necessary disciplinary procedures of the Executive Committee. The Executive Committee shall make whatever additional inquiry it believes is appropriate regarding any potential incident and shall decide the appropriate discipline. The Executive Committee shall notify the League Presidents of the Committee’s decision. The President, of the Franchise that the disciplined individual is affiliated with, shall notify the affected individual of the discipline. If the person is not identified with a Franchise then the President of the Executive Committee will notify the individual of the decision and the discipline that is being imposed. If any person believes that they are aggrieved by the vote of the Executive Committee, then they can request an appeal of the decision be heard at a meeting of the majority Board. D. FIELDING OF TEAMS: All member Franchises are required to field Third Grade, Fourth Grade and Fifth Grade teams (as defined in Article IV). The first failure of a Franchise to field a team in each of these divisions will result in a penalty that will be imposed by the Board of Page 4 of 9
Presidents. Said penalty could include expulsion from the League. A second failure within a 5 year period will result in immediate expulsion from the League and the Franchise may only be re-admitted by a vote of three-fourths of the remaining members of the Board of Presidents. Member Franchises may field Second Grade and Sixth/Seventh Grade teams (as defined in Article IV) on a voluntary basis. Member Franchises are strongly encouraged to field both Second Grade and Sixth/Seventh Grade teams. E. FORFEITS: All teams of Member Franchises are required to be present and prepared to participate at all scheduled games, with the exception being when conditions, such as weather, make it unsafe to travel. Failure to participate in any scheduled games may result in penalties to the Franchise to be imposed by the Executive Board after considering the circumstances or reasons for such failure to participate.
IV. GAME PLAY A. TOURNAMENTS: It is recognized that the main reason for being a member of the Kanawha Valley Youth Basketball League is for the orderly handling of post season Tournaments. The goal of these tournaments is to provide enjoyment and further skill training for those individuals who are selected by the Franchises to participate in post season all-star Tournaments, to maintain a financial base for the various Franchises and to maintain a competitive balance between the Franchises. 1. Round Robin Tournament for All-Star Games. The regular season shall consist of a round robin tournament among each Franchise with respect to 5th, 4th and 3rd grade teams (as defined in Section B). Each Franchise may field only one team in these divisions. A season ending Tournament shall be held in each grade. For purposes of this season ending Tournament the teams shall be seeded based upon their win-loss record during the round robin tournaments based upon winning percentage. In case of a tie head to head will be used, with the second tie breaker being a random drawing. The season ending Tournament format be decided by the Board of Presidents at the January meeting and shall be the one that is posted on the KVYBL web page. 2. Second and Sixth/Seventh Grade Tournaments. With respect to the 2nd and 6th/7th Grade divisions, the format and player eligibility (other than Grade and Age restrictions) will be determined on a year to year basis by the President after consultation with the Board of Presidents. At the President’s discretion, teams from non-member franchises or a second team from a Member Franchise may be allowed to participate. The President may after consultation with the Board of Presidents delegate administration of one or both of the 2 nd or 6th/7th Grade divisions to another President or Presidents of Member Franchises . B. PLAYER ELIGIBILTY: 1. General Eligiblity: Page 5 of 9
a. Anyone who has participated in any form of West Virginia Sanctioned school basketball event or who has been placed on a roster is not eligible. b. Players must remain on the roster that they are placed on prior to the All-Star season beginning. c. Copies of Birth Certificates or affidavits of birth date for all new players and parent participation forms shall be retained by the League President. Each League shall submit their All-Star teams to be published on the Web. Such submission shall have each player’s name, birth date and player number. (Note a number cannot have any number above a 5. i.e. any number with a 6, 7, 8 or 9 is illegal). A Franchise President challenging a player’s eligibility shall submit that challenge to the President in writing setting forth the reason for the challenge. Any dispute regarding a player’s eligibility will be handled as set forth in the Bylaws in handling disputes. 2. Division Eligibility: a. Grade: Players may play for the grade level they are in or higher. They cannot play below their own grade level even if they are eligible age wise b. Age:
The age restrictions for the divisions are as follows:
Second grade players cannot have reached age 9 before January 1, (year that season starts). They may participate on a 3rd, 4th, 5th or 6th grade team. Third grade players cannot have reached age 10 before January 1, (year that season starts). They may participate on a 4th, 5th or 6th grade team. Fourth grade players cannot have reached age 11 before January 1, (year that season starts). They may participate on a 5th or 6th grade team. Fifth grade players cannot have reached age of 12 before January 1, (year that season starts). They may participate on a 6th grade team. Sixth/Seventh grade players cannot have reached the age of 13 respectively before January 1, (year that season starts).
3. Eligibility to play for a particular Franchise a. GOAL: It is the desire of the League to prevent inter-franchise recruiting. The goal is to maintain the competitive balance and deter the recruitment of young men and women who are still in grade school. Page 6 of 9
b. Requirements: i.
ii. iii.
iv.
v.
In order to play for a Franchise’s all-star team a player must be a participant in the Franchise’s intra-community league and must participate in at least Six (6) regular intra-community league games. Injured players may be excepted upon a request to the Executive Board. Players may only play for their Home Franchise as defined hereafter. The League will maintain a list of affiliated schools for each Franchise. A player’s Home Franchise is defined by the affiliated public school that either 1.) the player attends on the first day of the school year preceding the start of the all-star season [or such other date as may be established] or 2.) the player would attend based on the primary residency of the player’s legal guardian on the first day of the school year preceding the start of the all-star season. The list may be amended by a majority vote of the Board of Presidents. If a player qualifies to have more than one Home Franchise, that player may play for any eligible Home Franchise, but once he or she does so, he or she is subject to the restrictions on changing all-star teams described below. Exception: If a Franchise is unable to field 10 players on an allstar team they may select players from other Franchises who were legitimately eligible, but were not selected for their Home Franchise’s all-star team. This does not change this players Home Franchise with respect to subsequent years. A player or his or her parents who intentionally engage in behavior that causes the Home Franchise not to select the player may not be eligible to play for another Franchise.
c. Selection of All-Stars: The method of selecting eligible all-stars to represent a Franchise shall be determined by that particular Franchise subject only to the eligibility restrictions contained in these by-laws d. Changing All-Star teams: Once a child has been selected on an all-star team he or she must remain on that franchise’s future all-star teams unless one of the following occurs. i. The player and his family physically move addresses. ii. The player is eligible to be picked and is legitimately not picked for his for her all-star team despite his eligibility to be selected. The player reverts back to home franchise at the conclusion of the all star season. iii. The Franchise dissolves.
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C. PLAYING RULES: Games will be played according to West Virginia Middle school rules entirely. A Woman’s size ball will be used in all Tournaments for all grades. The accepted ball is the Wilson Evolution. The roster will be limited to ten (10). D. OFFICIALS: All Referees shall be certified by the SSAC. Each league must have an individual over the age of 16 operating either the clock or keeping the official score book. E. CROWD CONTROL: During the Round Robin portion of the Season, each home franchise should have a police presence to the extent that the President of the home franchise has made contact with the local police authorities and may request their presence should the need arise. At the season ending tournament sites, the KVYBL will pay to have an off duty police officer on site. Signs should be posted at all sites describing the legal consequences of threatening game or KVYBL officials. Said signs will be distributed by the Safety Coordinator. F. EJECTION: Any person who is ejected from a contest will be immediately given the following minimum penalty. Any Spectator that is ejected from the facility will be ejected for a minimum of 2 additional games. Any Coach that is ejected from a game will be suspended for a minimum of 2 additional games. Any Player that has been ejected will be suspended for a minimum of 2 additional games. The player must attend those games and sit on the bench. Any Adult that has been ejected twice in one season shall be barred from participating in or attending any future KVYBL events for the year in which the expulsions occurred. Any Adult that has been ejected three times from any KVYBL event shall be barred from participating in or attending any future KVYBL events. Nothing in the above will limit the powers of the Executive Committee or the Board to recommend any additional discipline that it believes is in the best interest of the League including without limitation lifetime expulsion. Ejections must be reported by the home team President to the Board of Presidents on the same day of the event. The above automatic penalties are still subject to appeal so long as the aggrieved party follows the process set forth herein. Any person who acts in violation of West Virginia Code § 61-2-15a[1] Assault, battery on athletic officials whether convicted or not shall be barred from participating or attending any future KVYBL events for the year in which the act occurred. G. AWARDS: All participants will receive a KVYBL t-shirt. Trophies will also be awarded based on merit. The recipients of trophies for each season will be determined by the Board of Presidents at the January meeting. H. MISCELLANEOUS: i.The home President of Each League shall be the KVYBL representative at each basketball game and will make decisions in the best interest of the League and its participants. Failure to follow the direction of the home League President can result in discipline from the Executive Committee. ii. For season ending Tournaments the higher seeded team shall be the home team. The home team will sit to the right of the scorer’s table and will be using the basket to the right of the scorer’s table in the second half. iii. Per game payment to Referees and game admission shall be determined every year by the Board of Presidents. Page 8 of 9
iv. Each team will be limited to 3 coaches per squad and only coaches and players shall be permitted to sit on the bench.
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ORGANIZATION
A. NAME: This organization shall be known as the Kanawha Valley Youth Basketball League, herein referred to as the League. B. OBJECTIVE: The objective of this League shall be to establish and operate a "League" of franchises composed of basketball Franchises and teams. This League is a nonprofit, non-sectarian corporation, and no part of the contributions, operating or capital funds, or other property shall inure to the benefit of any member of the League. No elected officer or director of the League shall be remunerated for his services as an officer or director. C. LEAGUE ORGANIZATION: The league shall operate with an organizational setup as specified in the constitution and by-laws. D. MEMBERSHIP: Membership in this League shall consist of no more than 18 Franchises as approved by the Board of Presidents, who subscribe to the objectives and basic policies of this League, subject only to compliance with the provisions of the by-laws. Membership in this League shall be available without regard to race, creed, sex or national origin. E. OFFICERS: The officers shall be president, vice-president, secretary, treasurer, and safety coordinator. They shall be elected as provided in the by-laws. F. GOVERNING BODY: The governing body of the League shall be the Board of Presidents which shall be made up of the presidents of each franchise. G. ELECTION OF OFFICERS: All officers must be a president of a member Franchise. H. BOARD OF PRESIDENTS: The Board of Presidents shall consist of the Presidents of each franchise or their designee. I. EXECUTIVE BOARD: The Executive Board shall consist of the President, Vice President, Secretary, Treasurer, and Safety Coordinator. J. ADMINISTRATIVE OFFICER: The Executive Board may appoint a person to act as Administrative Officer to assist members of the Executive Board in the fulfillment of their duties and/or to generally assist in the administration of the league. The Administrative Officer does not need to be a President of a member Franchise. K. BOARD MEETINGS: The League will hold meetings as provided in the by-laws. The secretary shall make notice as to the time and place of these meetings at least one week prior to the meeting. Special meetings may be held as provided in the by-laws. Page 1 of 9
L. RULES FOR BOARD MEETINGS: Majority of the Leagues present will have deciding vote. The President will chair the meeting. All items will be brought to the floor by way of a motion. If a motion receives a second then it will be brought on for discussion. Once the discussion is completed as decided by the President the question will be called for a vote. Each Member shall have one vote. If a vote would make a change in the constitution or by-laws then majority of the members must be in agreement in order for the change to occur. If a vote requested on a subject does not affect the by-laws then a majority present will be required to decide the issue. If a motion is made to vote on a change to the constitution or by-laws then it must be placed on the written agenda for the presidents to review prior to the scheduled meeting. If a motion is made for the first time at a meeting to vote on a change to the constitution or by-laws then the vote will require a second reading. A majority of the Board can vote to either review the matter as a second reading at the next Board meeting or they can vote to send the matter out via email for a vote. M. DISSOLUTION: In the event of the dissolution of the League, or in the event it shall cease to exist for the stated purposes, such certificates of dissolution shall be filed with the Secretary of State, according to the statutes of the State for the dissolving of non-profit corporations and such assets as remain shall revert to the Leagues in good standing. . N. FRANCHISE INDEPENDENCE: Kanawha Valley Youth Basketball League by-laws supersede member Franchise by-laws during the All-Star Season. Franchises shall be responsible for the operation and running of their individual League seasons. O. STANDING: A member in good standing is one who has adhered to the basic policies and By-laws and whose dues and/or required fees have been paid. League annual dues shall be set by the Board of Presidents. P. NEW FRANCHISE MEMBERSHIP: A team desiring to apply for a League franchise must submit its request in writing. The President, upon formal request of a new franchise, shall appoint a membership committee to investigate said request. The Board of Presidents, after receiving a report from the membership committee, shall vote on the application. Q. FRANCHISE SUSPENSION/REVOCATION: Any member whose conduct shall be detrimental to the best interest of the League, or who shall willingly violate its By-Laws or other rules and regulations may be suspended or have its franchise revoked by a majority vote of the Board of Presidents of the League. R. BOARD MEETINGS: Board meetings shall be set by the President with a one-week notice to the Board of Presidents. Special meetings will be called by the President on written application by two (2) members of the Board of Presidents made to the President, who shall make notice to all members not less than 48 hours prior to the meeting, stating the purpose of the meeting. It is required that each team has a duly appointed representative at each Board meeting. During the business portion of the meeting the Chair will recognize only one (1) representative from each franchise. If the Page 2 of 9
franchise president is not present, it will recognize the person answering roll call. Majority of the Board of Presidents present in person shall continue to quorum. S. FINANCIAL POLICY, FINES AND ENFORCEMENT: Each individual League franchise is responsible for the financial policy of its League and under no circumstances shall the Kanawha Valley Youth Basketball League enter into financial responsibility of an individual Franchise. T. FEES: Annual League Dues- is that amount set forth by the Board of Presidents annually to defray League operating costs. All proceeds from regular season all-star games shall be the sole possession of the host team. U. FINES AND PENALTIES: Violation of the By-Laws and Constitution fines will be set by the Board of Presidents. II.
DUTIES OF OFFICERS A. President: Shall preside at all official League meetings. Shall have general supervision and direction of the officers of the League under the direction of the Board of Presidents. Shall appoint the chairman of special committees. Shall authenticate by his signature all acts, orders, and proceedings of the League when necessary. Shall have such powers and perform such other duties as prescribed by these By-Laws. B. Vice President: Shall succeed to the Presidency in case of a vacancy in that office and perform the duties of the President in his absence or disability. Shall perform such other duties as may be directed by the President. C. Secretary: Shall notify the Board of Directors of the time, date, and location of official League meetings. Shall keep accurate record of the proceedings and business transacted at all League meetings. Shall be the custodian of the records of the League, other than financial records. All minutes and records shall be passed on at the January meeting. Shall be responsible for and conduct such correspondence of the League as directed by the officers of the League. Shall keep an accurate record of the membership of the League and the names and addresses of the officers, Board members, and all approved coaches. D. Treasurer: Shall be the custodian of all funds of the League. Shall receive all revenues of the League and shall maintain a complete and accurate account of all funds received and disbursed. Shall deposit all funds in the name of the League in a bank approved by the Board of Presidents. Shall disburse money upon the approval of the Board of Presidents. Shall render a financial statement to the secretary at each meeting of the League to be made part of the official League minutes. Shall, at the close of the March meeting, make the books and records available for audit. Immediately upon a change of this office the Treasurer shall deliver to the elected successor all funds, records, papers, and financial documents in his/her possession.
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E. Safety Coordinator: Shall be responsible for implementing procedures relating to participant or spectator safety. III. LEAGUE GOVERNANCE A. DATES: The following dates shall apply and shall be adhered to as practically as possible. Failure to list a date will not limit the power of the Board to set additional events or time limitations. 1. Spring Meeting 2nd Monday following Tournament (Elections). 2. Fall Meeting 1st Monday in October 3. (10) days Prior to All-Star Season. All-Star Rosters, with birth dates and numbers to be turned in. B. DISPUTE RESOLUTION: If any Franchise requests an interpretation of the bylaws, has a dispute that needs to be resolved or needs to raise any issue with the board prior to a regularly scheduled meeting then the President of said Franchise shall make said request in writing and present it to a League Officer. The League Officer shall forward the written request to the Executive Board Members. If any Franchise believes that they are aggrieved by the written request they shall file a written response which shall be forwarded to the Executive Board Members. Following the receipt of the written request or dispute and giving time for proper response if required, the Board will vote on the interpretation or bylaws. Said vote may take place by phone, email or fax. The vote shall be recorded by the League secretary and made known to all members. A vote by a majority of the members will decide the issue. If any League believes that it is aggrieved by the vote of the Board then they can request an appeal of the decision to be heard by a meeting of the entire Board. C. DISCIPLINARY PROCEDURES: The Executive Committee of the Board of Presidents shall have authority, when necessary, to execute the appropriate disciplinary procedure upon receiving a complaint from any member of the League not later than three (3) days from the date of the incident. All complaints should be forwarded to the Safety Coordinator, who will then conduct an investigation and present any findings to the Executive Committee. Any player, parent, spectator, official or coach shall be subject to the necessary disciplinary procedures of the Executive Committee. The Executive Committee shall make whatever additional inquiry it believes is appropriate regarding any potential incident and shall decide the appropriate discipline. The Executive Committee shall notify the League Presidents of the Committee’s decision. The President, of the Franchise that the disciplined individual is affiliated with, shall notify the affected individual of the discipline. If the person is not identified with a Franchise then the President of the Executive Committee will notify the individual of the decision and the discipline that is being imposed. If any person believes that they are aggrieved by the vote of the Executive Committee, then they can request an appeal of the decision be heard at a meeting of the majority Board. D. FIELDING OF TEAMS: All member Franchises are required to field Third Grade, Fourth Grade and Fifth Grade teams (as defined in Article IV). The first failure of a Franchise to field a team in each of these divisions will result in a penalty that will be imposed by the Board of Page 4 of 9
Presidents. Said penalty could include expulsion from the League. A second failure within a 5 year period will result in immediate expulsion from the League and the Franchise may only be re-admitted by a vote of three-fourths of the remaining members of the Board of Presidents. Member Franchises may field Second Grade and Sixth/Seventh Grade teams (as defined in Article IV) on a voluntary basis. Member Franchises are strongly encouraged to field both Second Grade and Sixth/Seventh Grade teams. E. FORFEITS: All teams of Member Franchises are required to be present and prepared to participate at all scheduled games, with the exception being when conditions, such as weather, make it unsafe to travel. Failure to participate in any scheduled games may result in penalties to the Franchise to be imposed by the Executive Board after considering the circumstances or reasons for such failure to participate.
IV. GAME PLAY A. TOURNAMENTS: It is recognized that the main reason for being a member of the Kanawha Valley Youth Basketball League is for the orderly handling of post season Tournaments. The goal of these tournaments is to provide enjoyment and further skill training for those individuals who are selected by the Franchises to participate in post season all-star Tournaments, to maintain a financial base for the various Franchises and to maintain a competitive balance between the Franchises. 1. Round Robin Tournament for All-Star Games. The regular season shall consist of a round robin tournament among each Franchise with respect to 5th, 4th and 3rd grade teams (as defined in Section B). Each Franchise may field only one team in these divisions. A season ending Tournament shall be held in each grade. For purposes of this season ending Tournament the teams shall be seeded based upon their win-loss record during the round robin tournaments based upon winning percentage. In case of a tie head to head will be used, with the second tie breaker being a random drawing. The season ending Tournament format be decided by the Board of Presidents at the January meeting and shall be the one that is posted on the KVYBL web page. 2. Second and Sixth/Seventh Grade Tournaments. With respect to the 2nd and 6th/7th Grade divisions, the format and player eligibility (other than Grade and Age restrictions) will be determined on a year to year basis by the President after consultation with the Board of Presidents. At the President’s discretion, teams from non-member franchises or a second team from a Member Franchise may be allowed to participate. The President may after consultation with the Board of Presidents delegate administration of one or both of the 2 nd or 6th/7th Grade divisions to another President or Presidents of Member Franchises . B. PLAYER ELIGIBILTY: 1. General Eligiblity: Page 5 of 9
a. Anyone who has participated in any form of West Virginia Sanctioned school basketball event or who has been placed on a roster is not eligible. b. Players must remain on the roster that they are placed on prior to the All-Star season beginning. c. Copies of Birth Certificates or affidavits of birth date for all new players and parent participation forms shall be retained by the League President. Each League shall submit their All-Star teams to be published on the Web. Such submission shall have each player’s name, birth date and player number. (Note a number cannot have any number above a 5. i.e. any number with a 6, 7, 8 or 9 is illegal). A Franchise President challenging a player’s eligibility shall submit that challenge to the President in writing setting forth the reason for the challenge. Any dispute regarding a player’s eligibility will be handled as set forth in the Bylaws in handling disputes. 2. Division Eligibility: a. Grade: Players may play for the grade level they are in or higher. They cannot play below their own grade level even if they are eligible age wise b. Age:
The age restrictions for the divisions are as follows:
Second grade players cannot have reached age 9 before January 1, (year that season starts). They may participate on a 3rd, 4th, 5th or 6th grade team. Third grade players cannot have reached age 10 before January 1, (year that season starts). They may participate on a 4th, 5th or 6th grade team. Fourth grade players cannot have reached age 11 before January 1, (year that season starts). They may participate on a 5th or 6th grade team. Fifth grade players cannot have reached age of 12 before January 1, (year that season starts). They may participate on a 6th grade team. Sixth/Seventh grade players cannot have reached the age of 13 respectively before January 1, (year that season starts).
3. Eligibility to play for a particular Franchise a. GOAL: It is the desire of the League to prevent inter-franchise recruiting. The goal is to maintain the competitive balance and deter the recruitment of young men and women who are still in grade school. Page 6 of 9
b. Requirements: i.
ii. iii.
iv.
v.
In order to play for a Franchise’s all-star team a player must be a participant in the Franchise’s intra-community league and must participate in at least Six (6) regular intra-community league games. Injured players may be excepted upon a request to the Executive Board. Players may only play for their Home Franchise as defined hereafter. The League will maintain a list of affiliated schools for each Franchise. A player’s Home Franchise is defined by the affiliated public school that either 1.) the player attends on the first day of the school year preceding the start of the all-star season [or such other date as may be established] or 2.) the player would attend based on the primary residency of the player’s legal guardian on the first day of the school year preceding the start of the all-star season. The list may be amended by a majority vote of the Board of Presidents. If a player qualifies to have more than one Home Franchise, that player may play for any eligible Home Franchise, but once he or she does so, he or she is subject to the restrictions on changing all-star teams described below. Exception: If a Franchise is unable to field 10 players on an allstar team they may select players from other Franchises who were legitimately eligible, but were not selected for their Home Franchise’s all-star team. This does not change this players Home Franchise with respect to subsequent years. A player or his or her parents who intentionally engage in behavior that causes the Home Franchise not to select the player may not be eligible to play for another Franchise.
c. Selection of All-Stars: The method of selecting eligible all-stars to represent a Franchise shall be determined by that particular Franchise subject only to the eligibility restrictions contained in these by-laws d. Changing All-Star teams: Once a child has been selected on an all-star team he or she must remain on that franchise’s future all-star teams unless one of the following occurs. i. The player and his family physically move addresses. ii. The player is eligible to be picked and is legitimately not picked for his for her all-star team despite his eligibility to be selected. The player reverts back to home franchise at the conclusion of the all star season. iii. The Franchise dissolves.
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C. PLAYING RULES: Games will be played according to West Virginia Middle school rules entirely. A Woman’s size ball will be used in all Tournaments for all grades. The accepted ball is the Wilson Evolution. The roster will be limited to ten (10). D. OFFICIALS: All Referees shall be certified by the SSAC. Each league must have an individual over the age of 16 operating either the clock or keeping the official score book. E. CROWD CONTROL: During the Round Robin portion of the Season, each home franchise should have a police presence to the extent that the President of the home franchise has made contact with the local police authorities and may request their presence should the need arise. At the season ending tournament sites, the KVYBL will pay to have an off duty police officer on site. Signs should be posted at all sites describing the legal consequences of threatening game or KVYBL officials. Said signs will be distributed by the Safety Coordinator. F. EJECTION: Any person who is ejected from a contest will be immediately given the following minimum penalty. Any Spectator that is ejected from the facility will be ejected for a minimum of 2 additional games. Any Coach that is ejected from a game will be suspended for a minimum of 2 additional games. Any Player that has been ejected will be suspended for a minimum of 2 additional games. The player must attend those games and sit on the bench. Any Adult that has been ejected twice in one season shall be barred from participating in or attending any future KVYBL events for the year in which the expulsions occurred. Any Adult that has been ejected three times from any KVYBL event shall be barred from participating in or attending any future KVYBL events. Nothing in the above will limit the powers of the Executive Committee or the Board to recommend any additional discipline that it believes is in the best interest of the League including without limitation lifetime expulsion. Ejections must be reported by the home team President to the Board of Presidents on the same day of the event. The above automatic penalties are still subject to appeal so long as the aggrieved party follows the process set forth herein. Any person who acts in violation of West Virginia Code § 61-2-15a[1] Assault, battery on athletic officials whether convicted or not shall be barred from participating or attending any future KVYBL events for the year in which the act occurred. G. AWARDS: All participants will receive a KVYBL t-shirt. Trophies will also be awarded based on merit. The recipients of trophies for each season will be determined by the Board of Presidents at the January meeting. H. MISCELLANEOUS: i.The home President of Each League shall be the KVYBL representative at each basketball game and will make decisions in the best interest of the League and its participants. Failure to follow the direction of the home League President can result in discipline from the Executive Committee. ii. For season ending Tournaments the higher seeded team shall be the home team. The home team will sit to the right of the scorer’s table and will be using the basket to the right of the scorer’s table in the second half. iii. Per game payment to Referees and game admission shall be determined every year by the Board of Presidents. Page 8 of 9
iv. Each team will be limited to 3 coaches per squad and only coaches and players shall be permitted to sit on the bench.
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