May-10 Newsletter
Southeast Missouri State University
May 2010 Issue 7 Southeast Missouri State University
Compliance Matters Official Newsletter of the Southeast Athletic Compliance office
Inside this issue: Recruiting Rundown
1
In Case You Were Wondering
1
Stuff that Matters to SAs
2
Info for Boosters
2
Coaches Corner
3
Violators in the News
4
Compliance Challenge
4
Recruiting Periods : Contact Period– Authorized athletic department staff members make in-person, off campus recruiting contacts and evaluations. Evaluation Period– Authorized athletics staff to be involved in off-campus activities to assess academic qualifications and playing abilities. NO in-person, off-campus recruiting contacts with a prospect are permitted. Quiet Period– Permissible to make in-person recruiting contacts only on the member institution’s campus.
Recruiting Rundown Baseball Contact Period — May 1-31
Women’s Basketball Quiet Period— May 1-31
Football Evaluation Period— May 1 Quiet Period— May 2 Evaluation Period— May 3-8 Quiet Period— May 9 Evaluation Period— May 10-15 Quiet Period— May 16 Evaluation Period— May 17-22 Quiet Period— May 23-24 Evaluation— May 25-29 Quiet Period— May 30 Evaluation Period— May 31
Softball Contact Period— May 1-31 Track & Field Contact Period— May 1-31 Volleyball Quiet Period— May 1-28 Contact Period— May 29-31
Men’s Basketball Quiet Period— May 1-19 Dead Period— May 20-28 Quiet Period— May 29-31
Dead Period– Not permissible to make in–person recruiting contacts or evaluations on campus.
In Case You Were Wondering. . . Application of Contemporaneous Penalties for Student-Athlete who has Exhausted his or her eligibility (I) The Committee on Academic Performance confirmed that an institution may re-award the countable financial aid of a studentathlete who exhausted eligibility in the sport in which aid was awarded. For example, any countable financial aid awarded to a football student-athlete who exhausts his eligibility for football competition may be re-awarded to another student regardless of the team's Academic Performance Rate (APR) or the departing student-athlete's academic-eligibility or retention status in a subsequent academic term or terms. The committee also noted that although the countable financial aid maybe re-awarded, the student-athlete shall be used in calculating the team's APR score for each term in which he or she received the aid, including the last term before withdrawal.
Southeast Missouri State University
Page 2
Stuff that Matters to Student-Athletes
Summer School 2010 As most of you are aware, Summer 2010 courses are currently available for registration. By now, you should have registered for your courses, and for those of you eligible, submitted your Summer 2010 Athletic Financial Aid Application (deadline was April 16th). Please check your Southeast email accounts regularly for communication from the Compliance Office on summer aid status. For those still needing to register for summer courses, please stop by the Redhawks Success Center and speak to Sharon or Sonya. What some of you might not know is for those who were Pell eligible for the 2009-10 academic year, Pell funds are available for use in the summer as well. To qualify for a second scheduled Federal Pell Grant Award within the same award year, a student must:
Be enrolled on at least a halftime basis for summer (6 hours); Continue to be Federal Pell Grant eligible (remember, Financial Aid checks for “satisfactory academic progress” at the end of each semester); Have received 100% of the First Scheduled Federal Pell Grant award or be enrolled in sufficient hours to receive any remaining monies from the First Scheduled Federal Pell Grant award and be eligible for a portion of the Second Scheduled Federal Pell Grant award. Submit a Summer Financial Aid Application to Student Financial Services by July 9, 2010.
Important Dates Pre-Session: 5/18-6/11/10 Last day to drop w/Full Refund: 5/19 1st 4-Week Session: 6/15-7/9/10 Last day to drop w/Full Refund: 6/16 2nd 4-Week Session: 7/13-8/6/10 Last day to drop w/Full Refund: 7/14 6-Week Session: 6/15-7/23/10 Last day to drop w/Full Refund: 6/18 8-Week Session: 6/15-8/6/10 Last day to drop w/Full Refund: 6/18 For more detailed information, click here.
Information for Redhawks Boosters Boosters and Signed Prospective Student-Athletes In light of all of our prospective student-athletes who have recently signed National Letter of Intent , it is imperative that boosters understand regulations regarding those prospects. Please be aware of the following information regarding prospective student-athletes (PSA’s) that have committed to Southeast for the 2010-2011 academic year:
How long is a PSA considered to be a prospect? A PSA remains a prospect even after they have signed a National Letter of Intent (NLI) with Southeast Missouri State until the prospect reports for their first regular season practice or attends their first day of classes in any regular term (fall/spring semester).
Is it permissible for a booster to contact a PSA that has signed an NLI? No. Boosters are prohibited from having any in-person contact (on-campus or off-campus) , telephone contact, or written/electronic correspondence with prospects even after they have signed an NLI. Only coaching staff members can make recruiting contact, even after the NLI is signed.
Is it permissible for a booster to arrange summer housing for a PSA that has signed an NLI? No. It is impermissible for boosters to arrange summer housing arrangements for current student-athletes and prospective student-athletes, even after they have signed an NLI. Additionally, it is not permissible for a booster to offer free or reduced housing rental rates to current or prospective student-athletes because that would constitute an extra benefit that would result in the involved athlete being deemed ineligible.
Southeast Missouri State University
Issue 7
Coaches Corner: Contacts v. Evaluations A contact period allows for authorized athletic staff members to make in person, off campus recruiting contacts and evaluations with PSA’s. Off-campus recruiting contacts shall not be made with an individual (or his or her relatives or legal guardians) before July 1 following the completion of his or her junior year in high school (July 15 after the junior year in high school in women's gymnastics). Contact may not be made with a PSA who was a non qualifier and who is currently enrolled in the first year of a two-year college. An evaluation period allows for authorized athletics staff to be involved in off-campus activities to assess academic qualifications and playing abilities. NO in-person, off-campus recruiting contacts with a prospect are permitted. An evaluation day is defined as one coach engaged in the evaluation of any prospective student-athlete on one day (12:01 a.m. to midnight). Two coaches making evaluations on the same day shall use two evaluation days. A visit (without contact) by a coaching staff member to a PSA’s educational institutions counts as an evaluation day as well. Only those coaches who are identified by the institution within the numerical limitations on head and assistant coaches may contact or evaluate PSA’s off campus. The institution is required to maintain a list of those coaches who are permitted to contact and evaluate PSAs.
Limitations on Contacts/Evaluations: Gymnastics
Baseball Per PSA— 7 recruiting opportunities (not more than 3 contacts) Total—Unlimited Days Men’s Basketball Per PSA— 7 recruiting opportunities (not more than 3 contacts during PSA’s senior year) Total— 130 Recruiting-Person Days Women’s Basketball Per PSA— 5 recruiting opportunities (not more than 3 contacts during PSA’s senior year) Total—100 Recruiting-Person Days
Track and Field
Per PSA— 7 recruiting opportunities (not more than 3 contacts during PSA’s senior year)
Per PSA— 7 recruiting opportunities (not more than 3 contacts during PSA’s senior year)
Total—Unlimited Days
Total— Unlimited Days
Softball Per PSA— 7 recruiting opportunities (not more than 3 contacts during PSA’s senior year)
Volleyball Per PSA— 7 recruiting opportunities (not more than 3 contacts) Total— 80 Evaluation Days
Total— 50 Evaluation Days Soccer Per PSA— 7 recruiting opportunities (not more than 3 contacts during PSA’s senior year) Total— Unlimited Days
Football Per PSA— 6 Contacts/3 evaluations (1 Fall/ 2 Spring ) Total— 210 days (42 Fall/168 Spring)
Tennis Per PSA— 7 recruiting opportunities (not more than 3 contacts during PSA’s senior year) Total— Unlimited Days
Evaluations that occur during the academic year count against the permissible number of recruiting opportunities. Outside of the academic year, the evaluations do not count against the annual number of recruiting opportunities. Contacts that occur with a PSA count against the permissible number of total recruiting opportunities, regardless of time period. Note: All contacts and evaluations are subject to recruiting calendar restrictions.
Page 4
Southeast Missouri State University
Violators in the News Institution: Middle Tennessee State The NCAA Division I Committee on Infractions has penalized Middle Tennessee State University for major violations in its women's volleyball program. This case involved ineligible participation by a women's volleyball student-athlete and a failure to monitor by the institution and the former head coach. Under this show-cause penalty, should the former head coach seek athletically related employment with any NCAA institution during this time period, the individuals and the hiring institution must appear before the Committee on Infractions to determine whether her duties should be limited. This case centered on an international women's volleyball student-athlete who graduated from high school in 1997. She turned 21 years old in 1998 and was invited to try out for a European volleyball team in 1999. She signed a contract to compete with the team and played in eight contests from August through October 1999. By the terms of her contract, she was to be paid more than $1,000 per month by the team, which marketed and identified itself as a professional volleyball club. Her participation with the professional team rendered her ineligible for NCAA competition when she enrolled at the institution in 2003, but she was allowed to compete as a member of the institution's team for three academic years. The student-athlete stated during the investigation that she--acting on the instructions from a graduate assistant coach who recruited her and instructions from the former head coach--did not mention on her NCAA General Amateurism and Eligibility Form her contract with the European team, the games she played in Europe or that she was paid to participate. Both the former head coach and the institution failed to monitor the volleyball program, according to the facts of the case. When initially provided information regarding the student-athlete's possible participation with a professional team, the former head coach did not investigate the information or pass it on to the institution's compliance personnel. Instead she decided on her own that the student-athlete was eligible and allowed her to compete. Even though the former head coach kept information regarding the student-athlete's past participation from the institution's compliance office, the committee found that other clues should have led the institution to investigate the student-athlete's eligibility status. These factors included the student-athlete's enrollment at the institution at the age of 25, more than six years after she graduated high school in 1997. Institution personnel should have further investigated this gap in her post-secondary activities, the committee said. In addition, it was found that the institution failed to provide rules education to the women's volleyball coaches in 2003. The penalties in the case are as follows: •
Public reprimand and censure.
•
Two years of probation effective May 22, 2008, through May 21, 2010.
•
Two-year show-cause penalty effective May 22, 2008, through May 21, 2010.
•
Vacation of all wins in which ineligible student-athlete competed during the 2003-04, 2004-
•
Reduction of women's volleyball scholarships by four over the next four academic years (2008-09, 2009-10, 2010-11 and 201112). The reduction can be taken at the institution's discretion over the four-year period. These grant reductions are independent of and supplemental to any action that may be or has been taken by the Committee on Academic Performance through its assessment of contemporaneous, historical or other penalties.
•
Institution is prohibited from signing any international women's volleyball student-athletes during the 2008-09 academic year.
05 and 2005-06 academic years.
This newsletter is intended to provide an overview of various NCAA rules. It does not contain all information relevant to prospective student-athletes, current student-athletes, boosters, or recruiting guidelines. *If you have any questions, please contact the Compliance Office at: (573) 986-6844 or send an e-mail to [email protected].*
May 2010 Issue 7 Southeast Missouri State University
Compliance Matters Official Newsletter of the Southeast Athletic Compliance office
Inside this issue: Recruiting Rundown
1
In Case You Were Wondering
1
Stuff that Matters to SAs
2
Info for Boosters
2
Coaches Corner
3
Violators in the News
4
Compliance Challenge
4
Recruiting Periods : Contact Period– Authorized athletic department staff members make in-person, off campus recruiting contacts and evaluations. Evaluation Period– Authorized athletics staff to be involved in off-campus activities to assess academic qualifications and playing abilities. NO in-person, off-campus recruiting contacts with a prospect are permitted. Quiet Period– Permissible to make in-person recruiting contacts only on the member institution’s campus.
Recruiting Rundown Baseball Contact Period — May 1-31
Women’s Basketball Quiet Period— May 1-31
Football Evaluation Period— May 1 Quiet Period— May 2 Evaluation Period— May 3-8 Quiet Period— May 9 Evaluation Period— May 10-15 Quiet Period— May 16 Evaluation Period— May 17-22 Quiet Period— May 23-24 Evaluation— May 25-29 Quiet Period— May 30 Evaluation Period— May 31
Softball Contact Period— May 1-31 Track & Field Contact Period— May 1-31 Volleyball Quiet Period— May 1-28 Contact Period— May 29-31
Men’s Basketball Quiet Period— May 1-19 Dead Period— May 20-28 Quiet Period— May 29-31
Dead Period– Not permissible to make in–person recruiting contacts or evaluations on campus.
In Case You Were Wondering. . . Application of Contemporaneous Penalties for Student-Athlete who has Exhausted his or her eligibility (I) The Committee on Academic Performance confirmed that an institution may re-award the countable financial aid of a studentathlete who exhausted eligibility in the sport in which aid was awarded. For example, any countable financial aid awarded to a football student-athlete who exhausts his eligibility for football competition may be re-awarded to another student regardless of the team's Academic Performance Rate (APR) or the departing student-athlete's academic-eligibility or retention status in a subsequent academic term or terms. The committee also noted that although the countable financial aid maybe re-awarded, the student-athlete shall be used in calculating the team's APR score for each term in which he or she received the aid, including the last term before withdrawal.
Southeast Missouri State University
Page 2
Stuff that Matters to Student-Athletes
Summer School 2010 As most of you are aware, Summer 2010 courses are currently available for registration. By now, you should have registered for your courses, and for those of you eligible, submitted your Summer 2010 Athletic Financial Aid Application (deadline was April 16th). Please check your Southeast email accounts regularly for communication from the Compliance Office on summer aid status. For those still needing to register for summer courses, please stop by the Redhawks Success Center and speak to Sharon or Sonya. What some of you might not know is for those who were Pell eligible for the 2009-10 academic year, Pell funds are available for use in the summer as well. To qualify for a second scheduled Federal Pell Grant Award within the same award year, a student must:
Be enrolled on at least a halftime basis for summer (6 hours); Continue to be Federal Pell Grant eligible (remember, Financial Aid checks for “satisfactory academic progress” at the end of each semester); Have received 100% of the First Scheduled Federal Pell Grant award or be enrolled in sufficient hours to receive any remaining monies from the First Scheduled Federal Pell Grant award and be eligible for a portion of the Second Scheduled Federal Pell Grant award. Submit a Summer Financial Aid Application to Student Financial Services by July 9, 2010.
Important Dates Pre-Session: 5/18-6/11/10 Last day to drop w/Full Refund: 5/19 1st 4-Week Session: 6/15-7/9/10 Last day to drop w/Full Refund: 6/16 2nd 4-Week Session: 7/13-8/6/10 Last day to drop w/Full Refund: 7/14 6-Week Session: 6/15-7/23/10 Last day to drop w/Full Refund: 6/18 8-Week Session: 6/15-8/6/10 Last day to drop w/Full Refund: 6/18 For more detailed information, click here.
Information for Redhawks Boosters Boosters and Signed Prospective Student-Athletes In light of all of our prospective student-athletes who have recently signed National Letter of Intent , it is imperative that boosters understand regulations regarding those prospects. Please be aware of the following information regarding prospective student-athletes (PSA’s) that have committed to Southeast for the 2010-2011 academic year:
How long is a PSA considered to be a prospect? A PSA remains a prospect even after they have signed a National Letter of Intent (NLI) with Southeast Missouri State until the prospect reports for their first regular season practice or attends their first day of classes in any regular term (fall/spring semester).
Is it permissible for a booster to contact a PSA that has signed an NLI? No. Boosters are prohibited from having any in-person contact (on-campus or off-campus) , telephone contact, or written/electronic correspondence with prospects even after they have signed an NLI. Only coaching staff members can make recruiting contact, even after the NLI is signed.
Is it permissible for a booster to arrange summer housing for a PSA that has signed an NLI? No. It is impermissible for boosters to arrange summer housing arrangements for current student-athletes and prospective student-athletes, even after they have signed an NLI. Additionally, it is not permissible for a booster to offer free or reduced housing rental rates to current or prospective student-athletes because that would constitute an extra benefit that would result in the involved athlete being deemed ineligible.
Southeast Missouri State University
Issue 7
Coaches Corner: Contacts v. Evaluations A contact period allows for authorized athletic staff members to make in person, off campus recruiting contacts and evaluations with PSA’s. Off-campus recruiting contacts shall not be made with an individual (or his or her relatives or legal guardians) before July 1 following the completion of his or her junior year in high school (July 15 after the junior year in high school in women's gymnastics). Contact may not be made with a PSA who was a non qualifier and who is currently enrolled in the first year of a two-year college. An evaluation period allows for authorized athletics staff to be involved in off-campus activities to assess academic qualifications and playing abilities. NO in-person, off-campus recruiting contacts with a prospect are permitted. An evaluation day is defined as one coach engaged in the evaluation of any prospective student-athlete on one day (12:01 a.m. to midnight). Two coaches making evaluations on the same day shall use two evaluation days. A visit (without contact) by a coaching staff member to a PSA’s educational institutions counts as an evaluation day as well. Only those coaches who are identified by the institution within the numerical limitations on head and assistant coaches may contact or evaluate PSA’s off campus. The institution is required to maintain a list of those coaches who are permitted to contact and evaluate PSAs.
Limitations on Contacts/Evaluations: Gymnastics
Baseball Per PSA— 7 recruiting opportunities (not more than 3 contacts) Total—Unlimited Days Men’s Basketball Per PSA— 7 recruiting opportunities (not more than 3 contacts during PSA’s senior year) Total— 130 Recruiting-Person Days Women’s Basketball Per PSA— 5 recruiting opportunities (not more than 3 contacts during PSA’s senior year) Total—100 Recruiting-Person Days
Track and Field
Per PSA— 7 recruiting opportunities (not more than 3 contacts during PSA’s senior year)
Per PSA— 7 recruiting opportunities (not more than 3 contacts during PSA’s senior year)
Total—Unlimited Days
Total— Unlimited Days
Softball Per PSA— 7 recruiting opportunities (not more than 3 contacts during PSA’s senior year)
Volleyball Per PSA— 7 recruiting opportunities (not more than 3 contacts) Total— 80 Evaluation Days
Total— 50 Evaluation Days Soccer Per PSA— 7 recruiting opportunities (not more than 3 contacts during PSA’s senior year) Total— Unlimited Days
Football Per PSA— 6 Contacts/3 evaluations (1 Fall/ 2 Spring ) Total— 210 days (42 Fall/168 Spring)
Tennis Per PSA— 7 recruiting opportunities (not more than 3 contacts during PSA’s senior year) Total— Unlimited Days
Evaluations that occur during the academic year count against the permissible number of recruiting opportunities. Outside of the academic year, the evaluations do not count against the annual number of recruiting opportunities. Contacts that occur with a PSA count against the permissible number of total recruiting opportunities, regardless of time period. Note: All contacts and evaluations are subject to recruiting calendar restrictions.
Page 4
Southeast Missouri State University
Violators in the News Institution: Middle Tennessee State The NCAA Division I Committee on Infractions has penalized Middle Tennessee State University for major violations in its women's volleyball program. This case involved ineligible participation by a women's volleyball student-athlete and a failure to monitor by the institution and the former head coach. Under this show-cause penalty, should the former head coach seek athletically related employment with any NCAA institution during this time period, the individuals and the hiring institution must appear before the Committee on Infractions to determine whether her duties should be limited. This case centered on an international women's volleyball student-athlete who graduated from high school in 1997. She turned 21 years old in 1998 and was invited to try out for a European volleyball team in 1999. She signed a contract to compete with the team and played in eight contests from August through October 1999. By the terms of her contract, she was to be paid more than $1,000 per month by the team, which marketed and identified itself as a professional volleyball club. Her participation with the professional team rendered her ineligible for NCAA competition when she enrolled at the institution in 2003, but she was allowed to compete as a member of the institution's team for three academic years. The student-athlete stated during the investigation that she--acting on the instructions from a graduate assistant coach who recruited her and instructions from the former head coach--did not mention on her NCAA General Amateurism and Eligibility Form her contract with the European team, the games she played in Europe or that she was paid to participate. Both the former head coach and the institution failed to monitor the volleyball program, according to the facts of the case. When initially provided information regarding the student-athlete's possible participation with a professional team, the former head coach did not investigate the information or pass it on to the institution's compliance personnel. Instead she decided on her own that the student-athlete was eligible and allowed her to compete. Even though the former head coach kept information regarding the student-athlete's past participation from the institution's compliance office, the committee found that other clues should have led the institution to investigate the student-athlete's eligibility status. These factors included the student-athlete's enrollment at the institution at the age of 25, more than six years after she graduated high school in 1997. Institution personnel should have further investigated this gap in her post-secondary activities, the committee said. In addition, it was found that the institution failed to provide rules education to the women's volleyball coaches in 2003. The penalties in the case are as follows: •
Public reprimand and censure.
•
Two years of probation effective May 22, 2008, through May 21, 2010.
•
Two-year show-cause penalty effective May 22, 2008, through May 21, 2010.
•
Vacation of all wins in which ineligible student-athlete competed during the 2003-04, 2004-
•
Reduction of women's volleyball scholarships by four over the next four academic years (2008-09, 2009-10, 2010-11 and 201112). The reduction can be taken at the institution's discretion over the four-year period. These grant reductions are independent of and supplemental to any action that may be or has been taken by the Committee on Academic Performance through its assessment of contemporaneous, historical or other penalties.
•
Institution is prohibited from signing any international women's volleyball student-athletes during the 2008-09 academic year.
05 and 2005-06 academic years.
This newsletter is intended to provide an overview of various NCAA rules. It does not contain all information relevant to prospective student-athletes, current student-athletes, boosters, or recruiting guidelines. *If you have any questions, please contact the Compliance Office at: (573) 986-6844 or send an e-mail to [email protected].*
