notice of annual general meeting
The Arabian Horse Society of Australia Ltd. ABN 12 001 281 590 Street Address: Unit 12, 40 Bowman Street RICHMOND NSW 2753 Postal Address: Post Office Box 415 RICHMOND NSW 2753 Telephone: 02 - 45775366 Fax: 02 - 45877509 Email: [email protected] Website: www.ahsa.asn.au
NOTICE OF ANNUAL GENERAL MEETING Notice is hereby given that the 43rd Annual General Meeting of The Arabian Horse Society Of Australia Ltd. Will be held at Rydges South Park Adelaide 1 South Terrace, Adelaide SA 5000 On Saturday 28th April 2018 Commencing at 2.00pm Registration from 1.30pm Followed by a Social Dinner at the venue, please advise numbers for booking.
By Order of The Board of Directors. AGENDA 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.
13. 14.
Welcome and introductions Apologies Minutes of the 2017 Annual General Meeting Matters arising from these minutes not covered separately The Chairman's Report The Secretary's Report The Treasurer's Report Presentation of the Annual Accounts of the Society for the year ended 31st December 2017 The Returning Officer's Report on Election of Directors for 2018/2019 Appointment of Auditors 2018 Special Resolutions – See below The Board Sub-Committee Board Reports: Archives Championships Judges Executive Committee Junior Development Management, News, Governance and Welfare Promotions and Membership Registry WAHO General Business Close
Helen Dohan Secretary/Registrar Notice of Special Resolutions Notice is hereby given that at the Annual General Meeting of The Arabian Horse Society of Australia Ltd to be held at Rydges South Park at Adelaide SA 5000 on the 28th Day of April 2018 it is intended to propose the following special resolutions:1.
That Article 16 be amended to read:
CONDUCT AND DISCIPLINE OF MEMBERS 16. a) The Board may resolve that a member (whether ordinary member, life member, associate member
b)
c)
d)
e)
or junior member) has; i. Refused or neglected to comply with any obligation under these Articles, the Regulations, any policy of the Society, the current Rule Book or Competition/Show Rules; ii. Been convicted under any Federal or State Legislation of any act of cruelty upon an animal. Where the Board has resolved under subclause 1, the Secretary shall as soon as practicable cause to be served on the member a notice in writing; i. Setting out the resolution of the board and the grounds on which it is based; ii. Stating that the member may address the Board at a meeting to be held not earlier than thirty (30) days after the service of the notice; iii. Stating the date, place and time of the meeting; iv. Informing the member that they may do one or either of the following: iv.i. attend the meeting; iv.ii. give the Board before the date of that meeting a written statement seeking the revocation of the resolution; v. Informing the member they will be allowed representation at that meeting; vi. Informing the member the powers of the Board in regard to the persons membership; vii. Informing the member that if they fail to either attend the meeting or to give reasons to the meeting as required, the Board may determine the matter in the member’s absence. At a meeting of the Board held in accordance with sub-clause (2) the Board; i. Shall give the member an opportunity to be heard; ii. Shall give due consideration to any written statement submitted by the member; and iii. Shall by resolution determine whether to confirm, to vary or to revoke the resolution? If the Board having considered any matter placed before it by the member is satisfied that its resolution is confirmed, the Board may by further resolution; i. Suspend a member from membership from the Society for a specified period; ii. Impose a fine on the member, iii. Reprimand the member; In addition to any penalty the Board may impose under subclause 4 i, ii or iii, the Board may cause any resolution under this subclause to be published in any official publication of the Society and name the member so affected.
Reason for proposing change: The Society has previously received advice that it would be difficult for the Board to take action against members in relation to articles 16 (ii) and (iv). The Board believes that by reducing and simplifying the categories under which the Board can resolve against a member, it will be able to focus on matters which are of central importance to the Society, whilst still maintaining power to discipline members, when and if required. The deletion of articles 16 (ii) & (iv) as per the current article published below will also ensure that the Society's members' legitimate rights are not unfairly affected or prejudiced. Current article 16 reads 16. a) The Board may resolve that a member (whether ordinary member, life member, associate member or junior member) has ; i. refused or neglected to comply with any obligation under these Articles, the Regulations, the current Rule Book or Competition/Show Rules; ii. engaged in behaviour or conduct that is unsportsmanlike, dishonest, unbecoming of a member or contrary or prejudicial to the interests or furtherance of the Society or which may bring or tend to bring the Society into disrepute; iii. been convicted under any Federal or State Legislation of any act of cruelty upon an animal; iv. failed to comply with a reasonable direction of any official or judge at any competition or show conducted under the Rules of the Society. b) Where the Board has resolved under subclause 1, the Secretary shall as soon as practicable cause to be served on the member a notice in writing; i. setting out the resolution of the board and the grounds on which it is based; ii. stating that the member may address the Board at a meeting to be held not earlier than thirty (30) days after the service of the notice;
iii. iv.
c)
d)
e)
2.
stating the date, place and time of the meeting; informing the member that they may do one or either of the following; iv.i. attend the meeting; iv.ii. give the Board before the date of that meeting a written statement seeking the revocation of the resolution; v. informing the member they will be allowed representation at that meeting; vi. informing the member the powers of the Board in regard to the persons membership; vii. informing the member that if they fail to either attend the meeting or to give reasons to the meeting as required, the Board may determine the matter in the member’s absence. At a meeting of the Board held in accordance with sub-clause (2) the Board; i. shall give the member an opportunity to be heard; ii. shall give due consideration to any written statement submitted by the member; and iii. shall by resolution determine whether to confirm, to vary or to revoke the resolution. If the Board having considered any matter placed before it by the member is satisfied that its resolution is confirmed, the Board may by further resolution; i. expel the member from the Society ii. suspend a member from membership from the Society for a specified period; iii. impose a fine on the member, iv. reprimand the member; In addition to any penalty the Board may impose under subclause 4 a, b, c or d, the Board may cause any resolution under this subclause to be published in any official publication of the Society and name the member so affected. That Article 28 be amended to read:
ELECTION TO THE BOARD 28. Only a member who is a current Ordinary Member (or the nominee of a Company Member) of the Society and who has been so for all of the 5 year period prior to a nomination being made and has, at some point in that 5 year period recorded ownership of purebred Arabian is eligible for election to the Board. Reason for proposing change: The ownership of purebred Arabian horses is an integral part of the Society, and in fact the Society's primary purpose is to maintain a Register of Arabian horses. The proposed change, in part, reflects the importance of this. This proposed change would also require a nominee for election to the Board to have been both an Ordinary Member of the Society for all of the 5 year period prior to such a nomination, as well as having recorded ownership of a purebred Arabian at some point in that 5 year period. This proposed change reflects the importance of a nominee's dedication to the purebred Arabian, both in terms of time, and also ownership. The Board is of the opinion that this proposed change will strengthen the calibre of future nominees to the Board and will ensure the longevity of the Society as a whole. Current Article 28 reads: 28 Only Members who are owners of a Pure Bred Arabian Breeding Horse or Horses shall be eligible for election to the Board.
NOTICE OF ANNUAL GENERAL MEETING Notice is hereby given that the 43rd Annual General Meeting of The Arabian Horse Society Of Australia Ltd. Will be held at Rydges South Park Adelaide 1 South Terrace, Adelaide SA 5000 On Saturday 28th April 2018 Commencing at 2.00pm Registration from 1.30pm Followed by a Social Dinner at the venue, please advise numbers for booking.
By Order of The Board of Directors. AGENDA 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.
13. 14.
Welcome and introductions Apologies Minutes of the 2017 Annual General Meeting Matters arising from these minutes not covered separately The Chairman's Report The Secretary's Report The Treasurer's Report Presentation of the Annual Accounts of the Society for the year ended 31st December 2017 The Returning Officer's Report on Election of Directors for 2018/2019 Appointment of Auditors 2018 Special Resolutions – See below The Board Sub-Committee Board Reports: Archives Championships Judges Executive Committee Junior Development Management, News, Governance and Welfare Promotions and Membership Registry WAHO General Business Close
Helen Dohan Secretary/Registrar Notice of Special Resolutions Notice is hereby given that at the Annual General Meeting of The Arabian Horse Society of Australia Ltd to be held at Rydges South Park at Adelaide SA 5000 on the 28th Day of April 2018 it is intended to propose the following special resolutions:1.
That Article 16 be amended to read:
CONDUCT AND DISCIPLINE OF MEMBERS 16. a) The Board may resolve that a member (whether ordinary member, life member, associate member
b)
c)
d)
e)
or junior member) has; i. Refused or neglected to comply with any obligation under these Articles, the Regulations, any policy of the Society, the current Rule Book or Competition/Show Rules; ii. Been convicted under any Federal or State Legislation of any act of cruelty upon an animal. Where the Board has resolved under subclause 1, the Secretary shall as soon as practicable cause to be served on the member a notice in writing; i. Setting out the resolution of the board and the grounds on which it is based; ii. Stating that the member may address the Board at a meeting to be held not earlier than thirty (30) days after the service of the notice; iii. Stating the date, place and time of the meeting; iv. Informing the member that they may do one or either of the following: iv.i. attend the meeting; iv.ii. give the Board before the date of that meeting a written statement seeking the revocation of the resolution; v. Informing the member they will be allowed representation at that meeting; vi. Informing the member the powers of the Board in regard to the persons membership; vii. Informing the member that if they fail to either attend the meeting or to give reasons to the meeting as required, the Board may determine the matter in the member’s absence. At a meeting of the Board held in accordance with sub-clause (2) the Board; i. Shall give the member an opportunity to be heard; ii. Shall give due consideration to any written statement submitted by the member; and iii. Shall by resolution determine whether to confirm, to vary or to revoke the resolution? If the Board having considered any matter placed before it by the member is satisfied that its resolution is confirmed, the Board may by further resolution; i. Suspend a member from membership from the Society for a specified period; ii. Impose a fine on the member, iii. Reprimand the member; In addition to any penalty the Board may impose under subclause 4 i, ii or iii, the Board may cause any resolution under this subclause to be published in any official publication of the Society and name the member so affected.
Reason for proposing change: The Society has previously received advice that it would be difficult for the Board to take action against members in relation to articles 16 (ii) and (iv). The Board believes that by reducing and simplifying the categories under which the Board can resolve against a member, it will be able to focus on matters which are of central importance to the Society, whilst still maintaining power to discipline members, when and if required. The deletion of articles 16 (ii) & (iv) as per the current article published below will also ensure that the Society's members' legitimate rights are not unfairly affected or prejudiced. Current article 16 reads 16. a) The Board may resolve that a member (whether ordinary member, life member, associate member or junior member) has ; i. refused or neglected to comply with any obligation under these Articles, the Regulations, the current Rule Book or Competition/Show Rules; ii. engaged in behaviour or conduct that is unsportsmanlike, dishonest, unbecoming of a member or contrary or prejudicial to the interests or furtherance of the Society or which may bring or tend to bring the Society into disrepute; iii. been convicted under any Federal or State Legislation of any act of cruelty upon an animal; iv. failed to comply with a reasonable direction of any official or judge at any competition or show conducted under the Rules of the Society. b) Where the Board has resolved under subclause 1, the Secretary shall as soon as practicable cause to be served on the member a notice in writing; i. setting out the resolution of the board and the grounds on which it is based; ii. stating that the member may address the Board at a meeting to be held not earlier than thirty (30) days after the service of the notice;
iii. iv.
c)
d)
e)
2.
stating the date, place and time of the meeting; informing the member that they may do one or either of the following; iv.i. attend the meeting; iv.ii. give the Board before the date of that meeting a written statement seeking the revocation of the resolution; v. informing the member they will be allowed representation at that meeting; vi. informing the member the powers of the Board in regard to the persons membership; vii. informing the member that if they fail to either attend the meeting or to give reasons to the meeting as required, the Board may determine the matter in the member’s absence. At a meeting of the Board held in accordance with sub-clause (2) the Board; i. shall give the member an opportunity to be heard; ii. shall give due consideration to any written statement submitted by the member; and iii. shall by resolution determine whether to confirm, to vary or to revoke the resolution. If the Board having considered any matter placed before it by the member is satisfied that its resolution is confirmed, the Board may by further resolution; i. expel the member from the Society ii. suspend a member from membership from the Society for a specified period; iii. impose a fine on the member, iv. reprimand the member; In addition to any penalty the Board may impose under subclause 4 a, b, c or d, the Board may cause any resolution under this subclause to be published in any official publication of the Society and name the member so affected. That Article 28 be amended to read:
ELECTION TO THE BOARD 28. Only a member who is a current Ordinary Member (or the nominee of a Company Member) of the Society and who has been so for all of the 5 year period prior to a nomination being made and has, at some point in that 5 year period recorded ownership of purebred Arabian is eligible for election to the Board. Reason for proposing change: The ownership of purebred Arabian horses is an integral part of the Society, and in fact the Society's primary purpose is to maintain a Register of Arabian horses. The proposed change, in part, reflects the importance of this. This proposed change would also require a nominee for election to the Board to have been both an Ordinary Member of the Society for all of the 5 year period prior to such a nomination, as well as having recorded ownership of a purebred Arabian at some point in that 5 year period. This proposed change reflects the importance of a nominee's dedication to the purebred Arabian, both in terms of time, and also ownership. The Board is of the opinion that this proposed change will strengthen the calibre of future nominees to the Board and will ensure the longevity of the Society as a whole. Current Article 28 reads: 28 Only Members who are owners of a Pure Bred Arabian Breeding Horse or Horses shall be eligible for election to the Board.
