Master Gardeners Home Horticulture Advice Committee CHARTER
Master Gardeners Home Horticulture Advice Committee CHARTER
1
MISSION/PURPOSE The Master Gardeners Home Horticulture Advice Committee (HHA), offers home visits to New Castle County to assist homeowners: to educate and encourage them to improve their landscapes; incorporate native plants; identify and manage plants; create wildlife habitats; establish and maintain vegetable gardens; identify and avoid invasive species; and use ecologically sustainable practices. MEMBERSHIP Eligibility Any Master Gardener (MG) in good standing. See MG By-laws Any MG Intern Ex Officio and invited members Cooperative Extension (CE) Horticultural Agent Invited MG Specialists MG Observers Enrollment - Rolling Term - Unlimited AUTHORITY AND RESPONSIBILITIES Oversight of Implementation Shared by the HHA Chair/Co-Chairs, visit team leaders, and the CE Horticultural Agent. See “New Castle County Master Gardeners @ Home Horticulture Visit Guidelines for Administration, Site Visits and Reporting” Operational Guidelines See “New Castle County Master Gardeners @ Home Horticulture Visit Guidelines for Administration, Site Visits and Reporting” Budget Prepared and managed annually by the HHA Chair/Co-Chairs Reported to HHA members Reported to the MG Treasurer Approved by the MG Steering Committee Structure Chair/Co-Chairs Appointment/election – according to MG By-laws Term – Two years MG Steering Committee Representation - At least one and no more than two HHA Chair/Co-chairs must be a MG Steering Committee (SC) member and attend SC meetings. See MG By-laws.
Steering Committee Approved 11/19/2013
Master Gardeners Home Horticulture Advice Committee CHARTER
2
Subcommittees Standing subcommittees Created by HHA Chair/Co-chairs Approved by HHA membership Members and chair appointed by HHA Chair/Co-Chairs Member terms – Two years. May be appointed for an additional sequential term Subcommittee on Evaluation and Program Development (E&PD) Annual Program evaluation and report Annual Charter review and change recommendations Annual Guidelines review and change recommendations Annual Program enhancement recommendations Ad hoc committees and working groups Created and members appointed by HHA Chair/Co-Chairs as needed Term – No fixed term. Members serve at the pleasure of the HHA Chair/Co-Chairs Performance Evaluation Teams – Self-assessment led by team leaders Program – Client surveys led by E&PD Subcommittee Education/Advanced Training General – as developed by the MG Vice President and CE Horticultural Agent Specific – as requested by members, approved by the CE Horticultural Agent and planned by the HHA Chair/Co-Chairs as resources permit MEETINGS Full Committee Frequency - Bi-annual Notice Sent by HHA Chair/Co-Chairs One month prior to the meeting date To Committee members To General MG membership Quorum – none required Subcommittee(s) and Working Groups Frequency - As needed Quorum One-half of subcommittee membership None required for working groups
Steering Committee Approved 11/19/2013
Master Gardeners Home Horticulture Advice Committee CHARTER
Voting MG members in good standing MG interns Simple majority Agendas and Meeting Notes Prepared by HHA Chair/Co-Chairs Agenda and relevant materials to members by one week before the meeting date Minutes and relevant materials to members by 10 days after meeting Meeting minutes approved by member attendees at next meeting Copies to the CE Horticultural Agent and MG Historian REPORTS Semi-annual report to the Committee by HHA Chair/Co-Chairs Annual report to MG President by HHA Chair/Co-Chairs Monthly updates to general MG membership by HHA Chair/Co-Chairs Bi-monthly updates to MG Steering committee by HHA Chair/Co-Chairs Copies to the CE Horticultural Agent STAFF
Extension Office personnel provide staff support to HHA as resources permit. Staff support is at the direction of the CE Horticultural Agent.
Steering Committee Approved 11/19/2013
3
1
MISSION/PURPOSE The Master Gardeners Home Horticulture Advice Committee (HHA), offers home visits to New Castle County to assist homeowners: to educate and encourage them to improve their landscapes; incorporate native plants; identify and manage plants; create wildlife habitats; establish and maintain vegetable gardens; identify and avoid invasive species; and use ecologically sustainable practices. MEMBERSHIP Eligibility Any Master Gardener (MG) in good standing. See MG By-laws Any MG Intern Ex Officio and invited members Cooperative Extension (CE) Horticultural Agent Invited MG Specialists MG Observers Enrollment - Rolling Term - Unlimited AUTHORITY AND RESPONSIBILITIES Oversight of Implementation Shared by the HHA Chair/Co-Chairs, visit team leaders, and the CE Horticultural Agent. See “New Castle County Master Gardeners @ Home Horticulture Visit Guidelines for Administration, Site Visits and Reporting” Operational Guidelines See “New Castle County Master Gardeners @ Home Horticulture Visit Guidelines for Administration, Site Visits and Reporting” Budget Prepared and managed annually by the HHA Chair/Co-Chairs Reported to HHA members Reported to the MG Treasurer Approved by the MG Steering Committee Structure Chair/Co-Chairs Appointment/election – according to MG By-laws Term – Two years MG Steering Committee Representation - At least one and no more than two HHA Chair/Co-chairs must be a MG Steering Committee (SC) member and attend SC meetings. See MG By-laws.
Steering Committee Approved 11/19/2013
Master Gardeners Home Horticulture Advice Committee CHARTER
2
Subcommittees Standing subcommittees Created by HHA Chair/Co-chairs Approved by HHA membership Members and chair appointed by HHA Chair/Co-Chairs Member terms – Two years. May be appointed for an additional sequential term Subcommittee on Evaluation and Program Development (E&PD) Annual Program evaluation and report Annual Charter review and change recommendations Annual Guidelines review and change recommendations Annual Program enhancement recommendations Ad hoc committees and working groups Created and members appointed by HHA Chair/Co-Chairs as needed Term – No fixed term. Members serve at the pleasure of the HHA Chair/Co-Chairs Performance Evaluation Teams – Self-assessment led by team leaders Program – Client surveys led by E&PD Subcommittee Education/Advanced Training General – as developed by the MG Vice President and CE Horticultural Agent Specific – as requested by members, approved by the CE Horticultural Agent and planned by the HHA Chair/Co-Chairs as resources permit MEETINGS Full Committee Frequency - Bi-annual Notice Sent by HHA Chair/Co-Chairs One month prior to the meeting date To Committee members To General MG membership Quorum – none required Subcommittee(s) and Working Groups Frequency - As needed Quorum One-half of subcommittee membership None required for working groups
Steering Committee Approved 11/19/2013
Master Gardeners Home Horticulture Advice Committee CHARTER
Voting MG members in good standing MG interns Simple majority Agendas and Meeting Notes Prepared by HHA Chair/Co-Chairs Agenda and relevant materials to members by one week before the meeting date Minutes and relevant materials to members by 10 days after meeting Meeting minutes approved by member attendees at next meeting Copies to the CE Horticultural Agent and MG Historian REPORTS Semi-annual report to the Committee by HHA Chair/Co-Chairs Annual report to MG President by HHA Chair/Co-Chairs Monthly updates to general MG membership by HHA Chair/Co-Chairs Bi-monthly updates to MG Steering committee by HHA Chair/Co-Chairs Copies to the CE Horticultural Agent STAFF
Extension Office personnel provide staff support to HHA as resources permit. Staff support is at the direction of the CE Horticultural Agent.
Steering Committee Approved 11/19/2013
3
