Kappa Pi Chapter
Sigma Nu Fraternity
Kappa Eta Colony Bylaws
KAPPA ETA COLONY Sigma Nu International Fraternity, INC. Colony Bylaws
Amended 2011
University of California, Santa Barbara
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Sigma Nu Fraternity
Kappa Eta Colony Bylaws
ARTICLE ONE
IDENTIFICATION Section One Official Name Section Two Statement of Regulations
ARTICLE TWO
COLONY MEMBERSHIP Section One Qualifications for Membership Eligibility Section Two Voting on Candidates Section Three Candidate Requirements Section Four Discontinuation of a Candidate
ARTICLE THREE OFFICERS Section One Section Two Section Three
Officers Elected Officers Appointed Officers
ARTICLE FOUR
OFFICER ELECTIONS Section One Requirements to Hold Offices Section Two Election Date Section Three Nominations Section Four Elections Section Five Office Vacancies
ARTICLE FIVE
OFFICER DUTIES Section One Duties of the Commander Section Two Duties of the Lieutenant Commander Section Three Duties of the Treasurer Section Four Duties of the Recorder Section Five Duties of the Marshall Section Six Duties of the Chaplain Section Seven Duties of the LEAD Chairman Section Eight Duties of the Recruitment Chairman Section Nine Duties of the Alumni Relations Officer Section Ten Duties of the Sentinel Section Eleven Duties of the Historian Section Twelve Duties of the Reporter/Website Chairman Section Thirteen Duties of the Social Chairman Section Fourteen Duties of the Scholarship Chairman Section Fifteen Duties of the Athletic Chairman Section Sixteen Duties of the CS/P Chairman Section Seventeen Duties of the Fundraising Chairman
ARTICLE SIX
COMMITTEES Section One Section Two Section Three Section Four
Committees Executive Council The Finance Committee The Recruitment Committee
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Kappa Eta Colony Bylaws
Section Five Section Six Section Seven Section Eight Section Nine Section Ten Section Eleven Section Twelve Section Thirteen
The LEAD Committee The Bylaws Committee The Alumni Relations Committee The Risk Reduction Committee The Petitioning Committee The Scholarship Committee The Service Committee The Fundraising Committee The Honor Board
ARTICLE SEVEN MEETINGS Section One Section Two Section Three Section Four Section Five Section Six
Meeting Time Emergency Meetings Parliamentary Procedure Quorum Attendance Meeting Rules
ARTICLE EIGHT POLICIES Section One Section Two Section Three
Hazing Zero Tolerance Policy Social Probation
ARTICLE NINE
INTERNAL DISCIPLINE Section One Disciplinary Procedure Section Two Honor Board Protocol Section Three Overturning a Decision
ARTICLE TEN
BYLAWS Section One Section Two
Bylaws Amendments
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ARTICLE ONE IDENTIFICATION SECTION ONE-Official Name a. The official name of this organization is Sigma Nu Fraternity, Kappa Eta Colony at University of California, Santa Barbara (hereon referred to as “Kappa Eta” or “Colony”). SECTION TWO – Statement of Regulations a. This organization abides by all rules established under Sigma Nu International Fraternity, Inc. and their Bylaws are in accordance with The LAW of Sigma Nu Fraternity, Inc. b. This organization abides by the Risk Reduction Policy of Sigma Nu Fraternity. ARTICLE TWO COLONY MEMBERSHIP SECTION ONE – Qualifications for Membership Eligibility a. A potential new member must be a full-time, matriculate student at University of California, Santa Barbara. b. A potential new member must have a cumulative college GPA of 2.7 or a high school GPA of 3.0 to become a candidate if the member is in his first undergraduate quarter. c. No man shall be denied membership on the basis of race, sexual orientation, creed, or national origin. d. A potential candidate with a brother, lineal ascendant, uncle, or great uncle who is a Sigma Nu, will be considered a Legacy. e. A potential new member must pay his candidate fee before participating in the candidate ceremony. f. A potential new member must never have been a member or a former member of a General College Fraternity. SECTION TWO – Voting on Candidates a. All individuals seeking membership in this Colony who have met the qualifications in Section One shall be subject to the unanimous approval of all current Colony members. b. A Legacy may be elected as a Candidate with a three-fourths (3/4) vote of quorum with the recommendation of the Sigma Nu who makes that man a Legacy, if at all possible. c. Candidates that have been proposed and rejected may be proposed again no more than three times. g. No man shall be elected into the colony as an honorary member. SECTION THREE – Candidate Requirements
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a. A Candidate must have been installed as a Candidate and have gone through the Candidate Education Program and have successfully completed all the expected requirements in the Candidate Education Program period. b. A Candidate must choose to accept a bid by Week 5 of the Candidate Education Program to join the current Candidate Class. SECTION FOUR – Discontinuation of a Candidate a. The discontinuation of a Candidate from the Colony will only occur when the Honor Board decides to take that action as a sanction and the majority of the Colony agrees with the Honor Board’s decision of discontinuation. b. If a Candidate declines continuation of membership before the Candidate Initiation Ceremony, said Candidate can be discontinued without any action by the Colony.
ARTICLE THREE OFFICERS SECTION ONE – Officers a. The officers of the Fraternity are: Commander, Lieutenant Commander, Treasurer, Recorder, Marshal, Chaplain, LEAD Chairman, Recruitment Chairman, Alumni Relations Officer, Sentinel, Historian, Reporter/Website Chairman, Social Chairman, Scholarship Chairman, Athletic Chairman, Community Service/Philanthropy Chairman, and Fundraising Chairman. SECTION TWO – Elected Officers a. The following officers are elected: Commander, Lieutenant Commander, Treasurer, Recorder, Marshal, Chaplain, LEAD Chairman, Recruitment Chairman, Social Chairman, Scholarship Chairman, and Community Service/Philanthropy Chairman. SECTION THREE – Appointed Officers a. All non-elected offices shall be granted through the process of appointment. Appointments shall be nominated by the Commander and approved by the colony. ARTICLE FOUR OFFICER ELECTIONS SECTION ONE – Requirements to Hold Offices a. No member who has past due debt to the Colony or General Fraternity shall be allowed to hold any office. b. An officer must have a cumulative GPA of at least 2.7 and achieve a previous quarter GPA of at least 2.5.
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SECTION TWO – Election Date a. Officer Elections are to be held at the first Colony meeting in November. b. Officers will begin their term at the beginning of Winter Quarter. SECTION THREE – Nominations a. Initial nominations shall take place at least one week prior to the date of elections. b. Nominations shall be accepted on a last-call basis the meeting of elections before elections begin. SECTION FOUR – Elections a. An officer will be elected upon receiving a majority vote of quorum. If, in the case of three candidates or more, a run off election shall be held between the two candidates with the highest number of votes. (((((((define in an intro what a colony member in good standing is (basically what good standing is and colony member would be after candidate quarter—must be in good standing to run in elections…… are candidates allowed to run for office???)))))) SECTION FIVE – Office Vacancies a. If for any reason an officer is not complying with the duties of his office as prescribed by The Law and his respective officer manual, he can be removed from office by a 2/3 quorum vote of the Colony. b. Nominations will take place immediately after an officer is removed. Elections will take place at the following meeting. c. The Commander will appoint a replacement officer, if needed, until the elections take place or if the vacant office is an appointed position. d. In the case that there are not enough Colony members (((((intro: distinguish between candidates and colony members)))))) to fill the offices prescribed in Article Three, Section One, a: a. The elected offices shall be filled in the following order: Commander, Lieutenant Commander, Treasurer, Recorder, Marshal, Recruitment Chairman, Community Service/Philanthropy Chairman, LEAD Chairman, Social Chairman, Scholarship Chairman, and Chaplain. i. All unfilled elected offices shall be filled on an appointed basis b. The nominated officer positions shall be left vacant or appointed on a volunteer basis ARTICLE FIVE OFFICER DUTIES ((((((((as prescribed by such and such section of the law or see training manuals for descriptin of office duties—what should individuals add for their offices? As in UCSB specific information)))))) SECTION ONE – Duties of the Commander: a. The Commander shall preside at all Colony meetings and proclaim the order of business at meetings.
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b. The Commander shall preserve order. He has the power to inflict reasonable fines, decide all points of law and order, and proclaim the order of business. c. The Commander shall appoint all non-elected officers and committee members (except for the finance committee). d. The commander shall cosign all orders of the Colony treasury. SECTION TWO - Duties of the Lieutenant Commander: a. The Lieutenant Commander shall aid the Commander in all areas of his office, and in the absence of the Commander, shall exercise all his rights. b. The Lieutenant Commander shall serve as chairman of the Executive Council, Petitioning Committee, and the Honor Board. c. The Lieutenant Commander shall be responsible for directing all committees and making sure all officers are performing the duties expected of them. SECTION THREE - Duties of the Treasurer: a. The Treasurer shall promptly collect all dues, fees, fines, taxes, and other moneys payable to the General Fraternity. b. The Treasurer shall present a budget to the Chapter for approval upon its completion. c. The Treasurer shall be in charge of the Colony’s money. d. The Treasurer shall keep a true account of the Colony’s money. e. The Treasurer shall pay out the Colony’s money only with the consent of the Commander and the Recorder. SECTION FOUR - Duties of the Recorder: a. The Recorder is responsible for keeping a written record of all the proceedings of the Colony and shall be responsible for sending a copy of the record to the Executive Director as requested. b. The Recorder is responsible for sending in the proper forms to the General Fraternity. c. The Recorder shall keep an accurate list of all members including all pertinent information about each member. d. The Recorder is responsible for taking role at all meetings or events where it is required. e. The Recorder is responsible for updating and maintaining a copy of the bylaws. f. The Recorder shall cosign all orders of the Colony treasury. SECTION FIVE - Duties of the Marshall: a. The Marshall shall direct and coordinate the Colony’s Candidate Education Program. He shall guide and lead the Candidates in their meetings and insure proper education of the ideals and principles of Sigma Nu. b. The Marshall shall act as Chairman of the Candidate Council. SECTION SIX - Duties of the Chaplain: a. The Chaplain shall be responsible for organizing all Ritual ceremonies.
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b. The Chaplain shall make himself available for spiritual guidance to all members and strive to promote brotherly love between all members. c. The chaplain shall be responsible for the upkeep, maintenance, and purchase of ritual materials. SECTION SEVEN - Duties of LEAD Chairman: a. The LEAD Chairman shall act as the head of the LEAD Committee. b. The LEAD Chairman is responsible for organizing LEAD Phase II and assisting the members of his committee in organizing and implementig their phases. SECTION EIGHT – Duties of the Recruitment Chairman: a. The Recruitment Chairman shall plan, direct and coordinate the Colony’s recruitment events. b. The Recruitment Chairman shall act as the head of the Recruitment Committee. SECTION NINE – Duties of the Alumni Relations Officer: a. The Alumni Relations Officer is responsible for implementing and maintaining an active Alumni/Parents Program. SECTION TEN – Duties of the Sentinel: a. The Sentinel shall act as the chairman of the Risk Reduction Committee. b. The Sentinel is responsible for informing all colony members about the Risk Reduction Policy and making sure that the policy is being enforced. c. The Sentinel shall make sure that only people who are allowed to attend Colony functions are in attendance. SECTION ELEVEN – Duties of the Historian: a. The Historian shall act as the chairman of the Petitioning Committee. b. The Historian shall collect, file, and preserve anything which is likely to prove of interest and historical value. SECTION TWELVE – Duties of the Reporter/Website Chairman a. The Reporter/Website Chairman shall be responsible for developing and updating the Colony Website. b. The Reporter/Website Chairman shall be responsible for writing articles to the Alumni Chapter or General Fraternity when needed. SECTION THIRTEEN – Duties of the Social Chairman a. The Social Chairman shall act as head of the Social Committee. b. The Social Chairman shall present to the chapter all proposed social functions. All social functions must be approved by a majority of the chapter. c. The Social Chairman shall abide by the Risk Reduction Policy. SECTION FOURTEEN – Duties of the Scholarship Chairman a. The Scholarship Chairman shall act as head of the Scholarship Committee.
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b. The Scholarship Chairman shall be responsible for monitoring the scholastic performance of the Colony. c. The Scholarship Chairman shall develop and implement a scholarship program for the Colony. SECTION FIFTEEN – Duties of the Athletic Chairman a. The Athletic Chairman shall coordinate all Colony intramural sports. SECTION SIXTEEN – Duties of the Community Service/Philanthropy Chairman a. The Community Service/Philanthropy Chairman shall act as the head of the Service Committee. b. The Community Service/Philanthropy Chairman shall develop and implement community service and philanthropy activities for the Colony. SECTION SEVENTEEN – Duties of the Fundraising Chairman a. The Fundraising Chairman shall act as the head of the Fundraising Committee. b. The Fundraising Chairman shall develop and implement fundraising activities for the Colony.
ARTICLE SIX COMMITTEES SECTION ONE – Committees a. The Committees of the fraternity are the Executive Council, the Bylaws Committee, the Honor Board, the Finance Committee, the Recruitment Committee, the LEAD Committee, the Alumni Relations Committee, the Risk Reduction Committee, the Petitioning Committee, the Scholarship Committee, the Service Committee, and the Fundraising Committee. b. In case of shortage of Colony members in good standing, committees shall be staffed and run in a way that is both convenient and efficient for respective officers. Committees may be combined so that business from separate committees will be discussed in one conglomerate committee. SECTION TWO – Executive Council a. The Executive Committee shall be composed of the Commander, Lieutenant Commander, Recorder, Treasurer, Recruitment Chairman, and the Marshall. The Colony Advisor will serve as the advisor to the committee. b. The Lieutenant Commander shall preside over the Executive Council and make reports/recommendations to the Colony at the weekly meetings. c. The Executive Council shall meet once per week to set the agenda of the next weekly Colony meeting. d. The Executive Council shall perform other duties at the request of the Colony.
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SECTION THREE – The Finance Committee a. The Finance Committee shall be composed of the Treasurer, Commander, Recorder, and one member-at-large member. The Financial Advisor will serve as the advisor to the committee. b. The Treasurer shall preside over the Finance Committee meetings and make reports/recommendations to the Colony at the weekly meetings. c. The Committee shall establish a budget biannually, subject to the approval by the Executive Council and the Colony. d. The Committee shall propose the semester dues to the Colony that the members are required to pay. e. The Committee shall review on a monthly basis the budget and make recommendations for changes as they are needed. f. The Committee shall be responsible for enforcing the Fraternity’s 30/90 day policy according to The Law. g. The Committee shall perform other duties at the request of the Colony. SECTION FOUR – The Recruitment Committee a. The Recruitment Committee shall be composed of the Recruitment Chairman and up to seven members-at-large. The Recruitment Advisor will serve as advisor to the committee. b. The Recruitment Chairman shall preside over the Recruitment Committee meeting and make reports/recommendations to the Colony at the weekly meetings. c. The Committee shall be responsible for the design, implementation, and review of the recruitment program. d. The Committee shall perform other duties at the request of the Colony. SECTION FIVE – The LEAD Committee a. The LEAD Committee shall be composed of the LEAD Chairman, the Commander, the Lieutenant Commander, the Marshal, and one upperclassman member-at-large. The LEAD Advisor will serve as advisor to the committee. b. The LEAD Chairman shall preside over the LEAD Committee meetings and make reports/recommendations to the Colony at the weekly meetings. He shall also be responsible for organizing Phase II of the LEAD Program. c. The Marshal shall be responsible for organizing of Phase I of the LEAD Program. d. The Lieutenant Commander shall be responsible for organizing Phase III of the LEAD Program. e. The upperclassman member-at-large shall be responsible for organizing Phase IV of the LEAD Program. f. The Commander shall be responsible for organizing the All-Chapter LEAD Program. g. The Committee shall perform other duties at the request of the Colony. SECTION SIX – The Bylaws Committee
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a. The Bylaws Committee shall be chaired by the Lieutenant Commander and made up of any members who want to volunteer to be part of the Committee. The Chapter Advisor will serve as advisor to the committee. b. The Committee has the responsibility of drafting and/or updating the Colony bylaws on an annual basis. SECTION SEVEN – The Alumni Relations Committee a. The Alumni Relations Committee shall be composed of the Alumni Relations Chairman and three to five members-at-large. The Alumni Relations Advisor will serve as advisor to the Committee. b. The Alumni Relations Chairman will preside over the meetings and make reports/recommendations to the Colony at the weekly meetings. c. The Committee shall coordinate the Alumni Relations activities and Parent activities. d. The Alumni Relations Committee is responsible for the establishment, coordination, and administration of the Alumni Program, Alumni Newsletter, and Alumni and Parent participation in the Colony. e. The Committee shall perform other duties at the request of the Colony. SECTION EIGHT – The Risk Reduction Committee a. The Risk Reduction Committee shall be composed of the Sentinel, the Commander, the Marshal, the Scholarship Chairman, the Social Chairman, and one or two members-at-large. The Risk Reduction Advisor will serve as advisor to the Committee. b. The Sentinel will preside over the meetings and make reports/recommendations to the Colony at the weekly meetings. c. The Committee is responsible for keeping the Colony’s risk to a minimum through the implementation of the Risk Reduction Policy and Guidelines of Sigma Nu Fraternity. d. The Committee shall notify the Executive Council and/or the general chapter of violations to the Risk Reduction policy. SECTION NINE – The Petitioning Committee a. The Petitioning Committee shall be composed of the Historian, the Commander or the Lieutenant Commander, and three to five members-at-large. The Petitioning Advisor will serve as advisor to the Committee. b. The Historian Committee will preside over the meetings and make reports/recommendations to the Colony. c. The Petitioning Committee is responsible for organizing the petition to the Sigma Nu High Council to become a Sigma Nu Chapter. SECTION TEN – The Scholarship Committee a. The Scholarship Committee shall be composed of the Scholarship Chairman and two to three members-at-large. The Scholarship Advisor will serve as advisor to the Committee.
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b. The Scholarship Chairman will preside over the meetings and make reports/recommendations to the Colony. c. The Committee shall keep track of all academic records. d. The Committee shall provide academic assistance and incentives to members. SECTION ELEVEN – The Service Committee a. The Service Committee shall be composed of the Community Service/Philanthropy Chairman and three to five members-at-large. The Service Advisor will serve as advisor to the Committee. b. The Community Service/Philanthropy Chairman will preside over the meetings and make reports/recommendations to the Colony. c. The Committee is responsible for the development and implementation of service activities. SECTION TWELVE – The Fundraising Committee a. The Fundraising Committee shall be composed of the Fundraising Chairman and three to five members-at-large. The Fundraising Advisor will serve as advisor to the Committee. b. The Fundraising Chairman will preside over the meetings and make reports/recommendations to the Colony. c. The Fundraising Committee is responsible for organizing activities which will raise additional funds for the Colony. SECTION THIRTEEN – The Honor Board a. The Honor Board shall be composed of Lieutenant Commander and two Colony members from each class (Freshman, Sophomore, Junior, Senior). b. The Lieutenant Commander shall serve as the chairman of the board and will vote only in the event of a tie. The Lieutenant Commander is further tasked with running the meetings and keeping the records of the Honor Board. The other Honor Board members will all be voting members. c. The Honor Board is the Colony’s self governing body and is responsible for giving sanctions to members.
ARTICLE SEVEN MEETINGS SECTION ONE – Meeting Time a. Colony Meetings shall be conducted once weekly. b. The time of the meeting shall be determined by the majority of the colony. c. The Commander has the right to temporarily change the time of a Colony Meeting in the event of a special event or emergency. SECTION TWO – Emergency Meetings
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a. Special or Emergency Meetings can be called collectively by the Executive Board. SECTION THREE – Parliamentary Procedure a. Meetings will be run in accordance with the structure outlined in Robert’s Rules of Order. b. Members must be recognized by the Commander before speaking in Colony meetings. SECTION FOUR – Quorum a. 2/3 of the total active membership must be present for any vote during regular Colony meetings. SECTION FIVE – Attendance a. Members must attend all regular Colony meetings. b. In the case of two unexcused absence at a Colony meeting a) a fine or punishment of $10.00 shall be levied. This fine will be added to a Colony member’s quarterly dues. B) the colony member or candidate shall be required to serve one additional hour of community service the quarter of the unexcused absence. C) another sanction approved by both the lieutenant commander and coomander ((((once again must remember to define member vs candidate and good standing vs bad standing with colony)))) c. The Commander or Recorder shall determine whether an absence is excused or unexcused. d. Failure to notify the Commander or Recorder of an absence 24 hours prior to the meeting will automatically result in the fine specified in Section Five, b. e. A third failure to notify the Commander or Recorder of an absence 24 hours prior to the meeting will automatically result in a disciplinary Honor Board hearing. f. It is at the discretion of the Commander and Recorder together to determine if an unexcused absence is due to emergenct reasons. If they both determine that the absence occurred under extenuating circumstances, the fine specified in Section Five, b, shall not be levied. g. SECTION SIX – Meeting Rules a. All Colony members are required to wear a tie, dress pants, dress shoes, dark socks and candidate pin to all Colony meetings. b. No alcoholic beverages or tobacco are allowed at Colony meetings. c. Any Colony member who enters a meeting intoxicated or under the influence of drugs to any degree shall be ejected from the meeting by the Commander and escorted home by another member of the Colony. d. The Commander has the right to eject any member from the Colony meeting if a just cause is present.
ARTICLE EIGHT
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POLICIES SECTION ONE – Hazing a. Hazing is strictly forbidden in this Fraternity by the order stated in the Candidate Manual by our Founding Fathers. b. Hazing is defined in The LAW and the Risk Reduction Policy and Guidelines of Sigma Nu Fraternity, Inc. SECTION TWO – Zero Tolerance Policy a. We as a fraternity do not condone the use or abuse of substances or illegal drugs; especially while in fraternity apparel. No brother shall use drugs at any official fraternity function or event, nor attend such function or event under the influence. SECTION THREE – Social Probation a. A Colony member will be placed on involuntary Social Probation if he meets any one of the following criteria: a. The Colony member has four or more unexcused absences from Colony meetings in one quarter b. The Colony member owes money that is more than 30 days past due to the Colony. c. A Colony member’s GPA has dropped below 2.5 for the previous semester twice. The first time will be dealth with according to the scholarship plan. A third time will result in immediate vote for removal from Kappa Eta colony. d. The Honor Board has placed the sanction of Social Probation on a member or candidate. b. A Colony member of Social Probation will not be allowed to participate in any social or athletic events, loses all voting rights, and cannot hold any offices the quarter following the decision of probation. c. The loss of a vote does not apply to the voting of new candidates. ((((((specify sanctions where if grade drop happens twice candidate or member will be brought up to chapter for vote for removal; possible section dealing with scholarship????)))) ARTICLE NINE INTERNAL DISCIPLINE SECTION ONE – Disciplinary Procedure a. All internal discipline not specifically stated in the bylaws shall be the responsibility of the Honor Board. b. The Honor Board shall follow the Honor Board Protocol for making disciplinary decisions. SECTION TWO – Honor Board Protocol
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a. Filing a complaint a. Complaints can be filed by anyone in the Colony. b. The complaint must be filed in writing to the Lieutenant Commander. c. The Complaint must consist of the following: i. Description of the event/action at hand that warrants being brought to the Honor Board. ii. A list of facts supporting the description of the event or action. iii. No personal opinions or suggested punishments. d. If a complaint is to be written against the Lieutenant Commander, then the complaint should be given to the next highest ranking officer not involved with the complaint. i. The officer receiving the complaint shall fill the Honor Board duties of the Lieutenant Commander for the duration of the trial process for the complaint filled against the Lieutenant Commander. b. Notifications a. The Lieutenant Commander is responsible for notifying the defendant, the Plaintiff, and the Honor Board of the date and time of the hearing at least 5 days prior to the hearing. b. The defendant shall be given a copy of the complaint at least 5 days prior to the hearing. c. In order to prevent bias, no details of the complaint should be released to the Honor Board or other chapter members prior to the hearing. c. Hearing a. For one defendant: i. The Plaintiff brother who filed the complaint will read the formal complaint. 1. Supporting evidence or witnesses may be presented. ii. The Defendant brother is able to defend himself at this time. 1. Supporting evidence or witnesses may be presented. iii. The Honor Board will have the opportunity to ask questions of the Plaintiff and Defendant iv. The Plaintiff and Defendant will be excused from the proceedings. b. For more than one defendant: i. The Honor Board reserves the right to meet with the Defendants collectively or individually. ii. The Plaintiff will read the formal complaint. 1. Supporting evidence or witnesses may be presented. iii. The Defendant(s) will present his/their defense. 1. Supporting evidence or witnesses may be presented. iv. The Honor Board will have the opportunity to ask questions of the Plaintiff and Defendant(s). v. The Plaintiff and Defendant(s) will be excused from the proceedings. c. The Honor Board will deliberate in closed quarters. d. Voting will consist of a secret ballot with the choices guilty or not guilty.
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e. Ballots will be read by the acting head of the Honor Board ((((((usually LC—must define acting head in intro: essentially LC unless involved in scandal)))). i. In the event of a tie, the acting head of the Honor Board will make the deciding vote. d. Sanction a. If a guilty decision has been reached, the Honor Board will propose and vote upon a sanction. b. Previous sanctions should be referenced for similar actions to try to ensure consistency from case to case. e. Notification of Decision and Sanction a. The defendant should be notified with a letter of the decision of the Honor Board. b. As part of the letter, the defendant should be notified of the proper course of redress if he wishes to appeal the decision. c. An identical copy of the letter should be filed for future reference. d. The acting head of the Honor Board, with the support of the executive board, is responsible for enforcing the sanction. SECTION THREE – Overturning a Decision a. Any decision/sanction made by the Honor can be overturned by the Colony with a 2/3 vote of quorum.
ARTICLE TEN BYLAWS SECTION ONE – Bylaws: a. The Bylaws must be in accordance to Limestone Outcropping University Policy and The LAW of Sigma Nu. b. Each member of the Colony shall have access to a copy of the Bylaws. SECTION TWO – Amendments a. All amendments to the Bylaws require a 2/3 vote of quorum. b. All amendments shall not be retroactive. c. A specific section of the Bylaws may be temporarily suspended by a ¾ chapter vote.
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Kappa Eta Colony Bylaws
KAPPA ETA COLONY Sigma Nu International Fraternity, INC. Colony Bylaws
Amended 2011
University of California, Santa Barbara
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Kappa Eta Colony Bylaws
ARTICLE ONE
IDENTIFICATION Section One Official Name Section Two Statement of Regulations
ARTICLE TWO
COLONY MEMBERSHIP Section One Qualifications for Membership Eligibility Section Two Voting on Candidates Section Three Candidate Requirements Section Four Discontinuation of a Candidate
ARTICLE THREE OFFICERS Section One Section Two Section Three
Officers Elected Officers Appointed Officers
ARTICLE FOUR
OFFICER ELECTIONS Section One Requirements to Hold Offices Section Two Election Date Section Three Nominations Section Four Elections Section Five Office Vacancies
ARTICLE FIVE
OFFICER DUTIES Section One Duties of the Commander Section Two Duties of the Lieutenant Commander Section Three Duties of the Treasurer Section Four Duties of the Recorder Section Five Duties of the Marshall Section Six Duties of the Chaplain Section Seven Duties of the LEAD Chairman Section Eight Duties of the Recruitment Chairman Section Nine Duties of the Alumni Relations Officer Section Ten Duties of the Sentinel Section Eleven Duties of the Historian Section Twelve Duties of the Reporter/Website Chairman Section Thirteen Duties of the Social Chairman Section Fourteen Duties of the Scholarship Chairman Section Fifteen Duties of the Athletic Chairman Section Sixteen Duties of the CS/P Chairman Section Seventeen Duties of the Fundraising Chairman
ARTICLE SIX
COMMITTEES Section One Section Two Section Three Section Four
Committees Executive Council The Finance Committee The Recruitment Committee
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Section Five Section Six Section Seven Section Eight Section Nine Section Ten Section Eleven Section Twelve Section Thirteen
The LEAD Committee The Bylaws Committee The Alumni Relations Committee The Risk Reduction Committee The Petitioning Committee The Scholarship Committee The Service Committee The Fundraising Committee The Honor Board
ARTICLE SEVEN MEETINGS Section One Section Two Section Three Section Four Section Five Section Six
Meeting Time Emergency Meetings Parliamentary Procedure Quorum Attendance Meeting Rules
ARTICLE EIGHT POLICIES Section One Section Two Section Three
Hazing Zero Tolerance Policy Social Probation
ARTICLE NINE
INTERNAL DISCIPLINE Section One Disciplinary Procedure Section Two Honor Board Protocol Section Three Overturning a Decision
ARTICLE TEN
BYLAWS Section One Section Two
Bylaws Amendments
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ARTICLE ONE IDENTIFICATION SECTION ONE-Official Name a. The official name of this organization is Sigma Nu Fraternity, Kappa Eta Colony at University of California, Santa Barbara (hereon referred to as “Kappa Eta” or “Colony”). SECTION TWO – Statement of Regulations a. This organization abides by all rules established under Sigma Nu International Fraternity, Inc. and their Bylaws are in accordance with The LAW of Sigma Nu Fraternity, Inc. b. This organization abides by the Risk Reduction Policy of Sigma Nu Fraternity. ARTICLE TWO COLONY MEMBERSHIP SECTION ONE – Qualifications for Membership Eligibility a. A potential new member must be a full-time, matriculate student at University of California, Santa Barbara. b. A potential new member must have a cumulative college GPA of 2.7 or a high school GPA of 3.0 to become a candidate if the member is in his first undergraduate quarter. c. No man shall be denied membership on the basis of race, sexual orientation, creed, or national origin. d. A potential candidate with a brother, lineal ascendant, uncle, or great uncle who is a Sigma Nu, will be considered a Legacy. e. A potential new member must pay his candidate fee before participating in the candidate ceremony. f. A potential new member must never have been a member or a former member of a General College Fraternity. SECTION TWO – Voting on Candidates a. All individuals seeking membership in this Colony who have met the qualifications in Section One shall be subject to the unanimous approval of all current Colony members. b. A Legacy may be elected as a Candidate with a three-fourths (3/4) vote of quorum with the recommendation of the Sigma Nu who makes that man a Legacy, if at all possible. c. Candidates that have been proposed and rejected may be proposed again no more than three times. g. No man shall be elected into the colony as an honorary member. SECTION THREE – Candidate Requirements
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a. A Candidate must have been installed as a Candidate and have gone through the Candidate Education Program and have successfully completed all the expected requirements in the Candidate Education Program period. b. A Candidate must choose to accept a bid by Week 5 of the Candidate Education Program to join the current Candidate Class. SECTION FOUR – Discontinuation of a Candidate a. The discontinuation of a Candidate from the Colony will only occur when the Honor Board decides to take that action as a sanction and the majority of the Colony agrees with the Honor Board’s decision of discontinuation. b. If a Candidate declines continuation of membership before the Candidate Initiation Ceremony, said Candidate can be discontinued without any action by the Colony.
ARTICLE THREE OFFICERS SECTION ONE – Officers a. The officers of the Fraternity are: Commander, Lieutenant Commander, Treasurer, Recorder, Marshal, Chaplain, LEAD Chairman, Recruitment Chairman, Alumni Relations Officer, Sentinel, Historian, Reporter/Website Chairman, Social Chairman, Scholarship Chairman, Athletic Chairman, Community Service/Philanthropy Chairman, and Fundraising Chairman. SECTION TWO – Elected Officers a. The following officers are elected: Commander, Lieutenant Commander, Treasurer, Recorder, Marshal, Chaplain, LEAD Chairman, Recruitment Chairman, Social Chairman, Scholarship Chairman, and Community Service/Philanthropy Chairman. SECTION THREE – Appointed Officers a. All non-elected offices shall be granted through the process of appointment. Appointments shall be nominated by the Commander and approved by the colony. ARTICLE FOUR OFFICER ELECTIONS SECTION ONE – Requirements to Hold Offices a. No member who has past due debt to the Colony or General Fraternity shall be allowed to hold any office. b. An officer must have a cumulative GPA of at least 2.7 and achieve a previous quarter GPA of at least 2.5.
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SECTION TWO – Election Date a. Officer Elections are to be held at the first Colony meeting in November. b. Officers will begin their term at the beginning of Winter Quarter. SECTION THREE – Nominations a. Initial nominations shall take place at least one week prior to the date of elections. b. Nominations shall be accepted on a last-call basis the meeting of elections before elections begin. SECTION FOUR – Elections a. An officer will be elected upon receiving a majority vote of quorum. If, in the case of three candidates or more, a run off election shall be held between the two candidates with the highest number of votes. (((((((define in an intro what a colony member in good standing is (basically what good standing is and colony member would be after candidate quarter—must be in good standing to run in elections…… are candidates allowed to run for office???)))))) SECTION FIVE – Office Vacancies a. If for any reason an officer is not complying with the duties of his office as prescribed by The Law and his respective officer manual, he can be removed from office by a 2/3 quorum vote of the Colony. b. Nominations will take place immediately after an officer is removed. Elections will take place at the following meeting. c. The Commander will appoint a replacement officer, if needed, until the elections take place or if the vacant office is an appointed position. d. In the case that there are not enough Colony members (((((intro: distinguish between candidates and colony members)))))) to fill the offices prescribed in Article Three, Section One, a: a. The elected offices shall be filled in the following order: Commander, Lieutenant Commander, Treasurer, Recorder, Marshal, Recruitment Chairman, Community Service/Philanthropy Chairman, LEAD Chairman, Social Chairman, Scholarship Chairman, and Chaplain. i. All unfilled elected offices shall be filled on an appointed basis b. The nominated officer positions shall be left vacant or appointed on a volunteer basis ARTICLE FIVE OFFICER DUTIES ((((((((as prescribed by such and such section of the law or see training manuals for descriptin of office duties—what should individuals add for their offices? As in UCSB specific information)))))) SECTION ONE – Duties of the Commander: a. The Commander shall preside at all Colony meetings and proclaim the order of business at meetings.
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b. The Commander shall preserve order. He has the power to inflict reasonable fines, decide all points of law and order, and proclaim the order of business. c. The Commander shall appoint all non-elected officers and committee members (except for the finance committee). d. The commander shall cosign all orders of the Colony treasury. SECTION TWO - Duties of the Lieutenant Commander: a. The Lieutenant Commander shall aid the Commander in all areas of his office, and in the absence of the Commander, shall exercise all his rights. b. The Lieutenant Commander shall serve as chairman of the Executive Council, Petitioning Committee, and the Honor Board. c. The Lieutenant Commander shall be responsible for directing all committees and making sure all officers are performing the duties expected of them. SECTION THREE - Duties of the Treasurer: a. The Treasurer shall promptly collect all dues, fees, fines, taxes, and other moneys payable to the General Fraternity. b. The Treasurer shall present a budget to the Chapter for approval upon its completion. c. The Treasurer shall be in charge of the Colony’s money. d. The Treasurer shall keep a true account of the Colony’s money. e. The Treasurer shall pay out the Colony’s money only with the consent of the Commander and the Recorder. SECTION FOUR - Duties of the Recorder: a. The Recorder is responsible for keeping a written record of all the proceedings of the Colony and shall be responsible for sending a copy of the record to the Executive Director as requested. b. The Recorder is responsible for sending in the proper forms to the General Fraternity. c. The Recorder shall keep an accurate list of all members including all pertinent information about each member. d. The Recorder is responsible for taking role at all meetings or events where it is required. e. The Recorder is responsible for updating and maintaining a copy of the bylaws. f. The Recorder shall cosign all orders of the Colony treasury. SECTION FIVE - Duties of the Marshall: a. The Marshall shall direct and coordinate the Colony’s Candidate Education Program. He shall guide and lead the Candidates in their meetings and insure proper education of the ideals and principles of Sigma Nu. b. The Marshall shall act as Chairman of the Candidate Council. SECTION SIX - Duties of the Chaplain: a. The Chaplain shall be responsible for organizing all Ritual ceremonies.
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b. The Chaplain shall make himself available for spiritual guidance to all members and strive to promote brotherly love between all members. c. The chaplain shall be responsible for the upkeep, maintenance, and purchase of ritual materials. SECTION SEVEN - Duties of LEAD Chairman: a. The LEAD Chairman shall act as the head of the LEAD Committee. b. The LEAD Chairman is responsible for organizing LEAD Phase II and assisting the members of his committee in organizing and implementig their phases. SECTION EIGHT – Duties of the Recruitment Chairman: a. The Recruitment Chairman shall plan, direct and coordinate the Colony’s recruitment events. b. The Recruitment Chairman shall act as the head of the Recruitment Committee. SECTION NINE – Duties of the Alumni Relations Officer: a. The Alumni Relations Officer is responsible for implementing and maintaining an active Alumni/Parents Program. SECTION TEN – Duties of the Sentinel: a. The Sentinel shall act as the chairman of the Risk Reduction Committee. b. The Sentinel is responsible for informing all colony members about the Risk Reduction Policy and making sure that the policy is being enforced. c. The Sentinel shall make sure that only people who are allowed to attend Colony functions are in attendance. SECTION ELEVEN – Duties of the Historian: a. The Historian shall act as the chairman of the Petitioning Committee. b. The Historian shall collect, file, and preserve anything which is likely to prove of interest and historical value. SECTION TWELVE – Duties of the Reporter/Website Chairman a. The Reporter/Website Chairman shall be responsible for developing and updating the Colony Website. b. The Reporter/Website Chairman shall be responsible for writing articles to the Alumni Chapter or General Fraternity when needed. SECTION THIRTEEN – Duties of the Social Chairman a. The Social Chairman shall act as head of the Social Committee. b. The Social Chairman shall present to the chapter all proposed social functions. All social functions must be approved by a majority of the chapter. c. The Social Chairman shall abide by the Risk Reduction Policy. SECTION FOURTEEN – Duties of the Scholarship Chairman a. The Scholarship Chairman shall act as head of the Scholarship Committee.
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b. The Scholarship Chairman shall be responsible for monitoring the scholastic performance of the Colony. c. The Scholarship Chairman shall develop and implement a scholarship program for the Colony. SECTION FIFTEEN – Duties of the Athletic Chairman a. The Athletic Chairman shall coordinate all Colony intramural sports. SECTION SIXTEEN – Duties of the Community Service/Philanthropy Chairman a. The Community Service/Philanthropy Chairman shall act as the head of the Service Committee. b. The Community Service/Philanthropy Chairman shall develop and implement community service and philanthropy activities for the Colony. SECTION SEVENTEEN – Duties of the Fundraising Chairman a. The Fundraising Chairman shall act as the head of the Fundraising Committee. b. The Fundraising Chairman shall develop and implement fundraising activities for the Colony.
ARTICLE SIX COMMITTEES SECTION ONE – Committees a. The Committees of the fraternity are the Executive Council, the Bylaws Committee, the Honor Board, the Finance Committee, the Recruitment Committee, the LEAD Committee, the Alumni Relations Committee, the Risk Reduction Committee, the Petitioning Committee, the Scholarship Committee, the Service Committee, and the Fundraising Committee. b. In case of shortage of Colony members in good standing, committees shall be staffed and run in a way that is both convenient and efficient for respective officers. Committees may be combined so that business from separate committees will be discussed in one conglomerate committee. SECTION TWO – Executive Council a. The Executive Committee shall be composed of the Commander, Lieutenant Commander, Recorder, Treasurer, Recruitment Chairman, and the Marshall. The Colony Advisor will serve as the advisor to the committee. b. The Lieutenant Commander shall preside over the Executive Council and make reports/recommendations to the Colony at the weekly meetings. c. The Executive Council shall meet once per week to set the agenda of the next weekly Colony meeting. d. The Executive Council shall perform other duties at the request of the Colony.
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SECTION THREE – The Finance Committee a. The Finance Committee shall be composed of the Treasurer, Commander, Recorder, and one member-at-large member. The Financial Advisor will serve as the advisor to the committee. b. The Treasurer shall preside over the Finance Committee meetings and make reports/recommendations to the Colony at the weekly meetings. c. The Committee shall establish a budget biannually, subject to the approval by the Executive Council and the Colony. d. The Committee shall propose the semester dues to the Colony that the members are required to pay. e. The Committee shall review on a monthly basis the budget and make recommendations for changes as they are needed. f. The Committee shall be responsible for enforcing the Fraternity’s 30/90 day policy according to The Law. g. The Committee shall perform other duties at the request of the Colony. SECTION FOUR – The Recruitment Committee a. The Recruitment Committee shall be composed of the Recruitment Chairman and up to seven members-at-large. The Recruitment Advisor will serve as advisor to the committee. b. The Recruitment Chairman shall preside over the Recruitment Committee meeting and make reports/recommendations to the Colony at the weekly meetings. c. The Committee shall be responsible for the design, implementation, and review of the recruitment program. d. The Committee shall perform other duties at the request of the Colony. SECTION FIVE – The LEAD Committee a. The LEAD Committee shall be composed of the LEAD Chairman, the Commander, the Lieutenant Commander, the Marshal, and one upperclassman member-at-large. The LEAD Advisor will serve as advisor to the committee. b. The LEAD Chairman shall preside over the LEAD Committee meetings and make reports/recommendations to the Colony at the weekly meetings. He shall also be responsible for organizing Phase II of the LEAD Program. c. The Marshal shall be responsible for organizing of Phase I of the LEAD Program. d. The Lieutenant Commander shall be responsible for organizing Phase III of the LEAD Program. e. The upperclassman member-at-large shall be responsible for organizing Phase IV of the LEAD Program. f. The Commander shall be responsible for organizing the All-Chapter LEAD Program. g. The Committee shall perform other duties at the request of the Colony. SECTION SIX – The Bylaws Committee
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a. The Bylaws Committee shall be chaired by the Lieutenant Commander and made up of any members who want to volunteer to be part of the Committee. The Chapter Advisor will serve as advisor to the committee. b. The Committee has the responsibility of drafting and/or updating the Colony bylaws on an annual basis. SECTION SEVEN – The Alumni Relations Committee a. The Alumni Relations Committee shall be composed of the Alumni Relations Chairman and three to five members-at-large. The Alumni Relations Advisor will serve as advisor to the Committee. b. The Alumni Relations Chairman will preside over the meetings and make reports/recommendations to the Colony at the weekly meetings. c. The Committee shall coordinate the Alumni Relations activities and Parent activities. d. The Alumni Relations Committee is responsible for the establishment, coordination, and administration of the Alumni Program, Alumni Newsletter, and Alumni and Parent participation in the Colony. e. The Committee shall perform other duties at the request of the Colony. SECTION EIGHT – The Risk Reduction Committee a. The Risk Reduction Committee shall be composed of the Sentinel, the Commander, the Marshal, the Scholarship Chairman, the Social Chairman, and one or two members-at-large. The Risk Reduction Advisor will serve as advisor to the Committee. b. The Sentinel will preside over the meetings and make reports/recommendations to the Colony at the weekly meetings. c. The Committee is responsible for keeping the Colony’s risk to a minimum through the implementation of the Risk Reduction Policy and Guidelines of Sigma Nu Fraternity. d. The Committee shall notify the Executive Council and/or the general chapter of violations to the Risk Reduction policy. SECTION NINE – The Petitioning Committee a. The Petitioning Committee shall be composed of the Historian, the Commander or the Lieutenant Commander, and three to five members-at-large. The Petitioning Advisor will serve as advisor to the Committee. b. The Historian Committee will preside over the meetings and make reports/recommendations to the Colony. c. The Petitioning Committee is responsible for organizing the petition to the Sigma Nu High Council to become a Sigma Nu Chapter. SECTION TEN – The Scholarship Committee a. The Scholarship Committee shall be composed of the Scholarship Chairman and two to three members-at-large. The Scholarship Advisor will serve as advisor to the Committee.
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b. The Scholarship Chairman will preside over the meetings and make reports/recommendations to the Colony. c. The Committee shall keep track of all academic records. d. The Committee shall provide academic assistance and incentives to members. SECTION ELEVEN – The Service Committee a. The Service Committee shall be composed of the Community Service/Philanthropy Chairman and three to five members-at-large. The Service Advisor will serve as advisor to the Committee. b. The Community Service/Philanthropy Chairman will preside over the meetings and make reports/recommendations to the Colony. c. The Committee is responsible for the development and implementation of service activities. SECTION TWELVE – The Fundraising Committee a. The Fundraising Committee shall be composed of the Fundraising Chairman and three to five members-at-large. The Fundraising Advisor will serve as advisor to the Committee. b. The Fundraising Chairman will preside over the meetings and make reports/recommendations to the Colony. c. The Fundraising Committee is responsible for organizing activities which will raise additional funds for the Colony. SECTION THIRTEEN – The Honor Board a. The Honor Board shall be composed of Lieutenant Commander and two Colony members from each class (Freshman, Sophomore, Junior, Senior). b. The Lieutenant Commander shall serve as the chairman of the board and will vote only in the event of a tie. The Lieutenant Commander is further tasked with running the meetings and keeping the records of the Honor Board. The other Honor Board members will all be voting members. c. The Honor Board is the Colony’s self governing body and is responsible for giving sanctions to members.
ARTICLE SEVEN MEETINGS SECTION ONE – Meeting Time a. Colony Meetings shall be conducted once weekly. b. The time of the meeting shall be determined by the majority of the colony. c. The Commander has the right to temporarily change the time of a Colony Meeting in the event of a special event or emergency. SECTION TWO – Emergency Meetings
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a. Special or Emergency Meetings can be called collectively by the Executive Board. SECTION THREE – Parliamentary Procedure a. Meetings will be run in accordance with the structure outlined in Robert’s Rules of Order. b. Members must be recognized by the Commander before speaking in Colony meetings. SECTION FOUR – Quorum a. 2/3 of the total active membership must be present for any vote during regular Colony meetings. SECTION FIVE – Attendance a. Members must attend all regular Colony meetings. b. In the case of two unexcused absence at a Colony meeting a) a fine or punishment of $10.00 shall be levied. This fine will be added to a Colony member’s quarterly dues. B) the colony member or candidate shall be required to serve one additional hour of community service the quarter of the unexcused absence. C) another sanction approved by both the lieutenant commander and coomander ((((once again must remember to define member vs candidate and good standing vs bad standing with colony)))) c. The Commander or Recorder shall determine whether an absence is excused or unexcused. d. Failure to notify the Commander or Recorder of an absence 24 hours prior to the meeting will automatically result in the fine specified in Section Five, b. e. A third failure to notify the Commander or Recorder of an absence 24 hours prior to the meeting will automatically result in a disciplinary Honor Board hearing. f. It is at the discretion of the Commander and Recorder together to determine if an unexcused absence is due to emergenct reasons. If they both determine that the absence occurred under extenuating circumstances, the fine specified in Section Five, b, shall not be levied. g. SECTION SIX – Meeting Rules a. All Colony members are required to wear a tie, dress pants, dress shoes, dark socks and candidate pin to all Colony meetings. b. No alcoholic beverages or tobacco are allowed at Colony meetings. c. Any Colony member who enters a meeting intoxicated or under the influence of drugs to any degree shall be ejected from the meeting by the Commander and escorted home by another member of the Colony. d. The Commander has the right to eject any member from the Colony meeting if a just cause is present.
ARTICLE EIGHT
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POLICIES SECTION ONE – Hazing a. Hazing is strictly forbidden in this Fraternity by the order stated in the Candidate Manual by our Founding Fathers. b. Hazing is defined in The LAW and the Risk Reduction Policy and Guidelines of Sigma Nu Fraternity, Inc. SECTION TWO – Zero Tolerance Policy a. We as a fraternity do not condone the use or abuse of substances or illegal drugs; especially while in fraternity apparel. No brother shall use drugs at any official fraternity function or event, nor attend such function or event under the influence. SECTION THREE – Social Probation a. A Colony member will be placed on involuntary Social Probation if he meets any one of the following criteria: a. The Colony member has four or more unexcused absences from Colony meetings in one quarter b. The Colony member owes money that is more than 30 days past due to the Colony. c. A Colony member’s GPA has dropped below 2.5 for the previous semester twice. The first time will be dealth with according to the scholarship plan. A third time will result in immediate vote for removal from Kappa Eta colony. d. The Honor Board has placed the sanction of Social Probation on a member or candidate. b. A Colony member of Social Probation will not be allowed to participate in any social or athletic events, loses all voting rights, and cannot hold any offices the quarter following the decision of probation. c. The loss of a vote does not apply to the voting of new candidates. ((((((specify sanctions where if grade drop happens twice candidate or member will be brought up to chapter for vote for removal; possible section dealing with scholarship????)))) ARTICLE NINE INTERNAL DISCIPLINE SECTION ONE – Disciplinary Procedure a. All internal discipline not specifically stated in the bylaws shall be the responsibility of the Honor Board. b. The Honor Board shall follow the Honor Board Protocol for making disciplinary decisions. SECTION TWO – Honor Board Protocol
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a. Filing a complaint a. Complaints can be filed by anyone in the Colony. b. The complaint must be filed in writing to the Lieutenant Commander. c. The Complaint must consist of the following: i. Description of the event/action at hand that warrants being brought to the Honor Board. ii. A list of facts supporting the description of the event or action. iii. No personal opinions or suggested punishments. d. If a complaint is to be written against the Lieutenant Commander, then the complaint should be given to the next highest ranking officer not involved with the complaint. i. The officer receiving the complaint shall fill the Honor Board duties of the Lieutenant Commander for the duration of the trial process for the complaint filled against the Lieutenant Commander. b. Notifications a. The Lieutenant Commander is responsible for notifying the defendant, the Plaintiff, and the Honor Board of the date and time of the hearing at least 5 days prior to the hearing. b. The defendant shall be given a copy of the complaint at least 5 days prior to the hearing. c. In order to prevent bias, no details of the complaint should be released to the Honor Board or other chapter members prior to the hearing. c. Hearing a. For one defendant: i. The Plaintiff brother who filed the complaint will read the formal complaint. 1. Supporting evidence or witnesses may be presented. ii. The Defendant brother is able to defend himself at this time. 1. Supporting evidence or witnesses may be presented. iii. The Honor Board will have the opportunity to ask questions of the Plaintiff and Defendant iv. The Plaintiff and Defendant will be excused from the proceedings. b. For more than one defendant: i. The Honor Board reserves the right to meet with the Defendants collectively or individually. ii. The Plaintiff will read the formal complaint. 1. Supporting evidence or witnesses may be presented. iii. The Defendant(s) will present his/their defense. 1. Supporting evidence or witnesses may be presented. iv. The Honor Board will have the opportunity to ask questions of the Plaintiff and Defendant(s). v. The Plaintiff and Defendant(s) will be excused from the proceedings. c. The Honor Board will deliberate in closed quarters. d. Voting will consist of a secret ballot with the choices guilty or not guilty.
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e. Ballots will be read by the acting head of the Honor Board ((((((usually LC—must define acting head in intro: essentially LC unless involved in scandal)))). i. In the event of a tie, the acting head of the Honor Board will make the deciding vote. d. Sanction a. If a guilty decision has been reached, the Honor Board will propose and vote upon a sanction. b. Previous sanctions should be referenced for similar actions to try to ensure consistency from case to case. e. Notification of Decision and Sanction a. The defendant should be notified with a letter of the decision of the Honor Board. b. As part of the letter, the defendant should be notified of the proper course of redress if he wishes to appeal the decision. c. An identical copy of the letter should be filed for future reference. d. The acting head of the Honor Board, with the support of the executive board, is responsible for enforcing the sanction. SECTION THREE – Overturning a Decision a. Any decision/sanction made by the Honor can be overturned by the Colony with a 2/3 vote of quorum.
ARTICLE TEN BYLAWS SECTION ONE – Bylaws: a. The Bylaws must be in accordance to Limestone Outcropping University Policy and The LAW of Sigma Nu. b. Each member of the Colony shall have access to a copy of the Bylaws. SECTION TWO – Amendments a. All amendments to the Bylaws require a 2/3 vote of quorum. b. All amendments shall not be retroactive. c. A specific section of the Bylaws may be temporarily suspended by a ¾ chapter vote.
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