MeAHA Annual Meeting Minutes
MeAHA Annual Meeting Minutes Annual Meeting May 2, 2010 Augusta Civic Center 9:01am Alan Jochem Call to Order Alan introduced Kathy Devine NE Distrtict Registrar - she is attending all NE meetings and will report back to District / USA Hockey Member Services
9:09am Minutes from March meeting accepted after some discussion regarding who was present. Corrections were made to include Fairfield PAL. Motioned by CMYHA Second by MCSA. All in favor 9:10am There was some discussion regarding the April minutes. Since there was no quarum, do we need a vote to approve? Yes, meeting still took place and things were discussed. Motion to accept made by CMYHA Second by Lewiston. All in favor 9:13am Treasurer Report. Review of cash account balances. CMYHA disagrees with the starting balance. Lewiston questioned the reserve allocation. MCSA brought up the balance itslef, and should we start to disperse funds back to the organizations, since MEAHA is Not for Profit? Budget review in order? Casco - Questioned whether we are on target? over? under? what is the need on a yearly basis? ie..Festival year costs vs income in years leading up to Festival year. This is a 5 year rotation. Action Item- Chris to prepare a chart for monthly spending vs running balances for review at next meeting. Discussion turned to the increase in fees from $5-$7 then again to $12. This seems to be to much considering the cash surplus. Kathy Devine indicated that this can be changed at any time with USA Hockey. Is there a way to distribute these extra funds to the 6 and under groups? Casco proposed that everyone come to July meeting with ideas on how to allocate funds. Jeff Thompson indicated that the Coach Screening processing fee is reimbursable to the Organizations by MEAHA, and to date there have been no requests. These funds can be reimbersed retroactively. To date, budget review indicates a $23k increase. MEAHA to continue to cover web costs for all MEAHA organizations 9:38am So Aroostook moves to accept the budget as was presented to us. Second by CMYHA. Passes, PVHC abstains Reminder to be sure that all groups have a valid Certificate of Insurance to cover Summer Programs. Kathy Devine confirmed that all MEAHA organizations are covered for Director and Officer Liability under the MEAHA policy. All injury claims should be handled through registrars using Cybersport. This will ensure proper tracking and accurate forms. Matt Daigle spoke on the Referee Seminars held accross Maine; a total of 385 attendees - 175 Level 1 101, Level 2 , 109 Level 3. Maine had one official, Jess LeClerc, invited to officiate in Women's Tier 2 Nationals. Level 4 offered in CT. Not alot of interest, but this is required to do National games. Some suggestions about getting parent in front of RIC for a review of what is not acceptable. Issue at Kent's Hill, scoresheets are being reviewd. Disucssion on paymetn of referees..we need to get away from cash at the game. Payroll company should be used for clean tax information. Each organization pays different amounts for games. This is NOT a reimbursable expense. BREAK 10:11 - 10:34am Alan spoke for Kris Wing - An email went out with cross ice grant results, and checks have been issued. The ACE Director position will be going away, and duties will be absorbed by "Association Coaching Director" Discussion on use of Goalline- will State support the use for registering of Coaches? This will allow fluidity in rosters. Suggestion that each group look inside their organization for
MeAHA Annual Meeting Minutes
"webbies" to help discuss how best to use the systems provided. Email sending limitations are being investigated. Nothing to Report Tim O'Connor Travel Chair Christian Hebert - House Report - cross rostering house to travel has been eliminated, helped both levels. House temas were included in Super Weekend, this allows organizations better choices for tournies. Extended play #'s are increasing, though we are reminded that this is not meant to be a travel program. Coaching at house level needs improved guidance; language on bench, etiquette, role models for parents. Poor behavior deters new referees. Some discussion on making State House Tourney mandatory to improve broader attendance. Disucssion on how to format season to ensure ateendance at States. CMYHA Moves to accept dates for Super Weekend. Second by Auburn Finals to be held 2/26-2/27. Play in weekend for Comp B - A 2/19-2/20. Comp C 2/12-2/13. This is all Dependent on Ice availability. Motion Carried Girls - This will be Bridgette's last season. Handout with figures on girls attending Festival, total enrollment, and level of play was distibuted. LUNCH 12:06-12:48pm Alan Jochem distributed MEAHA Shirts to all as a thank you Festival Tryout Dates will be : Jan 2, 2011 for 16&17yo Boys 16&17yo Girls. Jan 9, 2011 Boys 12, 13, 14 &15 Jan 23, 2011 Boys call back 12, 13, 14, &15. Girls 12/13 and 14/15 ( girls is subject to change) Alan challenged RIC to evaluate and mentor the referees in an attempt to increase consitency and quality. Alan would like to see more done to promote the House Programs accross the state. Thank you for Zones 1, 3, 4, & 5 in thier efforts to reduce the travel #'s at some or all levels. Thank you to Zone 2 for hosting the AHL All Star game. Thank you to all who hosted Festival tryouts this past year. Went very smoothly.
BYLAW CHANGES Auburn moves to waive the 7 day required notice for review of proposed changes. Lewiston Seconds. Motion carried. Jeff Thompson took Roll Call Vote for Bylaw VIII IX Changing the Structure of Board term limits. District verbage added for clarification. QUESTION - CMYHA 2nd VP? What is this role? ANSWER - Grow the Game, Increased focus on all levels of game. QUESTION - BYHA - some clarification on heirarch? are the 2 VP's equal ? ANSWER Yes with different responsibilities. ROLL CALL RESULTS : Auburn Votes Yes ~~ Bangor Votes Yes ~~ Biddeford Votes Yes ~~ Casco Bay Votes Yes ~~ Central Maine Votes Yes ~~ Gardiner Votes Yes ~~ Huskies Votes Yes ~~ Kennebec Votes Yes ~~Lewiston Votes Yes ~~ MCSA Votes Yes ~~ Maranacook Votes Yes ~~ MidCoast Votes Yes ~~ PVHC Votes Yes ~~ So Aroostook Votes Yes. MOTION CARRIES PVHC Moves to amend demographics of region to include Winterport as part of Brewer. And to make Hancock County part of PVHC. Both orgnaizations are in favor. Second by MCSA. Motion Passes... Bangor votes No. #3 handouts received Motion by CMYHA to implement change in all doc from USAHA to say USA Hockey. Second by MCSA. Motion carried #4 Aritcles 5 & 6 handouts received. Motion by CMYHA to give voice to all USA Players...vote on bylaws and officers. Second by MCSA. Bangor asked for "or policy procedure" to be added. agreed. Motion Carried. Maranacook No...So Aroostook Abstained. #5 PVHC motions to approve request made by Fairfield PAL as a stand alone organization within the CMYHA geographic territory. Towns would include Albion, Clinton,
MeAHA Annual Meeting Minutes
Fairfield, Benton, Shawmut, and any other town whose children attende MSAD #49. So Aroostook Second. Lenghty discussion. Motion FAILS> 0 Y 11N and 2 Abstain Transfer Policy - Handout received. Lewiston moves to accept. Second by MCSA ...some discussion followed. MOTION FAILED. 3Y 10No Competitive Hockey Name Change CMYHA Moves to rename Comp A to Tier 2. Comp B to Tier 3. House to Tier IV. Second my MCSA MOTION CARRIED
ELECTIONS Nomination cast from Floor for Tim O'Connor as President. He accepted Vice President #1 Candidates ; Mike Keaney and Cheri Bonawitz. 2486 votes for Mike 268 votes for Cheri Vice President #2 Candidate Chris Washburn 1 vote cast. Chris Accepted Treasurer candidate Randy Smith - not present, vote tabled. Secretary candidate Emily Babineau. 1 vote cast. accepted/ Lewiston extended an official Thank You to Alan for his years of dedication. 2:49pm CMYHA Motion to Adjourn
9:09am Minutes from March meeting accepted after some discussion regarding who was present. Corrections were made to include Fairfield PAL. Motioned by CMYHA Second by MCSA. All in favor 9:10am There was some discussion regarding the April minutes. Since there was no quarum, do we need a vote to approve? Yes, meeting still took place and things were discussed. Motion to accept made by CMYHA Second by Lewiston. All in favor 9:13am Treasurer Report. Review of cash account balances. CMYHA disagrees with the starting balance. Lewiston questioned the reserve allocation. MCSA brought up the balance itslef, and should we start to disperse funds back to the organizations, since MEAHA is Not for Profit? Budget review in order? Casco - Questioned whether we are on target? over? under? what is the need on a yearly basis? ie..Festival year costs vs income in years leading up to Festival year. This is a 5 year rotation. Action Item- Chris to prepare a chart for monthly spending vs running balances for review at next meeting. Discussion turned to the increase in fees from $5-$7 then again to $12. This seems to be to much considering the cash surplus. Kathy Devine indicated that this can be changed at any time with USA Hockey. Is there a way to distribute these extra funds to the 6 and under groups? Casco proposed that everyone come to July meeting with ideas on how to allocate funds. Jeff Thompson indicated that the Coach Screening processing fee is reimbursable to the Organizations by MEAHA, and to date there have been no requests. These funds can be reimbersed retroactively. To date, budget review indicates a $23k increase. MEAHA to continue to cover web costs for all MEAHA organizations 9:38am So Aroostook moves to accept the budget as was presented to us. Second by CMYHA. Passes, PVHC abstains Reminder to be sure that all groups have a valid Certificate of Insurance to cover Summer Programs. Kathy Devine confirmed that all MEAHA organizations are covered for Director and Officer Liability under the MEAHA policy. All injury claims should be handled through registrars using Cybersport. This will ensure proper tracking and accurate forms. Matt Daigle spoke on the Referee Seminars held accross Maine; a total of 385 attendees - 175 Level 1 101, Level 2 , 109 Level 3. Maine had one official, Jess LeClerc, invited to officiate in Women's Tier 2 Nationals. Level 4 offered in CT. Not alot of interest, but this is required to do National games. Some suggestions about getting parent in front of RIC for a review of what is not acceptable. Issue at Kent's Hill, scoresheets are being reviewd. Disucssion on paymetn of referees..we need to get away from cash at the game. Payroll company should be used for clean tax information. Each organization pays different amounts for games. This is NOT a reimbursable expense. BREAK 10:11 - 10:34am Alan spoke for Kris Wing - An email went out with cross ice grant results, and checks have been issued. The ACE Director position will be going away, and duties will be absorbed by "Association Coaching Director" Discussion on use of Goalline- will State support the use for registering of Coaches? This will allow fluidity in rosters. Suggestion that each group look inside their organization for
MeAHA Annual Meeting Minutes
"webbies" to help discuss how best to use the systems provided. Email sending limitations are being investigated. Nothing to Report Tim O'Connor Travel Chair Christian Hebert - House Report - cross rostering house to travel has been eliminated, helped both levels. House temas were included in Super Weekend, this allows organizations better choices for tournies. Extended play #'s are increasing, though we are reminded that this is not meant to be a travel program. Coaching at house level needs improved guidance; language on bench, etiquette, role models for parents. Poor behavior deters new referees. Some discussion on making State House Tourney mandatory to improve broader attendance. Disucssion on how to format season to ensure ateendance at States. CMYHA Moves to accept dates for Super Weekend. Second by Auburn Finals to be held 2/26-2/27. Play in weekend for Comp B - A 2/19-2/20. Comp C 2/12-2/13. This is all Dependent on Ice availability. Motion Carried Girls - This will be Bridgette's last season. Handout with figures on girls attending Festival, total enrollment, and level of play was distibuted. LUNCH 12:06-12:48pm Alan Jochem distributed MEAHA Shirts to all as a thank you Festival Tryout Dates will be : Jan 2, 2011 for 16&17yo Boys 16&17yo Girls. Jan 9, 2011 Boys 12, 13, 14 &15 Jan 23, 2011 Boys call back 12, 13, 14, &15. Girls 12/13 and 14/15 ( girls is subject to change) Alan challenged RIC to evaluate and mentor the referees in an attempt to increase consitency and quality. Alan would like to see more done to promote the House Programs accross the state. Thank you for Zones 1, 3, 4, & 5 in thier efforts to reduce the travel #'s at some or all levels. Thank you to Zone 2 for hosting the AHL All Star game. Thank you to all who hosted Festival tryouts this past year. Went very smoothly.
BYLAW CHANGES Auburn moves to waive the 7 day required notice for review of proposed changes. Lewiston Seconds. Motion carried. Jeff Thompson took Roll Call Vote for Bylaw VIII IX Changing the Structure of Board term limits. District verbage added for clarification. QUESTION - CMYHA 2nd VP? What is this role? ANSWER - Grow the Game, Increased focus on all levels of game. QUESTION - BYHA - some clarification on heirarch? are the 2 VP's equal ? ANSWER Yes with different responsibilities. ROLL CALL RESULTS : Auburn Votes Yes ~~ Bangor Votes Yes ~~ Biddeford Votes Yes ~~ Casco Bay Votes Yes ~~ Central Maine Votes Yes ~~ Gardiner Votes Yes ~~ Huskies Votes Yes ~~ Kennebec Votes Yes ~~Lewiston Votes Yes ~~ MCSA Votes Yes ~~ Maranacook Votes Yes ~~ MidCoast Votes Yes ~~ PVHC Votes Yes ~~ So Aroostook Votes Yes. MOTION CARRIES PVHC Moves to amend demographics of region to include Winterport as part of Brewer. And to make Hancock County part of PVHC. Both orgnaizations are in favor. Second by MCSA. Motion Passes... Bangor votes No. #3 handouts received Motion by CMYHA to implement change in all doc from USAHA to say USA Hockey. Second by MCSA. Motion carried #4 Aritcles 5 & 6 handouts received. Motion by CMYHA to give voice to all USA Players...vote on bylaws and officers. Second by MCSA. Bangor asked for "or policy procedure" to be added. agreed. Motion Carried. Maranacook No...So Aroostook Abstained. #5 PVHC motions to approve request made by Fairfield PAL as a stand alone organization within the CMYHA geographic territory. Towns would include Albion, Clinton,
MeAHA Annual Meeting Minutes
Fairfield, Benton, Shawmut, and any other town whose children attende MSAD #49. So Aroostook Second. Lenghty discussion. Motion FAILS> 0 Y 11N and 2 Abstain Transfer Policy - Handout received. Lewiston moves to accept. Second by MCSA ...some discussion followed. MOTION FAILED. 3Y 10No Competitive Hockey Name Change CMYHA Moves to rename Comp A to Tier 2. Comp B to Tier 3. House to Tier IV. Second my MCSA MOTION CARRIED
ELECTIONS Nomination cast from Floor for Tim O'Connor as President. He accepted Vice President #1 Candidates ; Mike Keaney and Cheri Bonawitz. 2486 votes for Mike 268 votes for Cheri Vice President #2 Candidate Chris Washburn 1 vote cast. Chris Accepted Treasurer candidate Randy Smith - not present, vote tabled. Secretary candidate Emily Babineau. 1 vote cast. accepted/ Lewiston extended an official Thank You to Alan for his years of dedication. 2:49pm CMYHA Motion to Adjourn
