MINUTES OF THE REGULAR SESSION OF THE
MINUTES OF THE REGULAR SESSION OF THE COMMUNITY DEVELOPMENT CORPORATION MARCH 8TH 2018 The Regular Session of The Community Development Corporation of the City of The Colony, Texas, was called to order at 6:30 p.m. on the 8TH day of March 2018, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Kathy Braby, President Dan Mahle, Vice President Allen Harris, Secretary Don Beckel, Treasurer Steve Sohn, Board Member Donna Cole, Board Member Jerry Farmer, Board Member
Present Present Present Present Present Present Present
Pam Nelson Eve Morgan Kathy Neal Jackie Kopsa Brant Shallenberger Richard Boyer
Staff Staff Staff Staff Staff Council Liaison
And with all board members present a quorum was established and the following items were addressed: 1.0 1.1
ROUTINE ANNOUNCEMENTS AND RECOGNITIONS Call to Order The meeting was called to order at 6:30 p.m.
1.2
Pledge of Allegiance to the United States Flag The Pledge of Allegiance to the United States Flag was recited.
1.3
Salute to the Texas Flag Salute to the Texas Flag was recited.
1.4
Announcement of upcoming civic events and activities:1 Spring Eggstravaganza This is the 13th year for this event. The event is on Thursday, March 29th at Five Star from 5:30 – 8:30; the cost is $3 per child in advance or $5 per child if the ticket is purchased at the park on the day of the event.
Movies in the Park – “Despicable Me 3” – The movie will be shown at Five Star on Friday, April 6th at 8:15p.m. Concessions will be available to purchase.
Spring Break Kids Kamp – There are a few spots available and the cost is $150.00 for residents and $175.00 for nonresidents. There is a field trip every day.
Kids Chase – The event is Saturday, April 21st at Stewart Creek Park and is for boys and girls ages 5-12. This is the 17th year The Colony Roadrunners and the Parks & Recreation Dept. have been partners in hosting this event.
Up, Up & Away Festival of Flight – This event is Saturday, April 28th at the Prestwick STEM Academy. The movie “Planes” will be shown at 8:30pm. 1
These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items.
2.0
CITIZEN INPUT None.
3.0 3.1
CONSENT AGENDA Consider acceptance of the CDC financial reports for February 2018
3.2
Consider approval of minutes of the February 8th Regular Session. Motion to approve the consent agenda – Sohn; second – Mahle; motion passes with all ayes.
4.0 4.1
REGULAR AGENDA ITEMS Discuss and consider a budget amendment for the purchase of a Perry Weather Lightning Detection System for the Little League Complex, Five Star Sports Complex and Turner Soccer Fields Jackie gave an update on upgrades completed or are in progess – Fence at Turner Soccer Fields has been installed Completed fence repairs at the baseball/softball complex Installed 2 combination football/soccer goals at the Turner Soccer Fields Added dugout mats and on deck circles at Five Star Installed the shade cover at the softball practice field Purchased fence slats for the Turner fence but they have not been installed yet Irrigation at BB Owen – waiting for the turf to dry so a new zone can be installed and this will be done in-house Safety signage – upgrading the signage at the parks Additional projects to be completed – Add sod at BB Owen and will rent equipment to do this Updating signage at all practice facilities Adding signage at Five Star Replacing sign boards at Five Star
Jackie explained that there is still money left in the budget for a lightning detection system to be used at the Little League Complex, Five Star and Turner Soccer Fields. Representatives from Perry Weather made a presentation to the Board. Perry Weather is located in Dallas and their system is manufactured in Arlington. The system detects actual lightning strikes with a confirmed efficiency of 99%. It’s a completely wireless system that uses a cellular network signal. It detects real time cloud to cloud lightning strikes and deadly cloud to ground lightning strikes. This system can also be used as a P A system so it can be used for emergency management and it comes with a free weather station. It is a solar powered, 12V system with 75 amp hour battery that lasts 10-12 days. There is an annual software package that costs $1,500 and there is a 3 year warranty that covers everything except vandalism. The Board went outside to see a demonstration. Pam explained that the primary use for this is for Parks & Recreation facilities so at this time it will be controlled by the Parks & Recreation Department; Pam has not had any discussions with the Fire Dept. to see if it could be useful to them. This will be presented to the Technology Board to see if they are in agreement for it and if they are we will take it to City Council for their approval. Pam added that this system would also be considered for installation at Stewart Creek Park. Jackie said the estimate would change if the voice feature is added. Motion to move forward with the purchase of the Perry Weather Lightning Detection System – Mahle; second – Cole; motion passes with all ayes. 4.2
Discussion of scheduling a work session with City Council to discuss future projects – Pam explained that a meeting is needed with the Board and City Council to discuss projects the board wants to do for the upcoming year. Pam instructed the Board to review the CIP list and add projects to the list or move projects to different dates on the list, then we will compile a revised list to present to Council. The meeting will be scheduled after the Council Retreat. Pam will schedule a park tour in early April for the board to see the parks, trails, and Stewart Creek Park so they can have a better idea of what is needed.
4.3
Receive update from staff and discuss the following items – Current Trail Construction Projects – Stewart Creek Park – The trail extension is complete and the contractor will install some tactile warning strips North Colony / South Colony – Site work at Greenway Park is in progress. Modifications to some of the ramps are needed to be ADA compliant, but all ramps and cut throughs are being evaluated to ensure that they are ADA compliant. There are discussions taking place regarding relocating the event sign on South Colony but nothing has been decided.
Taylor / SquiresEarthwork is in progress along Taylor St. Cascades / Grandscape – We met with the consultants in February; they are doing a site visit tomorrow and the surveyors will be there at the end of next week. Trail heads have not been discussed yet.
Stewart Creek Park – o Irrigation – The next phase of the irrigation will be installed March 12th – 16th.
o Fishing Pier – Received the Corp approval letter on March 3rd. The bid package will be completed as soon as possible.
o Retaining Wall – We are investigating to see if this can be done through a Cooperative Purchasing Agreement with another city; we are continuing to get quotes.
Bridges Cemetery – Fence Repair – We are contacting a fence company to repair the family plot fence. Eve met with members the History Committee regarding future amenities for the cemeteryand they also discussed establishing a design guide for amenities.
4.6
Board to request items to be placed on future meeting agendas Allen requested the meeting time on the Tree Board agenda be discussed – should it show a specific time, state that the meeting will start immediately following the CDC Board meeting or both. Kathy Neal will discuss with the City Secretary.
ADJOURNMENT With there being no further business to discuss, the meeting was adjourned at 7:35p.m.
Kathy Neal, Recording Secretary
Kathy Braby, President
Present Present Present Present Present Present Present
Pam Nelson Eve Morgan Kathy Neal Jackie Kopsa Brant Shallenberger Richard Boyer
Staff Staff Staff Staff Staff Council Liaison
And with all board members present a quorum was established and the following items were addressed: 1.0 1.1
ROUTINE ANNOUNCEMENTS AND RECOGNITIONS Call to Order The meeting was called to order at 6:30 p.m.
1.2
Pledge of Allegiance to the United States Flag The Pledge of Allegiance to the United States Flag was recited.
1.3
Salute to the Texas Flag Salute to the Texas Flag was recited.
1.4
Announcement of upcoming civic events and activities:1 Spring Eggstravaganza This is the 13th year for this event. The event is on Thursday, March 29th at Five Star from 5:30 – 8:30; the cost is $3 per child in advance or $5 per child if the ticket is purchased at the park on the day of the event.
Movies in the Park – “Despicable Me 3” – The movie will be shown at Five Star on Friday, April 6th at 8:15p.m. Concessions will be available to purchase.
Spring Break Kids Kamp – There are a few spots available and the cost is $150.00 for residents and $175.00 for nonresidents. There is a field trip every day.
Kids Chase – The event is Saturday, April 21st at Stewart Creek Park and is for boys and girls ages 5-12. This is the 17th year The Colony Roadrunners and the Parks & Recreation Dept. have been partners in hosting this event.
Up, Up & Away Festival of Flight – This event is Saturday, April 28th at the Prestwick STEM Academy. The movie “Planes” will be shown at 8:30pm. 1
These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items.
2.0
CITIZEN INPUT None.
3.0 3.1
CONSENT AGENDA Consider acceptance of the CDC financial reports for February 2018
3.2
Consider approval of minutes of the February 8th Regular Session. Motion to approve the consent agenda – Sohn; second – Mahle; motion passes with all ayes.
4.0 4.1
REGULAR AGENDA ITEMS Discuss and consider a budget amendment for the purchase of a Perry Weather Lightning Detection System for the Little League Complex, Five Star Sports Complex and Turner Soccer Fields Jackie gave an update on upgrades completed or are in progess – Fence at Turner Soccer Fields has been installed Completed fence repairs at the baseball/softball complex Installed 2 combination football/soccer goals at the Turner Soccer Fields Added dugout mats and on deck circles at Five Star Installed the shade cover at the softball practice field Purchased fence slats for the Turner fence but they have not been installed yet Irrigation at BB Owen – waiting for the turf to dry so a new zone can be installed and this will be done in-house Safety signage – upgrading the signage at the parks Additional projects to be completed – Add sod at BB Owen and will rent equipment to do this Updating signage at all practice facilities Adding signage at Five Star Replacing sign boards at Five Star
Jackie explained that there is still money left in the budget for a lightning detection system to be used at the Little League Complex, Five Star and Turner Soccer Fields. Representatives from Perry Weather made a presentation to the Board. Perry Weather is located in Dallas and their system is manufactured in Arlington. The system detects actual lightning strikes with a confirmed efficiency of 99%. It’s a completely wireless system that uses a cellular network signal. It detects real time cloud to cloud lightning strikes and deadly cloud to ground lightning strikes. This system can also be used as a P A system so it can be used for emergency management and it comes with a free weather station. It is a solar powered, 12V system with 75 amp hour battery that lasts 10-12 days. There is an annual software package that costs $1,500 and there is a 3 year warranty that covers everything except vandalism. The Board went outside to see a demonstration. Pam explained that the primary use for this is for Parks & Recreation facilities so at this time it will be controlled by the Parks & Recreation Department; Pam has not had any discussions with the Fire Dept. to see if it could be useful to them. This will be presented to the Technology Board to see if they are in agreement for it and if they are we will take it to City Council for their approval. Pam added that this system would also be considered for installation at Stewart Creek Park. Jackie said the estimate would change if the voice feature is added. Motion to move forward with the purchase of the Perry Weather Lightning Detection System – Mahle; second – Cole; motion passes with all ayes. 4.2
Discussion of scheduling a work session with City Council to discuss future projects – Pam explained that a meeting is needed with the Board and City Council to discuss projects the board wants to do for the upcoming year. Pam instructed the Board to review the CIP list and add projects to the list or move projects to different dates on the list, then we will compile a revised list to present to Council. The meeting will be scheduled after the Council Retreat. Pam will schedule a park tour in early April for the board to see the parks, trails, and Stewart Creek Park so they can have a better idea of what is needed.
4.3
Receive update from staff and discuss the following items – Current Trail Construction Projects – Stewart Creek Park – The trail extension is complete and the contractor will install some tactile warning strips North Colony / South Colony – Site work at Greenway Park is in progress. Modifications to some of the ramps are needed to be ADA compliant, but all ramps and cut throughs are being evaluated to ensure that they are ADA compliant. There are discussions taking place regarding relocating the event sign on South Colony but nothing has been decided.
Taylor / SquiresEarthwork is in progress along Taylor St. Cascades / Grandscape – We met with the consultants in February; they are doing a site visit tomorrow and the surveyors will be there at the end of next week. Trail heads have not been discussed yet.
Stewart Creek Park – o Irrigation – The next phase of the irrigation will be installed March 12th – 16th.
o Fishing Pier – Received the Corp approval letter on March 3rd. The bid package will be completed as soon as possible.
o Retaining Wall – We are investigating to see if this can be done through a Cooperative Purchasing Agreement with another city; we are continuing to get quotes.
Bridges Cemetery – Fence Repair – We are contacting a fence company to repair the family plot fence. Eve met with members the History Committee regarding future amenities for the cemeteryand they also discussed establishing a design guide for amenities.
4.6
Board to request items to be placed on future meeting agendas Allen requested the meeting time on the Tree Board agenda be discussed – should it show a specific time, state that the meeting will start immediately following the CDC Board meeting or both. Kathy Neal will discuss with the City Secretary.
ADJOURNMENT With there being no further business to discuss, the meeting was adjourned at 7:35p.m.
Kathy Neal, Recording Secretary
Kathy Braby, President
