Labor Day Classic
TOURNAMENT REGISTRATION FORM 8U – 12U - 3 Day Event – 4 Game Guarantee - $395.00 14U - 3 Day Event – 4 Game Guarantee - $495.00
Age Division is determined by the actual age on May 1, 2015. Send check payable to Mount Vernon Patriots Baseball Refund Policy - If your team chooses not to participate after you have been accepted into the tournament 7 days before the start date of the tournament, you will receive a refund of $295.00 (8U – 12U) and $395.00 (14U). If you choose not to participate within 7 days of the start date of the tournament you will receive a refund of 195.00 (8U – 12U) and $295.00 (14U). Weather Cancellations – The game guarantee does not apply to games not played due to forfeits or inclement weather. Under normal circumstances each team will play the guaranteed number of games; however the Mount Vernon Patriots are not responsible for teams that forfeit games or games lost due to inclement weather. Teams will receive half of refund if less than (2) game is played. There will be no refunds issued once the third game begins. Unable to Fill Age Division – If not enough teams registered within a specific age bracket, the Tournament Director will notify the participants as soon as possible, and the participants will be given the option of playing up in age division or receive a full refund of their entry fee. Hotel Policy – Teams are responsible for booking their own reservations. We recommend that you register early as all reservations are made on a first come-first served basis.
Proof of Team Liability Insurance must be provided to League Officials at check-in. Copies of Official Birth Certificates must be available for every player on the roster form in case any participants are challenged. Send all documents including Tournament Registration Form, Liability Release From, Roster Release Waiver, Coaches Code of Conduct, Official Team Roster and Registration Fee to Mount Vernon Patriots Baseball, 4205 Alcott Street Alexandria VA 22309.
Roster can be updated up to start date and official roster must be presented at check-in. Team Name: ________________________________________________________________ Age Division: _______________
Manager Name: _______________________________
Team Email Address: _________________________________________________________ Home Number: _______________________
Cell Number: ____________________
For more information or help with details, accommodations, or directions please contact [email protected].
LIABILITY RELEASE FORM AND ROSTER WAIVER The undersigned Manager or Head Coach of the Participating Baseball Team below hereby acknowledges and affirms the following: Team Name: ____________________________________________ Age Division: _______ “I have chosen to participate in a baseball tournament hosted exclusively by the Mount Vernon Patriots Travel Baseball Organization. These tournament games include but are not limited to physical activities such as running, hitting, throwing, sliding and other, strenuous physical activity that may cause permanent injury and or death to participants. Accordingly, I affirm that all of the participants have no physical ailments or medical conditions that will be aggravated by participating in such activities. Understanding the foregoing, I assume full and absolute responsibility for any and all risks related to the players involvement in such activities and hereby fully and absolutely release Fairfax County and Woodlawn Little League for McNaughton Field Complex and Mount Vernon Patriots Travel Baseball Organization, its managers, members, agents and affiliates from any and all liability, including active negligence, arising from the participant’s involvement in these tournament games. I have read and completely understand the foregoing. This document along with any other I have or will execute to effect the engagement with Mount Vernon Patriots, constitute the full and entire agreement between me, the participating team and Mount Vernon Patriots Travel Baseball Organization. No oral statements different than or in addition to the terms of these documents were made to me or the participants and there are no agreements other than the written words contained therein. ALL QUESTIONS REGARDING THE TOURNAMENT HAVE BEEN ANSWERED TO MY SATISFACTION” Head Coach / Manager / Team Representative: __________________________________________________________________________ Printed Name Head Coach / Manager /Team Representative: __________________________________________________________________________ Signature Date
ROSTER RELEASE WAIVER By executing this document, the Parent or Legal Guardian confirms their agreement to the binding contract above and hereby release Fairfax County and Woodlawn Little League for McNaughton Field Complex and Mount Vernon Patriots Travel Baseball Organization, its managers, members, agents and affiliates from any and all liability, including active negligence, arising from the participant’s involvement in the Mount Vernon Memorial Day Bash. Players Name
Parent/Legal Guardian Print
Parent/Legal Guardian Signature
The undersigned Head Coach/Manager/Team Representative affirms that all players’ names are true and correct to the best of their knowledge and assumes full and absolute responsibility for the above team members listed on this form. Proof of Team Liability Coverage and Copies of Player Birth Certificates MUST be present. Head Coach / Manager / Team Representative: __________________________________________________________________________ Printed Name Head Coach / Manager /Team Representative: __________________________________________________________________________ Signature Date
COACHES CODE OF CONDUCT The Mount Vernon Memorial Day Bash was designed to give teams the opportunity to play together – where athletes could develop their skills to the highest level. As a coach, it is your responsibility to influence your team to do this in a positive environment and be someone that they can look up to and learn from. All coaches must sign this form and return it with their registration package before they will be allowed on the field during games.
EXPECTED BEHAVIOR FROM COACHES AND ADULTS
Promote a positive attitude throughout the duration of the tournament. Display the characteristics of a positive role model such as self-control, respect and professionalism toward everyone at the complex. Demonstrate and promote good sportsmanship at all times. Be able to control your parents’ behavior. If they are acting in a manner that draws attention to themselves or your team in a negative way, calmly ask them to stop. No profanity will be tolerated at any time. No arguing with opposing coaches, players or fans. Treat umpires with the respect and professional courtesy that they deserve. Arguing with umpires is not acceptable. If you have a dispute over a call, calmly and quietly speak with the umpire about the ruling, accept the call and move forward with the game in a respectful way. Please respect our complex by having your players and fans remove all trash from the dugouts and seating areas after each game. Have fun! Let’s not forget that at the end of the day, these are kids playing a game.
PENALTIES FOR VIOLATING THE ABOVE GUIDELINES
Verbal Warning Ejection from the game. Any player or coach ejected from a game will automatically be suspended for the next game. The ejected coach must completely leave area or the current game will be forfeited. Ejection from the tournament. Any player or coach ejected from a second game shall be suspended for the remainder of the tournament. Tournament Officials reserve the right to hand out stiffer penalties for ejections resulting from extraordinary circumstances (fighting, contact with an umpire, etc.)
I have hereby read and fully agree to the guidelines and possible consequences laid out in this agreement
Coaches Printed Name: _______________________________________________________ Coaches Signature and Date: ___________________________________________________
OFFICIAL TEAM ROSTER Team roster must be turned in at check-in. Team roster cannot change after check in. A player’s league age is determined by the actual age of the player as of May 1, 2014. Players Name
DOB
League Age (2015)
Uniform Number
The undersigned Head Coach/Manager/Team Representative affirms that all players’ names and ages are true and correct. Head Coach / Manager / Team Representative: __________________________________________________________________________ Printed Name Head Coach / Manager /Team Representative: __________________________________________________________________________ Signature Date
Age Division is determined by the actual age on May 1, 2015. Send check payable to Mount Vernon Patriots Baseball Refund Policy - If your team chooses not to participate after you have been accepted into the tournament 7 days before the start date of the tournament, you will receive a refund of $295.00 (8U – 12U) and $395.00 (14U). If you choose not to participate within 7 days of the start date of the tournament you will receive a refund of 195.00 (8U – 12U) and $295.00 (14U). Weather Cancellations – The game guarantee does not apply to games not played due to forfeits or inclement weather. Under normal circumstances each team will play the guaranteed number of games; however the Mount Vernon Patriots are not responsible for teams that forfeit games or games lost due to inclement weather. Teams will receive half of refund if less than (2) game is played. There will be no refunds issued once the third game begins. Unable to Fill Age Division – If not enough teams registered within a specific age bracket, the Tournament Director will notify the participants as soon as possible, and the participants will be given the option of playing up in age division or receive a full refund of their entry fee. Hotel Policy – Teams are responsible for booking their own reservations. We recommend that you register early as all reservations are made on a first come-first served basis.
Proof of Team Liability Insurance must be provided to League Officials at check-in. Copies of Official Birth Certificates must be available for every player on the roster form in case any participants are challenged. Send all documents including Tournament Registration Form, Liability Release From, Roster Release Waiver, Coaches Code of Conduct, Official Team Roster and Registration Fee to Mount Vernon Patriots Baseball, 4205 Alcott Street Alexandria VA 22309.
Roster can be updated up to start date and official roster must be presented at check-in. Team Name: ________________________________________________________________ Age Division: _______________
Manager Name: _______________________________
Team Email Address: _________________________________________________________ Home Number: _______________________
Cell Number: ____________________
For more information or help with details, accommodations, or directions please contact [email protected].
LIABILITY RELEASE FORM AND ROSTER WAIVER The undersigned Manager or Head Coach of the Participating Baseball Team below hereby acknowledges and affirms the following: Team Name: ____________________________________________ Age Division: _______ “I have chosen to participate in a baseball tournament hosted exclusively by the Mount Vernon Patriots Travel Baseball Organization. These tournament games include but are not limited to physical activities such as running, hitting, throwing, sliding and other, strenuous physical activity that may cause permanent injury and or death to participants. Accordingly, I affirm that all of the participants have no physical ailments or medical conditions that will be aggravated by participating in such activities. Understanding the foregoing, I assume full and absolute responsibility for any and all risks related to the players involvement in such activities and hereby fully and absolutely release Fairfax County and Woodlawn Little League for McNaughton Field Complex and Mount Vernon Patriots Travel Baseball Organization, its managers, members, agents and affiliates from any and all liability, including active negligence, arising from the participant’s involvement in these tournament games. I have read and completely understand the foregoing. This document along with any other I have or will execute to effect the engagement with Mount Vernon Patriots, constitute the full and entire agreement between me, the participating team and Mount Vernon Patriots Travel Baseball Organization. No oral statements different than or in addition to the terms of these documents were made to me or the participants and there are no agreements other than the written words contained therein. ALL QUESTIONS REGARDING THE TOURNAMENT HAVE BEEN ANSWERED TO MY SATISFACTION” Head Coach / Manager / Team Representative: __________________________________________________________________________ Printed Name Head Coach / Manager /Team Representative: __________________________________________________________________________ Signature Date
ROSTER RELEASE WAIVER By executing this document, the Parent or Legal Guardian confirms their agreement to the binding contract above and hereby release Fairfax County and Woodlawn Little League for McNaughton Field Complex and Mount Vernon Patriots Travel Baseball Organization, its managers, members, agents and affiliates from any and all liability, including active negligence, arising from the participant’s involvement in the Mount Vernon Memorial Day Bash. Players Name
Parent/Legal Guardian Print
Parent/Legal Guardian Signature
The undersigned Head Coach/Manager/Team Representative affirms that all players’ names are true and correct to the best of their knowledge and assumes full and absolute responsibility for the above team members listed on this form. Proof of Team Liability Coverage and Copies of Player Birth Certificates MUST be present. Head Coach / Manager / Team Representative: __________________________________________________________________________ Printed Name Head Coach / Manager /Team Representative: __________________________________________________________________________ Signature Date
COACHES CODE OF CONDUCT The Mount Vernon Memorial Day Bash was designed to give teams the opportunity to play together – where athletes could develop their skills to the highest level. As a coach, it is your responsibility to influence your team to do this in a positive environment and be someone that they can look up to and learn from. All coaches must sign this form and return it with their registration package before they will be allowed on the field during games.
EXPECTED BEHAVIOR FROM COACHES AND ADULTS
Promote a positive attitude throughout the duration of the tournament. Display the characteristics of a positive role model such as self-control, respect and professionalism toward everyone at the complex. Demonstrate and promote good sportsmanship at all times. Be able to control your parents’ behavior. If they are acting in a manner that draws attention to themselves or your team in a negative way, calmly ask them to stop. No profanity will be tolerated at any time. No arguing with opposing coaches, players or fans. Treat umpires with the respect and professional courtesy that they deserve. Arguing with umpires is not acceptable. If you have a dispute over a call, calmly and quietly speak with the umpire about the ruling, accept the call and move forward with the game in a respectful way. Please respect our complex by having your players and fans remove all trash from the dugouts and seating areas after each game. Have fun! Let’s not forget that at the end of the day, these are kids playing a game.
PENALTIES FOR VIOLATING THE ABOVE GUIDELINES
Verbal Warning Ejection from the game. Any player or coach ejected from a game will automatically be suspended for the next game. The ejected coach must completely leave area or the current game will be forfeited. Ejection from the tournament. Any player or coach ejected from a second game shall be suspended for the remainder of the tournament. Tournament Officials reserve the right to hand out stiffer penalties for ejections resulting from extraordinary circumstances (fighting, contact with an umpire, etc.)
I have hereby read and fully agree to the guidelines and possible consequences laid out in this agreement
Coaches Printed Name: _______________________________________________________ Coaches Signature and Date: ___________________________________________________
OFFICIAL TEAM ROSTER Team roster must be turned in at check-in. Team roster cannot change after check in. A player’s league age is determined by the actual age of the player as of May 1, 2014. Players Name
DOB
League Age (2015)
Uniform Number
The undersigned Head Coach/Manager/Team Representative affirms that all players’ names and ages are true and correct. Head Coach / Manager / Team Representative: __________________________________________________________________________ Printed Name Head Coach / Manager /Team Representative: __________________________________________________________________________ Signature Date
