Laserfiche Annual Maint
MEMORANDUM
To: Mayor Collins and Trustees From: Rick Kaczanko, Information Technology Director Brian Murphy, Village Administrator Date: 7/17/2017 Re: Laserfiche Annual Maintenance Agreement Background Findings The Laserfiche document management system is used to organize electronic documents including plans, ordinances, accounts payable invoices and many other document types. Laserfiche is also used to publish documents to the Village website for public access. The Laserfiche software annual maintenance agreement is up for renewal. The annual maintenance agreement renewal quote is attached. Policy Considerations According to Section 2-43 (6) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $5,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations The cost for renewal of our annual maintenance agreement is $13,946.00. This item is budgeted in the Information Technology departmental budget. Recommendation It is our recommendation that the Village Board direct the President to renew the annual maintenance contract from TKB Associates for the Laserfiche document management system.
tffi'-"
Invoice
TKB Associates, Inc, 9459 Enterprise Drive Mokena, IL 60448 Phone: 708-47 B-4100 Fax: 708-478-4167
BillTo
to
Item Code MSE3OB
s/7s/20L7
12536
Terms
Rep
Via
Due on receiot
JB
UPS
Village of Plainfield Rick Kaczanko
2440t W. Lockport Street Plainfield, IL 60544
P.O. No.
1
Invoice #
Ship To
Villaoe of Plainfield Rickkaczanko 2440I W. Lockport Street Plainfield, IL 60544
Quantity
Date
Description
Price Each
MSE30 Laserfiche Avante Server for MS SQL with Workflow -
Amount
1,000.00
1,000.00
100.00
1,600.00
20.00 1,600.00 33.00 9,000.00
320.00 160.00 1,600.00 66.00 9,000.00
200.00
200.00
Annual Support MNFO5B
MNF05 Laserfiche Named Full User with SnaDshot & Email - Annual LSAP
16
MWAXB
Ib
I
MFRMB MPFRMB
2
MCSOlB
1
MPPXB
I
FFUSER-M
MWAX Laserfiche Web Access & Laserfiche Mobile - Annual LSAP MFRM Laserfiche Forms - Annual LSAP MPFRMB Laserfiche Forms Portal
- Annual LSAP
MCSOl Laserfiche ScanConnect - Annual LSAP MPPB Laserfiche Standard Web Portal (Includes Unlimited Retrieval-Only Users per processor) - Annual Support Fast Folders Client Annual Support - Includes upgrades, phone
10.00
support, and feature fixes. Total Investment LSAP
13.946.00
Your current LSAP Plan expireAVL3|2O|T
Notice of Maintenance and Support Renewal
Subtotal Sales Tax (O.Oolo)
Please visit our Web Site at www.tkbassociates.com Page
Total
' l,,Ll --
Invoice
TKB Associates, Inc,
^J,(IJ ^g; ?o.,r$.in tu)= 9459 Enterprise Drive
Mokena, IL 60448 Phone: 708-47 B-4100 Fax: 708-478-4L67
BillTo
Village of Plainfield
Rick Kaczanko
Rick Kaczanko
2440t W. Lockport Street Plainfield, IL 60544
s/ts/2oL7
12536
24407 W. Lockport Street Plainfield, IL 60544
P.O. No.
Termsln"plVia Due on
Item Code LSAP
Invoice #
Ship To
Village of Plainfield
Quantity
Date
receipt I
Description
lB
Price Each
I
UPS
Amount
Your LaserFiche Software Assurance Plan (LSAp) includes: . Complete Telephone Support from B:00am to 5:OOpm Central Time with a guaranteed 24 Hour response time to troubleshoot/resolve Laserfiche software issue. TKB Associates, Inc. is your first Iine of support for all software and related technical
0.00
issues
. Telephone Hotline Support from Laserfiche Technical Support within the next business day, usually within 3 hours, TKB Associates, Inc. must initiate the call to Laserfiche. c 24-Hour access via email [email protected] . Remote desktop Support through GoToManage o All new software releases and updates are provided free of charge. This does not include the Billable Professional Services to install those upgrades on existing or new servers, . 2417 Access to the Knowledge Base, discussion forums, software and licenses, and other educational resources on the Laserfiche Support Site. o 100o/o Credit towards product upgrades o Reduced Consulting and Professional Fees o Technical Bulletins and Newsletters
Notice of Maintenance and Support Renewal
Subtotal Sales Tax
Please visit our Web Site at www.tkbassociates.com Page 2
TOtal
g13,e46.00
(O,Oolo)
go.oo
s13,e46.00
To: Mayor Collins and Trustees From: Rick Kaczanko, Information Technology Director Brian Murphy, Village Administrator Date: 7/17/2017 Re: Laserfiche Annual Maintenance Agreement Background Findings The Laserfiche document management system is used to organize electronic documents including plans, ordinances, accounts payable invoices and many other document types. Laserfiche is also used to publish documents to the Village website for public access. The Laserfiche software annual maintenance agreement is up for renewal. The annual maintenance agreement renewal quote is attached. Policy Considerations According to Section 2-43 (6) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $5,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations The cost for renewal of our annual maintenance agreement is $13,946.00. This item is budgeted in the Information Technology departmental budget. Recommendation It is our recommendation that the Village Board direct the President to renew the annual maintenance contract from TKB Associates for the Laserfiche document management system.
tffi'-"
Invoice
TKB Associates, Inc, 9459 Enterprise Drive Mokena, IL 60448 Phone: 708-47 B-4100 Fax: 708-478-4167
BillTo
to
Item Code MSE3OB
s/7s/20L7
12536
Terms
Rep
Via
Due on receiot
JB
UPS
Village of Plainfield Rick Kaczanko
2440t W. Lockport Street Plainfield, IL 60544
P.O. No.
1
Invoice #
Ship To
Villaoe of Plainfield Rickkaczanko 2440I W. Lockport Street Plainfield, IL 60544
Quantity
Date
Description
Price Each
MSE30 Laserfiche Avante Server for MS SQL with Workflow -
Amount
1,000.00
1,000.00
100.00
1,600.00
20.00 1,600.00 33.00 9,000.00
320.00 160.00 1,600.00 66.00 9,000.00
200.00
200.00
Annual Support MNFO5B
MNF05 Laserfiche Named Full User with SnaDshot & Email - Annual LSAP
16
MWAXB
Ib
I
MFRMB MPFRMB
2
MCSOlB
1
MPPXB
I
FFUSER-M
MWAX Laserfiche Web Access & Laserfiche Mobile - Annual LSAP MFRM Laserfiche Forms - Annual LSAP MPFRMB Laserfiche Forms Portal
- Annual LSAP
MCSOl Laserfiche ScanConnect - Annual LSAP MPPB Laserfiche Standard Web Portal (Includes Unlimited Retrieval-Only Users per processor) - Annual Support Fast Folders Client Annual Support - Includes upgrades, phone
10.00
support, and feature fixes. Total Investment LSAP
13.946.00
Your current LSAP Plan expireAVL3|2O|T
Notice of Maintenance and Support Renewal
Subtotal Sales Tax (O.Oolo)
Please visit our Web Site at www.tkbassociates.com Page
Total
' l,,Ll --
Invoice
TKB Associates, Inc,
^J,(IJ ^g; ?o.,r$.in tu)= 9459 Enterprise Drive
Mokena, IL 60448 Phone: 708-47 B-4100 Fax: 708-478-4L67
BillTo
Village of Plainfield
Rick Kaczanko
Rick Kaczanko
2440t W. Lockport Street Plainfield, IL 60544
s/ts/2oL7
12536
24407 W. Lockport Street Plainfield, IL 60544
P.O. No.
Termsln"plVia Due on
Item Code LSAP
Invoice #
Ship To
Village of Plainfield
Quantity
Date
receipt I
Description
lB
Price Each
I
UPS
Amount
Your LaserFiche Software Assurance Plan (LSAp) includes: . Complete Telephone Support from B:00am to 5:OOpm Central Time with a guaranteed 24 Hour response time to troubleshoot/resolve Laserfiche software issue. TKB Associates, Inc. is your first Iine of support for all software and related technical
0.00
issues
. Telephone Hotline Support from Laserfiche Technical Support within the next business day, usually within 3 hours, TKB Associates, Inc. must initiate the call to Laserfiche. c 24-Hour access via email [email protected] . Remote desktop Support through GoToManage o All new software releases and updates are provided free of charge. This does not include the Billable Professional Services to install those upgrades on existing or new servers, . 2417 Access to the Knowledge Base, discussion forums, software and licenses, and other educational resources on the Laserfiche Support Site. o 100o/o Credit towards product upgrades o Reduced Consulting and Professional Fees o Technical Bulletins and Newsletters
Notice of Maintenance and Support Renewal
Subtotal Sales Tax
Please visit our Web Site at www.tkbassociates.com Page 2
TOtal
g13,e46.00
(O,Oolo)
go.oo
s13,e46.00
