New Vendor Welcome Packet
LISD New Vendor Welcome Packet The New Vendor Welcome Packet sets forth terms and conditions along with operational requirements of vendor partners in order to sell goods or services to Lenawee Intermediate School District (LISD). In order to become a vendor partner, potential vendors will need to complete the New Vendor Enrollment which consists of submitting the following via email to [email protected]: • Vendor W9 Form or equivalent • Vendor Company Profile Information The following information will keep vendors better informed and ensure prompt payment of invoices: • LISD is requesting that any business accounts use the following primary address for billing and business communications: Lenawee Intermediate School District William J. Ross Educational Service Center
4107 North Adrian Highway
Adrian, MI 49221
Main Phone: 517-265-2119
• It is preferred that only one vendor account be associated with LISD; in order to have more than one account, approval must be given by the LISD Business Office. Email [email protected] for more details. • LISD has four alternate shipping addresses: LISD-Milton C. Porter Educational Center 2946 Sutton Road
Adrian, MI 49221
Main Phone: 517-263-8931
LISD Center for a Sustainable Future 4260 Tipton Highway Adrian, MI 49221 Main Phone: 517-263-2108
LISD Tech Center 1372 North Main Street
Adrian, MI 49221
Main Phone: 517-263-2108
LISD - Trenton Hills Learning Center 1008 W. Maple Avenue Adrian, MI 49221 Main Phone: 517-263-6354
The procedures listed below are designed to avoid rerouting vendor invoices to the buyer for further authorizations and delays: • Include shipping and/or handling charges in your quote. • LISD Board Policy requires that a LISD purchase order be issued for all goods and/or services requested from the vendor PRIOR to placing an order with the vendor. • LISD requests all vendors include the LISD purchase order number on the corresponding invoice to secure easy and fast processing of payment. • All goods or services provide to any LISD location by vendors without a valid purchase order are
considered unauthorized and will considered free of charge to LISD.
• The only exception to obtaining a LISD purchase order would be orders processed via LISD Procurement Credit Card as direct payment. • LISD payment terms are net 30 days but prompt payment discounts are welcomed. • LISD is tax exempt from Michigan sales and use tax on qualified transactions. • Further standard terms and conditions are outlined in a notice to vendors on the LISD website. • Please e-mail invoices to [email protected] or mail invoices to:
4107 North Adrian Highway
Attn: Accounts Payable
Adrian, MI 49221
Please feel free to contact the LISD Business Office at [email protected] with any questions or concerns. Thank you for your interest in doing business with Lenawee Intermediate School District.
1
Vendor Company Profile Information
The Vendor Company Profile Information will be used, along with the vendor’s W9 Form, by LISD to create an internal account to do business with the vendor. Completed Vendor Company Profile Information can be emailed to [email protected]. Purchasing Address Purchasing Contact Name Purchasing Phone Number Purchasing Fax Number
Accounts Receivable Address Accounts Receivable Contact Name Accounts Receivable Email Address Accounts Receivable Phone Number Accounts Receivable Fax Number
Email to Receive LISD Purchase Orders
Email to Receive LISD Electronic Payment Information
Vendors interested in receiving electronic payments should read the following information regarding Electronic Payments on page 3 and fill out the attached Electronic Payment Agreement on page 4.
2
Electronic Payments
The following information regarding electronic payments is to encourage vendors to sign up for Lenawee Intermediate School District (LISD) payments through the electronic process. Electronic payments vendors receive from LISD will be deposited directly into a bank account instead of receiving a paper check through the mail. What do vendors need to do to receive electronic payments? • Fill out the Electronic Payment Agreement Form (page 4) and send it in. • Include a copy of a check or a savings deposit slip for the applicable account. • Include an email address, as this is the means of notification that payment has been made. When will vendors start receiving payments electronically? • Vendors should begin receiving payments electronically about two weeks after the Electronic Payment Agreement Form is received by the LISD Business Office. What do vendors do to update bank account information? • When vendors change banks or bank account numbers and vendors want electronic payments to be deposited in the new account simply fill out a new Electronic Payment Agreement Form and mail or fax it in. How do vendors close accounts or stop electronic payments? • If vendors wish to stop receiving payments electronically, please fax or mail the Electronic Payment Agreement Form with the “delete” box checked, or a short letter, or an e-mail requesting the stop in electronic payments. Where and how do vendors submit the Electronic Payment Agreement Form? • Mail your Electronic Payment Agreement form to:
LISD Business Office
4107 N. Adrian Hwy.
Adrian, MI 49221
• Or you may fax the form to the LISD at 517.265.7405 Who can vendors contact with questions? • Laura Sharp at 517-265-1704 or [email protected] • Judy Pfund at 517.265.1616 or [email protected]
3
Electronic Payment Agreement Form (ACH)
Please fill in required fields designated with asterisks (**). Please return this form to: Lenawee Intermediate School District Attn: Accounts Payable 4107 North Adrian Highway Adrian, Michigan 49221
Or fax to: 517-265-7405 Or email to: [email protected]
Please print or type all information clearly **Legal Name:
**SSN/EIN:
(Name used on legal and tax documents)
Business Name:
(Name used in doing business (DBA), if different from legal name)
** Address:
**City:
**State:
**Phone number:
I
**Zip:
Fax number:
**Email for payment notification: Contact Name:
Bank Account Information **This is an/a
Add
Change
Delete
**Financial institution Name: **9 Digit Routing Transit Number (RTN): **Account Number: (Include all numbers in your bank account; credit unions may have additional digits)
**Checking (Attach Void Check)
(Select either checking or savings as type of account)
I
**Savings (Attach a deposit slip, if possible)
I hereby authorize Lenawee Intermediate School District (LISD) to satisfy payment obligations due me by making deposits to the account indicated above. I understand that receipt of the electronic fund transfer(s) will fulfill the LISD’s payment obligation and the LISD will be credited for the full amount on the date the fund transfer is completed. I also authorize LISD to initiate debit entries and adjustments for any credit entries made in error to this account. I understand LISD will make a reasonable effort to notify me if a debit entry or adjustment is made against this account. This authority is to remain in full force through the duration of this agreement. I understand that thirty (30) days notice in writing is required if I change financial institutions, account numbers, or type of account. All correspondence with LISD concerning this agreement or any changes to account information should be sent to the address at the top of this form. All terms remain in effect until this agreement is terminated by either party. Michigan law governs electronic funds transactions authorized by this agreement in all respects except as otherwise superseded by federal law.
**Signature:
**Date:
**Printed Name:
Title: Vendor Number: _________________________ Date Processed: ____________________ By: ____________ 4
4107 North Adrian Highway
Adrian, MI 49221
Main Phone: 517-265-2119
• It is preferred that only one vendor account be associated with LISD; in order to have more than one account, approval must be given by the LISD Business Office. Email [email protected] for more details. • LISD has four alternate shipping addresses: LISD-Milton C. Porter Educational Center 2946 Sutton Road
Adrian, MI 49221
Main Phone: 517-263-8931
LISD Center for a Sustainable Future 4260 Tipton Highway Adrian, MI 49221 Main Phone: 517-263-2108
LISD Tech Center 1372 North Main Street
Adrian, MI 49221
Main Phone: 517-263-2108
LISD - Trenton Hills Learning Center 1008 W. Maple Avenue Adrian, MI 49221 Main Phone: 517-263-6354
The procedures listed below are designed to avoid rerouting vendor invoices to the buyer for further authorizations and delays: • Include shipping and/or handling charges in your quote. • LISD Board Policy requires that a LISD purchase order be issued for all goods and/or services requested from the vendor PRIOR to placing an order with the vendor. • LISD requests all vendors include the LISD purchase order number on the corresponding invoice to secure easy and fast processing of payment. • All goods or services provide to any LISD location by vendors without a valid purchase order are
considered unauthorized and will considered free of charge to LISD.
• The only exception to obtaining a LISD purchase order would be orders processed via LISD Procurement Credit Card as direct payment. • LISD payment terms are net 30 days but prompt payment discounts are welcomed. • LISD is tax exempt from Michigan sales and use tax on qualified transactions. • Further standard terms and conditions are outlined in a notice to vendors on the LISD website. • Please e-mail invoices to [email protected] or mail invoices to:
4107 North Adrian Highway
Attn: Accounts Payable
Adrian, MI 49221
Please feel free to contact the LISD Business Office at [email protected] with any questions or concerns. Thank you for your interest in doing business with Lenawee Intermediate School District.
1
Vendor Company Profile Information
The Vendor Company Profile Information will be used, along with the vendor’s W9 Form, by LISD to create an internal account to do business with the vendor. Completed Vendor Company Profile Information can be emailed to [email protected]. Purchasing Address Purchasing Contact Name Purchasing Phone Number Purchasing Fax Number
Accounts Receivable Address Accounts Receivable Contact Name Accounts Receivable Email Address Accounts Receivable Phone Number Accounts Receivable Fax Number
Email to Receive LISD Purchase Orders
Email to Receive LISD Electronic Payment Information
Vendors interested in receiving electronic payments should read the following information regarding Electronic Payments on page 3 and fill out the attached Electronic Payment Agreement on page 4.
2
Electronic Payments
The following information regarding electronic payments is to encourage vendors to sign up for Lenawee Intermediate School District (LISD) payments through the electronic process. Electronic payments vendors receive from LISD will be deposited directly into a bank account instead of receiving a paper check through the mail. What do vendors need to do to receive electronic payments? • Fill out the Electronic Payment Agreement Form (page 4) and send it in. • Include a copy of a check or a savings deposit slip for the applicable account. • Include an email address, as this is the means of notification that payment has been made. When will vendors start receiving payments electronically? • Vendors should begin receiving payments electronically about two weeks after the Electronic Payment Agreement Form is received by the LISD Business Office. What do vendors do to update bank account information? • When vendors change banks or bank account numbers and vendors want electronic payments to be deposited in the new account simply fill out a new Electronic Payment Agreement Form and mail or fax it in. How do vendors close accounts or stop electronic payments? • If vendors wish to stop receiving payments electronically, please fax or mail the Electronic Payment Agreement Form with the “delete” box checked, or a short letter, or an e-mail requesting the stop in electronic payments. Where and how do vendors submit the Electronic Payment Agreement Form? • Mail your Electronic Payment Agreement form to:
LISD Business Office
4107 N. Adrian Hwy.
Adrian, MI 49221
• Or you may fax the form to the LISD at 517.265.7405 Who can vendors contact with questions? • Laura Sharp at 517-265-1704 or [email protected] • Judy Pfund at 517.265.1616 or [email protected]
3
Electronic Payment Agreement Form (ACH)
Please fill in required fields designated with asterisks (**). Please return this form to: Lenawee Intermediate School District Attn: Accounts Payable 4107 North Adrian Highway Adrian, Michigan 49221
Or fax to: 517-265-7405 Or email to: [email protected]
Please print or type all information clearly **Legal Name:
**SSN/EIN:
(Name used on legal and tax documents)
Business Name:
(Name used in doing business (DBA), if different from legal name)
** Address:
**City:
**State:
**Phone number:
I
**Zip:
Fax number:
**Email for payment notification: Contact Name:
Bank Account Information **This is an/a
Add
Change
Delete
**Financial institution Name: **9 Digit Routing Transit Number (RTN): **Account Number: (Include all numbers in your bank account; credit unions may have additional digits)
**Checking (Attach Void Check)
(Select either checking or savings as type of account)
I
**Savings (Attach a deposit slip, if possible)
I hereby authorize Lenawee Intermediate School District (LISD) to satisfy payment obligations due me by making deposits to the account indicated above. I understand that receipt of the electronic fund transfer(s) will fulfill the LISD’s payment obligation and the LISD will be credited for the full amount on the date the fund transfer is completed. I also authorize LISD to initiate debit entries and adjustments for any credit entries made in error to this account. I understand LISD will make a reasonable effort to notify me if a debit entry or adjustment is made against this account. This authority is to remain in full force through the duration of this agreement. I understand that thirty (30) days notice in writing is required if I change financial institutions, account numbers, or type of account. All correspondence with LISD concerning this agreement or any changes to account information should be sent to the address at the top of this form. All terms remain in effect until this agreement is terminated by either party. Michigan law governs electronic funds transactions authorized by this agreement in all respects except as otherwise superseded by federal law.
**Signature:
**Date:
**Printed Name:
Title: Vendor Number: _________________________ Date Processed: ____________________ By: ____________ 4
