May 2016 Board of Directors Meeting Minutes
Orono Hockey Boosters, Inc. – DBA: OYHA
May 2016 Board of Directors Meeting Minutes Orono Ice Arena Tuesday 5/10/2016 6:00 pm
Board Attendees: Beth Anderson, Fred Babekuhl, Pete Eckerline, Cory Effertz, Jamie Fortin, Pam Hendricks, Sean Keating, Geoff Kullberg, Frank Larson, Spencer Lewin, JB L’Esperance, Keith Radloff, Mike Sandau, Molly Setnicker, Leah Cherwien Guests: Paul Antonenko, John Klaers, Erika Kringen • Call To Order 6:07 • Guests – Paul Antonenko MN Hockey Leadership Conference Recap, Auto Ice Scheduler product to maximize ice scheduling efficiency. Optimizing player development presentation. Tryout process ideas. Recommend more people attend conference next year. • Ice Scheduling Update Fred beginning to plan Pond, Thayler & OIA. Process typically takes 2 months. Working with Coaches board to get tryout schedule. • New Board Member Introductions Geoff, Sean, Spencer • President Remarks ◦ Increase communication Town hall meetings, communicate process & policies. ◦ Using survey responses to shape travel and mite program – overall very positive. ◦ Level Reps – added responsibility ◦ Jerseys Possible sponsors for jerseys. ◦ Safe Sport Coordinator Add to website ◦ Committees – ▪ Grievance Beth chairing. Susie Bazil, Frank Larson & Mike Sandau will meet on 5/19. ▪ OW Girls Program Cory ▪ Fundraising TBD ▪ Marketing/Communication Mike Sandau chair and beginning to recruit others. ▪ Volunteering TBD ◦ Need to look at funding coaches. ◦ STP Program discussion • Town Meeting Might need 2 sessions, could do webex too. Explain the Orono Way. • Approve April Board Minutes Motion by Beth to approve, Cory 2nd, AIF • OIA Update – John Quinlivan • Treasurer Update – Molly presented 20162017 – Preliminary Budget • D3 Updates Jamie, no update this month • Coaches Board Updates – Cory – New Coaches Board Member Process. Committee interviewed 7 qualified applicants. ◦ Motion by Cory to appoint Steve Anderson, John Greenagel, Matt Hutchins to Coaches Board, Beth 2nd, AIF ◦ Coaches Board Meeting on 5/11 to appoint chair & vice chair. • Grievance No Report • Recruiting & Retention No Report • Fund Raising Updates No Report • Level Rep / Coordinator Reports ◦ Ice Scheduling – Motion by Beth to approve Fred Babekuhl for Ice Scheduler for 2 years,
• • •
Cory 2nd, AIF ◦ PCA – Woody Rash will continue as our representative. ◦ Registration – Pam Hendrickson Would like to find someone to shadow her for next year. ◦ Level Reps Need a “manager of team managers” position to organize. ▪ Mite * Squirt * PeeWee nd ● Bantam *Jr. Gold – 2 team ▪ U6/U8 *U10 * U12 * U15 Old Business None New Business Reviewed mite survey results. DIscussed need for Coaches Board to review Mite program and recommend changes. Adjourn Motion to adjourn by Geoff, Jamie 2nd, AIF
May 2016 Board of Directors Meeting Minutes Orono Ice Arena Tuesday 5/10/2016 6:00 pm
Board Attendees: Beth Anderson, Fred Babekuhl, Pete Eckerline, Cory Effertz, Jamie Fortin, Pam Hendricks, Sean Keating, Geoff Kullberg, Frank Larson, Spencer Lewin, JB L’Esperance, Keith Radloff, Mike Sandau, Molly Setnicker, Leah Cherwien Guests: Paul Antonenko, John Klaers, Erika Kringen • Call To Order 6:07 • Guests – Paul Antonenko MN Hockey Leadership Conference Recap, Auto Ice Scheduler product to maximize ice scheduling efficiency. Optimizing player development presentation. Tryout process ideas. Recommend more people attend conference next year. • Ice Scheduling Update Fred beginning to plan Pond, Thayler & OIA. Process typically takes 2 months. Working with Coaches board to get tryout schedule. • New Board Member Introductions Geoff, Sean, Spencer • President Remarks ◦ Increase communication Town hall meetings, communicate process & policies. ◦ Using survey responses to shape travel and mite program – overall very positive. ◦ Level Reps – added responsibility ◦ Jerseys Possible sponsors for jerseys. ◦ Safe Sport Coordinator Add to website ◦ Committees – ▪ Grievance Beth chairing. Susie Bazil, Frank Larson & Mike Sandau will meet on 5/19. ▪ OW Girls Program Cory ▪ Fundraising TBD ▪ Marketing/Communication Mike Sandau chair and beginning to recruit others. ▪ Volunteering TBD ◦ Need to look at funding coaches. ◦ STP Program discussion • Town Meeting Might need 2 sessions, could do webex too. Explain the Orono Way. • Approve April Board Minutes Motion by Beth to approve, Cory 2nd, AIF • OIA Update – John Quinlivan • Treasurer Update – Molly presented 20162017 – Preliminary Budget • D3 Updates Jamie, no update this month • Coaches Board Updates – Cory – New Coaches Board Member Process. Committee interviewed 7 qualified applicants. ◦ Motion by Cory to appoint Steve Anderson, John Greenagel, Matt Hutchins to Coaches Board, Beth 2nd, AIF ◦ Coaches Board Meeting on 5/11 to appoint chair & vice chair. • Grievance No Report • Recruiting & Retention No Report • Fund Raising Updates No Report • Level Rep / Coordinator Reports ◦ Ice Scheduling – Motion by Beth to approve Fred Babekuhl for Ice Scheduler for 2 years,
• • •
Cory 2nd, AIF ◦ PCA – Woody Rash will continue as our representative. ◦ Registration – Pam Hendrickson Would like to find someone to shadow her for next year. ◦ Level Reps Need a “manager of team managers” position to organize. ▪ Mite * Squirt * PeeWee nd ● Bantam *Jr. Gold – 2 team ▪ U6/U8 *U10 * U12 * U15 Old Business None New Business Reviewed mite survey results. DIscussed need for Coaches Board to review Mite program and recommend changes. Adjourn Motion to adjourn by Geoff, Jamie 2nd, AIF
