Northfield Soccer Association Meeting Minutes
Northfield Soccer Association Meeting Minutes June 15, 2015 I.
Call to order Nate Adams, President of the Northfield Soccer Association, called to order the regular meeting of the Northfield Soccer Association at 7:15 pm on 6/15/15 in the fellowship hall of the Northfield United Methodist Church.
II.
Roll Call Quorum was present with the following board members in attendance: Nate Adams – President Dave Wieber – Vice President Tom Brice - Treasurer Heather Stanga - Secretary Erik Nelson – Fundraising Coordinator
III.
Board members absent:
Victoria Serrano – Volunteer Coordinator
Other members present:
Tammy Seymour (NSA Administrator)
Approval of Agenda The agenda was approved by unanimous consent.
IV.
Approval of minutes from last meeting Minutes from 5/11/15 board meeting were approved by unanimous consent.
V.
Community Comment No community members present for comment.
VI.
Officer Reports Dave Wieber, Vice President and JJSO Co-Coordinator, gave an oral report. JJSO went smoothly. Weather was good. Positive comments were given by attendees. Games were on time. Food choices were good and food vendors were happy. NSA made $500 profit from food vendor sales percentage. Golf carts very helpful. Nate suggested next year we rent 4 golf carts instead of 3. Next year we could order a few more porta pottys. A good quantity of t-shirts were ordered and there weren’t many left over. NSA made $750 profit from t-shirt sales. NSA’s concession stand was busy and made about $600 profit. Nate stated there were no complaints from the city all weekend. NSA needs to start thinking about the JJSO date for 2016 and submit minutes to the MYSA in September 2015.
Dave also checked into the St. Olaf garage sale fundraiser and there is not liaison person for Dave to speak with. He’ll try going to the President of the college next. Tom Brice, Treasurer, gave an oral report. Tom and Tammy Seymour are working on getting registrations ordered and running for the upcoming evaluations and for the fall 2015 and summer 2016 seasons. There are very few registered players for 2015 who still owe registration fees and Tom will work on collecting those. Tom would be interested in how the concession sales are going with In-house / Academy nights. Tom stated he was approached by a Spring Creek Fields neighbor who let him know of a parking issue she had with someone going to the fields. Someone tried to park in her driveway and her 12 year old daughter was outside and told this person they could not park there. The person responded by verbally abusing the child and left and parked on the street. Tom told the mother he would let the NSA board know about the issue. The NSA board has decided Tom will draft a letter to send to all In-house, Academy and Traveling participants reminding families they must respect the neighbors. President and Field Coordinator Nate Adams shared an oral report. Checks were signed with Dennis and the bank account looks okay. Coach distributions haven’t happened yet, mostly because coaches haven’t turned in their tax forms. The hope is to have a breakdown of 2 payments for this season. Carrie Menk and Jessica Hafemeyer are doing great organizing In-house. John Menk and Gabe Korteum are doing well coaching and mentoring with In-house. 312 kids are registered between In-house and Academy. Times were changed for the Academy program which is working better. Academy could use a few more college helpers. Academy players were given balls and so far only 1 parent has been looking for this group to play games. The kids seem to be enjoying Academy. Jorge Zuccolotto and Troy Cohrs are seeing improvement with Academy kids. In Nate’s opinion, the Academy is a success. Fields are being mowed twice a week. They look great. Irrigation hasn’t been needed much due to the weather. Weed control is being kept within allocated funds. Lines are being painted on a regular basis. There have been a few issues with parents who haven’t followed the parent code of conduct and angrily approached traveling coaches after a game. NSA may need to put more emphasis on the code of conduct to parents. Jorge is doing a great job in his DOC position. He does a good job of getting to In-house, Academy and Traveling events. He is currently working on evaluation times.
VII.
Coordinator/Committee Reports Erik Nelson, Fundraising Coordinator, gave an oral report. In-house coaches shirts have 6 sponsors listed on the back. Erik would like to order stickers that sponsors can put in their business doors to advertise they are a sponsor of the NSA. Forster has been working on making a brochure for sponsorships. Erik will follow up with Dennis to make sure sponsors receive a bill for their sponsorship.
VIII.
New Business a) Two refund requests have been received. In-house request will be given 50% refund for player dropping out, per board vote. In-house request will be given 100% refund for broken arm, per board vote. b) Request was brought to the board to have an NSA night at a MN United FC game. The board thought it is a good idea but would want a member to coordinate it. Tammy will ask person who brought request if they’d be interested in coordinating. c) Northfield will be the site for the ODP training from 5:30 – 7:00 pm on Sundays 8/30, 9/13, 9/20 & 9/27. MYSA likes to have it in Northfield. Registration is not open yet. d) The coordinator for the TOPS program has requested they come to Northfield on Sundays starting 6/28 and use all fields. TOPS is a soccer program for physically and mentally challenged players. The NSA would volunteer the field use and would need to get insurance per the MYSA. The TOPS coordinator hasn’t provided enough information for Nate to make a determination if this will work for the NSA. Nate will contact her and offer times between noon and 5:00 pm. TOPS would need to rent the pavilion through the City of Northfield. e) The NSA does currently have an agreement with the Men’s League. Last game they left a lot of garbage. They also use the fields the night of JJSO after they were told they couldn’t. Nate texted Scott Wopata regarding the issues and got not response. Tom Brice will contact Scott to let him know this is the only warning they will get and if they don’t follow the agreement, the contract will be terminated. Next year a nonrefundable security deposit should be charged.
IX.
Open Issues a) Referees – The JJSO payments were not paid out as quick as Forster said. The chain of command is a little longer. There weren’t many game issues regarding referees this season. b) Concessions – Need to get an idea of what isn’t selling. Need to check with Julie Ims, who is in charge of concessions, to make sure she had enough volunteers. Trying to sell as much as we can by end of June to have no overstock. Permit is hanging on the wall.
c) Need to start thinking about possible names to replace some outgoing board members this fall. Need to find people who are willing to give the time necessary to do the work. d) Erik is working on the spaghetti dinner fundraiser with Carbone’s. It will be held sometime in August. e) Nate met with Tom Graupman regarding fall soccer with the NSA. Tom stated that the middle school would not be offering 6th grade soccer but would be offering 7th and 8th grade soccer. NSA will see what the numbers are for registrations and form teams accordingly. X.
Adjournment Tom Brice motioned to adjourn the meeting. Heather Stanga seconded the motion. Motion approved. Nate Adams adjourned the meeting at 9:00 p.m. Next meeting is scheduled for 7/13/15, 7:00 pm.
Minutes respectfully submitted by: Tammy Seymour, NSA Administrator
Call to order Nate Adams, President of the Northfield Soccer Association, called to order the regular meeting of the Northfield Soccer Association at 7:15 pm on 6/15/15 in the fellowship hall of the Northfield United Methodist Church.
II.
Roll Call Quorum was present with the following board members in attendance: Nate Adams – President Dave Wieber – Vice President Tom Brice - Treasurer Heather Stanga - Secretary Erik Nelson – Fundraising Coordinator
III.
Board members absent:
Victoria Serrano – Volunteer Coordinator
Other members present:
Tammy Seymour (NSA Administrator)
Approval of Agenda The agenda was approved by unanimous consent.
IV.
Approval of minutes from last meeting Minutes from 5/11/15 board meeting were approved by unanimous consent.
V.
Community Comment No community members present for comment.
VI.
Officer Reports Dave Wieber, Vice President and JJSO Co-Coordinator, gave an oral report. JJSO went smoothly. Weather was good. Positive comments were given by attendees. Games were on time. Food choices were good and food vendors were happy. NSA made $500 profit from food vendor sales percentage. Golf carts very helpful. Nate suggested next year we rent 4 golf carts instead of 3. Next year we could order a few more porta pottys. A good quantity of t-shirts were ordered and there weren’t many left over. NSA made $750 profit from t-shirt sales. NSA’s concession stand was busy and made about $600 profit. Nate stated there were no complaints from the city all weekend. NSA needs to start thinking about the JJSO date for 2016 and submit minutes to the MYSA in September 2015.
Dave also checked into the St. Olaf garage sale fundraiser and there is not liaison person for Dave to speak with. He’ll try going to the President of the college next. Tom Brice, Treasurer, gave an oral report. Tom and Tammy Seymour are working on getting registrations ordered and running for the upcoming evaluations and for the fall 2015 and summer 2016 seasons. There are very few registered players for 2015 who still owe registration fees and Tom will work on collecting those. Tom would be interested in how the concession sales are going with In-house / Academy nights. Tom stated he was approached by a Spring Creek Fields neighbor who let him know of a parking issue she had with someone going to the fields. Someone tried to park in her driveway and her 12 year old daughter was outside and told this person they could not park there. The person responded by verbally abusing the child and left and parked on the street. Tom told the mother he would let the NSA board know about the issue. The NSA board has decided Tom will draft a letter to send to all In-house, Academy and Traveling participants reminding families they must respect the neighbors. President and Field Coordinator Nate Adams shared an oral report. Checks were signed with Dennis and the bank account looks okay. Coach distributions haven’t happened yet, mostly because coaches haven’t turned in their tax forms. The hope is to have a breakdown of 2 payments for this season. Carrie Menk and Jessica Hafemeyer are doing great organizing In-house. John Menk and Gabe Korteum are doing well coaching and mentoring with In-house. 312 kids are registered between In-house and Academy. Times were changed for the Academy program which is working better. Academy could use a few more college helpers. Academy players were given balls and so far only 1 parent has been looking for this group to play games. The kids seem to be enjoying Academy. Jorge Zuccolotto and Troy Cohrs are seeing improvement with Academy kids. In Nate’s opinion, the Academy is a success. Fields are being mowed twice a week. They look great. Irrigation hasn’t been needed much due to the weather. Weed control is being kept within allocated funds. Lines are being painted on a regular basis. There have been a few issues with parents who haven’t followed the parent code of conduct and angrily approached traveling coaches after a game. NSA may need to put more emphasis on the code of conduct to parents. Jorge is doing a great job in his DOC position. He does a good job of getting to In-house, Academy and Traveling events. He is currently working on evaluation times.
VII.
Coordinator/Committee Reports Erik Nelson, Fundraising Coordinator, gave an oral report. In-house coaches shirts have 6 sponsors listed on the back. Erik would like to order stickers that sponsors can put in their business doors to advertise they are a sponsor of the NSA. Forster has been working on making a brochure for sponsorships. Erik will follow up with Dennis to make sure sponsors receive a bill for their sponsorship.
VIII.
New Business a) Two refund requests have been received. In-house request will be given 50% refund for player dropping out, per board vote. In-house request will be given 100% refund for broken arm, per board vote. b) Request was brought to the board to have an NSA night at a MN United FC game. The board thought it is a good idea but would want a member to coordinate it. Tammy will ask person who brought request if they’d be interested in coordinating. c) Northfield will be the site for the ODP training from 5:30 – 7:00 pm on Sundays 8/30, 9/13, 9/20 & 9/27. MYSA likes to have it in Northfield. Registration is not open yet. d) The coordinator for the TOPS program has requested they come to Northfield on Sundays starting 6/28 and use all fields. TOPS is a soccer program for physically and mentally challenged players. The NSA would volunteer the field use and would need to get insurance per the MYSA. The TOPS coordinator hasn’t provided enough information for Nate to make a determination if this will work for the NSA. Nate will contact her and offer times between noon and 5:00 pm. TOPS would need to rent the pavilion through the City of Northfield. e) The NSA does currently have an agreement with the Men’s League. Last game they left a lot of garbage. They also use the fields the night of JJSO after they were told they couldn’t. Nate texted Scott Wopata regarding the issues and got not response. Tom Brice will contact Scott to let him know this is the only warning they will get and if they don’t follow the agreement, the contract will be terminated. Next year a nonrefundable security deposit should be charged.
IX.
Open Issues a) Referees – The JJSO payments were not paid out as quick as Forster said. The chain of command is a little longer. There weren’t many game issues regarding referees this season. b) Concessions – Need to get an idea of what isn’t selling. Need to check with Julie Ims, who is in charge of concessions, to make sure she had enough volunteers. Trying to sell as much as we can by end of June to have no overstock. Permit is hanging on the wall.
c) Need to start thinking about possible names to replace some outgoing board members this fall. Need to find people who are willing to give the time necessary to do the work. d) Erik is working on the spaghetti dinner fundraiser with Carbone’s. It will be held sometime in August. e) Nate met with Tom Graupman regarding fall soccer with the NSA. Tom stated that the middle school would not be offering 6th grade soccer but would be offering 7th and 8th grade soccer. NSA will see what the numbers are for registrations and form teams accordingly. X.
Adjournment Tom Brice motioned to adjourn the meeting. Heather Stanga seconded the motion. Motion approved. Nate Adams adjourned the meeting at 9:00 p.m. Next meeting is scheduled for 7/13/15, 7:00 pm.
Minutes respectfully submitted by: Tammy Seymour, NSA Administrator
