MINUTES OF COUNCIL MEETING STRATA CORPORATION VR _ ...
MINUTES OF COUNCIL MEETING STRATACORPORATION VR _ 1025 HELD:
Monday, July10'h,2006at 6:30p.m.in Suile#221 Sunriseon the Park"2222Pince EdwardAvenue,Vancouver,BC
PRESENT:
Jennifer l\4ccracken Madeleine Rapagna SteveCullingworth ShirleyLoxterkamp
President VicePresident
AGENT:
DebraMoschenross MikeBritten
BaysidePropertyServicesLtd. BaysideProperty Services Ltd.
REGRETS:
Art l\.4ackenzie
Treasurer
# 103 #215 # 313 # 221
# 212
CALLTO ORDER: DebraMoschenross from Bayside,calledthe meetingto orderat 6:38p.m PREVIOUS MINUTES; (Loxtercamp/McCracken) It was moved,seconded andcarriedto adoptthe Minutesof the May1sth,2006Councilmeeting as distributed by Bayside. BUSINESS ARISINGFROMMINUTES: 1. BikeRoom: SteveCullingworth willbe goingforwardwiththe plansfor bullding the BikeRoom. 2. CaroetQuote: Baysideis waitingfor a quotefromRPDto havethe edgingplaced on the stairwellcarpetsin variousareasthat are startingto fray. FINAN C IARL E P OR TS : (Mccracken/Rapagna) 1. Financial ReDorts:ltwas moved,seconded and carried,to prepared approvethe March,Apriland May2006Financial by Bayside's Reportas Accounting Department. 2. AccountsReceivable:Baysidewas directedto effectcollectionas necessary.
MINUTES OFCOUNCIL MEETING STRATAPLANVR 1025
PAGE2 J UL Y1 o t h ,2 0 0 6
NEWBUSINESS: '1. CorresDondence: An Ownermadea requestto havehis floorexaminedbV a professjonal to determineif the slopehe has no ced is fromnaturalset i;g (of the building), orifthereis something elsethatmayhavecausedit. Councjlapproved hiring an E ngi neer to mak etha td e t e r m in a t io n . o ) An Ownerhas requested thatCouncilreconsider the possjbility of bujldinga
totallyenclosedareafof the garbagebin. Councildetermined that at this time, it is not somethingthey can go foMard with as the cost was qurre significant, and havingthe baraffixedseemsto havemadequitea difference. Although at thistimethe bar is broken,Superior hasorderedthe partandwill repairil as soonas it arrives. An Ownerhas requestedlo havesomeonecomein and insDecttheirdecklor possibledeficiencies priorto thempowerwashingand refinishingit. Council hasapproved to haveTLCinspectit
a ) Correspondence was receivedfrom someOwnerswith regardsto the hatrway
fansbeinglefton fromB:00a.m.to B:00p.m.daily. Councilhas takenthe Owners'energyusageconcernsinto consideration but feelsat lhis time that the savingswouldbe minimalcomparedto the comfortand safetvof the bui l di ng.
Councilmadethe decisionto havethe fanson for a longerperiodof time basedon thefollowing information theyrecejved fromp&p SafetyServices. . The hallwayfans not onlyassistwithcontrollang hallwayodoursand air flowbuttheyare alsothereto helpcontainanysmokethatmaycome froma firewithina suiteby helpjngto keepit contained withinthe suite and by not allowingit to permeatethehallwaysandothersuiles. . Sunriseon the Parkis an olderbuilding and if it wereto be builttoday the hallwayfanswouldnot havethe abilityof beingturnedoff, or be pul on a limer.the fanswouldbe turnedon 24 hoursa day. 7 days a week. Councilfeelsthatby havingthe fansturnedon fromB:00a.m.to 8:OOp.m. coversa significant enoughtjme periodwithoutbeingobtrusive to anyone whofeelsthatthenoisewouldhindertheirsleep. Councilhasdirected Bayside to makearrangements withXpertMechanical to inspect thefanandto attendto anymaintenance lssueswiththefan,if any,to ensurethattheyare runningproperlyand as quie y as possible.
I\,4INUTES OF COUNCIL MEETING STRATAPLANVR 1025
PAGE3 J UL Y1 O I h ,2 0 0 6
e) Two Ownershaverequested pruning/culling significant of the treeson the commonpropertyin frontof their units'. councilagreesthat the trees have gottenveryovergrown in thisareaanddirected Baysjde to contactan Arborist to attendandfoMardtheirrecommendations on what,if anlhing shouldbe removed. f) CouncildirectedBaysideto send an Ownera letterto removethe structure thathadbeenbuilton the balconvas it is in contravention of the bvlaws.The Ownerhascomplied. g) Councilhas directedBaysideto forwarda letterto a non-resident Ownerto requestthatthetenant's removethe debrisfromtheirparkingstall,to ensure thattheirdog is on a leashat all times,andto removethe shoesleftoutside theirunitdoorin thecommonproperty hallway. a leakin the kitchenceillng.lt was djscovered thatthe LgA& An Ownerreported kitchensinkin the unitabovehad an unreported leakthatthe Dlumber believesto have beentherefor a very longtime and had causedconsiderable damageto the wallsand ceilingof the unitbelow. Thiswas a very preventable leak and is the responsibility of the upstairsOwnerto repair. Councilhas djrectedBaysideto recoverthe considerable repaircostsfromthe Owner.
t
""'il
Council would like to remind Owners that it is paramountto report all leak maintenanceissues to Councilor Baysideimmediately.As per Bylaw 2(1): tlh (hfltcr nusl rupair und rnuirrtui fha ox'ncr'r;sh.atto lot, csc(pl.litr tupuir .ttt.l I (t' ,tui,tlctru lhd is thc rcspousibilitl' ol lh( strutu Lrtlorution unalcr I
/,",rr ll
:t!
L€g_L An Owner reporteda leak coming in throughthe Units window that had recentlybeen repaired.BaysidecontactedAccurateGlassto attendand checkthe windowand do the necessaryrepairs. AccurateGlass resealedthe window and fillednail holesin the framearoundthe window. Upon furtherinvestigation it was discoveredthat the leak had actuallyoriginatedin a pipe that the Owner had installed,runningalongthe insjdeof the wall from the kltchento the outsidedeck. This pipe was rupturedwhen the baseb'oardwas nailed on, when the laminate flooringwas Installedand slowlyerodedthe copperpipe. The cost of the repairsto the originalunit,as well as the two unitsbelow,will be chargedbackto the Owneras per Councllsdirectionto Bayside. Maintenance ltems: a) Units #405 and #406 had reporteda bee's nest. CanadianPest was called. b) Units#402 and 11408both reportedbrokenseals in their windowswhich were repairedbv AccurateGlass.
MINUTES OF COUNCIL MEETING STRATAPLANVR 1025
PAGE4 J UL Y1 O I N ,2 0 0 6
c) Enterphone: CanadaPostreportedbeingunableto use theirkey to get into the buildingto deliverthe mail.ViscountCommunications madethe necessary repair.lt was notedthat CanadaPostwas buzzingrandom suitesto get intothe buildingand variousOwnerswere buzzingthem into the building withoutgoingdownto checkto see if that js whotheywere lettingintothe building.Councilwouldliketo remindOwnerslhat this is a serioussecurityissueand to neverbuzzanyoneintothe buildingunless you are certainof whoyou are allowingintothe building. OWNERREMINDERS: Councilwouldliketo remindOwners: Pleasedo not leaveany itemsaroundthe garbageand recycling binsthatwouldattractnon residentpeopleto the building. Council wouldliketo suggest thatyoufinda localcharityorganization to donateyour itemslo or throwthemnghtIntothe bins i NOTE:Councilwould like to announcethat CouncilmemberGary Reimerhas
movedfromthe bujldingand therefore has left an openingon Council.lf thereare any Ownerslhat would be interestedin fillingthis positionplease
Therebeingno furtherbusiness to discuss, the meeting wasterminated at B:22p.m.on a motionby JenniferMcCracken. Thenextmeeting willbe heldon Tuesday . Augusl22nd, 2006at 6:30p.m.in Untl#221
-/7ai'j#_==, l\.4ike Britten,Propertyl\,4anager BaysidePropertyServicesLtd. #100- 6400RobertsStreet Bumaby,BC,VsG4Cg
Direct: 604-629-8753 Office: 6M432-7774(24 hours- afterofficehours,emergencies only) Fax: 604430-2698 Email: [email protected] Owners- Pleaseretainall Minutesas requiredby RealEstateRegulations]
Monday, July10'h,2006at 6:30p.m.in Suile#221 Sunriseon the Park"2222Pince EdwardAvenue,Vancouver,BC
PRESENT:
Jennifer l\4ccracken Madeleine Rapagna SteveCullingworth ShirleyLoxterkamp
President VicePresident
AGENT:
DebraMoschenross MikeBritten
BaysidePropertyServicesLtd. BaysideProperty Services Ltd.
REGRETS:
Art l\.4ackenzie
Treasurer
# 103 #215 # 313 # 221
# 212
CALLTO ORDER: DebraMoschenross from Bayside,calledthe meetingto orderat 6:38p.m PREVIOUS MINUTES; (Loxtercamp/McCracken) It was moved,seconded andcarriedto adoptthe Minutesof the May1sth,2006Councilmeeting as distributed by Bayside. BUSINESS ARISINGFROMMINUTES: 1. BikeRoom: SteveCullingworth willbe goingforwardwiththe plansfor bullding the BikeRoom. 2. CaroetQuote: Baysideis waitingfor a quotefromRPDto havethe edgingplaced on the stairwellcarpetsin variousareasthat are startingto fray. FINAN C IARL E P OR TS : (Mccracken/Rapagna) 1. Financial ReDorts:ltwas moved,seconded and carried,to prepared approvethe March,Apriland May2006Financial by Bayside's Reportas Accounting Department. 2. AccountsReceivable:Baysidewas directedto effectcollectionas necessary.
MINUTES OFCOUNCIL MEETING STRATAPLANVR 1025
PAGE2 J UL Y1 o t h ,2 0 0 6
NEWBUSINESS: '1. CorresDondence: An Ownermadea requestto havehis floorexaminedbV a professjonal to determineif the slopehe has no ced is fromnaturalset i;g (of the building), orifthereis something elsethatmayhavecausedit. Councjlapproved hiring an E ngi neer to mak etha td e t e r m in a t io n . o ) An Ownerhas requested thatCouncilreconsider the possjbility of bujldinga
totallyenclosedareafof the garbagebin. Councildetermined that at this time, it is not somethingthey can go foMard with as the cost was qurre significant, and havingthe baraffixedseemsto havemadequitea difference. Although at thistimethe bar is broken,Superior hasorderedthe partandwill repairil as soonas it arrives. An Ownerhas requestedlo havesomeonecomein and insDecttheirdecklor possibledeficiencies priorto thempowerwashingand refinishingit. Council hasapproved to haveTLCinspectit
a ) Correspondence was receivedfrom someOwnerswith regardsto the hatrway
fansbeinglefton fromB:00a.m.to B:00p.m.daily. Councilhas takenthe Owners'energyusageconcernsinto consideration but feelsat lhis time that the savingswouldbe minimalcomparedto the comfortand safetvof the bui l di ng.
Councilmadethe decisionto havethe fanson for a longerperiodof time basedon thefollowing information theyrecejved fromp&p SafetyServices. . The hallwayfans not onlyassistwithcontrollang hallwayodoursand air flowbuttheyare alsothereto helpcontainanysmokethatmaycome froma firewithina suiteby helpjngto keepit contained withinthe suite and by not allowingit to permeatethehallwaysandothersuiles. . Sunriseon the Parkis an olderbuilding and if it wereto be builttoday the hallwayfanswouldnot havethe abilityof beingturnedoff, or be pul on a limer.the fanswouldbe turnedon 24 hoursa day. 7 days a week. Councilfeelsthatby havingthe fansturnedon fromB:00a.m.to 8:OOp.m. coversa significant enoughtjme periodwithoutbeingobtrusive to anyone whofeelsthatthenoisewouldhindertheirsleep. Councilhasdirected Bayside to makearrangements withXpertMechanical to inspect thefanandto attendto anymaintenance lssueswiththefan,if any,to ensurethattheyare runningproperlyand as quie y as possible.
I\,4INUTES OF COUNCIL MEETING STRATAPLANVR 1025
PAGE3 J UL Y1 O I h ,2 0 0 6
e) Two Ownershaverequested pruning/culling significant of the treeson the commonpropertyin frontof their units'. councilagreesthat the trees have gottenveryovergrown in thisareaanddirected Baysjde to contactan Arborist to attendandfoMardtheirrecommendations on what,if anlhing shouldbe removed. f) CouncildirectedBaysideto send an Ownera letterto removethe structure thathadbeenbuilton the balconvas it is in contravention of the bvlaws.The Ownerhascomplied. g) Councilhas directedBaysideto forwarda letterto a non-resident Ownerto requestthatthetenant's removethe debrisfromtheirparkingstall,to ensure thattheirdog is on a leashat all times,andto removethe shoesleftoutside theirunitdoorin thecommonproperty hallway. a leakin the kitchenceillng.lt was djscovered thatthe LgA& An Ownerreported kitchensinkin the unitabovehad an unreported leakthatthe Dlumber believesto have beentherefor a very longtime and had causedconsiderable damageto the wallsand ceilingof the unitbelow. Thiswas a very preventable leak and is the responsibility of the upstairsOwnerto repair. Councilhas djrectedBaysideto recoverthe considerable repaircostsfromthe Owner.
t
""'il
Council would like to remind Owners that it is paramountto report all leak maintenanceissues to Councilor Baysideimmediately.As per Bylaw 2(1): tlh (hfltcr nusl rupair und rnuirrtui fha ox'ncr'r;sh.atto lot, csc(pl.litr tupuir .ttt.l I (t' ,tui,tlctru lhd is thc rcspousibilitl' ol lh( strutu Lrtlorution unalcr I
/,",rr ll
:t!
L€g_L An Owner reporteda leak coming in throughthe Units window that had recentlybeen repaired.BaysidecontactedAccurateGlassto attendand checkthe windowand do the necessaryrepairs. AccurateGlass resealedthe window and fillednail holesin the framearoundthe window. Upon furtherinvestigation it was discoveredthat the leak had actuallyoriginatedin a pipe that the Owner had installed,runningalongthe insjdeof the wall from the kltchento the outsidedeck. This pipe was rupturedwhen the baseb'oardwas nailed on, when the laminate flooringwas Installedand slowlyerodedthe copperpipe. The cost of the repairsto the originalunit,as well as the two unitsbelow,will be chargedbackto the Owneras per Councllsdirectionto Bayside. Maintenance ltems: a) Units #405 and #406 had reporteda bee's nest. CanadianPest was called. b) Units#402 and 11408both reportedbrokenseals in their windowswhich were repairedbv AccurateGlass.
MINUTES OF COUNCIL MEETING STRATAPLANVR 1025
PAGE4 J UL Y1 O I N ,2 0 0 6
c) Enterphone: CanadaPostreportedbeingunableto use theirkey to get into the buildingto deliverthe mail.ViscountCommunications madethe necessary repair.lt was notedthat CanadaPostwas buzzingrandom suitesto get intothe buildingand variousOwnerswere buzzingthem into the building withoutgoingdownto checkto see if that js whotheywere lettingintothe building.Councilwouldliketo remindOwnerslhat this is a serioussecurityissueand to neverbuzzanyoneintothe buildingunless you are certainof whoyou are allowingintothe building. OWNERREMINDERS: Councilwouldliketo remindOwners: Pleasedo not leaveany itemsaroundthe garbageand recycling binsthatwouldattractnon residentpeopleto the building. Council wouldliketo suggest thatyoufinda localcharityorganization to donateyour itemslo or throwthemnghtIntothe bins i NOTE:Councilwould like to announcethat CouncilmemberGary Reimerhas
movedfromthe bujldingand therefore has left an openingon Council.lf thereare any Ownerslhat would be interestedin fillingthis positionplease
Therebeingno furtherbusiness to discuss, the meeting wasterminated at B:22p.m.on a motionby JenniferMcCracken. Thenextmeeting willbe heldon Tuesday . Augusl22nd, 2006at 6:30p.m.in Untl#221
-/7ai'j#_==, l\.4ike Britten,Propertyl\,4anager BaysidePropertyServicesLtd. #100- 6400RobertsStreet Bumaby,BC,VsG4Cg
Direct: 604-629-8753 Office: 6M432-7774(24 hours- afterofficehours,emergencies only) Fax: 604430-2698 Email: [email protected] Owners- Pleaseretainall Minutesas requiredby RealEstateRegulations]
