kpl kyle properties ltd.
KPL
KYLEPROPERTIES LTD. SUITE108,1537WEST8thAVENUE,VANCOUVER, B.C. V6J1T5 TELEPHONE (604)732-5263 (604)732-8858 FACStMtLE MINUTES OF COUNCIL MBBTING STRATA PLAN LMS3853 '6AVANTI''
HELD:
On Thursday, February 7, 2008at 7:00p.m.in unit #312,3150West4th Avenue,Vancouver.B.C.
PRESENT:
REGRETS:
Tim Whiteway JoeDamiani ElizabethPurkis SandraStuart MargaritaLurye MohammadDarwish Reid Hepworth
President Vice-President Treasurer Building Security PrivacyOfficer Building Envelope Landscaping
#307-3150 #003-3 170 #316- 3150 #304-3150 #312-3150 #006-3r70 #002-3170
AGENT: Chris Kyle, R.I. (BC) Kyle Properties Ltd. The meetingwas calledto orderat 7:05p.m. MINUTES: The minutesof the previouscouncilmeetingof November26,2007 were unanimouslyapproved. FINANCIAL: The financial statementsfor the months November and December2007 werediscussed and approved. WORK IN PROGRESS: l) The PropertyManageris to solicit quotationsand placethe annual insurancepolicy for the StrataCorporation.2) The PropertyManageris to enter into a quarterlyservicecontract with Honeywell Ltd. (subjectto review and approvalof the agreementby the Council Chairperson)to serviceall mechanicalequipmenton the property as Council and the PropertyManageragreethat the existing contractor,DMS Mechanical are not providing the level or depth of service required for the long term benefit of the property.3) The annualtestingand maintenanceof the fire safetysystemis to be completedon March l9 and 20th2008.In suitetestingis scheduledfor March 19 from 4:00 p.m. to 8:00 p.m.. Pleasewatchfor furthernoticeon this item as accessto each unit to test devicesis recommended.4) The PropertyManageris to arrangea walk a bout for members of the Strata Council with a proposed new Landscape Contractor, Envirolawn Serviceson March 1, 2008 to allow Council to decidewhetherto keepor to tenninatethe existingcontractor.5) The PropertyManageris to preparea draft budgetfor the coming fiscal year for considerationof the Strata Council at the next scheduled meeting.6) The PropertyManageris to arrangesnow clearing servicesfrom the existing JanitorialContractor,or if not available,from anothersupplier.
WORK COMPLETED: 1) The annualroof inspectionwas cornpletedby MastercraftRoofing Ltd., save for one gutter areathat is reportedto be dripping.2) The managementfollowedup with the mechanicalmaintenancecontractorto get the west fresh air pressurizationfan duct heaterrvorkingpropcrly.3) The coinnronareacarpetswereclearredas required.4) The Properfy Managerinvestigated a small leak arounda patiodoor and arrangedcaulkingrepairto solvethis issue.5) The managernerrt suppliedcopiesof invoicesas requestedby the Council Treasurer. 6) The management solicitedquotationsfor the requiredstratainsurancepolicy. 7) The Properfy Managerarrangedsnow removaland ice rneltingproductapplicationas required.A supplyof an ice meltingproductwas purchased and deliveredto the site.
NEW BUSINESS: Councildiscussed variousitemsincluding: A) Council discussedwish list items for possibleinclusionin the draft budgetfor the corning fiscal year including funds for a building envelopeevaluation,exterior painting, landscape upgradesandreplacernent of failed landscape materials.
B) "NO JUNK MAIL" FORM: Council requestedthe managementcopy and attachthe No Junk Mail flyer attachedto theseminutes.Pleasecompleteand attacha small red dot insideyour mailboxif you wish to stopjunk mail from deliverytop your box. C) Council notedthe roofing contractoris to investigatea small "bump" in the 3170 roof and reportbackto Council. D) Councildiscussed a letterfrom an Ovi,nerrequestingpermissionto installlaminateflooringin tlreir unit, replacingthe original carpeting.Councilapprovedthis requestunanimouslyhowever advisethat the Owner will be requiredto insurethe upgradeas upgradesare not coveredunder the Stratapolicy and that the lantinatefloor musthavean underlaymentthat hasa minimumIIC ratingof 58 (lmpactInsulationClassRating).
NEXT MEETING: Scheduledfor Tuesday,April l, 2008 at 7:00 p.m. in unit #304, 3150West4thAvenue. Therebeingno furtherbusiness, the meetingwas adjoumedat 9:05 p.m. Respectfullysubmitted,
ChrisKyle,R.I.( ) Property Manager, Kyle PropertiesLtd. MIN. 18t02t08
KPL
KYLEPROPERTIES LTD. B.C. V6J 1T5 SUITE108,1537WEST8thAVENUE,VANCOUVER, (604) (604)732-s263 732-8858 TELEPHONE FACSIMILE MINUTES OF COUNCIL MEETING STRATA PLAN LMS3853"AVANTI''
HELD:
On Tuesday,April l, 2008at 7:00 p.m. in unit #304,3150 West4th Avenue,Vancouver, B.C.
PRESENT: Tim Whiteway President JoeDamiani Vice-President Elizabeth Purkis Treasurer SandraStuart BuildingSecurity Moharnrnad Dan'.'ishBuildlngEnvclope REGRETS: MargaritaLurye PrivacyOfficer RESIGNED: ReidHepworth Landscaping
#307-3150 (7:45-8:45) #003-3170 #316- 3150 #304-3 l s0 #0c6-3i 70 #312-3150 #002-3t70
AGENT: ChrisKyle,R.I.(BC)KyleProperties Ltd. Themeetingwascalledto orderat 7:05p.m. MINUTES: The minutes of the previouscouncil meetingof February7, 2008 were unanimouslyapproved. FINANCIAL: The financial statementsfor the monthsJanuaryand Februarv2008 were discussedand approved. WORK IN PROGRESS: 1) The StrataCouncil discussbdthe draft budget for the coming fiscal year at length and approvedit, subjectto minor changes,for approvalof all Owners at the coming Annual GeneralMeeting.The PropertyManageris to preparethe Notice of the meetingand mail it out to all Ownerswell in advance.Pleasemark your calendarfor the evening of Thursday,May 22,2008 at 7:00 p.m. so that you can attend the AGM. 2) The Property Manager is to anange the first cleaning of all exterior inaccessiblewindows for the year. Pleasewatch for further notice on this item as windows needto be closedto completethis work. 3) The PropertyManageris to solicit quotationsto completeminor paintingwork to the building exterior and front fencingthis summer, included in the next year budget.4) The PropertyManager is to arrangeearly summer pressurewashing of all concreteground floor surfaces.Pleasewatch for further notice on this item. 5) The Property Manager is to seek an altemative provider for administrationof the building securityaccesssystemas changesand additions/deletions can take up to 3-4 weekswith the currentprovider,which is a hasslefor everyone. WORK COMPLETED: l) The annualtestingand maintenanceof the fire safetysystem was completedas scheduled. Thanksto all Residentswho providedaccessto test in suite devices to ensureproper function for the safety of their families. 2) The management solicited quotationsand placed the annual Strata Corporationinsurancepolicy through BFL Stewarts (Canada) Ltd.. 3) The managerarrangeda weekend tour through the
propertywith a proposednew Landscapemaintenancefirm. A proposalwas receivedfor annual servicesfor the considerationof the Strata Council. 4) The Property Manager prepareda draft budget for the coming fiscal year for the considerationof the Strata Council.5) The managementarrangedremovalof items beingstoredagainstthe Bylaws in a common area stairwell. Costs of the removal are to be invoiced to the responsible party. (Thanks to the responsibleparty for owning up to this Bylaw infraction) 6) The managementterminated the mechanical maintenanceservice agreement with DMS Mechanical and hired Honeywell Ltd. to provide quarterly service to all supply fans, heaters,exhaustfans etc.. The management negotiateda 45ohdiscounton partspurchased from Honeywell Ltd. and a 20%odiscounton their labor chargesfor the benefit of the StrataCorporation.Honeywell recentlycompletedtheir first serviceof the equipment. NEW BUSINESS:Councildiscussed variousitemsincluding: A) Council requestedthe managementterminatethe pest control contract as they perceivedlittle value from this agreement. B) Council requestedthe managenlentdefer terminatingthe Landscapemaintenance agreement asthe currentproviderhasimprovedservicesrecently. C) Councilnotedthe roofing contractoris to investigate a small "bump" in the 3170roof and reportbackto Council.(Note:Work to be completedby Inspectriteshortly) D) Council noted that three Bylaws are to be voted upon at the coming AGM and requestedthe managementreview the Bylaws to ensurethey are requiredand if any other Bylaws may needto be updated. E) Council requestedthe PropertyManagerensurefunds are availablein the Budgetfor the coming fiscal year for a building envelopereportby a qualified firm. (MHP) F) Council discussedthe original ContingencyReserveFund Study and noted,subjectto approvalof a SpecialResolutionat the comingAnnualGeneralMeeting,that the stratais now financiallywhere the report recommended it be. (Very good work by the Strata Council!) NEXT MEETING: ANNUAL GENERAL MEETING Scheduledfor Thursday,May 22,2008 at 7:00p.m..Venueto be confirmed. Therebeingno furtherbusiness,the meetingwas adjoumedat 8:45p.m.
submitted.
Chris Kyle, R.I.( Kyle Properties
MIN.04/04/08
PropertyManager,
KPL
KYLEPROPERTIES LTD. B.C. V6J 1T5 SUITE2A2,1537 WEST8th AVENUE, \'ANCOUVER, (604)732-5263 (604)732-8858 TELEPHONE FACSTMTLE
MINUTESOF THE ANNUAL GENERALMEETING OF STRATAPLAN LMS3853, "THE AVANTI", VANCOUVER,B.C. HELD: Thursday,May 22, 2008 at the BayviewElementarySchool,2251 Collingwood Street,Vancouver 8.C.. PRESENT:Of the 60 possiblevotes,2l of 56 eligiblevoteswere presentin personor by proxy. I. OPENINGOF MEETING: Themeetingwasopened atT:20p.m.by theactingStrataCouncilChairperson, Mr. Tim Whitewayandassisted by theProperfyManagers, ChrisKyle and MonikaSiniarska. A quorumof Ownersbeingpresentthe meetingwasdeclared openfor thebusiness at hand. 2. PROOFOF NOTICE: It wasmoved,seconded andcarriedunanimously to acceptthenoticeof the circulated. AnnualGeneral Meetingas 3. MINUTES: It wasmoved,seconded andcaniedto adopttheminutesof theMay 29, 2007AnnualGeneralMeeting.Therewasno business arising. 4.2008/2009 BUDGET: The2008i2009 Followinga brief budgetwaspresented to theOwners. to adopt discussion it wasmoved,seconded andcarriedunanimously theBudgettotaling$173,064.00 FLEASE PROVIDE THE PROPERTYMANAGEMENT COMPANY WITH TWELVEPOST DATED CHEQUESCOMMENCING MARCH I, 2OO8TO COVERMAINTENANCE FEES. THE MAINTENANCE FEE REMAINS THE SAME AS LAST YEAR. OWNERSON THE PAC PROGRAMWILL HAVE THEIR FEES CONTINUEDAT THE SAME RATE.
4A) SPECIAL RESOLUTION #1: "Be it resolvedthat Ownersauthorizeby% vote the use of the surplus of the 200712008Budget funds to the Contingency ReserveFund." Following a brief discussion,it was moved,secondedand carried unanimouslyto adoptSpecialResolution#1. SPECIAL RESOLUTION #1 APPROVED UNANIMOUSLY
48) SPECIAL RESOLUTION #2: Be it resolvedthat Ownersauthorizeby 3/evotea new Bylaw,#32(2) which reads:"An Owner shall indemnifoand saveharmlessthe Strata Corporation from the expense of any maintenance,repair, or replacementrendered necessaryto the common property, or to any strata lot b;, the Owners' act, omission, negligenceor carelessness,or by that of any members of the Owners family, or the Owners guests,employees,agentsor tenants,but only to the extent that such expenseis not met by the proceedsreceivedby the StrataCorporationas insurancecoverage.In such circumstances,and for the purpose of this Bylaw, any insurancedeductiblepaid or payable by the Strata Corporation shall be consideredan expensenot coveredby the proceedsreceivedby the StrataCorporationas insurancecoverage,and shall be charged to the Ownersand shall be addedand becomepart of the assessment of that Owner for the month following the date on which the expensewas incurred,and shall becomedue and payableon the dateof paymentof the monthlyassessment." Following a brief discussion, it was moved,secondedand carriedunanimouslyto adoptthe new Bylaw #32(2) SPECIAL RESOLUTION #2 APPROVED UNANIMOUSLY 4C SPECIAL RESOLUTION #3: Be it resolvedthat Ownersauthorizeby 3/avotea new Bylaw, #32(3)which reads:"An Owner,tenantor Occupantshall not rent or lease the parking spaceassignedby the StrataCorporationto his Strata Lot or to otherwise permit that parking spaceto be regularlyused by anyonetiat is not a Residentsof the building."Followinga brief discussion, it was moved,secondedand carriedunanimously to adoptthe new bylaw #32(3). SPECIAL RESOLUTION #3 APPROVED UNANIMOUSLY 4D) SPECIAL RESOLUTION #4: Be it resolvedthat Ownersauthorizeby 3/nvotea new Bylaw, #32(4)which reads:"All changesin occupancyof any StrataLot, whetherby an Ownersor a tenant,shall be assessed a non-refundable move-in chargeof $100.00, which shall be paid prior to suchmove-in. Following a lengthydiscussion,Ownersvoted l7 in favor and 3 against.There was one abstention. SPECIAL RESOLUTION #4 APPROVBD BY % VOTE
5) STRATACOUNCIL: The 4 secondyear membersof council for 200718automaticallyretired from their positions,pursuantto the By-Laws. 3 membersremain for the balanceof their two year term. The following Owners were nominatedto council:
STRATA PLAN LMS3853,2008/2009 STRATA COUNCIL
Elizabeth Purkis
Unit#3-3140 W. 4th Unit#4-3170 W.4thUnit#3-3130 W.4th unit #3-3170 w. 4'h u n i t #307- 3150 w. 4th Unit#316-3150 W. 4'h -
Sandra Stuart
tJnit#304-3150W. 4th
JenniferVirtue Karen Cochlan Eric Pollins Joe Damiani Tim Whiteway
[email protected] #604-733-9493 [email protected] [email protected] ti [email protected] [email protected] [email protected]
It was then moved, seconded and carried to cease nominations.The Owners nominated were declaredelectedbv acclamation.
6. NEW BUSINESS: l) Ownersthankedthe StrataCouncilof 2007108 for all their hardwork. 2) Ownersdiscussed the statusof buildingfinancesand notedthatthe CRF wason track with the long tenn funding requirementrecommendations of the CRF report commissioned severalyearsago. 3) Owners discussedlandscaping/pruning needsat length and were advisedthat someextra fundswere in the currentbudgetfor theseextras. 4) Owners discussedbuilding securify and noted upgi'adeswere coming for the parkadeoverheadgate.Pleasewait for the gateto close fully behindyou eachand every time you enteror exit the building. 5) Owners discussedat lengththe Stratainsurancepolicy coverageand all Owners were remindedthey must insure any upgradesto their units as the Stratapolicy covers original finishesonly. Pleasetake the Stratapolicy cover page with you when renewingyour contents/bylawinsuranceto ensureyou do not purchase coveragethatis alreadyprovided. 6) Owners requestedseveralminor repairsbe completedsuch as a brokendoor lock, a door not closingwell, roof top cleaningand a minor plurnbingissuefor follow up by the PropertyManager,Monika Siniarska. 7) Owners discussedthe need to service fireplacesand clean dryer ducts professionallyevery two years. 8) Owners were advisedthat no items are pennitted to be stored in the parkade areaor in parkingstalls.Pleaseensureno itemsare left in the parkadeor theywill be removedand disposedof. Therebeingno furtherbusiness,the meetingwas adjournedat 9:00p.m.. Thenew StrataCouncilrnet briefly to schedulethe next meetingof the StrataCouncilfor Tuesday, July 15,2008in unit #3, 3130West4thAvenuJ.
Respectfully submitted,
ChrisJ. Kvle.R.I. .C.)President KYLE PROPE IES LTD. Managing Ageht LMS3853 AGMmay2008
KPL
KYLEPROPERTIES LTD. S U IT E2 0 2 ,1 5 3 WEST 7 8thAVENUE, VANCOUVtrB.C. R, V6J1T5 (604)732-5263 (604)732-8858 TELEPHONE FACSTMTLE
MINUTESOF COUNCILMEETING STRATAPLAN LMS 3853- The Avanti H[LD:
On Tuesday,July I 5, 2008at 6:30p.nr.in Lrnit#3 3130West4"'Ave, Vancouver, B.C.
PRESENT: Joe Darniani Tinr Whiteway ElizabethPurkins JenniferVirtue Eric Pollins
Chair l/ice-Chuir Treusurer GurdanConmtittee Privuc-yOJficer
REGRETS: SandraStuart KarenCochlan AGENT:
# 3 - 3170W. 4'h #307 - 3150W.4'r' # 316- 3150W.4"' # 3 - 3140W. 4'r' # 3 - 3130W.4'h # 307- 3150W. 4'r' #4 -3170 W.4th
MorrikaSiniarska,Kyle PropertiesLtd. The nteetingrvascalledto orderat 6:36p.rn.
COUNCIL POSITION ELECTION: The courrcilpositions havebeenelectedas Iistedabove. MINUTtrS: The mitrutesof the previouscouncilrneeting minutesfor April l, 2008rverediscussed artdapproved. Tlrerewas no bLrsiness arising. FINANCIAL: The approvalof FinancialStaternents and for the monthsof May 2008 u,ererevierved approved. WORK IN PROGRESS: A) Testingof FireAlarrnSystern is to be cornpleted andlettersrvill be sentto Orvnersthatdid rrotprovideaccessas pertheinitial schedu le on March I 9, 2008.All Orvnersare reminded that the Property Managementinitiates only two requestsfor access.If the accessis not provitledduring the initial trvoscheduledtiniesthen the costof testingthe safetys1'stem rvill be borneby the Orvnersresponsibility. B) The Frontentrartce of 3150West4'l'hasbeencleanedof old unusedkey boxesand painted.C) The PropertyManagerhas solicitedquotesfor exteriorfencepaintingand the StrataCouncilhas cltosena conpany to perforrnthe rvork.D) The roof drainat 3170 West4"'is to be investigated arrd trnplLr-tged. E) Morrison and Hershfield ConsultingEngineers lverelriredto investigatethebuilding envelopeandare to startrvork in August.All Orvnelsare requested to cornplete" The Survey"serrt to each owller,and return it to Kyle Propertiesby JLrly28, 2008 in orderto facilitatethe rvork. F) The ProperlyMarragerhassoliciteda quotefor a roof inspectionfrornInspectrightand is to hire the conrpanyto perforrrrthe rvork.G) The StrataCouncilhasapproveda quotefor tlre installation of roof fadclerto ensureLItCBconpliancefor any firture roof rvork.
\\'CIIK COI!PI.ETED: A) Tlie Proper1yN{ariasclI-rasvralkcclilrrougtrtlrc propertyrvitlrtire siie gardcrtcrto idcntifygarclclring neecls.'['lre challcnges, as ualk throLrglr hasrevealedsorriegardenirrg guest gttrderier sttclta ltaslreeninviteclto tlreCouncilnreetirrg rreeded for to cliscussed irlprovenrents tlte garden.Tlre StrataCouncilhas fcrundtlrat furtherinvestigation and represerrtatives is needecl Itaveset up a nteetingrvitha currentgardener rvlratsteps arrcl the guestgardeners in orderto establislr areto be takento resolvethegardening problenrs. B) A leakypipein mecltarrical roonrwas rcpairedby WestrirnPlunringLtd. C) RLrbbish andbottles in otte of the parkirrgstall has beenrenrovedas requested by the Council.D) A lock on a door Ieadingto parkade reportedrviththe Securitybaron @3130 West4"'lrasbeenlepaired.E) Problerns a parkadedoor and door leadingup to the building3150 West4"'have beeninvestigated. As no problemshavebeenfoundrvitlreitherofthe doorsthe Councillrasbeenadvisedto monitortheissue in tlre futttre. F) The Pest contlol contractrvith PCO Servicc.sCorporotion has been cancelled effcctiveJuly 26"',2008. G) Repairsto tlre parkadeoverheaddoor lravebeencourpleted. Fuftlrer ovelheaddoorrnaintenance reconunendations havebeenapproved by the StrataCouncilandthedoor ntotor arrd chain are to be replaced.FI) Annual u,indorvcleaniugof the exterior inaccessible u,indor.vs hasbeencornoleted. NEW RUSINESS: l) An Orvnerfronr 3130 West 4"'has cxpressedconcenrsrvith rec,ards tlte sprinkfersystentfailure and the PropertyManageris to corrtactKore lrrigatiort to follorv up on tlre tnaintenance issues. Follou'ingtlremeetingthe PropcrtyManagertouredthe propertyrvithfervStrata CourrcilMenrbersirrvestisate the Sprirrkler Svstenrin the SprinklerRoom.
2) The PropertyManageris to distribute a new FormsK to updatethe records.We ask that all Ownersrentingtheirunitshavethe formsfilledout by heirtenantsand returnedto the KPL by Auqust 15, 2008. 3) The PropertyMauageris to ensuretlratthe flnancialstatenrents are updatedrvitlrall newowlrers. 4) The StrataCouncilhas requested nroreinformationin regardin-q a refundrequestfor maintenance of a skylightbeforeautltorization.5) The PropertyManageru,asaskedto providedetailsof the processof Independent Auditor'sl{eportthatflled rvithtlreRealEstateCourrciland it's completion. 6) The StrataCouncilis investigating optionsfor iurproving Areasecurity. Garba-qe l-herebeingno furtherbusiness the rleetingrvasadjourned at 9:56p.rl. NtrXT MBETING: Septenrber 2,2008@#3 3130W. 4"'Ave@ 7:00p.nr. RespecJJully' subrnitted,
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lVforli*a'Siniarska Property Manager KYLE PROPERTIES LTD. Managing Agenda Ll\rs3853MrN.07/r5i08
lftril l\f
L
LrD. PRoPERTES KYLE B.c. V6J 1T5 vANcouvER, wEST8thAVENUE, sutrE202,1s3z
(604)732-s263 TELEPHONE
(604)732-8858 FACSTMTLE
MINUTESOF COUNCILMEETING STRATA PLAN LMS 3853- The Avanti HELD:
lnPsExr:
On Tuesday,September9, 2008 at 7:00 p.m. in unit #3 3140 West4rhAve, Vancouver, B.C. Joe Damiani ElizabethPurkis JenniferVirtue Eric Pollins SandraStuart KarenCochlan
REGRETS: Tim Whitewav AGENT:
Treasurer Garden Committee Privacy Officer
Vice-Chilr
#3-3170W.4'h # 316 - 3150W.4th # 3 - 3140W. 4'h # 3 - 3130W. 4'h # 307- 3150W. 4'h #4 - 3170 W.4th #307- 3 t50W.4'h
Monika Siniarska,Kyle PropertiesLtd. The meetingwascalledto orderat 7: | 0 p.m.
MINUTES: The minutesof the previouscouncilmeetingminutesfor July 15,2008 werediscussed and approved. for the monthsof May, Jun and July 2008were FINANCIAL: The approvalof FinancialStatements be receivedwithin that the FinancialStatements reviewedand approved.The Councilhas requested 30 days after the month end. WORK IN PROGRESS: A) The PropertyManagerand two Council memberscompletedwalk throughu'ith the Envirolawn Gardener to identifl the gardeningneeds.The following week the Council did the samewalk through with the currentgardener.The GardeningCommineehasreportedon both u'alk throughand with its findings. The Council hasdecidedthat they will continueworking with the currentgardener active participationfrom the gardeningcommittee.The committeehas recommendedimprovement steps and replanting of plants and removal of a tree that is affecting the property foundationin preparationfor the fall. The councilhas approvedthe proposedimprovements. Additionally the gardeningcommineeis to establisha duty list and a monthlyserv'icefee to be paid out to the gardenerin placeof the current billing structure.Allof the informationis to be foruarded to Property Manager. B) Three roof ladderswere installedto comply with the SafetyBy-Law for access.C) Il[orrisonand Hershfield ConsultingEngineershas finishedthe building envelopeinvestigationand the Council wif l receive a report in the nearfuture. D) The roof inspectionfrom Inspectrighthas beencompleted. The report will be subminedto Kyle Propertiesin the next few daysand reviewedby the Councilon the next StrataCouncil Meetins.
WORK COMPLETED: A) The Front EntranceBoard of 3150 West 4'h has been cleanedand for painted.B) Three laddersu,ereinstalledon top of the roof to comply u'ith the Safety B,v--Law access.C) The Fire Alarm s)'steminspectionhas been completedand the fire panel u'as testedfor proper function. D) The annualtesting of the backflow preventorsu'as completed.E) The water ingressproblem in unit at 3130 hasbeen repaired.F) The roof drain at 3170 West 4thAve hasbeen investigatedand found clear. G) Pest Control companyu,as called to investigatea possiblewasp nestingproblemaroundthe backlaneof 3170 West4'n.The Companyhas advisedthe Management that no nestingwas found howeverthe Owners should be awarethat the Pin Oak trees nectardoes attract \f'asps.If) The Garden Irrigation has been investigatedand two severedlines havebeen repaired.t) The overheadgate spring was repairedand parts replaced.J) The ExhaustFan in the parkade has been replaced to facilitate proper ventilation. J) The exterior fence paining was completedand the companyprovidedextra paint for future touchups. NEW BUSINESS:I) l.)The PropertyManageris to senda letter to an Ou,ner(s)to removestoredfurnitureon theroof as this is in violation of the strataby'law.2) The noisy MUA Fan on top of the roof of 3150 \\'est4rh needsto be serviced.2) The ProperfyManageru'ill advisethe Council whetherstoringblue binsfor recyclingboftlesandcansin theparkadeis a possibility.The bluebinswould be movedto oneof the existing bike storagesu,herethey u'ill remain and someonewill pick up the recycling on regular basis.3)The slopingconcretestairleadingto the gardenof unit 3170 West4'nis to be investigated and repaired. There being no furtherbusinessthe meetingw,asadjournedat 8:28p.m. NEXT MEETTNG: October29,2008@#304 3150West 4th@ 7:00p.m. Resl2ect fully .submined, i't 7t --12- l--r+1[:-lllorrika ffiiarska Property Manager ./ KYLE PROPERTIES LTD. Managing Agenda LMS3853r\flN. l0/09/2008
KPL
KYLEPROPERTIES LTD. SUITE202,1537WEST8thAVENUE.VANCOUVER. B.C. V6J1T5 (604)732-8858 TELEPHON E (604)732-5263 FACSTMTLE
MINUTESOF COUNCIL MEETING STRATA PLAN LMS 3853- The Avanti HELD:
On Wednesday October29,2008at 7:00p.m. in unit #304 3140West4thAve. Vancouver. B.C.
PRESENT: Joe Damiani ElizabethPurkis SandraStuart
REGRETS: Tim Whiteway Jennifer Virtue Eric Pollins Karen Cochlan AGENT:
Chair Treasurer
# 3 - 3170W. 4th # 3 1 6- 3 1 5 0W. 4 t h # 304- 3140W. 4'h
Vice-Chair Garden Committee Privacy Ofticer
# 3 0 7 -3 1 5 0 w. 4 t h # 3 -3 1 4 0W. 4 t h # 3 - 3130W. 4th #4 - 3170W.4th
Monika Siniarska.Kyle PropertiesLtd. The meetingwas calledto orderat 7:l0 p.m.
MINUTES: The minutesof the previouscouncil meetingminutesfor September9, 2008 were discussedand approved. FINANCIAL: The approval of Financial Statementsfor the months of August and September2008 were reviewedand approved. WORK IN PROGRESS: l) The PropertyManageris to renewannualappraisalprogramfor the building (requiredby the "Act") for insurancepurposes.2) The PropertyManagerhas advisedthe Council on the recentdevelopmentsregardingthe recycling program discussed during last Council Meeting. Moving the blue bins to the bike storageroom will not take place.as the option of hiring someoneto pick up the bottleswould not benefitthe Strata.The Council has further discussedoptions for the garbage and recycling maintenanceand instructed the Property Manager to secure the area with padlocks. The locks are to be adjustedto the existingcommon key. All Owners are remindedto fold all cardboardsand disposeof it neatly.Pleasebe advisedthat the VancouverCity Recyclingwill not be picking up the garbageshouldthe recyclingbins be overfilled. Scheduledpick up times can be found on http:,ryvancouver.ca/engsvcs/solidrvaste,/garbage/collectsched.htm '"rebsitefor reference.
3) The roof laddersare to be adjustedand additionalladder installedin order to comply with WCB safety provisions. 4) Once the laddersare completed the fan on the west side of the building '*'ill be serviced.5) The Councilhas discussedand scheduleda yearlymaintenance schedulefor the building. 6) Gardenmaintenanceupdatehas been defened to next Council Meeting. WORK COMPLETED: l) The buildingroof inspectionhasbeencompletedand the report review by the Council. The reportstatedthat the roof is in sood condition.2) The building EnvelopeReport provided by "Morrison Hershfield" has been reviewed by the Council and minor repairs recommendedby the engineerswill be performed in priority order. The caulking of the roof joints on perimeterflashing has been completedand the roof vents painted to prevent further rusting as recommendedin the report. 3) The gardensprinkler systemhasbeenwinterized.4) The slopingstairsat back of 3170have beenrepaired.5) The pressurereducingvaives have beenrepiacedand units affectedby the high presstrrerepaired. 6) The pest concernin the patios of units 3170 have been addressedand the removalof slrrubsfrom lattice as a precautionarymeasure. NEW BUSINESS: l) The loosebrick stairsleadin-e to the garbageareafrom courtyard3150 are to be repaired. Therebeingno furtherbusinessthe meetingwas adjournedat 8:22p.m. NEXT MEETING: January14,2009@7:00 p.m. (locationto be established via ernail).
Resp,ectful ly submitted. '' a i
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.NfonikaSiniarska Property Manager KYLE PROPERTIES LTD. Managing Agenda LMS 3853 MIN . 10t29t2008
KYLEPROPERTIES LTD. SUITE108,1537WEST8thAVENUE,VANCOUVER, B.C. V6J1T5 TELEPHONE (604)732-5263 (604)732-8858 FACStMtLE MINUTES OF COUNCIL MBBTING STRATA PLAN LMS3853 '6AVANTI''
HELD:
On Thursday, February 7, 2008at 7:00p.m.in unit #312,3150West4th Avenue,Vancouver.B.C.
PRESENT:
REGRETS:
Tim Whiteway JoeDamiani ElizabethPurkis SandraStuart MargaritaLurye MohammadDarwish Reid Hepworth
President Vice-President Treasurer Building Security PrivacyOfficer Building Envelope Landscaping
#307-3150 #003-3 170 #316- 3150 #304-3150 #312-3150 #006-3r70 #002-3170
AGENT: Chris Kyle, R.I. (BC) Kyle Properties Ltd. The meetingwas calledto orderat 7:05p.m. MINUTES: The minutesof the previouscouncilmeetingof November26,2007 were unanimouslyapproved. FINANCIAL: The financial statementsfor the months November and December2007 werediscussed and approved. WORK IN PROGRESS: l) The PropertyManageris to solicit quotationsand placethe annual insurancepolicy for the StrataCorporation.2) The PropertyManageris to enter into a quarterlyservicecontract with Honeywell Ltd. (subjectto review and approvalof the agreementby the Council Chairperson)to serviceall mechanicalequipmenton the property as Council and the PropertyManageragreethat the existing contractor,DMS Mechanical are not providing the level or depth of service required for the long term benefit of the property.3) The annualtestingand maintenanceof the fire safetysystemis to be completedon March l9 and 20th2008.In suitetestingis scheduledfor March 19 from 4:00 p.m. to 8:00 p.m.. Pleasewatchfor furthernoticeon this item as accessto each unit to test devicesis recommended.4) The PropertyManageris to arrangea walk a bout for members of the Strata Council with a proposed new Landscape Contractor, Envirolawn Serviceson March 1, 2008 to allow Council to decidewhetherto keepor to tenninatethe existingcontractor.5) The PropertyManageris to preparea draft budgetfor the coming fiscal year for considerationof the Strata Council at the next scheduled meeting.6) The PropertyManageris to arrangesnow clearing servicesfrom the existing JanitorialContractor,or if not available,from anothersupplier.
WORK COMPLETED: 1) The annualroof inspectionwas cornpletedby MastercraftRoofing Ltd., save for one gutter areathat is reportedto be dripping.2) The managementfollowedup with the mechanicalmaintenancecontractorto get the west fresh air pressurizationfan duct heaterrvorkingpropcrly.3) The coinnronareacarpetswereclearredas required.4) The Properfy Managerinvestigated a small leak arounda patiodoor and arrangedcaulkingrepairto solvethis issue.5) The managernerrt suppliedcopiesof invoicesas requestedby the Council Treasurer. 6) The management solicitedquotationsfor the requiredstratainsurancepolicy. 7) The Properfy Managerarrangedsnow removaland ice rneltingproductapplicationas required.A supplyof an ice meltingproductwas purchased and deliveredto the site.
NEW BUSINESS: Councildiscussed variousitemsincluding: A) Council discussedwish list items for possibleinclusionin the draft budgetfor the corning fiscal year including funds for a building envelopeevaluation,exterior painting, landscape upgradesandreplacernent of failed landscape materials.
B) "NO JUNK MAIL" FORM: Council requestedthe managementcopy and attachthe No Junk Mail flyer attachedto theseminutes.Pleasecompleteand attacha small red dot insideyour mailboxif you wish to stopjunk mail from deliverytop your box. C) Council notedthe roofing contractoris to investigatea small "bump" in the 3170 roof and reportbackto Council. D) Councildiscussed a letterfrom an Ovi,nerrequestingpermissionto installlaminateflooringin tlreir unit, replacingthe original carpeting.Councilapprovedthis requestunanimouslyhowever advisethat the Owner will be requiredto insurethe upgradeas upgradesare not coveredunder the Stratapolicy and that the lantinatefloor musthavean underlaymentthat hasa minimumIIC ratingof 58 (lmpactInsulationClassRating).
NEXT MEETING: Scheduledfor Tuesday,April l, 2008 at 7:00 p.m. in unit #304, 3150West4thAvenue. Therebeingno furtherbusiness, the meetingwas adjoumedat 9:05 p.m. Respectfullysubmitted,
ChrisKyle,R.I.( ) Property Manager, Kyle PropertiesLtd. MIN. 18t02t08
KPL
KYLEPROPERTIES LTD. B.C. V6J 1T5 SUITE108,1537WEST8thAVENUE,VANCOUVER, (604) (604)732-s263 732-8858 TELEPHONE FACSIMILE MINUTES OF COUNCIL MEETING STRATA PLAN LMS3853"AVANTI''
HELD:
On Tuesday,April l, 2008at 7:00 p.m. in unit #304,3150 West4th Avenue,Vancouver, B.C.
PRESENT: Tim Whiteway President JoeDamiani Vice-President Elizabeth Purkis Treasurer SandraStuart BuildingSecurity Moharnrnad Dan'.'ishBuildlngEnvclope REGRETS: MargaritaLurye PrivacyOfficer RESIGNED: ReidHepworth Landscaping
#307-3150 (7:45-8:45) #003-3170 #316- 3150 #304-3 l s0 #0c6-3i 70 #312-3150 #002-3t70
AGENT: ChrisKyle,R.I.(BC)KyleProperties Ltd. Themeetingwascalledto orderat 7:05p.m. MINUTES: The minutes of the previouscouncil meetingof February7, 2008 were unanimouslyapproved. FINANCIAL: The financial statementsfor the monthsJanuaryand Februarv2008 were discussedand approved. WORK IN PROGRESS: 1) The StrataCouncil discussbdthe draft budget for the coming fiscal year at length and approvedit, subjectto minor changes,for approvalof all Owners at the coming Annual GeneralMeeting.The PropertyManageris to preparethe Notice of the meetingand mail it out to all Ownerswell in advance.Pleasemark your calendarfor the evening of Thursday,May 22,2008 at 7:00 p.m. so that you can attend the AGM. 2) The Property Manager is to anange the first cleaning of all exterior inaccessiblewindows for the year. Pleasewatch for further notice on this item as windows needto be closedto completethis work. 3) The PropertyManageris to solicit quotationsto completeminor paintingwork to the building exterior and front fencingthis summer, included in the next year budget.4) The PropertyManager is to arrangeearly summer pressurewashing of all concreteground floor surfaces.Pleasewatch for further notice on this item. 5) The Property Manager is to seek an altemative provider for administrationof the building securityaccesssystemas changesand additions/deletions can take up to 3-4 weekswith the currentprovider,which is a hasslefor everyone. WORK COMPLETED: l) The annualtestingand maintenanceof the fire safetysystem was completedas scheduled. Thanksto all Residentswho providedaccessto test in suite devices to ensureproper function for the safety of their families. 2) The management solicited quotationsand placed the annual Strata Corporationinsurancepolicy through BFL Stewarts (Canada) Ltd.. 3) The managerarrangeda weekend tour through the
propertywith a proposednew Landscapemaintenancefirm. A proposalwas receivedfor annual servicesfor the considerationof the Strata Council. 4) The Property Manager prepareda draft budget for the coming fiscal year for the considerationof the Strata Council.5) The managementarrangedremovalof items beingstoredagainstthe Bylaws in a common area stairwell. Costs of the removal are to be invoiced to the responsible party. (Thanks to the responsibleparty for owning up to this Bylaw infraction) 6) The managementterminated the mechanical maintenanceservice agreement with DMS Mechanical and hired Honeywell Ltd. to provide quarterly service to all supply fans, heaters,exhaustfans etc.. The management negotiateda 45ohdiscounton partspurchased from Honeywell Ltd. and a 20%odiscounton their labor chargesfor the benefit of the StrataCorporation.Honeywell recentlycompletedtheir first serviceof the equipment. NEW BUSINESS:Councildiscussed variousitemsincluding: A) Council requestedthe managementterminatethe pest control contract as they perceivedlittle value from this agreement. B) Council requestedthe managenlentdefer terminatingthe Landscapemaintenance agreement asthe currentproviderhasimprovedservicesrecently. C) Councilnotedthe roofing contractoris to investigate a small "bump" in the 3170roof and reportbackto Council.(Note:Work to be completedby Inspectriteshortly) D) Council noted that three Bylaws are to be voted upon at the coming AGM and requestedthe managementreview the Bylaws to ensurethey are requiredand if any other Bylaws may needto be updated. E) Council requestedthe PropertyManagerensurefunds are availablein the Budgetfor the coming fiscal year for a building envelopereportby a qualified firm. (MHP) F) Council discussedthe original ContingencyReserveFund Study and noted,subjectto approvalof a SpecialResolutionat the comingAnnualGeneralMeeting,that the stratais now financiallywhere the report recommended it be. (Very good work by the Strata Council!) NEXT MEETING: ANNUAL GENERAL MEETING Scheduledfor Thursday,May 22,2008 at 7:00p.m..Venueto be confirmed. Therebeingno furtherbusiness,the meetingwas adjoumedat 8:45p.m.
submitted.
Chris Kyle, R.I.( Kyle Properties
MIN.04/04/08
PropertyManager,
KPL
KYLEPROPERTIES LTD. B.C. V6J 1T5 SUITE2A2,1537 WEST8th AVENUE, \'ANCOUVER, (604)732-5263 (604)732-8858 TELEPHONE FACSTMTLE
MINUTESOF THE ANNUAL GENERALMEETING OF STRATAPLAN LMS3853, "THE AVANTI", VANCOUVER,B.C. HELD: Thursday,May 22, 2008 at the BayviewElementarySchool,2251 Collingwood Street,Vancouver 8.C.. PRESENT:Of the 60 possiblevotes,2l of 56 eligiblevoteswere presentin personor by proxy. I. OPENINGOF MEETING: Themeetingwasopened atT:20p.m.by theactingStrataCouncilChairperson, Mr. Tim Whitewayandassisted by theProperfyManagers, ChrisKyle and MonikaSiniarska. A quorumof Ownersbeingpresentthe meetingwasdeclared openfor thebusiness at hand. 2. PROOFOF NOTICE: It wasmoved,seconded andcarriedunanimously to acceptthenoticeof the circulated. AnnualGeneral Meetingas 3. MINUTES: It wasmoved,seconded andcaniedto adopttheminutesof theMay 29, 2007AnnualGeneralMeeting.Therewasno business arising. 4.2008/2009 BUDGET: The2008i2009 Followinga brief budgetwaspresented to theOwners. to adopt discussion it wasmoved,seconded andcarriedunanimously theBudgettotaling$173,064.00 FLEASE PROVIDE THE PROPERTYMANAGEMENT COMPANY WITH TWELVEPOST DATED CHEQUESCOMMENCING MARCH I, 2OO8TO COVERMAINTENANCE FEES. THE MAINTENANCE FEE REMAINS THE SAME AS LAST YEAR. OWNERSON THE PAC PROGRAMWILL HAVE THEIR FEES CONTINUEDAT THE SAME RATE.
4A) SPECIAL RESOLUTION #1: "Be it resolvedthat Ownersauthorizeby% vote the use of the surplus of the 200712008Budget funds to the Contingency ReserveFund." Following a brief discussion,it was moved,secondedand carried unanimouslyto adoptSpecialResolution#1. SPECIAL RESOLUTION #1 APPROVED UNANIMOUSLY
48) SPECIAL RESOLUTION #2: Be it resolvedthat Ownersauthorizeby 3/evotea new Bylaw,#32(2) which reads:"An Owner shall indemnifoand saveharmlessthe Strata Corporation from the expense of any maintenance,repair, or replacementrendered necessaryto the common property, or to any strata lot b;, the Owners' act, omission, negligenceor carelessness,or by that of any members of the Owners family, or the Owners guests,employees,agentsor tenants,but only to the extent that such expenseis not met by the proceedsreceivedby the StrataCorporationas insurancecoverage.In such circumstances,and for the purpose of this Bylaw, any insurancedeductiblepaid or payable by the Strata Corporation shall be consideredan expensenot coveredby the proceedsreceivedby the StrataCorporationas insurancecoverage,and shall be charged to the Ownersand shall be addedand becomepart of the assessment of that Owner for the month following the date on which the expensewas incurred,and shall becomedue and payableon the dateof paymentof the monthlyassessment." Following a brief discussion, it was moved,secondedand carriedunanimouslyto adoptthe new Bylaw #32(2) SPECIAL RESOLUTION #2 APPROVED UNANIMOUSLY 4C SPECIAL RESOLUTION #3: Be it resolvedthat Ownersauthorizeby 3/avotea new Bylaw, #32(3)which reads:"An Owner,tenantor Occupantshall not rent or lease the parking spaceassignedby the StrataCorporationto his Strata Lot or to otherwise permit that parking spaceto be regularlyused by anyonetiat is not a Residentsof the building."Followinga brief discussion, it was moved,secondedand carriedunanimously to adoptthe new bylaw #32(3). SPECIAL RESOLUTION #3 APPROVED UNANIMOUSLY 4D) SPECIAL RESOLUTION #4: Be it resolvedthat Ownersauthorizeby 3/nvotea new Bylaw, #32(4)which reads:"All changesin occupancyof any StrataLot, whetherby an Ownersor a tenant,shall be assessed a non-refundable move-in chargeof $100.00, which shall be paid prior to suchmove-in. Following a lengthydiscussion,Ownersvoted l7 in favor and 3 against.There was one abstention. SPECIAL RESOLUTION #4 APPROVBD BY % VOTE
5) STRATACOUNCIL: The 4 secondyear membersof council for 200718automaticallyretired from their positions,pursuantto the By-Laws. 3 membersremain for the balanceof their two year term. The following Owners were nominatedto council:
STRATA PLAN LMS3853,2008/2009 STRATA COUNCIL
Elizabeth Purkis
Unit#3-3140 W. 4th Unit#4-3170 W.4thUnit#3-3130 W.4th unit #3-3170 w. 4'h u n i t #307- 3150 w. 4th Unit#316-3150 W. 4'h -
Sandra Stuart
tJnit#304-3150W. 4th
JenniferVirtue Karen Cochlan Eric Pollins Joe Damiani Tim Whiteway
[email protected] #604-733-9493 [email protected] [email protected] ti [email protected] [email protected] [email protected]
It was then moved, seconded and carried to cease nominations.The Owners nominated were declaredelectedbv acclamation.
6. NEW BUSINESS: l) Ownersthankedthe StrataCouncilof 2007108 for all their hardwork. 2) Ownersdiscussed the statusof buildingfinancesand notedthatthe CRF wason track with the long tenn funding requirementrecommendations of the CRF report commissioned severalyearsago. 3) Owners discussedlandscaping/pruning needsat length and were advisedthat someextra fundswere in the currentbudgetfor theseextras. 4) Owners discussedbuilding securify and noted upgi'adeswere coming for the parkadeoverheadgate.Pleasewait for the gateto close fully behindyou eachand every time you enteror exit the building. 5) Owners discussedat lengththe Stratainsurancepolicy coverageand all Owners were remindedthey must insure any upgradesto their units as the Stratapolicy covers original finishesonly. Pleasetake the Stratapolicy cover page with you when renewingyour contents/bylawinsuranceto ensureyou do not purchase coveragethatis alreadyprovided. 6) Owners requestedseveralminor repairsbe completedsuch as a brokendoor lock, a door not closingwell, roof top cleaningand a minor plurnbingissuefor follow up by the PropertyManager,Monika Siniarska. 7) Owners discussedthe need to service fireplacesand clean dryer ducts professionallyevery two years. 8) Owners were advisedthat no items are pennitted to be stored in the parkade areaor in parkingstalls.Pleaseensureno itemsare left in the parkadeor theywill be removedand disposedof. Therebeingno furtherbusiness,the meetingwas adjournedat 9:00p.m.. Thenew StrataCouncilrnet briefly to schedulethe next meetingof the StrataCouncilfor Tuesday, July 15,2008in unit #3, 3130West4thAvenuJ.
Respectfully submitted,
ChrisJ. Kvle.R.I. .C.)President KYLE PROPE IES LTD. Managing Ageht LMS3853 AGMmay2008
KPL
KYLEPROPERTIES LTD. S U IT E2 0 2 ,1 5 3 WEST 7 8thAVENUE, VANCOUVtrB.C. R, V6J1T5 (604)732-5263 (604)732-8858 TELEPHONE FACSTMTLE
MINUTESOF COUNCILMEETING STRATAPLAN LMS 3853- The Avanti H[LD:
On Tuesday,July I 5, 2008at 6:30p.nr.in Lrnit#3 3130West4"'Ave, Vancouver, B.C.
PRESENT: Joe Darniani Tinr Whiteway ElizabethPurkins JenniferVirtue Eric Pollins
Chair l/ice-Chuir Treusurer GurdanConmtittee Privuc-yOJficer
REGRETS: SandraStuart KarenCochlan AGENT:
# 3 - 3170W. 4'h #307 - 3150W.4'r' # 316- 3150W.4"' # 3 - 3140W. 4'r' # 3 - 3130W.4'h # 307- 3150W. 4'r' #4 -3170 W.4th
MorrikaSiniarska,Kyle PropertiesLtd. The nteetingrvascalledto orderat 6:36p.rn.
COUNCIL POSITION ELECTION: The courrcilpositions havebeenelectedas Iistedabove. MINUTtrS: The mitrutesof the previouscouncilrneeting minutesfor April l, 2008rverediscussed artdapproved. Tlrerewas no bLrsiness arising. FINANCIAL: The approvalof FinancialStaternents and for the monthsof May 2008 u,ererevierved approved. WORK IN PROGRESS: A) Testingof FireAlarrnSystern is to be cornpleted andlettersrvill be sentto Orvnersthatdid rrotprovideaccessas pertheinitial schedu le on March I 9, 2008.All Orvnersare reminded that the Property Managementinitiates only two requestsfor access.If the accessis not provitledduring the initial trvoscheduledtiniesthen the costof testingthe safetys1'stem rvill be borneby the Orvnersresponsibility. B) The Frontentrartce of 3150West4'l'hasbeencleanedof old unusedkey boxesand painted.C) The PropertyManagerhas solicitedquotesfor exteriorfencepaintingand the StrataCouncilhas cltosena conpany to perforrnthe rvork.D) The roof drainat 3170 West4"'is to be investigated arrd trnplLr-tged. E) Morrison and Hershfield ConsultingEngineers lverelriredto investigatethebuilding envelopeandare to startrvork in August.All Orvnelsare requested to cornplete" The Survey"serrt to each owller,and return it to Kyle Propertiesby JLrly28, 2008 in orderto facilitatethe rvork. F) The ProperlyMarragerhassoliciteda quotefor a roof inspectionfrornInspectrightand is to hire the conrpanyto perforrrrthe rvork.G) The StrataCouncilhasapproveda quotefor tlre installation of roof fadclerto ensureLItCBconpliancefor any firture roof rvork.
\\'CIIK COI!PI.ETED: A) Tlie Proper1yN{ariasclI-rasvralkcclilrrougtrtlrc propertyrvitlrtire siie gardcrtcrto idcntifygarclclring neecls.'['lre challcnges, as ualk throLrglr hasrevealedsorriegardenirrg guest gttrderier sttclta ltaslreeninviteclto tlreCouncilnreetirrg rreeded for to cliscussed irlprovenrents tlte garden.Tlre StrataCouncilhas fcrundtlrat furtherinvestigation and represerrtatives is needecl Itaveset up a nteetingrvitha currentgardener rvlratsteps arrcl the guestgardeners in orderto establislr areto be takento resolvethegardening problenrs. B) A leakypipein mecltarrical roonrwas rcpairedby WestrirnPlunringLtd. C) RLrbbish andbottles in otte of the parkirrgstall has beenrenrovedas requested by the Council.D) A lock on a door Ieadingto parkade reportedrviththe Securitybaron @3130 West4"'lrasbeenlepaired.E) Problerns a parkadedoor and door leadingup to the building3150 West4"'have beeninvestigated. As no problemshavebeenfoundrvitlreitherofthe doorsthe Councillrasbeenadvisedto monitortheissue in tlre futttre. F) The Pest contlol contractrvith PCO Servicc.sCorporotion has been cancelled effcctiveJuly 26"',2008. G) Repairsto tlre parkadeoverheaddoor lravebeencourpleted. Fuftlrer ovelheaddoorrnaintenance reconunendations havebeenapproved by the StrataCouncilandthedoor ntotor arrd chain are to be replaced.FI) Annual u,indorvcleaniugof the exterior inaccessible u,indor.vs hasbeencornoleted. NEW RUSINESS: l) An Orvnerfronr 3130 West 4"'has cxpressedconcenrsrvith rec,ards tlte sprinkfersystentfailure and the PropertyManageris to corrtactKore lrrigatiort to follorv up on tlre tnaintenance issues. Follou'ingtlremeetingthe PropcrtyManagertouredthe propertyrvithfervStrata CourrcilMenrbersirrvestisate the Sprirrkler Svstenrin the SprinklerRoom.
2) The PropertyManageris to distribute a new FormsK to updatethe records.We ask that all Ownersrentingtheirunitshavethe formsfilledout by heirtenantsand returnedto the KPL by Auqust 15, 2008. 3) The PropertyMauageris to ensuretlratthe flnancialstatenrents are updatedrvitlrall newowlrers. 4) The StrataCouncilhas requested nroreinformationin regardin-q a refundrequestfor maintenance of a skylightbeforeautltorization.5) The PropertyManageru,asaskedto providedetailsof the processof Independent Auditor'sl{eportthatflled rvithtlreRealEstateCourrciland it's completion. 6) The StrataCouncilis investigating optionsfor iurproving Areasecurity. Garba-qe l-herebeingno furtherbusiness the rleetingrvasadjourned at 9:56p.rl. NtrXT MBETING: Septenrber 2,2008@#3 3130W. 4"'Ave@ 7:00p.nr. RespecJJully' subrnitted,
-Tf>', (_/-
lVforli*a'Siniarska Property Manager KYLE PROPERTIES LTD. Managing Agenda Ll\rs3853MrN.07/r5i08
lftril l\f
L
LrD. PRoPERTES KYLE B.c. V6J 1T5 vANcouvER, wEST8thAVENUE, sutrE202,1s3z
(604)732-s263 TELEPHONE
(604)732-8858 FACSTMTLE
MINUTESOF COUNCILMEETING STRATA PLAN LMS 3853- The Avanti HELD:
lnPsExr:
On Tuesday,September9, 2008 at 7:00 p.m. in unit #3 3140 West4rhAve, Vancouver, B.C. Joe Damiani ElizabethPurkis JenniferVirtue Eric Pollins SandraStuart KarenCochlan
REGRETS: Tim Whitewav AGENT:
Treasurer Garden Committee Privacy Officer
Vice-Chilr
#3-3170W.4'h # 316 - 3150W.4th # 3 - 3140W. 4'h # 3 - 3130W. 4'h # 307- 3150W. 4'h #4 - 3170 W.4th #307- 3 t50W.4'h
Monika Siniarska,Kyle PropertiesLtd. The meetingwascalledto orderat 7: | 0 p.m.
MINUTES: The minutesof the previouscouncilmeetingminutesfor July 15,2008 werediscussed and approved. for the monthsof May, Jun and July 2008were FINANCIAL: The approvalof FinancialStatements be receivedwithin that the FinancialStatements reviewedand approved.The Councilhas requested 30 days after the month end. WORK IN PROGRESS: A) The PropertyManagerand two Council memberscompletedwalk throughu'ith the Envirolawn Gardener to identifl the gardeningneeds.The following week the Council did the samewalk through with the currentgardener.The GardeningCommineehasreportedon both u'alk throughand with its findings. The Council hasdecidedthat they will continueworking with the currentgardener active participationfrom the gardeningcommittee.The committeehas recommendedimprovement steps and replanting of plants and removal of a tree that is affecting the property foundationin preparationfor the fall. The councilhas approvedthe proposedimprovements. Additionally the gardeningcommineeis to establisha duty list and a monthlyserv'icefee to be paid out to the gardenerin placeof the current billing structure.Allof the informationis to be foruarded to Property Manager. B) Three roof ladderswere installedto comply with the SafetyBy-Law for access.C) Il[orrisonand Hershfield ConsultingEngineershas finishedthe building envelopeinvestigationand the Council wif l receive a report in the nearfuture. D) The roof inspectionfrom Inspectrighthas beencompleted. The report will be subminedto Kyle Propertiesin the next few daysand reviewedby the Councilon the next StrataCouncil Meetins.
WORK COMPLETED: A) The Front EntranceBoard of 3150 West 4'h has been cleanedand for painted.B) Three laddersu,ereinstalledon top of the roof to comply u'ith the Safety B,v--Law access.C) The Fire Alarm s)'steminspectionhas been completedand the fire panel u'as testedfor proper function. D) The annualtesting of the backflow preventorsu'as completed.E) The water ingressproblem in unit at 3130 hasbeen repaired.F) The roof drain at 3170 West 4thAve hasbeen investigatedand found clear. G) Pest Control companyu,as called to investigatea possiblewasp nestingproblemaroundthe backlaneof 3170 West4'n.The Companyhas advisedthe Management that no nestingwas found howeverthe Owners should be awarethat the Pin Oak trees nectardoes attract \f'asps.If) The Garden Irrigation has been investigatedand two severedlines havebeen repaired.t) The overheadgate spring was repairedand parts replaced.J) The ExhaustFan in the parkade has been replaced to facilitate proper ventilation. J) The exterior fence paining was completedand the companyprovidedextra paint for future touchups. NEW BUSINESS:I) l.)The PropertyManageris to senda letter to an Ou,ner(s)to removestoredfurnitureon theroof as this is in violation of the strataby'law.2) The noisy MUA Fan on top of the roof of 3150 \\'est4rh needsto be serviced.2) The ProperfyManageru'ill advisethe Council whetherstoringblue binsfor recyclingboftlesandcansin theparkadeis a possibility.The bluebinswould be movedto oneof the existing bike storagesu,herethey u'ill remain and someonewill pick up the recycling on regular basis.3)The slopingconcretestairleadingto the gardenof unit 3170 West4'nis to be investigated and repaired. There being no furtherbusinessthe meetingw,asadjournedat 8:28p.m. NEXT MEETTNG: October29,2008@#304 3150West 4th@ 7:00p.m. Resl2ect fully .submined, i't 7t --12- l--r+1[:-lllorrika ffiiarska Property Manager ./ KYLE PROPERTIES LTD. Managing Agenda LMS3853r\flN. l0/09/2008
KPL
KYLEPROPERTIES LTD. SUITE202,1537WEST8thAVENUE.VANCOUVER. B.C. V6J1T5 (604)732-8858 TELEPHON E (604)732-5263 FACSTMTLE
MINUTESOF COUNCIL MEETING STRATA PLAN LMS 3853- The Avanti HELD:
On Wednesday October29,2008at 7:00p.m. in unit #304 3140West4thAve. Vancouver. B.C.
PRESENT: Joe Damiani ElizabethPurkis SandraStuart
REGRETS: Tim Whiteway Jennifer Virtue Eric Pollins Karen Cochlan AGENT:
Chair Treasurer
# 3 - 3170W. 4th # 3 1 6- 3 1 5 0W. 4 t h # 304- 3140W. 4'h
Vice-Chair Garden Committee Privacy Ofticer
# 3 0 7 -3 1 5 0 w. 4 t h # 3 -3 1 4 0W. 4 t h # 3 - 3130W. 4th #4 - 3170W.4th
Monika Siniarska.Kyle PropertiesLtd. The meetingwas calledto orderat 7:l0 p.m.
MINUTES: The minutesof the previouscouncil meetingminutesfor September9, 2008 were discussedand approved. FINANCIAL: The approval of Financial Statementsfor the months of August and September2008 were reviewedand approved. WORK IN PROGRESS: l) The PropertyManageris to renewannualappraisalprogramfor the building (requiredby the "Act") for insurancepurposes.2) The PropertyManagerhas advisedthe Council on the recentdevelopmentsregardingthe recycling program discussed during last Council Meeting. Moving the blue bins to the bike storageroom will not take place.as the option of hiring someoneto pick up the bottleswould not benefitthe Strata.The Council has further discussedoptions for the garbage and recycling maintenanceand instructed the Property Manager to secure the area with padlocks. The locks are to be adjustedto the existingcommon key. All Owners are remindedto fold all cardboardsand disposeof it neatly.Pleasebe advisedthat the VancouverCity Recyclingwill not be picking up the garbageshouldthe recyclingbins be overfilled. Scheduledpick up times can be found on http:,ryvancouver.ca/engsvcs/solidrvaste,/garbage/collectsched.htm '"rebsitefor reference.
3) The roof laddersare to be adjustedand additionalladder installedin order to comply with WCB safety provisions. 4) Once the laddersare completed the fan on the west side of the building '*'ill be serviced.5) The Councilhas discussedand scheduleda yearlymaintenance schedulefor the building. 6) Gardenmaintenanceupdatehas been defened to next Council Meeting. WORK COMPLETED: l) The buildingroof inspectionhasbeencompletedand the report review by the Council. The reportstatedthat the roof is in sood condition.2) The building EnvelopeReport provided by "Morrison Hershfield" has been reviewed by the Council and minor repairs recommendedby the engineerswill be performed in priority order. The caulking of the roof joints on perimeterflashing has been completedand the roof vents painted to prevent further rusting as recommendedin the report. 3) The gardensprinkler systemhasbeenwinterized.4) The slopingstairsat back of 3170have beenrepaired.5) The pressurereducingvaives have beenrepiacedand units affectedby the high presstrrerepaired. 6) The pest concernin the patios of units 3170 have been addressedand the removalof slrrubsfrom lattice as a precautionarymeasure. NEW BUSINESS: l) The loosebrick stairsleadin-e to the garbageareafrom courtyard3150 are to be repaired. Therebeingno furtherbusinessthe meetingwas adjournedat 8:22p.m. NEXT MEETING: January14,2009@7:00 p.m. (locationto be established via ernail).
Resp,ectful ly submitted. '' a i
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.NfonikaSiniarska Property Manager KYLE PROPERTIES LTD. Managing Agenda LMS 3853 MIN . 10t29t2008
