MINUTES CITY OF LINCOLN CITY COUNCIL & LINCOLN
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MINUTES CITY OF LINCOLN CITY COUNCIL & LINCOLN REDEVELOPMENT SUCCESSOR AGENCY SPECIAL MEETING MINUTES Council Water Rate Study #2 June 26, 2017 1. CALL TO ORDER by Mayor Gilbert at 3:00PM 2. ROLL CALL Councilmembers present: Gabriel Hydrick Paul Joiner Dan Karleskint Mayor Pro Tem: Stan Nader Mayor: Peter Gilbert Staff members present: Matt Brower, City Manager Mona Ebrahimi, City Attorney Steve Ambrose, Support Services Director Jennifer Hanson, Public Services Director Ray Leftwich, City Engineer Dia Gix, Records Coordinator Various City employees, consultants and members of the public were also present. 3. PLEDGE OF ALLEGIANCE led by Nancy Whitaker. 4. PUBLIC COMMENT - NONE 5.A. Water Rate Discussion Steve Ambrose and Matt Brower reviewed topics from the initial Workshop including how the Fund Balances are determined and how the funds are calculated and allocated. Steve reviewed the proposed rate changes which would be implemented over a 5 year period. He also reviewed the adoption, Proposition 218 noticing requirements and protest process. Mayor Gilbert asked that Staff prioritize implementing the deferred maintenance schedule that was discussed during the last rate study. Steve explained that the City Engineer had a plan to address the deferred maintenance over a 10 year period. Resident Matt Stewart asked that Council consider an alternate rate proposal submitted by the LIFT Committee. Resident Tony Manning asked if residents could expect a refund of surplus Water funds. Mayor Gilbert responded that there was no surplus of funds because there were plans in place for capital projects and deferred maintenance that would use up the funds. City Engineer Ray Leftwich described some of the projects planned and some already underway. Discussion ensued regarding which model would be the most fair and equitable rate structure for all customers. It was the consensus of Council that the item would be discussed again at the July 6th Work session to allow time for evaluation of the LIFT proposal. 5.B. Community Choice Aggregation Presentation Jenine Windeshausen, Placer County Tax Collector presented a background of the efforts to create a Joint Powers Authority to procure power on behalf of residents of Placer County, with the intention of offering a lower rate the PG&E currently charges. She explained that should the City of Lincoln choose to participate, every household would still have the option to Opt Out of participation at any time. General discussion ensued on the pros and cons of participating in the JPA.
Page 2 of 2 City Council & Lincoln Redevelopment Successor Agency June 26, 2017 Special Meeting – Water Rate Study #2
Resident Tony Manning asked that Council exercise caution and not committee the residents to something that could end up costing more in the long run. Councilman Hydrick expressed very strong opposition to participation. Meeting Adjourned at 6:32PM Submitted by Dia Gix, Records Coordinator
MINUTES CITY OF LINCOLN CITY COUNCIL & LINCOLN REDEVELOPMENT SUCCESSOR AGENCY SPECIAL MEETING MINUTES Council Work Session July 6, 2017
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4:00PM – 6:00PM -First Floor Conference Room Mayor Gilbert called the meeting to order at 3:20PM. 1. ROLL CALL
Councilmembers present: Mayor Pro Tem: Mayor: Councilmembers absent: Staff members present:
Paul Joiner Dan Karleskint Stan Nader Peter Gilbert Gabriel Hydrick Matt Brower, City Manager Mona Ebrahimi, City Attorney Steve Ambrose, Support Services Director Gerald Harner, City Treasurer Ray Leftwich, City Engineer Gwen Scanlon, City Clerk Shawn Tillman, Economic Development Manager Matt Wheeler, Community Development Director
Various City employees, consultants and members of the public were also present. 2. PLEDGE OF ALLEGIANCE led by City Treasurer Gerald Harner. 3. PUBLIC COMMENT - NONE 4. GENERAL BUSINESS 4.A. WATER RATE DISCUSSION Matt Brower, City Manager, and Gerald Harner, City Treasurer and Water Ad Hoc Committee (Committee) Chair, gave a brief staff report and stated the LIFT proposal was analyzed and both staff and the Committee recommend Council follow the Committee’s recommendations of a 33% operating reserve, a Capital Improvement Program that funds the completion of deferred infrastructure repairs within the next ten years and a single city-wide volumetric rate with no zones. Mayor Gilbert opened the discussion to the public at 3:27PM with the following comments: a) Sonia Coopwood, Lincoln Area Chamber of Commerce (LACC) Chief Executive Officer, and Mark Luster, LACC Board President stated they are in favor of the Committee’s recommendation and offered the LACC’s assistance in settling the lawsuit filed by Jerry W. Jackson and Charles M. Schmidt. Council consensus was to move forward with the Committee’s recommendation and begin the Prop 218 process to set the water rates. 4.B. AFFORDABLE HOUSING Matt Wheeler, Community Development Director, and Councilman Nader gave brief powerpoint presentations. Mayor Gilbert opened the discussion to the public with the following comments: a) Ron Morin, Society of St. Vincent de Paul District President, distributed a flyer and explained what his organization does, made a part of these minutes by mention thereof. He expressed his concern with lack of affordable housing and detailed the efforts of his group to aid the poor.
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b) Juve Vela, a Lincoln resident and member of Society of St. Vincent de Paul, agreed with Mr. Morin and asked the Council to provide housing that can benefit the Lincoln community. c) Camille Grabowski, Society of St. Vincent de Paul District Vice President and Home Visit Coordinator, stated she meets with needy folks face to face and distributed some research material she had done for affordable housing in Lincoln which illustrates the need, made a part of these minutes by mention thereof. d) Joseph Sena, Society of St. Vincent de Paul member, stated rents in Lincoln continue to rise and when you add in utility costs 60% or more of family income goes to pay for housing which demonstrates the serious need for affordable housing. e) Lena Labosky, a Lincoln resident, stated builders are unable to build affordable homes because of the permit fees the City of Lincoln charges and requested the fees be reduced. A brief Council discussion ensued and Councilman Joiner asked the developers in attendance if there was a high demand for affordable houses with the following comments: a) Clifton Taylor, representing Richland Communities, stated the affordable housing in this region is heavily subsidized and stated the City would need to support affordable housing to make it feasible for a builder to construct. b) Marcus Lo Duca, a Roseville attorney who represents developers, stated affordable housing is usually multi-story higher density buildings and the cost to construct these buildings is very high as laborers are paid Bay Area wages. He continued the redevelopment agency (RDA) was the primary source of funding and when the State of California got rid of the RDA program the funding went away. c) Phil Rodriguez, representing Lewis Communities, stated his organization primarily builds apartments and the cost to construct is so high that government subsidies are needed. He continued that if Council gave a fee break on multi-family projects they would need to raise the fees for single family projects to make up for lost revenue. Another Council discussion ensued regarding lack of City funding and the need for State and Federal assistance. Councilman Nader stated the problem will only get worse and there are currently two State Senate Bills that are being considered which may allow the State to take over if the City is not complying with affordable housing requirements. Matt Brower, City Manager, stated staff would research the two bills and add them to the next City Council meeting agenda. 4.C. MCBEAN PRESENTATION Shawn Tillman, Economic Development Manager, presented a brief powerpoint presentation detailing the design phases for the updated McBean Park Stadium. A brief Council discussion ensued regarding costs of each phase. Mayor Gilbert opened the discussion to the public with the following comments: a) David McCreery, who did not state his residence or affiliation, asked if the cost for each phase would be offset by the revenue from the Lincoln Potters (Potters) baseball games and suggested Council look at the Marysville Gold Sox. b) Clifton Taylor, President and Chief Executive Officer for Potters, stated he appreciates the City’s investment to date at McBean Park and encourages continued communication between the City and the Potters so that they can communicate with their sponsors and he hopes the Potters are in the playoffs this year.
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Councilman Nader stated he attends the Friends of McBean (Friends) meetings and the Friends have been waiting for the cost of each phase so that they can begin their fund raising. A brief discussion ensued regarding the maximum capacity of the stadium. 4.D. APPOINTMENT OF ONE (1) COUNCILMEMBER TO THE NEWLY FORMED COMMUNITY CHOICE AGGREGATION PROGAM Councilman Nader made a motion to appoint Mayor Gilbert to the Community Choice Aggregation Joint Powers Authority (JPA). Councilman Joiner amended the motion to include Councilman Karleskint as an alternate to the JPA . By the following Vote (Approved): Nader – Aye, Joiner – Aye, Karleskint – Aye, Gilbert – Aye and Hydrick – Absent – Mayor Gilbert as the City of Lincoln appointee and Councilman Karleskint as the alternate to the CCA JPA. 4.E. SPORTS COMPLEX MEMORANDUM OF UNDERSTANDING DISCUSSION Ray Leftwich, City Engineer, gave a brief staff report and stated staff is stuck on one deal point of the memorandum of understanding (MOU): how the City can convey 10 acres of parkland dedication credits to Richland Developers for 50% of the 20 acres of the Sports Complex that Richland is donating, gifting or convey to Placer United without some percentage of use the City can have of those 20 acres. Clifton Taylor, Vice President of Richland Communities, gave a presentation and stated the issue comes down to how project equity is calculated and Placer United’s portion of the cost of the soccer complex is disproportionately higher than the City’s would be. Mr. Taylor stated the MOU had been in the hands of City staff since 2013 because of the staff turnover and the parkland credit of 10 acres is the one item that Richland requires and if that is removed then they would pull the MOU. A lengthy discussion ensued which concluded with Matt Brower, City Manager, stating he and Shawn Tillman, Economic Development Manager, would meet with Mr. Taylor to try to set a value on potential revenue of the soccer complex which could offset the parkland credits the City would be giving to Richland. 5. COUNCIL INITIATED BUSINESS – NONE 6. WORK SESSION ADJOURNED by Mayor Gilbert at 6:15PM. Submitted by Gwen Scanlon, City Clerk
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CITY OF LINCOLN CITY COUNCIL, PUBLIC FINANCE AUTHORITY and REDEVELOPMENT SUCCESSOR AGENCY Regular Meeting July 11, 2017
OPEN SESSION MEETING City Hall - Third Floor Conference Room 1. CALL TO ORDER by Mayor Gilbert at 6:07PM. 2. ROLL CALL: Councilmen present: Mayor Pro Tem: Mayor: Councilmen absent:
Dan Karleskint Stan Nader Peter Gilbert Gabriel Hydrick Paul Joiner Roll Call: 5 members present, 0 members absent, 0 members excused. Staff members present: Matt Brower, City Manager Mona Ebrahimi, City Attorney Jennifer Hanson, Public Services Director Doug Lee, Police Chief Kurt Snyder, Fire Chief Matthew Wheeler, Community Development Director Gwen Scanlon, City Clerk Various City employees, consultants and members of the public were also present. 3.
REPORT FROM CLOSED SESSION – Mayor Gilbert announced there was nothing to report.
4.
PLEDGE OF ALLEGIANCE led by Michele Hutchinson, Planning Commissioner.
5.
INVOCATION by Pastor Ben Schroederj of Foothill Bible Church.
6. AGENDA REVIEW MODIFICATION - Councilman Nader requested Item 12B, Affordable Housing, be heard after the Consent agenda. 7.
CITIZENS ADDRESSING COUNCIL
a) Vic Freeman, a Lincoln resident, stated the 4th of July Parade was great and congratulated everyone on a job well done. b) Byron Chapman, a Lincoln resident, provided information on what to do if you were bit by a rattlesnake. 8.
COUNCIL INITIATED BUSINESS - NONE
9. PRESENTATIONS 9.A. PROCLAMATION 2017-11 declaring July 2017 as parks make life better month. Motioned by Councilman Hydrick and seconded by Councilman Joiner to approve PROCLAMATION 2017-11 declaring July 2017 as parks make life better month – Unanimously Approved. Mayor Gilbert presented the proclamation to Park & Recreation Committee Chairman Richard Moore.
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9B. Presentation of Fourth of July Parade Awards by Lincoln Area Chamber of Commerce. Sonia Coopwood, Chief Executive Officer of the Lincoln Area Chamber of Commerce (LACC), and Mark Luster, LACC Board President, handed out certificates for 4th of July Parade winners. 10. CONSENT Mayor Gilbert asked Council and public if they would like to pull any items off of the consent agenda. Byron Chapman, a Lincoln resident, requested Items 10C and 10G be pulled off the consent agenda. Lena Labosky, a Lincoln resident, requested Item 10F also be pulled off the consent agenda. Councilman Joiner moved for approval of the balance of the consent agenda, seconded by Councilman Hydrick. By the following Vote (Approved): Joiner – Aye, Hydrick – Aye, Karleskint – Aye, Nader – Aye and Gilbert- Aye the following items: 10.A. Minutes - Approve minutes of June 15, 2017 Special Water Rate Study Meeting #1 and June 27, 2017 Regular City Council meetings. 10B. Warrants - Adopt RESOLUTION 2017-142 approving warrants of June 23 and 30, 2017. 10D. Markham Ravine Sanitary Trunk Sewer CCTV Investigations and Improvements Project Adopt RESOLUTION 2017-144 approving a budget augmentation from the unencumbered balance of the Wastewater Capital Improvement Fund 721 in the amount of $65,000 to Markham Ravine Sanitary Trunk Sewer CCTV and Improvements Project (CIP 396); and authorizing the City Manager to execute a contract for construction with the Michel’s Corporation, (“dba Michel’s Pipeline Construction”), in the amount of $448,152 and authorize the City Engineer to approve change orders not to exceed $45,000 for the Markham Ravine Sanitary Trunk Sewer CCTV Investigations and Improvements Project -CIP 396. 10E. General Fund Reserves Policy - Second Reading of ORDINANCE 943B which repeals the General Fund Reserves Policy Ordinance 857B. ITEMS PULLED FROM CONSENT AGENDA 10C. Notice of Completion for the McBean Site Access Improvements Project (CIP 387) - Adopt RESOLUTION 2017-143 approving all change orders and accepting the McBean Site Access Improvements Project as complete and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder. Byron Chapman pulled Item 10C from the consent agenda and stated the staff report does not detail the work completed and Matt Brower, City Manager, stated he would meet with Mr. Chapman offline to discuss the project if he required more information. Mayor Gilbert opened a public hearing with no comments. Councilman Joiner moved for approval of Resolution 2017-143, seconded by Councilman Hydrick. By the following Vote (Approved): Joiner – Aye, Karleskint – Aye, Hydrick – Aye, Nader – Aye and Gilbert- Aye the following item: RESOLUTION 2017-143 approving all change orders and accepting the McBean Site Access Improvements Project as complete and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder. 10G. Executive Assistant Position - Adopt RESOLUTION 2017-145 assigning in the position of Executive Assistant to the City Manager to the City of Lincoln classification plan, and establishing an hourly, monthly and annual salary.
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Byron Chapman pulled Item 10G from the consent agenda and questioned whether the City would be saving money with this new position of Executive Assistant to the City Manager who would also be supporting the new In-House City Attorney. Mayor Gilbert opened the public hearing with no comments. Councilman Joiner moved for approval of Resolution 2017-145, seconded by Councilman Hydrick. By the following Vote (Approved): Joiner – Aye, Karleskint – Aye, Hydrick – Aye, Nader – Aye and GilbertAye the following item: RESOLUTION 2017-145 assigning in the position of Executive Assistant to the City Manager to the City of Lincoln classification plan, and establishing an hourly, monthly and annual salary. 10F. Community Choice Aggregation Program - Second Reading and Adoption of ORDINANCE 947B of the City of Lincoln authorizing the implementation of a Community Choice Aggregation Program. Lena Labosky, a Lincoln resident, pulled Item 10F from the consent agenda and questioned whether the City should be involved in creating an electric company with Placer County and disagreed that there would be no costs to ratepayers and stated a public hearing was not conducted at first reading of the Ordinance 947B. Mona Ebrahimi, City Attorney, stated a public hearing was conducted at first reading of the ordinance. Mayor Gilbert opened a public hearing with no additional comments. Councilman Joiner moved for approval of Ordinance 947B, seconded by Councilman Hydrick. By the following Vote (Approved): Karleskint – Aye, Joiner – Aye, Gilbert- Aye, ,Hydrick – No and Nader – No the following item: Second Reading and Adoption of ORDINANCE 947B of the City of Lincoln authorizing the implementation of a Community Choice Aggregation Program. 12. GENERAL BUSINESS – Item pulled forward in agenda medication. 12.A. Affordable Housing State Senate Bills - Staff requests Council direction regarding Senate Bill 3 - Affordable Housing Bond Act of 2018 and Senate Bill 35 - Planning and zoning: affordable housing: streamlined approval process. Gwen Scanlon, City Clerk, introduced the senate bills for Council discussion. Mayor Gilbert opened a public hearing with the following comments: a) Bob Loew, a Lincoln resident and member of the St. Vincent de Paul society, stated he did not have a position on either bill but suggested the City create a task force on affordable housing to create policy initiatives. He stated he would gladly volunteer for this task force and understands the various demands of City resources but would like the Council to create an atmosphere to stimulate affordable housing. A brief Council discussion ensued regarding the bills and whether any of the bond proceeds would benefit the City of Lincoln. Councilman Nader moved for approval of a Letter in Support of Senate Bill 3 Affordable Housing Bond Act of 2018 and Mayor Gilbert seconded the motion. By the following Vote (Not Approved): Nader – Aye, Gilbert – No, Hydrick – No, Joiner – Aye and Karleskint – No. Letter in Support of Senate Bill 3 - Affordable Housing Bond Act of 2018 - Not Approved. Councilman Joiner moved for approval of a Letter in Opposition of Senate Bill 35 - Planning and zoning: affordable housing: streamlined approval process and Councilman Karleskint seconded the motion. By the following Vote (Approved): Joiner – Aye, Karleskint – Aye, Hydrick – Aye, Gilbert – Aye and Nader – No. Letter in Opposition of Senate Bill 35 - Planning and zoning: affordable housing: streamlined approval process – Approved.
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11. PUBLIC HEARINGS 11A Turkey Creek Estates Development Agreement - Conduct a public hearing for the Turkey Creek Estates Development Agreement; consider the information contained in the report and testimony of the public; and, approve the attached resolutions to approve the proposed development agreement. Specifically, staff recommends that the City Council 1) Adopt RESOLUTION 2017- 146, thereby determining that the project has been adequately addressed under the Village 1 Specific Plan Project EIR (SCH No. 2010102018) and that no further analysis under the California Environmental Quality Act (CEQA) is required or appropriate. 2) Introduce and waive first reading of ORDINANCE 944B, thereby approving the Development Agreement between the City of Lincoln and Elliott Homes Incorporated Relative To The Development Known As The Turkey Creek Estates Project. Matt Wheeler, Community Development Director, gave a brief staff report and distributed a page from the Development Agreement with minor revisions, made a part of these minutes by mention thereof. A Council discussion ensued regarding the wildland fire component. Mayor Gilbert opened the public hearing at 7:17PM with the following comments: a)
Price Walker, representing the applicant Elliott Homes, stated he had been working with staff up until the day of the Council meeting to resolve the wildland fire and interim fee issues but thanked staff as they are in full agreement with the proposed Development Agreement.
Mayor Gilbert closed the public hearing at 7:19PM. Councilman Nader stated he had spoken to the City Attorney as there were a number of blanks in the Development Agreement. Mona Ebrahimi, City Attorney, apologized for the distribution of changes at the eleventh hour but stated the blanks are for future agreements which may or may not happen. Councilman Karleskint motioned for approval of Resolution 2017-146 and Councilman Joiner seconded. By the following Vote (Approved): Karleskint – Aye, Joiner – Aye, Hydrick – Aye, Nader – Aye and Gilbert – Aye the following item: RESOLUTION 2017- 146, thereby determining that the project has been adequately addressed under the Village 1 Specific Plan Project EIR (SCH No. 2010102018) and that no further analysis under the California Environmental Quality Act (CEQA) is required or appropriate. Councilman Karleskint motioned for approval of Ordinance 944B and Councilman Joiner seconded. By the following Vote (Approved): Karleskint – Aye, Joiner – Aye, Hydrick – Aye, Nader – Aye and Gilbert – Aye the following item: Introduction and waiver of first reading of ORDINANCE 944B, thereby approving the Development Agreement between the City of Lincoln and Elliott Homes Incorporated Relative To The Development Known As The Turkey Creek Estates Project. 12. GENERAL BUSINESS 12.A. Downtown Facade Preservation Program - adopt RESOLUTION 2017-147 approving policies, procedures and guidelines for a Façade Preservation Program, and a budget appropriation in the amount of $75,000 to fund the program.
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Shawn Tillman, Economic Development Manager, gave a brief staff report. A Council discussion ensued regarding area of the program, similar programs that were funded by the Redevelopment Agency (RDA) and how this project was being funded. Mayor Gilbert opened a public hearing at 7:38PM with no comments. Councilman Nader motioned for approval of Resolution 2017-147 and Councilman Joiner seconded. By the following Vote (Approved): Nader – Aye, Joiner – Aye, Karleskint – Aye, Gilbert – Aye and Hydrick - No the following item: RESOLUTION 2017-147 approving policies, procedures and guidelines for a Façade Preservation Program, and a budget appropriation in the amount of $75,000 to fund the program. 12.B. Affordable Housing State Senate Bills - Staff requests Council direction regarding Senate Bill 3 - Affordable Housing Bond Act of 2018 and Senate Bill 35 - Planning and zoning: affordable housing: streamlined approval process. Matt Brower, City Manager, stated the City of Rocklin and City of Roseville would like to the City of Lincoln to join them in sending a joint letter in opposition of Senate Bill 35. A sample letter of opposition was distributed to the Council, made a part of these minutes by mention thereof. Mona Ebrahimi, City Attorney, stated the subject of a letter in opposition was included in the agenda so the Council was able to act upon a joint letter but she also read the sample letter into the record. Mayor Gilbert reopened the public hearing at 7:49PM with the following comment: a)
Byron Chapman, a Lincoln resident, stated his concern with the wording in the letter because the City cannot demand developers build affordable housing. He stated the wording in the second page, third paragraph …Cities are high producers…is a direct contradiction of what was discussed earlier in this meeting.
A brief Council discussion ensued regarding the letter containing the City letterhead of all three cities. Councilman Nader stated he was not in favor of the letter because it states that the three Cities are providing all levels of housing and if the jurisdictions aren’t doing the job of providing affordable housing then someone needs to do it. Councilman Joiner revised his earlier motion for approval of a Letter in Opposition of Senate Bill 35 Planning and zoning: affordable housing: streamlined approval process to include the Mayor or City Manager would sign a letter of opposition from Lincoln, Rocklin and Roseville and Councilman Karleskint seconded the motion. By the following Vote (Approved): Joiner – Aye, Karleskint – Aye, Hydrick – Aye, Gilbert – Aye and Nader – No the following item: Joint Letter from the Cities of Lincoln, Rocklin and Roseville in Opposition of Senate Bill 35 - Planning and zoning: affordable housing: streamlined approval process – Approved. 12.C. Interim City Attorney - Adopt RESOLUTION 2017-148 of the City Council of the City of Lincoln appointing Bruce Cline as Interim City Attorney and Approving Employment Agreement.
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Matt Brower, City Manager, gave a brief staff report. Mayor Gilbert opened the public hearing at 8:02PM with the following comment: a)
Byron Chapman, a Lincoln resident, stated his concern that the City would not be saving any money with an In-House City Attorney as his salary could be as much as $266,400.
Mayor Gilbert closed the public hearing at 8:08PM. Councilman Joiner motioned to approve Resolution 2017-148 and Councilman Nader seconded. By the following Vote (Approved): Joiner – Aye, Karleskint – Aye, Hydrick – Aye, Gilbert – Aye and Nader – No the following item:. RESOLUTION 2017-148 of the City Council of the City of Lincoln appointing Bruce Cline as Interim City Attorney and Approving Employment Agreement. 13. INFORMATION ITEMS Councilman Nader asked for Council consensus to bring back an item in support of an Affordable Housing task force as was suggested earlier in the meeting. Councilman Joiner suggested the topic be discussed at a work session and Councilman Hydrick suggested parameters of task force be included – Unanimously Approved . 14.
ADJOURNMENT by Mayor Gilbert at 8:13PM.
Submitted by:
Gwen Scanlon, City Clerk
MINUTES CITY OF LINCOLN CITY COUNCIL & LINCOLN REDEVELOPMENT SUCCESSOR AGENCY SPECIAL MEETING MINUTES Council Water Rate Study #2 June 26, 2017 1. CALL TO ORDER by Mayor Gilbert at 3:00PM 2. ROLL CALL Councilmembers present: Gabriel Hydrick Paul Joiner Dan Karleskint Mayor Pro Tem: Stan Nader Mayor: Peter Gilbert Staff members present: Matt Brower, City Manager Mona Ebrahimi, City Attorney Steve Ambrose, Support Services Director Jennifer Hanson, Public Services Director Ray Leftwich, City Engineer Dia Gix, Records Coordinator Various City employees, consultants and members of the public were also present. 3. PLEDGE OF ALLEGIANCE led by Nancy Whitaker. 4. PUBLIC COMMENT - NONE 5.A. Water Rate Discussion Steve Ambrose and Matt Brower reviewed topics from the initial Workshop including how the Fund Balances are determined and how the funds are calculated and allocated. Steve reviewed the proposed rate changes which would be implemented over a 5 year period. He also reviewed the adoption, Proposition 218 noticing requirements and protest process. Mayor Gilbert asked that Staff prioritize implementing the deferred maintenance schedule that was discussed during the last rate study. Steve explained that the City Engineer had a plan to address the deferred maintenance over a 10 year period. Resident Matt Stewart asked that Council consider an alternate rate proposal submitted by the LIFT Committee. Resident Tony Manning asked if residents could expect a refund of surplus Water funds. Mayor Gilbert responded that there was no surplus of funds because there were plans in place for capital projects and deferred maintenance that would use up the funds. City Engineer Ray Leftwich described some of the projects planned and some already underway. Discussion ensued regarding which model would be the most fair and equitable rate structure for all customers. It was the consensus of Council that the item would be discussed again at the July 6th Work session to allow time for evaluation of the LIFT proposal. 5.B. Community Choice Aggregation Presentation Jenine Windeshausen, Placer County Tax Collector presented a background of the efforts to create a Joint Powers Authority to procure power on behalf of residents of Placer County, with the intention of offering a lower rate the PG&E currently charges. She explained that should the City of Lincoln choose to participate, every household would still have the option to Opt Out of participation at any time. General discussion ensued on the pros and cons of participating in the JPA.
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Resident Tony Manning asked that Council exercise caution and not committee the residents to something that could end up costing more in the long run. Councilman Hydrick expressed very strong opposition to participation. Meeting Adjourned at 6:32PM Submitted by Dia Gix, Records Coordinator
MINUTES CITY OF LINCOLN CITY COUNCIL & LINCOLN REDEVELOPMENT SUCCESSOR AGENCY SPECIAL MEETING MINUTES Council Work Session July 6, 2017
10A
4:00PM – 6:00PM -First Floor Conference Room Mayor Gilbert called the meeting to order at 3:20PM. 1. ROLL CALL
Councilmembers present: Mayor Pro Tem: Mayor: Councilmembers absent: Staff members present:
Paul Joiner Dan Karleskint Stan Nader Peter Gilbert Gabriel Hydrick Matt Brower, City Manager Mona Ebrahimi, City Attorney Steve Ambrose, Support Services Director Gerald Harner, City Treasurer Ray Leftwich, City Engineer Gwen Scanlon, City Clerk Shawn Tillman, Economic Development Manager Matt Wheeler, Community Development Director
Various City employees, consultants and members of the public were also present. 2. PLEDGE OF ALLEGIANCE led by City Treasurer Gerald Harner. 3. PUBLIC COMMENT - NONE 4. GENERAL BUSINESS 4.A. WATER RATE DISCUSSION Matt Brower, City Manager, and Gerald Harner, City Treasurer and Water Ad Hoc Committee (Committee) Chair, gave a brief staff report and stated the LIFT proposal was analyzed and both staff and the Committee recommend Council follow the Committee’s recommendations of a 33% operating reserve, a Capital Improvement Program that funds the completion of deferred infrastructure repairs within the next ten years and a single city-wide volumetric rate with no zones. Mayor Gilbert opened the discussion to the public at 3:27PM with the following comments: a) Sonia Coopwood, Lincoln Area Chamber of Commerce (LACC) Chief Executive Officer, and Mark Luster, LACC Board President stated they are in favor of the Committee’s recommendation and offered the LACC’s assistance in settling the lawsuit filed by Jerry W. Jackson and Charles M. Schmidt. Council consensus was to move forward with the Committee’s recommendation and begin the Prop 218 process to set the water rates. 4.B. AFFORDABLE HOUSING Matt Wheeler, Community Development Director, and Councilman Nader gave brief powerpoint presentations. Mayor Gilbert opened the discussion to the public with the following comments: a) Ron Morin, Society of St. Vincent de Paul District President, distributed a flyer and explained what his organization does, made a part of these minutes by mention thereof. He expressed his concern with lack of affordable housing and detailed the efforts of his group to aid the poor.
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b) Juve Vela, a Lincoln resident and member of Society of St. Vincent de Paul, agreed with Mr. Morin and asked the Council to provide housing that can benefit the Lincoln community. c) Camille Grabowski, Society of St. Vincent de Paul District Vice President and Home Visit Coordinator, stated she meets with needy folks face to face and distributed some research material she had done for affordable housing in Lincoln which illustrates the need, made a part of these minutes by mention thereof. d) Joseph Sena, Society of St. Vincent de Paul member, stated rents in Lincoln continue to rise and when you add in utility costs 60% or more of family income goes to pay for housing which demonstrates the serious need for affordable housing. e) Lena Labosky, a Lincoln resident, stated builders are unable to build affordable homes because of the permit fees the City of Lincoln charges and requested the fees be reduced. A brief Council discussion ensued and Councilman Joiner asked the developers in attendance if there was a high demand for affordable houses with the following comments: a) Clifton Taylor, representing Richland Communities, stated the affordable housing in this region is heavily subsidized and stated the City would need to support affordable housing to make it feasible for a builder to construct. b) Marcus Lo Duca, a Roseville attorney who represents developers, stated affordable housing is usually multi-story higher density buildings and the cost to construct these buildings is very high as laborers are paid Bay Area wages. He continued the redevelopment agency (RDA) was the primary source of funding and when the State of California got rid of the RDA program the funding went away. c) Phil Rodriguez, representing Lewis Communities, stated his organization primarily builds apartments and the cost to construct is so high that government subsidies are needed. He continued that if Council gave a fee break on multi-family projects they would need to raise the fees for single family projects to make up for lost revenue. Another Council discussion ensued regarding lack of City funding and the need for State and Federal assistance. Councilman Nader stated the problem will only get worse and there are currently two State Senate Bills that are being considered which may allow the State to take over if the City is not complying with affordable housing requirements. Matt Brower, City Manager, stated staff would research the two bills and add them to the next City Council meeting agenda. 4.C. MCBEAN PRESENTATION Shawn Tillman, Economic Development Manager, presented a brief powerpoint presentation detailing the design phases for the updated McBean Park Stadium. A brief Council discussion ensued regarding costs of each phase. Mayor Gilbert opened the discussion to the public with the following comments: a) David McCreery, who did not state his residence or affiliation, asked if the cost for each phase would be offset by the revenue from the Lincoln Potters (Potters) baseball games and suggested Council look at the Marysville Gold Sox. b) Clifton Taylor, President and Chief Executive Officer for Potters, stated he appreciates the City’s investment to date at McBean Park and encourages continued communication between the City and the Potters so that they can communicate with their sponsors and he hopes the Potters are in the playoffs this year.
Page 3 of 3 City Council & Lincoln Redevelopment Successor Agency June 6, 2017 Work Session
Councilman Nader stated he attends the Friends of McBean (Friends) meetings and the Friends have been waiting for the cost of each phase so that they can begin their fund raising. A brief discussion ensued regarding the maximum capacity of the stadium. 4.D. APPOINTMENT OF ONE (1) COUNCILMEMBER TO THE NEWLY FORMED COMMUNITY CHOICE AGGREGATION PROGAM Councilman Nader made a motion to appoint Mayor Gilbert to the Community Choice Aggregation Joint Powers Authority (JPA). Councilman Joiner amended the motion to include Councilman Karleskint as an alternate to the JPA . By the following Vote (Approved): Nader – Aye, Joiner – Aye, Karleskint – Aye, Gilbert – Aye and Hydrick – Absent – Mayor Gilbert as the City of Lincoln appointee and Councilman Karleskint as the alternate to the CCA JPA. 4.E. SPORTS COMPLEX MEMORANDUM OF UNDERSTANDING DISCUSSION Ray Leftwich, City Engineer, gave a brief staff report and stated staff is stuck on one deal point of the memorandum of understanding (MOU): how the City can convey 10 acres of parkland dedication credits to Richland Developers for 50% of the 20 acres of the Sports Complex that Richland is donating, gifting or convey to Placer United without some percentage of use the City can have of those 20 acres. Clifton Taylor, Vice President of Richland Communities, gave a presentation and stated the issue comes down to how project equity is calculated and Placer United’s portion of the cost of the soccer complex is disproportionately higher than the City’s would be. Mr. Taylor stated the MOU had been in the hands of City staff since 2013 because of the staff turnover and the parkland credit of 10 acres is the one item that Richland requires and if that is removed then they would pull the MOU. A lengthy discussion ensued which concluded with Matt Brower, City Manager, stating he and Shawn Tillman, Economic Development Manager, would meet with Mr. Taylor to try to set a value on potential revenue of the soccer complex which could offset the parkland credits the City would be giving to Richland. 5. COUNCIL INITIATED BUSINESS – NONE 6. WORK SESSION ADJOURNED by Mayor Gilbert at 6:15PM. Submitted by Gwen Scanlon, City Clerk
10A
CITY OF LINCOLN CITY COUNCIL, PUBLIC FINANCE AUTHORITY and REDEVELOPMENT SUCCESSOR AGENCY Regular Meeting July 11, 2017
OPEN SESSION MEETING City Hall - Third Floor Conference Room 1. CALL TO ORDER by Mayor Gilbert at 6:07PM. 2. ROLL CALL: Councilmen present: Mayor Pro Tem: Mayor: Councilmen absent:
Dan Karleskint Stan Nader Peter Gilbert Gabriel Hydrick Paul Joiner Roll Call: 5 members present, 0 members absent, 0 members excused. Staff members present: Matt Brower, City Manager Mona Ebrahimi, City Attorney Jennifer Hanson, Public Services Director Doug Lee, Police Chief Kurt Snyder, Fire Chief Matthew Wheeler, Community Development Director Gwen Scanlon, City Clerk Various City employees, consultants and members of the public were also present. 3.
REPORT FROM CLOSED SESSION – Mayor Gilbert announced there was nothing to report.
4.
PLEDGE OF ALLEGIANCE led by Michele Hutchinson, Planning Commissioner.
5.
INVOCATION by Pastor Ben Schroederj of Foothill Bible Church.
6. AGENDA REVIEW MODIFICATION - Councilman Nader requested Item 12B, Affordable Housing, be heard after the Consent agenda. 7.
CITIZENS ADDRESSING COUNCIL
a) Vic Freeman, a Lincoln resident, stated the 4th of July Parade was great and congratulated everyone on a job well done. b) Byron Chapman, a Lincoln resident, provided information on what to do if you were bit by a rattlesnake. 8.
COUNCIL INITIATED BUSINESS - NONE
9. PRESENTATIONS 9.A. PROCLAMATION 2017-11 declaring July 2017 as parks make life better month. Motioned by Councilman Hydrick and seconded by Councilman Joiner to approve PROCLAMATION 2017-11 declaring July 2017 as parks make life better month – Unanimously Approved. Mayor Gilbert presented the proclamation to Park & Recreation Committee Chairman Richard Moore.
Page 2 of 6 City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting July 11, 2017
9B. Presentation of Fourth of July Parade Awards by Lincoln Area Chamber of Commerce. Sonia Coopwood, Chief Executive Officer of the Lincoln Area Chamber of Commerce (LACC), and Mark Luster, LACC Board President, handed out certificates for 4th of July Parade winners. 10. CONSENT Mayor Gilbert asked Council and public if they would like to pull any items off of the consent agenda. Byron Chapman, a Lincoln resident, requested Items 10C and 10G be pulled off the consent agenda. Lena Labosky, a Lincoln resident, requested Item 10F also be pulled off the consent agenda. Councilman Joiner moved for approval of the balance of the consent agenda, seconded by Councilman Hydrick. By the following Vote (Approved): Joiner – Aye, Hydrick – Aye, Karleskint – Aye, Nader – Aye and Gilbert- Aye the following items: 10.A. Minutes - Approve minutes of June 15, 2017 Special Water Rate Study Meeting #1 and June 27, 2017 Regular City Council meetings. 10B. Warrants - Adopt RESOLUTION 2017-142 approving warrants of June 23 and 30, 2017. 10D. Markham Ravine Sanitary Trunk Sewer CCTV Investigations and Improvements Project Adopt RESOLUTION 2017-144 approving a budget augmentation from the unencumbered balance of the Wastewater Capital Improvement Fund 721 in the amount of $65,000 to Markham Ravine Sanitary Trunk Sewer CCTV and Improvements Project (CIP 396); and authorizing the City Manager to execute a contract for construction with the Michel’s Corporation, (“dba Michel’s Pipeline Construction”), in the amount of $448,152 and authorize the City Engineer to approve change orders not to exceed $45,000 for the Markham Ravine Sanitary Trunk Sewer CCTV Investigations and Improvements Project -CIP 396. 10E. General Fund Reserves Policy - Second Reading of ORDINANCE 943B which repeals the General Fund Reserves Policy Ordinance 857B. ITEMS PULLED FROM CONSENT AGENDA 10C. Notice of Completion for the McBean Site Access Improvements Project (CIP 387) - Adopt RESOLUTION 2017-143 approving all change orders and accepting the McBean Site Access Improvements Project as complete and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder. Byron Chapman pulled Item 10C from the consent agenda and stated the staff report does not detail the work completed and Matt Brower, City Manager, stated he would meet with Mr. Chapman offline to discuss the project if he required more information. Mayor Gilbert opened a public hearing with no comments. Councilman Joiner moved for approval of Resolution 2017-143, seconded by Councilman Hydrick. By the following Vote (Approved): Joiner – Aye, Karleskint – Aye, Hydrick – Aye, Nader – Aye and Gilbert- Aye the following item: RESOLUTION 2017-143 approving all change orders and accepting the McBean Site Access Improvements Project as complete and authorize the City Clerk to file the Notice of Completion with the Placer County Recorder. 10G. Executive Assistant Position - Adopt RESOLUTION 2017-145 assigning in the position of Executive Assistant to the City Manager to the City of Lincoln classification plan, and establishing an hourly, monthly and annual salary.
Page 3 of 6 City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting July 11, 2017
Byron Chapman pulled Item 10G from the consent agenda and questioned whether the City would be saving money with this new position of Executive Assistant to the City Manager who would also be supporting the new In-House City Attorney. Mayor Gilbert opened the public hearing with no comments. Councilman Joiner moved for approval of Resolution 2017-145, seconded by Councilman Hydrick. By the following Vote (Approved): Joiner – Aye, Karleskint – Aye, Hydrick – Aye, Nader – Aye and GilbertAye the following item: RESOLUTION 2017-145 assigning in the position of Executive Assistant to the City Manager to the City of Lincoln classification plan, and establishing an hourly, monthly and annual salary. 10F. Community Choice Aggregation Program - Second Reading and Adoption of ORDINANCE 947B of the City of Lincoln authorizing the implementation of a Community Choice Aggregation Program. Lena Labosky, a Lincoln resident, pulled Item 10F from the consent agenda and questioned whether the City should be involved in creating an electric company with Placer County and disagreed that there would be no costs to ratepayers and stated a public hearing was not conducted at first reading of the Ordinance 947B. Mona Ebrahimi, City Attorney, stated a public hearing was conducted at first reading of the ordinance. Mayor Gilbert opened a public hearing with no additional comments. Councilman Joiner moved for approval of Ordinance 947B, seconded by Councilman Hydrick. By the following Vote (Approved): Karleskint – Aye, Joiner – Aye, Gilbert- Aye, ,Hydrick – No and Nader – No the following item: Second Reading and Adoption of ORDINANCE 947B of the City of Lincoln authorizing the implementation of a Community Choice Aggregation Program. 12. GENERAL BUSINESS – Item pulled forward in agenda medication. 12.A. Affordable Housing State Senate Bills - Staff requests Council direction regarding Senate Bill 3 - Affordable Housing Bond Act of 2018 and Senate Bill 35 - Planning and zoning: affordable housing: streamlined approval process. Gwen Scanlon, City Clerk, introduced the senate bills for Council discussion. Mayor Gilbert opened a public hearing with the following comments: a) Bob Loew, a Lincoln resident and member of the St. Vincent de Paul society, stated he did not have a position on either bill but suggested the City create a task force on affordable housing to create policy initiatives. He stated he would gladly volunteer for this task force and understands the various demands of City resources but would like the Council to create an atmosphere to stimulate affordable housing. A brief Council discussion ensued regarding the bills and whether any of the bond proceeds would benefit the City of Lincoln. Councilman Nader moved for approval of a Letter in Support of Senate Bill 3 Affordable Housing Bond Act of 2018 and Mayor Gilbert seconded the motion. By the following Vote (Not Approved): Nader – Aye, Gilbert – No, Hydrick – No, Joiner – Aye and Karleskint – No. Letter in Support of Senate Bill 3 - Affordable Housing Bond Act of 2018 - Not Approved. Councilman Joiner moved for approval of a Letter in Opposition of Senate Bill 35 - Planning and zoning: affordable housing: streamlined approval process and Councilman Karleskint seconded the motion. By the following Vote (Approved): Joiner – Aye, Karleskint – Aye, Hydrick – Aye, Gilbert – Aye and Nader – No. Letter in Opposition of Senate Bill 35 - Planning and zoning: affordable housing: streamlined approval process – Approved.
Page 4 of 6 City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting July 11, 2017
11. PUBLIC HEARINGS 11A Turkey Creek Estates Development Agreement - Conduct a public hearing for the Turkey Creek Estates Development Agreement; consider the information contained in the report and testimony of the public; and, approve the attached resolutions to approve the proposed development agreement. Specifically, staff recommends that the City Council 1) Adopt RESOLUTION 2017- 146, thereby determining that the project has been adequately addressed under the Village 1 Specific Plan Project EIR (SCH No. 2010102018) and that no further analysis under the California Environmental Quality Act (CEQA) is required or appropriate. 2) Introduce and waive first reading of ORDINANCE 944B, thereby approving the Development Agreement between the City of Lincoln and Elliott Homes Incorporated Relative To The Development Known As The Turkey Creek Estates Project. Matt Wheeler, Community Development Director, gave a brief staff report and distributed a page from the Development Agreement with minor revisions, made a part of these minutes by mention thereof. A Council discussion ensued regarding the wildland fire component. Mayor Gilbert opened the public hearing at 7:17PM with the following comments: a)
Price Walker, representing the applicant Elliott Homes, stated he had been working with staff up until the day of the Council meeting to resolve the wildland fire and interim fee issues but thanked staff as they are in full agreement with the proposed Development Agreement.
Mayor Gilbert closed the public hearing at 7:19PM. Councilman Nader stated he had spoken to the City Attorney as there were a number of blanks in the Development Agreement. Mona Ebrahimi, City Attorney, apologized for the distribution of changes at the eleventh hour but stated the blanks are for future agreements which may or may not happen. Councilman Karleskint motioned for approval of Resolution 2017-146 and Councilman Joiner seconded. By the following Vote (Approved): Karleskint – Aye, Joiner – Aye, Hydrick – Aye, Nader – Aye and Gilbert – Aye the following item: RESOLUTION 2017- 146, thereby determining that the project has been adequately addressed under the Village 1 Specific Plan Project EIR (SCH No. 2010102018) and that no further analysis under the California Environmental Quality Act (CEQA) is required or appropriate. Councilman Karleskint motioned for approval of Ordinance 944B and Councilman Joiner seconded. By the following Vote (Approved): Karleskint – Aye, Joiner – Aye, Hydrick – Aye, Nader – Aye and Gilbert – Aye the following item: Introduction and waiver of first reading of ORDINANCE 944B, thereby approving the Development Agreement between the City of Lincoln and Elliott Homes Incorporated Relative To The Development Known As The Turkey Creek Estates Project. 12. GENERAL BUSINESS 12.A. Downtown Facade Preservation Program - adopt RESOLUTION 2017-147 approving policies, procedures and guidelines for a Façade Preservation Program, and a budget appropriation in the amount of $75,000 to fund the program.
Page 5 of 6 City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting July 11, 2017
Shawn Tillman, Economic Development Manager, gave a brief staff report. A Council discussion ensued regarding area of the program, similar programs that were funded by the Redevelopment Agency (RDA) and how this project was being funded. Mayor Gilbert opened a public hearing at 7:38PM with no comments. Councilman Nader motioned for approval of Resolution 2017-147 and Councilman Joiner seconded. By the following Vote (Approved): Nader – Aye, Joiner – Aye, Karleskint – Aye, Gilbert – Aye and Hydrick - No the following item: RESOLUTION 2017-147 approving policies, procedures and guidelines for a Façade Preservation Program, and a budget appropriation in the amount of $75,000 to fund the program. 12.B. Affordable Housing State Senate Bills - Staff requests Council direction regarding Senate Bill 3 - Affordable Housing Bond Act of 2018 and Senate Bill 35 - Planning and zoning: affordable housing: streamlined approval process. Matt Brower, City Manager, stated the City of Rocklin and City of Roseville would like to the City of Lincoln to join them in sending a joint letter in opposition of Senate Bill 35. A sample letter of opposition was distributed to the Council, made a part of these minutes by mention thereof. Mona Ebrahimi, City Attorney, stated the subject of a letter in opposition was included in the agenda so the Council was able to act upon a joint letter but she also read the sample letter into the record. Mayor Gilbert reopened the public hearing at 7:49PM with the following comment: a)
Byron Chapman, a Lincoln resident, stated his concern with the wording in the letter because the City cannot demand developers build affordable housing. He stated the wording in the second page, third paragraph …Cities are high producers…is a direct contradiction of what was discussed earlier in this meeting.
A brief Council discussion ensued regarding the letter containing the City letterhead of all three cities. Councilman Nader stated he was not in favor of the letter because it states that the three Cities are providing all levels of housing and if the jurisdictions aren’t doing the job of providing affordable housing then someone needs to do it. Councilman Joiner revised his earlier motion for approval of a Letter in Opposition of Senate Bill 35 Planning and zoning: affordable housing: streamlined approval process to include the Mayor or City Manager would sign a letter of opposition from Lincoln, Rocklin and Roseville and Councilman Karleskint seconded the motion. By the following Vote (Approved): Joiner – Aye, Karleskint – Aye, Hydrick – Aye, Gilbert – Aye and Nader – No the following item: Joint Letter from the Cities of Lincoln, Rocklin and Roseville in Opposition of Senate Bill 35 - Planning and zoning: affordable housing: streamlined approval process – Approved. 12.C. Interim City Attorney - Adopt RESOLUTION 2017-148 of the City Council of the City of Lincoln appointing Bruce Cline as Interim City Attorney and Approving Employment Agreement.
Page 6 of 6 City Council, Public Finance Authority and Redevelopment Successor Agency Regular Meeting July 11, 2017
Matt Brower, City Manager, gave a brief staff report. Mayor Gilbert opened the public hearing at 8:02PM with the following comment: a)
Byron Chapman, a Lincoln resident, stated his concern that the City would not be saving any money with an In-House City Attorney as his salary could be as much as $266,400.
Mayor Gilbert closed the public hearing at 8:08PM. Councilman Joiner motioned to approve Resolution 2017-148 and Councilman Nader seconded. By the following Vote (Approved): Joiner – Aye, Karleskint – Aye, Hydrick – Aye, Gilbert – Aye and Nader – No the following item:. RESOLUTION 2017-148 of the City Council of the City of Lincoln appointing Bruce Cline as Interim City Attorney and Approving Employment Agreement. 13. INFORMATION ITEMS Councilman Nader asked for Council consensus to bring back an item in support of an Affordable Housing task force as was suggested earlier in the meeting. Councilman Joiner suggested the topic be discussed at a work session and Councilman Hydrick suggested parameters of task force be included – Unanimously Approved . 14.
ADJOURNMENT by Mayor Gilbert at 8:13PM.
Submitted by:
Gwen Scanlon, City Clerk
