MSCF FACULTY PROFESSIONAL DEVELOPMENT FUND Hennepin ...
MSCF FACULTY PROFESSIONAL DEVELOPMENT FUND Hennepin Technical College Criteria & Procedures for Use of Funds School Year 2016-2017 Criteria 1. MSCF Funds are available to any current HTC faculty including: • Full- or Part-time. • Part of MSCF (either full or fair share). 2. For each fund request: • The campus sub-committee can approve payments of up to a maximum of $2500 of MSCF Funds per fiscal year per full-time faculty request (subject to the availability of funds). • Employees with less than full-time employment will be offered a prorated percentage of the full $2500 maximum, based on the credit load taught over the previous two semesters. • Preference is given to faculty members who have not used professional funds in the previous six months. • The above requirements are subject to the availability of funds. 3. Each faculty member has access to a maximum of $2500 of MSCF Funds (subject to the availability of funds). • Faculty members may make several requests for funds as long as the total MSCF funds approved per fiscal year for that faculty member does not exceed $2500. • Only half of the total MSCF Professional Development Fund will be approved for expenses in fall semester with the remaining for spring semester. • Summer travel must be completed by June 30. 4. Funds may be used to cover the cost of: • travel • accommodations • meals • registration associated with the participation in professional conferences, workshops, and training in order to improve your professional development and/or overall teaching effectiveness • courses for licensure or certification • membership in professional organizations 5. Funds may not be used for: • entertainment • alcohol • internet connections • books 6. Recipient may be required to reimburse the funds for any money paid on his/her behalf should the Faculty member not complete the approved activity.
Procedures
MSCF faculty member identifies a professional development opportunity and completes a 20162017 Faculty Professional Development Request form. (www.hennepintech.edu/faculty/pages/784)
Complete the HTC Employee Pre-Approval Travel Form with approximate figures. (www.hennepintech.edu/faculty/pages/144)
Obtain signatures from: • Supervisor • Vice President • President (for out-of-state travel)
Send all these completed forms to your campus Faculty Professional Development Fund committee representative: Jennie Simning (Brooklyn Park) OR Kerry Norling (Brooklyn Park)
The campus committee will not approve any forms without complete information, dates, expense codes and all required signatures.
The Campus Committee will discuss and make selections for approval of funds based on the Criteria for Use of Funds guidelines (listed above).
An amount of up to $2500 maximum may be approved. Any funds spent over the approved amount will be taken out of the faculty member’s program budget.
The Campus Committee will notify the faculty member either by phone or e-mail as soon as possible, up to a maximum of 2 weeks.
The newly approved and signed forms will be copied and a set kept by the campus committee. The faculty member must then pick up these forms or request that they are sent by interoffice mail.
If faculty members requests pre-paid expenses for airfare, hotels, and registrations, send or deliver approved forms to: Suzanne Burley (BPC/EPC) OR Tracy Seran (CTS). They will work with you to make arrangements.
Upon Return or End of the Activity: • Faculty member completes the SEMA4 Employee Expense Report with actual expenses. (www.hennepintech.edu/faculty/pages/678). •
The current meal rate is $36.00 per day* with break-down for meals: ▪ $9.00-breakfast ▪ $11.00-lunch ▪ $16.00-dinner
•
Effective January 1, 2016, the IRS has decreased the mileage rate to $.54 per mile. (No SEMA4 trip number is needed.)
•
Employee Expense form for reimbursement must include: ▪ Original receipts ▪ Signature of faculty member’s supervisor.
•
Send the original completed Employee Expense Forms with receipts and supervisor signature to either Suzanne (BPC/EPC) or Tracy (CTS) for review within 60 days of return. After 60 days your travel reimbursement will be taxed as income at a higher supplemental rate. Suzanne/Tracy will forward the forms to payroll for processing.
•
Send Jennie Simning (BPC) OR Kerry Norling (BPC) a short, written summary of the experience.
No funds will be charged against Professional Development Cost Center [650561 or 650562] without campus committee pre-approval. Travel must be completed by June 30 for inclusion in current year expenditures. All expense forms should be received by payroll by July 31.
Please review HTC Expense/Travel Report Procedure for college wide policies.
*MnSCU Travel Expense Reimbursements – Meal Addendum As of January 1, 2015, there are several metropolitan areas (including Hennepin & Ramsey counties, MN) that are eligible for a higher meal rate. Examples include: Atlanta, GA; Baltimore, MD; Boston, MA; Chicago, IL; Dallas, Fort Worth, & Hourston, TX; Denver, CO; Los Angeles, CA; Miami, FL; New Orleans, LA; New York City, NY; Philadelphia, PA; San Diego, CA; San Francisco, CA; Seattle, WA; Washington, DC. For a full list of eligible metro areas, see: http://www.finance.mnscu.edu/docs/2015a%20AgreementPlanContract%20Reimbursement%20Chart.pdf For these eligible metropolitan areas, the current meal rate is $44.00 per day with break-down for meals: $11.00-breakfast $13.00-lunch $20.00-dinner
Procedures
MSCF faculty member identifies a professional development opportunity and completes a 20162017 Faculty Professional Development Request form. (www.hennepintech.edu/faculty/pages/784)
Complete the HTC Employee Pre-Approval Travel Form with approximate figures. (www.hennepintech.edu/faculty/pages/144)
Obtain signatures from: • Supervisor • Vice President • President (for out-of-state travel)
Send all these completed forms to your campus Faculty Professional Development Fund committee representative: Jennie Simning (Brooklyn Park) OR Kerry Norling (Brooklyn Park)
The campus committee will not approve any forms without complete information, dates, expense codes and all required signatures.
The Campus Committee will discuss and make selections for approval of funds based on the Criteria for Use of Funds guidelines (listed above).
An amount of up to $2500 maximum may be approved. Any funds spent over the approved amount will be taken out of the faculty member’s program budget.
The Campus Committee will notify the faculty member either by phone or e-mail as soon as possible, up to a maximum of 2 weeks.
The newly approved and signed forms will be copied and a set kept by the campus committee. The faculty member must then pick up these forms or request that they are sent by interoffice mail.
If faculty members requests pre-paid expenses for airfare, hotels, and registrations, send or deliver approved forms to: Suzanne Burley (BPC/EPC) OR Tracy Seran (CTS). They will work with you to make arrangements.
Upon Return or End of the Activity: • Faculty member completes the SEMA4 Employee Expense Report with actual expenses. (www.hennepintech.edu/faculty/pages/678). •
The current meal rate is $36.00 per day* with break-down for meals: ▪ $9.00-breakfast ▪ $11.00-lunch ▪ $16.00-dinner
•
Effective January 1, 2016, the IRS has decreased the mileage rate to $.54 per mile. (No SEMA4 trip number is needed.)
•
Employee Expense form for reimbursement must include: ▪ Original receipts ▪ Signature of faculty member’s supervisor.
•
Send the original completed Employee Expense Forms with receipts and supervisor signature to either Suzanne (BPC/EPC) or Tracy (CTS) for review within 60 days of return. After 60 days your travel reimbursement will be taxed as income at a higher supplemental rate. Suzanne/Tracy will forward the forms to payroll for processing.
•
Send Jennie Simning (BPC) OR Kerry Norling (BPC) a short, written summary of the experience.
No funds will be charged against Professional Development Cost Center [650561 or 650562] without campus committee pre-approval. Travel must be completed by June 30 for inclusion in current year expenditures. All expense forms should be received by payroll by July 31.
Please review HTC Expense/Travel Report Procedure for college wide policies.
*MnSCU Travel Expense Reimbursements – Meal Addendum As of January 1, 2015, there are several metropolitan areas (including Hennepin & Ramsey counties, MN) that are eligible for a higher meal rate. Examples include: Atlanta, GA; Baltimore, MD; Boston, MA; Chicago, IL; Dallas, Fort Worth, & Hourston, TX; Denver, CO; Los Angeles, CA; Miami, FL; New Orleans, LA; New York City, NY; Philadelphia, PA; San Diego, CA; San Francisco, CA; Seattle, WA; Washington, DC. For a full list of eligible metro areas, see: http://www.finance.mnscu.edu/docs/2015a%20AgreementPlanContract%20Reimbursement%20Chart.pdf For these eligible metropolitan areas, the current meal rate is $44.00 per day with break-down for meals: $11.00-breakfast $13.00-lunch $20.00-dinner
