CY18 CYP Inspection Cycle
@NavyCYP
www.facebook.com/NavyCYP 1
CYP is a CNIC Quality of Life Program
Agenda
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New OSD Criteria
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Criteria Moves/Changes by Program
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SAC/Youth Criteria
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YSF Criteria
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Trips and Tours Criteria
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Trends in CY17 Inspection Findings
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Preparing for CY18 Inspection
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Extensions/Exceptions
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OSD Common Criteria
• OSD created common criteria that are applicable to more than one CY Program. The guidance will read the same in all programs. A.4.b.3 (CDC, SAC, YP, FCC, 24/7)
CYP Professionals files contain reference checks
Method Guidance
Review the CYP Professionals files. Verify that required reference checks were completed prior to employment/certification.
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New OSD Criteria
• C.3.a.2. (CDC, SAC, YP, & 24/7) Direct care staff interact responsively with other staff
• A.2.b.4. (SAC, YP) Staffing within the classrooms/programs remains consistent • B.3.a.4 (CDH) Evacuation drill time varied • B.7.g.3 – (CDH) Tummy time is supervised • B.10.a.8: (24/7) - Children/Youth self-release with parent permission • C.3.c.3. (CDH) CYP Professionals manage transitions
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CYP Criteria Changes
• CY17 - 36 components • CY18 – 99 components • All background check components moved to CYP • The following SOPs moved from individual programs to CYP: • B.3.b.1: Child Abuse Reporting Guidelines • B.3.c.1: Serious Accident Reporting • B.3.d.1: Medication Administration 5
CYP Criteria Changes
– continued
• Components moved from individual programs to CYP •
A.1.b.2: Appropriate funds support FCC lending libraries and training materials (CDH)
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B.1.a.3: Self-disclosed information referred appropriately (All Programs)
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B.4.a.3: Program accommodates children/youth with special needs (All Programs)
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B.5.a.1: Program participates in USDA (All Programs)
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Restructuring Within All Programs
• A.3.c.1 – CYP Professionals complete orientation training • B.6.a.7: – Rooms/program space are maintained at a comfortable temperature
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CDC Criteria Changes
• C.3.g.1 – CYP Professionals plan/implement activities for infants, pretoddlers and toddlers that support the five domains
• C.3.g.2 – CYP Professionals provide materials, routines and an environment that supports the five domains
• C.3.g.3 – CYP Professionals plan/implement activities for preschoolers that support the eight domains
• C.3.g.4 – CYP Professionals provide materials, routines and an environment that supports the eight domains
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(CY17) C.2.f.
Learning Environments
C.2.f.1
Environment supports physical development for infants
C.2.f.2
Environment supports physical development for pretoddlers
C.2.f.3
Environment supports physical development for toddlers
C.2.f.4
Environment supports physical development for preschoolers
C.2.f.6
Environment supports cognitive development for infants, pretoddlers and toddler.
C.2.f.7
Environment supports cognitive development for preschoolers
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(CY17) C.2.g
Indoor Materials
C.2.g.1
Materials support physical skills development for infants
C.2.g.2
Materials support physical skills development for pretoddlers
C.2.g.3
Materials support physical skills development for toddlers
C.2.g.4
Materials support physical skills development for preschoolers
C.2.g.6
Materials support language development for infants
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CDC Criteria Changes
- continued
• C.3.g.5 - Environments are organized and materials are accessible
• C.3.g.6 – CYP Professionals provide opportunities for learning outdoors
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SAC/Youth Criteria Changes
• C.3.i.5 - Variety of materials available and accessible • C.4.a.6 – (Navy Specific Component) YP Professionals respect and value differences and commonalities
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CDH Criteria Changes
• CYP Professionals is used throughout the criteria. This includes CDH staff, providers and substitute providers.
• A.4.b.1 - CYP Professional files contain health screening documentation
• B.3.f.3 - Outdoor area is well maintained and free of hazards
• C.3.b.3 – CYP Professionals prevent challenging behavior 13
CDH Changes
- continued
• The following components were separated: • B.5.a.3 – B.5.a.7 – Meals/menus • B.5.c.1 – B.5.c.3 – Bottles/infant feeding • B.7.d.2 – B.7.d.5 – Medication/forms
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CDH Criteria Changes
- continued
• The following components are policies that were reviewed under
the office and have been updated to specifically be reviewed in the home: • B.6.a.7 - Rooms/program space are maintained at a comfortable
• • • • •
temperature B.3.a.6 – Evacuation routes are posted B.3.g.1 – First aid supplies available B.7.c.2 - Soap and towels available at all sinks B.7.f.1 - Diapering procedures are posted B.10.a.3 - Children/youth only released to authorized individuals 15
24/7 Criteria Changes
• A.1.c.10 – Programs have a Service approved timeline • C.3.g.1 – CYP Professionals plan/implement activities for infants, pretoddlers and toddlers that support the five domains
• C.3.g.2 – CYP Professionals provide materials, routines and an environment that supports the five domains
• C.3.g.3 – CYP Professionals plan/implement activities for preschoolers that support the eight domains
• C.3.g.4 – CYP Professionals provide materials, routines and an environment that supports the eight domains 16
Child Wait Centers
• No criteria set for CWC • Will be inspected with CDC criteria with the options for N/A
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SAC/Youth Inspection Criteria
• Three criteria sets • SAC • Youth • SAC/Youth
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Youth, Sports & Fitness
• Included in youth programming criteria •
YSF coaches are classified as "Specified Volunteers" according to the DoDI Manual 1402.05. If an installation/region has an exception for the classification of their coaches, this may affect their background check requirements, but this does not affect their training requirements.
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Trips & Tours
• Designed for youth programs that do not have facility based programs
• Separate criteria set • Will receive a Navy Letter of Compliance
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Trends in Inspection Findings
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All Programs: Evacuation routes were not posted by each exit. Posted routes did not include primary and secondary routes
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All Programs: Medication Authorization Forms and Logs were not available for each medication
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All Programs: Identifying apparel guidelines were not consistently followed
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CDC: all staff in ratio did not sign in/out of the classroom. SAC/Youth: all staff who are in ratio did not sign in and out of the program when arriving and leaving
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CDC: Diapering procedures were not followed
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Major health/safety inspection findings, noted in the previous year's CNIC HQ inspection, were noted again during the inspection (Repeat Findings)
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Preparing for CY18 Inspection
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A current manning document is required
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Maintain a current list of staff, contractors (including MFLCs, Camp A), volunteers, coaches, teen hires, drivers, and CDH Providers. Provide this information to the inspection team within two hours of arrival.
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Ensure all staff are coded correctly and assigned to the right program in CYMS
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Ensure names in CYMS match manning document. (First and last names)
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All contractors, including MFLCs, should be entered in CYMS
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Ensure documentation boxes are up-to-date and reflect the new criteria organization
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Ensure EMS and Metrics is updated to accurately reflect current programs, classroom names, closed classroom, operational capacity and POCs.
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Preparing for CY18 Inspection
Navy Additional Guidance A.1.a.1
Fees determined by TFI
Method Guidance
Review Parent Fee calculation documentation to determine if parent fees were determined by TFI
Navy Additional Guidance
Review the TFI worksheet CNICCYP 1700/50 and the Current Parent Fee Agreement. Verify the rates on the Parent Fee Agreement is the same as the rate in CYMS. 23
Preparing for CY18 Inspection
cont.
Navy Additional Guidance A.4.a.2
Child/Youth files contain an emergency contact
Method Guidance:
Verify there is a system in place to ensure the child/youth files contain at least one emergency contact
Navy Additional Guidance
Navy programs must have at least two emergency contacts for each child enrolled. Review the CYMS report to verify information. Inspected by Admin Anchor. 24
Anchors
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• There are two types of Anchors: • Background Check Anchors • Admin Anchors • Guidance will indicate which components are being inspected by the Anchors Navy Additional Guidance: Review CYMS Training Report for documentation of the required training for T&C Specialists. Inspected by the Admin Anchor.
Navy Additional Guidance: Review CYMS records to verify CLEOC checks were conducted. Inspected by the Background Check Anchor. 25
Extensions
• Do not request an OSD Waiver • Annotating in your responses that you are requesting an extension does not mean the extension has been or will be approved
• A formal request for extensions must be submitted for approval • An expedited extension request process is available on the elibrary for extensions needed for less than 6 months.
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Notes
• Inspections are typically scheduled between 9-15 months from your previous inspection
• Installations will soon be receiving DoD Certification plaques identifying you as a certified program
• New QA and MDTI Guidebook on the E-library. The CY18 MDTI checklists will be posted prior to the start of the CY18 inspection cycle.
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Questions and Answers
• Program Coordinator webinars • A Q&A document about this training or any other questions about criteria or the upcoming inspection cycle will posted on the E-library
• Contact your installation CYPA as to where to send your questions
• Region trainings 28