General Scope of Duties The Logistics Coordinator would be responsible for working with the Advocacy Street Team in order to plan and implement a variety of events throughout the year. The logistics Coordinator is responsible for working with the Advocacy Coordinator to ensure the logistical duties and details are completed for the team. They are responsible for working with the Advocacy Coordinator to develop training materials for volunteers and the SRA, book space for meetings, training, and events, and compile data from all campaigns.
Major Duties and Responsibilities Category Supervisory Function
Percent 20%
Financial & Budgeting Function
Logistics
5%
4045%
Specifics Responsible for working with the Advocacy Street Team to plan different events Responsible for ensuring that volunteers are scheduled and attend events Work with the Advocacy Coordinator to ensure any costs related to events or training materials remain within the allocated budget and inform the Coordinator of all expenditures Responsible for booking and scheduling tables for events in various locations, including the MUSC Responsible for the organization and logistics of events, in coordination with the Advocacy Coordinator Coordinate, organize, and produce reports based on the data collected from campaigns Coordinate room bookings for training sessions and other events as advised by the Advocacy Coordinator Work closely with the Advocacy Street Team Volunteer
Advocacy Street Team – Logistics Coordinator Job Description
Communications Function
2030%
Other
20%
Coordinator to coordinate AST training sessions for campaigns Taking Take minutes at meetings and sending updates to the Advocacy Street Team Work closely with the Advocacy Coordinator to ensure training materials reflect the needs and wants of the campaign and the Education Department Works closely with the Advocacy Street Team Volunteer Coordinator to coordinate AST training sessions for campaigns Develop training sessions alongside the Advocacy Coordinator for the AST and SRA Maintain strong communication with the Coordinator, fellow executives, and volunteers Disseminates all AST meeting minutes to volunteers Develop any electronic presentations that will be used for training the AST or the SRA Attend all AST and executive meetings as scheduled Other administrative and logistical tasksduties as assigned by the Advocacy Coordinator
Knowledge, Skills and Abilities Organizational and time management skills Communication skills Ability to work well in groups and individually Leadership skills Knowledge of post-secondary education issues in Canada is an asset Effort & Responsibility Responsible for logistical aspects of events Good knowledge of event planning resources on campus would be an asset Responsible for organizing AST and SRA training by deadlines set by the Advocacy Coordinator Responsible for ensuring space is booked for meetings and events Responsible for organizing data collected from campaigns Responsible for taking minutes during AST meetings and sharing them with colunteers
Working Conditions Work in shared office space Time demands may exceed stated hours of work, particularly during campaigns Hours may exceed 3 4 hours / week at peak times Training and Experience Previous Eevent planning experience Previous Lleadership experience Experience with Microsoft Office Previous experience developing and executing training of teams an asset but not required Training will be provided
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Advocacy Street Team – Logistics Coordinator Job Description
Equipment Equipment such as computer must be provided by applicant No equipment will be provided Any materials required for training will be provided