notice of annual general meeting agenda - AWS
NOTICE OF ANNUAL GENERAL MEETING Boating BC Association Thursday, January 18, 2018 BC Place Stadium, Seminar/Banquet Rooms 7:45-9:30am
7:45-8:10 8:10-9:30
Registration & Light Breakfast Business of the AGM (agenda below)
AGENDA:
ANNUAL GENERAL MEETING, 8:10-9:30
8:10 pm
Call to order – Don Prittie 1. 2. 3. 4. 5. 6. 6. 9.
Minutes of the previous Annual General Meeting Business arising from minutes Financial report Membership report President’s report Public + Government Relations report Election of Directors Sector Reports a. Association of Bareboat Charters & Sailing Schools b. BC Yacht Brokers Association c. Marina Trade Sector Group 10. Vancouver International Boat Show Report 11. New Business a. 2018 Membership Fees b. New BC Societies Act: Revised Constitution & By Laws 12. Appointment of Accounting Firm 13. Adjournment
130-10691 Shellbridge Way, Richmond BC V6X 2W8 t: 604-248-8906 f: 604-270-3644 www.boatingbc.ca [email protected]
2018 NOMINATION FOR DIRECTORS
The following directors will remain in office one more year:
The following directors terms expire this year:
Don Prittie Canoe Cove Marina Ltd
Brendan Keys GA Checkpoint Yamaha
Andy White Mercury Marine
Ian MacPherson Nanaimo Yacht Charters & Sailing School
Mike Hudson Port Boat House Marine
Morley Munro Canmar Yacht Sales Ltd.
Martin Paish Top Sea Marine Services
Michael Short Vancouver Marina
Dale Miller Pacific Yachting Magazine
There are four openings for the position of director. The following people have been nominated: • • • •
Brendan Keys, GA Checkpoint Yamaha Ian MacPherson, Nanaimo Yacht Charters & Sailing School Morley Munro, Canmar Yacht Sales Ltd. Michael Short, Vancouver Marina
Nominations from the floor: ___________________________________ ___________________________________ ___________________________________
130-10691 Shellbridge Way, Richmond BC V6X 2W8 t: 604-248-8906 f: 604-270-3644 www.boatingbc.ca [email protected]
PROXY VOTE Members whose place of business is situated beyond a radius of 65 kilometers from BC Place Stadium in Vancouver, BC, may assign a proxy to vote on their behalf. The proxy must be a voting member of Boating BC Association in good standing and in attendance at the AGM. To appoint a proxy, complete the form below and forward it to Boating BC prior to 8:10am on Thursday, January 18, 2018 when the Annual General Meeting is called to order. The form can be submitted by: • Email: [email protected] • Fax: 604.270.3644 • Mail: 130-10691 Shellbridge Way, Richmond, BC, V6X 2W8 • In person on January 19th at the registration desk between 7:45-8:10
PROXY FORM
Name of Member (print): ____________________________________________________________________ Business Name + Address:____________________________________________________________________
I ______________________________, assign ________________________ from ____________________________ (Print name of member)
(Print name of proxy)
(Proxy’s name of business)
as my proxy to vote on all business at the Boating BC Annual General Meeting on Thursday, January 18, 2018.
__________________________________________ Signature of Member
______________________________________ Signature of Proxy
__________________________________________
______________________________________
Date
Date
130-10691 Shellbridge Way, Richmond BC V6X 2W8 t: 604-248-8906 f: 604-270-3644 www.boatingbc.ca [email protected]
Boating BC Annual General Meeting January 19, 2017
BOATING BC ANNUAL GENERAL MEETING January 19, 2017 BC Place, Vancouver, BC CALL TO ORDER The meeting was called to order at 8:15am with President Don Prittie in the chair. It was confirmed that a quorum was present. The agenda was approved as circulated.
MINUTES OF THE PREVIOUS ANNUAL GENERAL MEETING RESOLVED THAT the minutes of the January 22, 2016 Annual General Meeting be accepted as presented. Moved/Seconded/Carried BUSINESS ARISING FROM MINUTES There was no business arising from the minutes of the January 22, 2017 Annual General Meeting.
FINANCIAL REPORT Michael Short presented the financial statements, reviewed by Rolfe, Benson LLP, for the year ending October 31, 2016. RESOLVED THAT the financial statements be accepted as presented. Moved/Seconded/Carried MEMBERSHIP Brendan Keys reported that as of January 22, 2017 there were 310 members of Boating BC, the membership was categorized as follows: 241 Regular, 32 Affiliate, 10 Associate, 27 Not-For-Profit Sector Groups consisted of: Association of Bareboat Charters & Sailing Schools: 7 BC Yacht Brokers Association: 37 Marinas: 30 130-10691 Shellbridge Way, Richmond BC V6X 2W8 t: 604-248-8906 f: 604-270-3644 www.boatingbc.ca [email protected]
1
Boating BC Annual General Meeting January 19, 2017
It should be noted that, going forward, membership numbers will be reported as the peak number in a given fiscal year, as opposed to years past, which were reported as of July 31. PRESIDENT’S REPORT President Don Prittie reflected on the strategic visioning process the association went through in 2015, which paved the way for the brand development and web design that took place in 2016. The new web platform and social media channels are tools to help the association promote boating and get more people on the water. The Boating BC Conference had another successful year and continues to grow. There are a few issues that the association focused on in 2016, and will continue to tackle going forward, these include loss in water access for boaters and property lease rate increases for marina operators.
ELECTION OF DIRECTORS The following names were placed in nomination by Michael Short: Don Prittie/Canoe Cove Marina Andy White/Mercury Marine Mike Hudson/Port Boat House Martin Paish/TopSea Services Dale Miller/Pacific Yachting Magazine Michael Short called for nominations from the floor three times. There being no additional nominations, he then declared the election closed. The following were elected by acclamation for two-year terms: Don Prittie/Canoe Cove Marina Andy White/Mercury Marine Mike Hudson/Port Boat House Martin Paish/TopSea Services Dale Miller/Pacific Yachting Magazine The following continue as directors for one additional year: Brendan Keys/GA Checkpoint Ian MacPherson/Nanaimo Yacht Charters & Sailing School Morley Munro/Canmar Yacht Sales Michael Short/Vancouver Marina EXECUTIVE DIRECTOR/GOVERNMENT RELATIONS REPORT Lisa Geddes reported that government relations continues to be a priority for the industry. In 2016, Boating BC represented the industry in Ottawa at the annual Recreational Boating Day on the Hill. This was particularly important with a new Liberal government in office; in one day they had 30 meetings across the hill. Industry raised a number of issues with representatives that day including derelict and 130-10691 Shellbridge Way, Richmond BC V6X 2W8 t: 604-248-8906 f: 604-270-3644 www.boatingbc.ca [email protected] 2
Boating BC Annual General Meeting January 19, 2017 abandoned vessels, removing barriers for foreign vessels visiting Canada, access to national parks and opportunities to profile boating in the tourism sector and with Heritage Canada. Boating BC positioned itself in opposition of the closure of the boat ramps in West Vancouver at Ambleside Park, as well as the drastic rate increases imposed on member marinas by the Nanaimo Port Authority. Access to water will continue to be an issue the association will represent in 2017. Boating BC continued to work with industry partners on beneficial projects in 2016. These included the new Discover Boating Safe Boating App and the 2015 Economic Impact Study, which will be distributed to members in the coming months.
SECTOR REPORTS Association of Bareboat Charters & Sailing Schools (ABCSS) Ian MacPherson, President of ABCSS, reported that the charter industry is doing well, however fleets are aging and decreasing in size. There is a strong number of American and European tourists booking in the region. The sailing school sector is struggling and the ABCSS will be working to make improvements and attract more sailing students going forward. BC Yacht Brokers Association (BCYBA) Bruce White, BCYBA Liaison, reported that membership numbers are holding strong at 103 individual members and 38 corporate members. The brokers are reporting that 2016 was one of their strongest years on record for with upwards of $125 million in used boat sales for the year. BCYBA looks forward to another prosperous year in 2017. Marinas Michael Short reported on the need for consistent marina water lot valuation policies, as reflected in the issues marinas are facing with the Nanaimo Port Authority. The sector continues to work towards resolving issues surrounding logs and dead heads in local waterways. The partnership between the marina sector group and the Association of Marina Industries continues to be beneficial. The Intermediate Marina Manager course will be offered in Seattle in 2017, marking the first time it has been available in the Pacific Northwest region.
VANCOUVER INTERNATIONAL BOAT SHOW REPORT Linda Waddell reported that this is CBSI’s fourteenth year working on behalf of Boating BC to produce the boat show and believes this is the best it has ever looked. It is their mission at CBSI to make the show better each year. 2017 marks the fullest the show has ever been, with sold out space and a small waitlist. Laura Ballance Media Group have developed an exceptional marketing program and the boat show has been featured extensively in the news and local media. At the in-water show at Granville Island, there are over 80 boats on display and all the docks have been connected in order to improve navigation and safety. BC Place expects the construction around the venue to be completed for the 2018 boat show, which will allow CBSI to expedite the move-in schedule 130-10691 Shellbridge Way, Richmond BC V6X 2W8 t: 604-248-8906 f: 604-270-3644 www.boatingbc.ca [email protected]
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Boating BC Annual General Meeting January 19, 2017 NEW BUSINESS Don Prittie reported that the membership renewal period will be moved to April 1-May 31 starting in 2017. This will better align with the timing of CBSI’s space contract mailings and allow for a smoother process for exhibitors in accordance with the member-only exhibitor policy.
APPOINTMENT OF AUDITOR RESOLVED THAT Rolfe, Benson LLP be appointed to conduct a review of Boating BC Association in 2017. Moved/Seconded/Carried ADJOURNMENT There being no further business, it was RESOLVED THAT the meeting be adjourned at 8:55am.
130-10691 Shellbridge Way, Richmond BC V6X 2W8 t: 604-248-8906 f: 604-270-3644 www.boatingbc.ca [email protected]
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7:45-8:10 8:10-9:30
Registration & Light Breakfast Business of the AGM (agenda below)
AGENDA:
ANNUAL GENERAL MEETING, 8:10-9:30
8:10 pm
Call to order – Don Prittie 1. 2. 3. 4. 5. 6. 6. 9.
Minutes of the previous Annual General Meeting Business arising from minutes Financial report Membership report President’s report Public + Government Relations report Election of Directors Sector Reports a. Association of Bareboat Charters & Sailing Schools b. BC Yacht Brokers Association c. Marina Trade Sector Group 10. Vancouver International Boat Show Report 11. New Business a. 2018 Membership Fees b. New BC Societies Act: Revised Constitution & By Laws 12. Appointment of Accounting Firm 13. Adjournment
130-10691 Shellbridge Way, Richmond BC V6X 2W8 t: 604-248-8906 f: 604-270-3644 www.boatingbc.ca [email protected]
2018 NOMINATION FOR DIRECTORS
The following directors will remain in office one more year:
The following directors terms expire this year:
Don Prittie Canoe Cove Marina Ltd
Brendan Keys GA Checkpoint Yamaha
Andy White Mercury Marine
Ian MacPherson Nanaimo Yacht Charters & Sailing School
Mike Hudson Port Boat House Marine
Morley Munro Canmar Yacht Sales Ltd.
Martin Paish Top Sea Marine Services
Michael Short Vancouver Marina
Dale Miller Pacific Yachting Magazine
There are four openings for the position of director. The following people have been nominated: • • • •
Brendan Keys, GA Checkpoint Yamaha Ian MacPherson, Nanaimo Yacht Charters & Sailing School Morley Munro, Canmar Yacht Sales Ltd. Michael Short, Vancouver Marina
Nominations from the floor: ___________________________________ ___________________________________ ___________________________________
130-10691 Shellbridge Way, Richmond BC V6X 2W8 t: 604-248-8906 f: 604-270-3644 www.boatingbc.ca [email protected]
PROXY VOTE Members whose place of business is situated beyond a radius of 65 kilometers from BC Place Stadium in Vancouver, BC, may assign a proxy to vote on their behalf. The proxy must be a voting member of Boating BC Association in good standing and in attendance at the AGM. To appoint a proxy, complete the form below and forward it to Boating BC prior to 8:10am on Thursday, January 18, 2018 when the Annual General Meeting is called to order. The form can be submitted by: • Email: [email protected] • Fax: 604.270.3644 • Mail: 130-10691 Shellbridge Way, Richmond, BC, V6X 2W8 • In person on January 19th at the registration desk between 7:45-8:10
PROXY FORM
Name of Member (print): ____________________________________________________________________ Business Name + Address:____________________________________________________________________
I ______________________________, assign ________________________ from ____________________________ (Print name of member)
(Print name of proxy)
(Proxy’s name of business)
as my proxy to vote on all business at the Boating BC Annual General Meeting on Thursday, January 18, 2018.
__________________________________________ Signature of Member
______________________________________ Signature of Proxy
__________________________________________
______________________________________
Date
Date
130-10691 Shellbridge Way, Richmond BC V6X 2W8 t: 604-248-8906 f: 604-270-3644 www.boatingbc.ca [email protected]
Boating BC Annual General Meeting January 19, 2017
BOATING BC ANNUAL GENERAL MEETING January 19, 2017 BC Place, Vancouver, BC CALL TO ORDER The meeting was called to order at 8:15am with President Don Prittie in the chair. It was confirmed that a quorum was present. The agenda was approved as circulated.
MINUTES OF THE PREVIOUS ANNUAL GENERAL MEETING RESOLVED THAT the minutes of the January 22, 2016 Annual General Meeting be accepted as presented. Moved/Seconded/Carried BUSINESS ARISING FROM MINUTES There was no business arising from the minutes of the January 22, 2017 Annual General Meeting.
FINANCIAL REPORT Michael Short presented the financial statements, reviewed by Rolfe, Benson LLP, for the year ending October 31, 2016. RESOLVED THAT the financial statements be accepted as presented. Moved/Seconded/Carried MEMBERSHIP Brendan Keys reported that as of January 22, 2017 there were 310 members of Boating BC, the membership was categorized as follows: 241 Regular, 32 Affiliate, 10 Associate, 27 Not-For-Profit Sector Groups consisted of: Association of Bareboat Charters & Sailing Schools: 7 BC Yacht Brokers Association: 37 Marinas: 30 130-10691 Shellbridge Way, Richmond BC V6X 2W8 t: 604-248-8906 f: 604-270-3644 www.boatingbc.ca [email protected]
1
Boating BC Annual General Meeting January 19, 2017
It should be noted that, going forward, membership numbers will be reported as the peak number in a given fiscal year, as opposed to years past, which were reported as of July 31. PRESIDENT’S REPORT President Don Prittie reflected on the strategic visioning process the association went through in 2015, which paved the way for the brand development and web design that took place in 2016. The new web platform and social media channels are tools to help the association promote boating and get more people on the water. The Boating BC Conference had another successful year and continues to grow. There are a few issues that the association focused on in 2016, and will continue to tackle going forward, these include loss in water access for boaters and property lease rate increases for marina operators.
ELECTION OF DIRECTORS The following names were placed in nomination by Michael Short: Don Prittie/Canoe Cove Marina Andy White/Mercury Marine Mike Hudson/Port Boat House Martin Paish/TopSea Services Dale Miller/Pacific Yachting Magazine Michael Short called for nominations from the floor three times. There being no additional nominations, he then declared the election closed. The following were elected by acclamation for two-year terms: Don Prittie/Canoe Cove Marina Andy White/Mercury Marine Mike Hudson/Port Boat House Martin Paish/TopSea Services Dale Miller/Pacific Yachting Magazine The following continue as directors for one additional year: Brendan Keys/GA Checkpoint Ian MacPherson/Nanaimo Yacht Charters & Sailing School Morley Munro/Canmar Yacht Sales Michael Short/Vancouver Marina EXECUTIVE DIRECTOR/GOVERNMENT RELATIONS REPORT Lisa Geddes reported that government relations continues to be a priority for the industry. In 2016, Boating BC represented the industry in Ottawa at the annual Recreational Boating Day on the Hill. This was particularly important with a new Liberal government in office; in one day they had 30 meetings across the hill. Industry raised a number of issues with representatives that day including derelict and 130-10691 Shellbridge Way, Richmond BC V6X 2W8 t: 604-248-8906 f: 604-270-3644 www.boatingbc.ca [email protected] 2
Boating BC Annual General Meeting January 19, 2017 abandoned vessels, removing barriers for foreign vessels visiting Canada, access to national parks and opportunities to profile boating in the tourism sector and with Heritage Canada. Boating BC positioned itself in opposition of the closure of the boat ramps in West Vancouver at Ambleside Park, as well as the drastic rate increases imposed on member marinas by the Nanaimo Port Authority. Access to water will continue to be an issue the association will represent in 2017. Boating BC continued to work with industry partners on beneficial projects in 2016. These included the new Discover Boating Safe Boating App and the 2015 Economic Impact Study, which will be distributed to members in the coming months.
SECTOR REPORTS Association of Bareboat Charters & Sailing Schools (ABCSS) Ian MacPherson, President of ABCSS, reported that the charter industry is doing well, however fleets are aging and decreasing in size. There is a strong number of American and European tourists booking in the region. The sailing school sector is struggling and the ABCSS will be working to make improvements and attract more sailing students going forward. BC Yacht Brokers Association (BCYBA) Bruce White, BCYBA Liaison, reported that membership numbers are holding strong at 103 individual members and 38 corporate members. The brokers are reporting that 2016 was one of their strongest years on record for with upwards of $125 million in used boat sales for the year. BCYBA looks forward to another prosperous year in 2017. Marinas Michael Short reported on the need for consistent marina water lot valuation policies, as reflected in the issues marinas are facing with the Nanaimo Port Authority. The sector continues to work towards resolving issues surrounding logs and dead heads in local waterways. The partnership between the marina sector group and the Association of Marina Industries continues to be beneficial. The Intermediate Marina Manager course will be offered in Seattle in 2017, marking the first time it has been available in the Pacific Northwest region.
VANCOUVER INTERNATIONAL BOAT SHOW REPORT Linda Waddell reported that this is CBSI’s fourteenth year working on behalf of Boating BC to produce the boat show and believes this is the best it has ever looked. It is their mission at CBSI to make the show better each year. 2017 marks the fullest the show has ever been, with sold out space and a small waitlist. Laura Ballance Media Group have developed an exceptional marketing program and the boat show has been featured extensively in the news and local media. At the in-water show at Granville Island, there are over 80 boats on display and all the docks have been connected in order to improve navigation and safety. BC Place expects the construction around the venue to be completed for the 2018 boat show, which will allow CBSI to expedite the move-in schedule 130-10691 Shellbridge Way, Richmond BC V6X 2W8 t: 604-248-8906 f: 604-270-3644 www.boatingbc.ca [email protected]
3
Boating BC Annual General Meeting January 19, 2017 NEW BUSINESS Don Prittie reported that the membership renewal period will be moved to April 1-May 31 starting in 2017. This will better align with the timing of CBSI’s space contract mailings and allow for a smoother process for exhibitors in accordance with the member-only exhibitor policy.
APPOINTMENT OF AUDITOR RESOLVED THAT Rolfe, Benson LLP be appointed to conduct a review of Boating BC Association in 2017. Moved/Seconded/Carried ADJOURNMENT There being no further business, it was RESOLVED THAT the meeting be adjourned at 8:55am.
130-10691 Shellbridge Way, Richmond BC V6X 2W8 t: 604-248-8906 f: 604-270-3644 www.boatingbc.ca [email protected]
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