montecito fire protection district headquarters 595 san ysidro road ...
MONTECITO FIRE PROTECTION DISTRICT HEADQUARTERS 595 SAN YSIDRO ROAD SANTA BARBARA, CA 93108
INVITES APPLICATIONS FOR THE POSITION(S) OF: ADMINISTRATIVE ASSISTANT Administrative Assistant Salary Range: $7,973 – $9,697 monthly Retirement System: CalPERS 2% at age 62 For complete Memorandum of Understanding and Benefit Packages refer to http://www.montecitofire.com/benefit‐packages For complete job description refer to http://www.montecitofire.com/job‐descriptions The application process will begin on June 11, 2015 at 0800 and close on June 26, 2015 at 1700 hours
ABOUT MONTECITO FIRE PROTECTION DISTRICT The Montecito Fire Protection District is governed by the Fire Board of Directors. The District is organized under section 13800 to 13970 inclusive, of the Health and Safety Code of the State of California Fire Protection District Law of 1987. The District is located in Southern Santa Barbara County, adjacent to the Eastern border of the City of Santa Barbara. The Southern border is three miles at sea into the Pacific Ocean. The Northern border is shared with the U.S.D.A. Forest Service. The Eastern border is the Western border of the Carpinteria‐Summerland Fire Protection District. The District currently staffs two stations within Montecito. Station One, the Headquarters station houses a first out engine company as well as a paramedic rescue. Montecito Fire Protection District has its own dispatch center located at Station One. Also available from Station One is the Shift Battalion Chief and a Dispatcher. Currently, seven personnel are available 24 hours, 7 days a week out of Station One. Station Two houses three or four personnel 24 hours a day. Both stations have reserve equipment available for response as needed, including two (2) Type 3 Engines, one (1) Type 6 Engine, and a Medium USAR. All 24 hour personnel, including dispatchers, work a 56 hour 3 platoon shift. THE POSITION Under supervision of the Fire Chief, performs support functions of the District which include human resources, records management, public information, public education, public speaking, computer and network administration, and special district board administration; performs a variety of secretarial duties and administrative tasks for all District management positions; performs other duties as assigned; may handle material of a confidential nature. Ability to: Perform assigned duties independently with minimum supervision; identify problems and implement or recommend solutions; interpret and apply policies and procedures; use tact and discretion; deal effectively with officials, co‐workers and the general public; ability to communicate effectively both orally and in writing and deal effectively with the public.
MONTECITO FIRE PROTECTION DISTRICT JOB RECRUITMENT ADMINISTRATIVE ASSISTANT Page 2 QUALIFICATIONS AGE: EDUCATION: MEDICAL: BACKGROUND: CITIZENSHIP: REQUIRED:
Minimum (18) years of age. High School Diploma or GED equivalent. Shall meet and maintain the medical Standards of the Montecito Fire Protection District as evaluated by the District’s Medical Examiner. (Evaluation includes controlled substance screening) Applicant must pass an extensive background investigation and psychological evaluation prior to appointment. All employment offers are contingent upon establishing proof of individual’s right to work in the United States as required by the Immigration Reform and Control Act 1986. Must possess and maintain a valid California Driver’s License, and meet insurability requirements of the Montecito Fire Protection District. Typing Certificate – 50 words per minute Must possess and maintain current Automatic External Defibrillator (AED)/ Cardiopulmonary resuscitation (CPR) certification within six (6) months of appointment. Upon appointment, must complete the following within two (2) year of appointment, opportunities permitting:
DESIRED TRAINING/EXPERIENCE
o
California Special District’s Association (CSDA) Governance Academy or equivalent
o
Basic ICS (I‐200)
o
National Incident Management System (IS‐700a)
o
Introduction to Information Officer (S‐203)
o
Information Officer (S‐403)
o
CERT (IS ‐317)
o
CERT Train the Trainer
Undergraduate degree in Communications, Information Technology, or Public Administration Public Relations or Public Information Officer Experience Computer Network Administration Website management Disaster Preparedness/Response training CERT training CSDA Board Secretary/Clerk Certification Ralph M Brown Act training AB1234 ethics training
MONTECITO FIRE PROTECTION DISTRICT JOB RECRUITMENT ADMINISTRATIVE ASSISTANT Page 3 APPLICATION AND SELECTION PROCEDURE The filing period will begin on June 11, 2015 at 8:00 a.m. and close on June 26, 2015 at 5:00 p.m., No late applications will be accepted. 1.
Application Packets must include: APPLICATION Available online at: http://www.montecitofire.com/employment The following additional documents are required to be uploaded at the time of application: RESUME Copy of HIGH SCHOOL DIPLOMA or GED equivalent Copy of CURRENT CALIFORNIA DRIVERS LICENSE Copy of TYPING CERTIFICATE = 50 words per minute Copy of CERTIFICATES VALIDATING ANY ADDITIONAL EDUCATION OR TRAINING 2. Candidate’s packets will be evaluated based on the following: Education Experience Training / Certificates 3. Those candidates not having the required documentation will be disqualified during the application screening and will NOT be allowed to continue in the process. Candidates will not be notified of any missing or incomplete documentation. 4. Candidates who have submitted satisfactory Application Packets and most closely meet the desired training and experience will be invited to participate in an assessment exam. 5. ASSESSMENT EXAM: The candidates will be tested on their knowledge of the job duties and responsibilities, as well as desired training and experience. 6. Following the assessment exam, the most qualified candidates will be invited to participate in an oral interview. 7. ORAL INTERVIEW: The candidates will be interviewed by a panel to evaluate oral presentation skills, position knowledge, District knowledge, interpersonal skills, decision making and communications skills. 8. CHIEF’S INTERVIEW: The Fire Chief will personally interview the top 3‐5 candidates. 9. HIRING LIST: A hiring list will not be established as a result of this process; however, the District retains the right to utilize the results developed from this procedure for future openings. 10. PROTEST OR CHALLENGE: Any protest or challenge to the content of this promotional announcement and the examination process must be presented by the candidate in writing to the Fire Chief. It must be received within five calendar days of the completion of the exam process at the Montecito Fire Protection District, 595 San Ysidro Rd., Santa Barbara, CA 93108. TENTATIVE TIMELINE: Assessment Exam: July 13, 2015 – July 17, 2015 Oral Interview Panels: July 20, 2015 – July 23, 2015 Chief’s Interviews: July 27, 2015 – July 31, 2015 Background Investigation / Medical Exam: Aug 3, 2015 – September 30, 2015 Estimated Start Date: October 1, 2015
MONTECITO FIRE PROTECTION DISTRICT JOB RECRUITMENT ADMINISTRATIVE ASSISTANT Page 4 EQUAL OPPORTUNITY EMPLOYER: Montecito Fire Protection District is an Equal Opportunity Employer. We do not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION: In accordance with the Americans with Disabilities Act, anyone who needs an ADA accommodation for the purposes of employment testing should contact the assigned recruiter upon opening of recruitment. TYPING CERTIFICATE It is the candidate’s responsibility to obtain a typing certificate. You should keep your original certificate and provide a copy with your application. A valid certificate may be obtained through a temporary employment agency or a business college. A certificate is considered valid, provided the following items are indicated on your typing certificate:
It is on the testing agency letterhead with a signature of the tester. Documents the Gross Words Per Minute (GWPM) minus the number of errors (subtract one word per error from GWPM), which equals the Net Words Per Minute (NWPM). Minimum of a 5‐minute timed typing test. Lists the date the test was administered. (Must be within the last 24 months).
If any of this information is not indicated on the certificate, it may not be accepted as valid. The following agencies have testing available by appointment. They may require photo identification and a fee may be required. By listing these services providers, Montecito Fire Protection District does not specifically endorse or recommend any of the listed agencies. If your agency provides this service and issues certificates that meet the above requirements, please contact us for inclusion in this section. This information is merely provided as a courtesy to the applicant. Accountemps – See Rachel Castillo 281 Magnolia Ave. #200 1525 State Street, Suite 101 Goleta, CA 93117 Santa Barbara, CA 93101 805‐683‐1600 805‐568‐0838 The Wake Center Allan Hancock College Career & 300 Turnpike Room 6 Technical Education Office Goleta, CA 93111 800 South College, Bldg – A207 805‐964‐6853 Santa Maria, CA 805‐922‐6966 ext. 3374 West Oxnard Job & Career Center 635 South Ventura Road Oxnard, CA 93030 Allan Hancock College Career & 805‐204‐5171 Technical Education Office One Hancock Drive, Bldg 2‐111 Ventura Region Job & Career Center Lompoc, CA 4651 Telephone Road 805‐735‐3366 ext 5374 Ventura, CA 93003 Spherion 805‐654‐3434
INVITES APPLICATIONS FOR THE POSITION(S) OF: ADMINISTRATIVE ASSISTANT Administrative Assistant Salary Range: $7,973 – $9,697 monthly Retirement System: CalPERS 2% at age 62 For complete Memorandum of Understanding and Benefit Packages refer to http://www.montecitofire.com/benefit‐packages For complete job description refer to http://www.montecitofire.com/job‐descriptions The application process will begin on June 11, 2015 at 0800 and close on June 26, 2015 at 1700 hours
ABOUT MONTECITO FIRE PROTECTION DISTRICT The Montecito Fire Protection District is governed by the Fire Board of Directors. The District is organized under section 13800 to 13970 inclusive, of the Health and Safety Code of the State of California Fire Protection District Law of 1987. The District is located in Southern Santa Barbara County, adjacent to the Eastern border of the City of Santa Barbara. The Southern border is three miles at sea into the Pacific Ocean. The Northern border is shared with the U.S.D.A. Forest Service. The Eastern border is the Western border of the Carpinteria‐Summerland Fire Protection District. The District currently staffs two stations within Montecito. Station One, the Headquarters station houses a first out engine company as well as a paramedic rescue. Montecito Fire Protection District has its own dispatch center located at Station One. Also available from Station One is the Shift Battalion Chief and a Dispatcher. Currently, seven personnel are available 24 hours, 7 days a week out of Station One. Station Two houses three or four personnel 24 hours a day. Both stations have reserve equipment available for response as needed, including two (2) Type 3 Engines, one (1) Type 6 Engine, and a Medium USAR. All 24 hour personnel, including dispatchers, work a 56 hour 3 platoon shift. THE POSITION Under supervision of the Fire Chief, performs support functions of the District which include human resources, records management, public information, public education, public speaking, computer and network administration, and special district board administration; performs a variety of secretarial duties and administrative tasks for all District management positions; performs other duties as assigned; may handle material of a confidential nature. Ability to: Perform assigned duties independently with minimum supervision; identify problems and implement or recommend solutions; interpret and apply policies and procedures; use tact and discretion; deal effectively with officials, co‐workers and the general public; ability to communicate effectively both orally and in writing and deal effectively with the public.
MONTECITO FIRE PROTECTION DISTRICT JOB RECRUITMENT ADMINISTRATIVE ASSISTANT Page 2 QUALIFICATIONS AGE: EDUCATION: MEDICAL: BACKGROUND: CITIZENSHIP: REQUIRED:
Minimum (18) years of age. High School Diploma or GED equivalent. Shall meet and maintain the medical Standards of the Montecito Fire Protection District as evaluated by the District’s Medical Examiner. (Evaluation includes controlled substance screening) Applicant must pass an extensive background investigation and psychological evaluation prior to appointment. All employment offers are contingent upon establishing proof of individual’s right to work in the United States as required by the Immigration Reform and Control Act 1986. Must possess and maintain a valid California Driver’s License, and meet insurability requirements of the Montecito Fire Protection District. Typing Certificate – 50 words per minute Must possess and maintain current Automatic External Defibrillator (AED)/ Cardiopulmonary resuscitation (CPR) certification within six (6) months of appointment. Upon appointment, must complete the following within two (2) year of appointment, opportunities permitting:
DESIRED TRAINING/EXPERIENCE
o
California Special District’s Association (CSDA) Governance Academy or equivalent
o
Basic ICS (I‐200)
o
National Incident Management System (IS‐700a)
o
Introduction to Information Officer (S‐203)
o
Information Officer (S‐403)
o
CERT (IS ‐317)
o
CERT Train the Trainer
Undergraduate degree in Communications, Information Technology, or Public Administration Public Relations or Public Information Officer Experience Computer Network Administration Website management Disaster Preparedness/Response training CERT training CSDA Board Secretary/Clerk Certification Ralph M Brown Act training AB1234 ethics training
MONTECITO FIRE PROTECTION DISTRICT JOB RECRUITMENT ADMINISTRATIVE ASSISTANT Page 3 APPLICATION AND SELECTION PROCEDURE The filing period will begin on June 11, 2015 at 8:00 a.m. and close on June 26, 2015 at 5:00 p.m., No late applications will be accepted. 1.
Application Packets must include: APPLICATION Available online at: http://www.montecitofire.com/employment The following additional documents are required to be uploaded at the time of application: RESUME Copy of HIGH SCHOOL DIPLOMA or GED equivalent Copy of CURRENT CALIFORNIA DRIVERS LICENSE Copy of TYPING CERTIFICATE = 50 words per minute Copy of CERTIFICATES VALIDATING ANY ADDITIONAL EDUCATION OR TRAINING 2. Candidate’s packets will be evaluated based on the following: Education Experience Training / Certificates 3. Those candidates not having the required documentation will be disqualified during the application screening and will NOT be allowed to continue in the process. Candidates will not be notified of any missing or incomplete documentation. 4. Candidates who have submitted satisfactory Application Packets and most closely meet the desired training and experience will be invited to participate in an assessment exam. 5. ASSESSMENT EXAM: The candidates will be tested on their knowledge of the job duties and responsibilities, as well as desired training and experience. 6. Following the assessment exam, the most qualified candidates will be invited to participate in an oral interview. 7. ORAL INTERVIEW: The candidates will be interviewed by a panel to evaluate oral presentation skills, position knowledge, District knowledge, interpersonal skills, decision making and communications skills. 8. CHIEF’S INTERVIEW: The Fire Chief will personally interview the top 3‐5 candidates. 9. HIRING LIST: A hiring list will not be established as a result of this process; however, the District retains the right to utilize the results developed from this procedure for future openings. 10. PROTEST OR CHALLENGE: Any protest or challenge to the content of this promotional announcement and the examination process must be presented by the candidate in writing to the Fire Chief. It must be received within five calendar days of the completion of the exam process at the Montecito Fire Protection District, 595 San Ysidro Rd., Santa Barbara, CA 93108. TENTATIVE TIMELINE: Assessment Exam: July 13, 2015 – July 17, 2015 Oral Interview Panels: July 20, 2015 – July 23, 2015 Chief’s Interviews: July 27, 2015 – July 31, 2015 Background Investigation / Medical Exam: Aug 3, 2015 – September 30, 2015 Estimated Start Date: October 1, 2015
MONTECITO FIRE PROTECTION DISTRICT JOB RECRUITMENT ADMINISTRATIVE ASSISTANT Page 4 EQUAL OPPORTUNITY EMPLOYER: Montecito Fire Protection District is an Equal Opportunity Employer. We do not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION: In accordance with the Americans with Disabilities Act, anyone who needs an ADA accommodation for the purposes of employment testing should contact the assigned recruiter upon opening of recruitment. TYPING CERTIFICATE It is the candidate’s responsibility to obtain a typing certificate. You should keep your original certificate and provide a copy with your application. A valid certificate may be obtained through a temporary employment agency or a business college. A certificate is considered valid, provided the following items are indicated on your typing certificate:
It is on the testing agency letterhead with a signature of the tester. Documents the Gross Words Per Minute (GWPM) minus the number of errors (subtract one word per error from GWPM), which equals the Net Words Per Minute (NWPM). Minimum of a 5‐minute timed typing test. Lists the date the test was administered. (Must be within the last 24 months).
If any of this information is not indicated on the certificate, it may not be accepted as valid. The following agencies have testing available by appointment. They may require photo identification and a fee may be required. By listing these services providers, Montecito Fire Protection District does not specifically endorse or recommend any of the listed agencies. If your agency provides this service and issues certificates that meet the above requirements, please contact us for inclusion in this section. This information is merely provided as a courtesy to the applicant. Accountemps – See Rachel Castillo 281 Magnolia Ave. #200 1525 State Street, Suite 101 Goleta, CA 93117 Santa Barbara, CA 93101 805‐683‐1600 805‐568‐0838 The Wake Center Allan Hancock College Career & 300 Turnpike Room 6 Technical Education Office Goleta, CA 93111 800 South College, Bldg – A207 805‐964‐6853 Santa Maria, CA 805‐922‐6966 ext. 3374 West Oxnard Job & Career Center 635 South Ventura Road Oxnard, CA 93030 Allan Hancock College Career & 805‐204‐5171 Technical Education Office One Hancock Drive, Bldg 2‐111 Ventura Region Job & Career Center Lompoc, CA 4651 Telephone Road 805‐735‐3366 ext 5374 Ventura, CA 93003 Spherion 805‐654‐3434
