November 17, 2017 Minutes MILTON-UNION ... AWS
MILTON-UNION EXEMPTED VILLAGE SCHOOLS School Board Meeting Board Room Unofficial Regular Meeting The regular meeting of the Milton-Union Exempted Village Board of Education was called to order by President McCarroll on November 20, 2017 at 6:30 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Present: Mrs. Brumbaugh, Mr. Long, Dr. McCarroll, Mr. Thompson Absent: Mrs. Ginn Parsons Others Present: Dr. Brad Ritchey, Superintendent, Mrs. Kay Altenburger, Treasurer, Mr. Dan Baisden, Operations Manager, Mrs. Loretta Henderson, Elementary Principal and Mr. Josh Roeth, Administrative Intern SUPERINTENDENT’S REPORT AP Capstone Dr. Ritchey reported the High School is approved to offer two new Advanced Placement (AP) courses: AP Seminar and AP Research. These courses build on AP content, offer flexibility, provide research opportunities and further college readiness. Students who complete the sequence and receive scores of three or higher on the AP exam will receive an AP Seminar and Research Certificate. Students, who complete the sequence, take four AP courses and earn scores of three or higher will receive the AP Capstone diploma. Ohio School Boards Association Media Honor Roll Dr. Ritchey explained the purpose of the OSBA Media Honor Roll is to recognize journalists and news outlets that provide fair and accurate coverage of public schools. Three local reporters were recognized for their efforts: Nancy Bowman – freelance reporter for the Dayton Daily News Jeremy Kelley – Dayton Daily News reporter Cecilia Fox – Troy Daily News reporter Dr. Ritchey presented a certificate to Ms. Fox, who was present at the meeting. TREASURER’S REPORT 2017-182: Approval of Minutes A motion was presented by Mr. Thompson and seconded by Mr. Long to approve the October 16, 2017(Regular Meeting) Board of Education minutes. Vote: Yeas: Mrs. Brumbaugh, Mr. Long, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED 2017-183: Approval of Financial Report A motion was presented by Mr. Thompson and seconded by Mrs. Brumbaugh to approve the October 2017 Financial Report. Mrs. Altenburger reported that as of October 31, 2017, revenues are 3.4% higher and expenditures are 6.8% lower than projected for fiscal-year-to-date projections. November 17, 2017 Minutes
Revenue Line 1.06 revenue continues to remain higher than projected due to the out-of-district tuition payment received at the beginning of the fiscal year. The variance has decreased from prior months. Expenditures Line 3.03 is a main area where expenditures are lower than projections. Estimated community school tuition is approximately $100,000 less than expected. She will continue to monitor and make adjustments as needed. Mrs. Altenburger updated the Board on the updated American Express credit card agreement. The District is receiving cash back rewards starting on the first dollar spent utilizing the credit card. Other credit card programs were explored; however, the requirements included spending $500,000 - $1 mil, depending on the program, to begin receiving the cash back incentives. Vote: Yeas: Mr. Long, Mr. Thompson, Mrs. Brumbaugh, Dr. McCarroll Nays: None MOTION PASSED PRINCIPAL’S REPORT Mrs. Henderson presented an Elementary School update: The K-3 Literacy score was not reported for the 2017 Local Report Card. Data is being reviewed and will be reported for the 2018 Report Card. Writing across the curriculum has been implemented because it is an identified area of weakness. New technology is being utilized in the classroom with a focus on language arts and math programs that give instant feedback. One of the programs is iReady. Elementary staff have had conversations regarding Local Report Card data. Interventions and enrichment are being developed to particularly address language arts and math. Mr. Roeth presented a High School update: Khan Academy is being used for remediation, SAT preparation and to familiarize students with an online platform. AP teachers recently attended a conference and learned several new ideas. Staff members have been discussing strategies to best communicate options for college and career-readiness pathways. Dr. Ritchey complimented both Mrs. Henderson and Mr. Roeth for their efforts. Mrs. Henderson is high energy and supportive. Mr. Roeth is doing a great job and has learned much in his new position. Mr. Thompson asked about the timing to begin preparations for the SAT and the PSAT. A discussion occurred among Board members, Mrs. Henderson, Mr. Roeth and High School students in attendance. AGENDA CONFIRMATION 2017-184: Approval of the Agenda A motion was presented by Mrs. Brumbaugh and seconded by Mr. Long to approve the agenda as presented. Vote: Yeas: Mr. Thompson, Mrs. Brumbaugh, Mr. Long, Dr. McCarroll Nays: None MOTION PASSED
November 17, 2017 Minutes
OTHER SPECIAL REPORTS MUEA Mrs. August thanked the Board for breakfast served at the last professional day. Dr. Ritchey commented that the breakfast was a show of appreciation for American Education Week. OLD BUSINESS None NEW BUSINESS 2017-185: Transportation – Private Schools A motion was presented by Mr. Thompson and seconded by Mr. Long to approve the following resolution: The Milton-Union Board of Education, after examination of existing school bus routes, time schedules, student residence location, school location, and available school conveyances and upon establishing that the below named pupil(s) is eligible to receive transportation in accordance with Section 3327.01 of the Ohio Revised Code, and State Board Standards EDb917-02, and district board policy, has declared by board resolution that such service by school conveyance is “impractical” and hereby agrees to pay the parent or guardian of said pupil in lieu of providing such service, an amount which shall not exceed the state average cost to transport pupils in the state the preceding year. 1. Macy O’Brien Vote: Yeas: Mrs. Brumbaugh, Mr. Long, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED 2017-186: Resolution – Alternative Tax Budget A motion was presented by Mrs. Brumbaugh and seconded by Mr. Long to approve the following resolution: THE BOARD OF EDUCATION OF MILTON-UNION EXEMPTED VILLAGE SCHOOL DISTRICT, MIAMI COUNTY, OHIO A RESOLUTION DECLARING THE INTENTION TO PROCEED UNDER THE ALTERNATIVE TAX DOCUMENT FORMAT PROVIDED UNDER SECTION 5705.281 OF THE OHIO REVISED CODE AND TO REFRAIN FROM THE PREPARATION OF A TAX BUDGET FOR THE FISCAL YEAR 2019, AND AUTHORIZING AND DIRECTING THE CHIEF FISCAL OFFICER OF THE MILTON-UNION SCHOOL DISTRICT TO PREPARE AND TO SUBMIT TO THE MIAMI COUNTY BUDGET COMMISSION SUCH INFORMATION AND DOCUMENTS AS ARE NECESSARY INCIDENT TO SAID PROCESS AND SUBMISSION, AND TO TAKE SUCH OTHER ACTIONS AS MAY BE REASONABLY NECESSARY INCIDENT THERETO. WHEREAS, Section 5705.281 of the Ohio Revised Code authorizes and empowers a county budget commission, by an affirmative vote of a majority of its members, including an affirmative vote by the auditor of the county, to waive the requirement that a taxing authority of a subdivision or other taxing unit adopt a tax budget, as is provided under Section 5705.28 of the Ohio Revised Code, and require such taxing authority to provide such information as may be required by the commission to perform its duties under Chapter 5705 of the Ohio Revised Code, including dividing the rates of each of the subdivision’s or taxing unit’s tax levies as provided under Section 5705.04 of the Ohio Revised Code; and WHEREAS, pursuant to the terms and provisions of Section 5705.281 of the Ohio Revised Code, the Miami County Budget Commission, by an affirmative vote of a majority of its members, including an affirmative vote by the Auditor of Miami County, Ohio, has authorized and permits the taxing authority of a subdivision or other taxing unit within Miami County, Ohio, to refrain from adopting a tax budget, and has designated the information which the said Budget Commission requires of each taxing authority of a Subdivision or other taxing unit to permit the Budget Commission to perform its duties under Chapter 5705 of the Ohio Revised Code; and November 17, 2017 Minutes
WHEREAS, it is the desire and intention of Board of Education, as the taxing authority of Milton-Union Exempted Village School District, to elect to refrain from adopting a tax budget for the fiscal year 2019, and, in the alternative, to submit to the Budget Commission the information and documents which it has indicated will be necessary in the absence of such adoption; and NOW, THEREFORE, BE IT RESOLVED, by the Milton-Union Exempted Village School District Board of Education, Miami County, Ohio, that: 1. The Board of Education of the Milton-Union Exempted Village School District hereby declares the intention of the Board of Education to proceed under the alternative tax document format provided under Section 5705.281 of the Ohio Revised Code and to refrain from the preparation of a tax budget for the fiscal year 2019; and 2. The Board of Education of the Milton-Union Exempted Village School District hereby authorizes and directs the Chief Fiscal Officer of Milton-Union Exempted Village School District to prepare and to submit to Miami County Budget Commission such information and documents as are necessary incident to said process and submission, and to take such other actions as may be reasonably necessary incident thereto; and 3. The Board of Education of the Milton-Union Exempted Village School District hereby finds and determines that all deliberations and actions related to the foregoing were effected in open and public session and in full compliance with Section 121.22 of the Ohio Revised Code, and otherwise as is provided by law; and THE STATE OF OHIO ss: MIAMI COUNTY Vote: Yeas: Mr. Long, Mr. Thompson, Mrs. Brumbaugh, Dr. McCarroll Nays: None MOTION PASSED 2017-187: Bus Purchase A motion was presented by Mrs. Brumbaugh and seconded by Mr. Long to approve the purchase of two (2) school buses. The units will be: a. 72 passenger Cardinal Blue Bird conventional bus at a total cost not to exceed $86,597 b. 52 passenger Cardinal Blue Bird handicap bus at a total cost not to exceed $93,934 Mrs. Altenburger explained these are planned, budgeted purchases. The District typically purchases one bus per year and, every now and then, purchases two buses. Mr. Baisden commented the special education bus is more expensive due to the equipment needed on the bus. Dr. Ritchey commented that Mr. Cress had expressed the need for these buses. Vote: Yeas: Mr. Thompson, Mrs. Brumbaugh, Mr. Long, Dr. McCarroll Nays: None MOTION PASSED 2017-188: Confidential, Administrative and Supervisory Personnel Salaries A motion was presented by Mr. Long and seconded by Mrs. Brumbaugh to approve the adoption of the revised Confidential, Supervisory personnel salary schedule for the 2017-2018 contract year: (see attached) Mrs. Altenburger explained this schedule is being revised to include the bus supervisor. The last version approved was for the purpose of adding the lead driver and the bus supervisor was inadvertently omitted. Vote: Yeas: Mrs. Brumbaugh, Mr. Long, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED
November 17, 2017 Minutes
2017-189: Confidential Supervisory Benefit Schedule A motion was presented by Mr. Long and seconded by Mr. Thompson to approve the Confidential Supervisory Benefit Schedule for the following positions: a. b. c. d. e.
Assistant Treasurer Secretary to the Treasurer/Business Manager Confidential Secretaries and Treasurer Clerks Bus Supervisor Maintenance Supervisor
Vote: Yeas: Mr. Long, Mrs. Brumbaugh, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED 2017-190: Transfer A motion was presented by Mrs. Brumbaugh and seconded by Mr. Thompson to approve the following transfer: 1. Transfer $491,408.73 from the 003(Permanent Improvement Fund) to the 002(Debt Services Fund) Vote: Yeas: Mrs. Brumbaugh, Mr. Long, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED 2017-191: Donation A motion was presented by Mr. Thompson and seconded by Mrs. Brumbaugh to approve the following donation: a. $518 by Milton-Union PTO for ½ of the cost of a new laminator in the Elementary School Vote: Yeas: Mr. Long, Mr. Thompson, Mrs. Brumbaugh, Dr. McCarroll Nays: None MOTION PASSED 2017-192: Resolution: A motion was presented by Mr. Thompson and seconded by Mrs. Brumbaugh to approve the joint agreement appointing the Business Advisory Council of the Miami County Educational Service Center to serve as the Business Advisory Council for the Milton-Union Exempted Village School District. Dr. Ritchey explained this is a new requirement. The District is permitted to be represented by the ESC. This representation will save time for the District. Vote: Yeas: Mr. Thompson, Mrs. Brumbaugh, Mr. Long, Dr. McCarroll Nays: None MOTION PASSED 2017-193: Consent Calendar A motion was presented by Mr. Long and seconded by Mrs. Brumbaugh to approve consent calendar. All matters listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion in the form listed below. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff, or the public request specific items to be discussed and removed from the Consent Calendar. The Superintendent and staff recommend approval of all Consent Calendar agenda items. November 17, 2017 Minutes
1.
Employ the following certificated substitute personnel for the 2017-2018 school year, on first eligible date, rate of $95.00/day: a. Karlee Ashton e. Kathleen Dawson h. Jennifer Knostman b. Sarah Copp f. Patricia Griffieth i. Robert Medley c. Paige Davis g. Jacob Kesling
2.
Amend the October 16, 2017 agenda for Unpaid Medical Leave for Tiffany Thomas From: Effective Dates September 29, 2017 thru November 9, 2017 To: Effective Dates September 29, 2017 thru November 3, 2017
3.
Employ the following personnel on supplemental contracts for the 2017-2018 academic year: (** pending completion of certification) POSITION PERSONNEL STIPEND STEP Academic: WAS Kathryn Eblin $9.85/hr n/a Athletic: HS Basketball Boys Freshman Kurt Brackman $2,585 1 MS Basketball Boys Joe Blackburn $2,770 4 MS Basketball Boys Joe Swafford** $1,847 1 MS Basketball Girls Britney Courtright $2,216 2 HS Head Wrestling Scott Paulus** $6,463 4 MS Basketball Cheer McKenna Kotwica $ 554 1 Athletic Personnel: Andy Grafflin Extra Curr. Personnel.Supple.Wage Sched. Andy Grudich “ “
4.
Employ the following classified personnel: a. Brandon Fisher Custodian Salary As Per Salary Schedule Days 175 Effective October 30, 2017 b.
Chasity Moran Salary Effective
-
Secretary III Hourly rate, as worked November 16, 2017 thru December 31, 2017
c.
Athena Crotinger Salary Days Effective
-
Bus Driver, Double Route As Per Salary Schedule 128 November 15, 2017
5.
Accept the following classified resignation: Cristina Rohrig Secretary III Effective November 3, 2017
6.
Employ the following classified substitute personnel for the 2017-2018 school year, on the first eligible date, as per salary schedule: a. Karmel Miller b. Jerry North c. Marijo Schlecht
7.
Employ the following personnel on a seasonal contract, effective August 23, 2017 thru November 7, 2017. Duncan Wendling November 17, 2017 Minutes
Vote: Yeas: Mrs. Brumbaugh, Mr. Long, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED OTHER AUTHORIZATIONS, RESOLUTIONS, ETC. 2017-194: Policies A motion was presented by Mrs. Brumbaugh and seconded by Mr. Thompson to approve the adoption of the following policies for usage throughout the Milton-Union Exempted Village School System. Policy: 2271 COLLEGE CREDIT PLUS PROGRAM Program 4120.05 EMPLOYMENT OF SUBSTITUTE EDUCATIONAL AIDES Classified Staff 5136 PERSONAL COMMUNICATION DEVICES Students 5136.01 ELECTRONIC EQUIPMENT Students 5200 ATTENDANCE Students 5330 USE OF MEDICATIONS Students 5530 DRUG PREVENTION Students 6233 AMENITIES FOR PARTICIPANTS AT MEETINGS AND/OR Finances OTHER OCCASIONS 6680 RECOGNITION Finances 7300 DISPOSITION OF REAL PROPERTY/PERSONAL PROPERTY Property 7540.03 STUDENT TECHNOLOGY ACCEPTABLE USE AND SAFETY Property 7540.04 STAFF TECHNOLOGY ACCEPTABLE USE AND SAFETY Property 7540.05 DISTRICT-ISSUED STAFF E-MAIL ACCOUNT Property 7540.06 DISTRICT-ISSUED STUDENT E-MAIL ACCOUNT Property 8600.04 BUS DRIVER CERTIFICATION Operations 9141 BUSINESS ADVISORY COUNCIL Relations Policy: DELETE 3217 STAFF HEALTH AND SAFETY Professional Staff 3218 WEAPONS Professional Staff 4217 STAFF HEALTH AND SAFETY Classified Staff 4218 WEAPONS Classified Staff 7218 WEAPONS Classified Staff REPLACE WITH 3217 WEAPONS Professional Staff 4217 WEAPONS Classified Staff 7217 WEAPONS Property Dr. Ritchey explained there is no change to the content of the Weapons Policy. The numbering convention needed to be changed. Vote: Yeas: Mr. Long, Mrs. Brumbaugh, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED 2017-195: Business Professionals of America Trip A motion was presented by Mrs. Brumbaugh and seconded by Mr. Thompson to approve the Business Professionals of America to attend the BPA State Contest, in Columbus, OH, March 8th – 9th, 2018. Vote: Yeas: Mrs. Brumbaugh, Mr. Long, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED
November 17, 2017 Minutes
2017-196: Business Professionals of America Trip A motion was presented by Mr. Thompson and seconded by Mr. Long to approve the Business Professionals of America to attend the BPA National Convention, in Dallas, TX, May 8th – May 13th, 2018. Dr. Ritchey stated that students need to qualify for this trip. Currently, the number of students attending is uncertain. Board members wished good luck to the students. Vote: Yeas: Mr. Long, Mr. Thompson, Mrs. Brumbaugh, Dr. McCarroll Nays: None MOTION PASSED COMMITTEE REPORTS Legislative and Student Achievement Dr. McCarroll commented about the voucher bill that is pending in the legislature. This would hurt public schools. OSBA is urging school boards to write letters to voice opposition. Dr. McCarroll also commented about bills regarding tangible personal property tax (TPP) and teacher qualifications for teaching computer classes. Mrs. Altenburger confirmed that the District is not slated to receive TPP. Building and Transportation Mrs. Brumbaugh commented that the building looks great and Mrs. Garrison is doing a good job in her new position. Mr. Thompson requested a tour of the facilities with Mr. Baisden. Mr. Baisden explained that Bus 22 needs the motor replaced due to water getting into the oil system. This was an issue with a sister bus; however, it occurred during the warranty period and was a covered cost. The new motor is made by Cummins and includes a two-year parts and labor warranty. The cost is $19,000, and it is anticipated the District will be able to continue to use the bus for an additional 10 years. There was no recall on this motor. Milton-Union Education Foundation Mrs. Brumbaugh stated twenty-five grants were awarded, totaling approximately $15,000. The Foundation has moved funds from the Dayton Foundation to the Miami County Foundation. The members want to keep the money local. The next meeting is November 28th. Members are considering new fundraising ideas. Audit/Finance Committee Mrs. Altenburger reported that the STRS and SERS audits done by the Ohio Auditor of State were recently released. The District received perfect audits. Mrs. Altenburger commended Mrs. Pace for her role in the audit results. She does a great job with payroll and benefits. Auditors are finished with their onsite work for the 2017 general financial audit. Facility/Complex Committee Mr. Thompson commented that the MURA soccer wall is in the planning stages. INFORMATION AND DISCUSSION ITEMS The organizational meeting will be held on Tuesday, January 9, 2018 at 6:30 p.m. in the Board conference room. January 10, 2018 is a tentative make-up date if there is inclement weather on January 9th.
November 17, 2017 Minutes
BOARD ANNOUNCEMENTS (Meetings, etc.) Regular Board of Education Meeting December 18, 2017 6:30 p.m. Board Conference Room 2017-197: Executive Session A motion was presented by Mr. Long and seconded by Mr. Thompson to enter into executive session for the purpose of considering confidential information related to the marketing plans, specific business strategy, production techniques, trade secret, or personal financial statements of an applicant for economic development assistance or negotiations with other political subdivisions respecting requests for economic development assistance and for the consideration of employment of personnel. Vote: Yeas: Mr. Thompson, Mrs. Brumbaugh, Mr. Long, Dr. McCarroll Nays: None MOTION PASSED The board entered executive session at 7:29 p.m. The board exited executive session at 7:55 p.m. 2017-198: Adjournment A motion was presented by Mr. Long and seconded by Mr. Thompson to adjourn. President McCarroll declared the meeting adjourned at 8:42 p.m. Vote: Yeas: Mrs. Brumbaugh, Mr. Long, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED
November 17, 2017 Minutes
Revenue Line 1.06 revenue continues to remain higher than projected due to the out-of-district tuition payment received at the beginning of the fiscal year. The variance has decreased from prior months. Expenditures Line 3.03 is a main area where expenditures are lower than projections. Estimated community school tuition is approximately $100,000 less than expected. She will continue to monitor and make adjustments as needed. Mrs. Altenburger updated the Board on the updated American Express credit card agreement. The District is receiving cash back rewards starting on the first dollar spent utilizing the credit card. Other credit card programs were explored; however, the requirements included spending $500,000 - $1 mil, depending on the program, to begin receiving the cash back incentives. Vote: Yeas: Mr. Long, Mr. Thompson, Mrs. Brumbaugh, Dr. McCarroll Nays: None MOTION PASSED PRINCIPAL’S REPORT Mrs. Henderson presented an Elementary School update: The K-3 Literacy score was not reported for the 2017 Local Report Card. Data is being reviewed and will be reported for the 2018 Report Card. Writing across the curriculum has been implemented because it is an identified area of weakness. New technology is being utilized in the classroom with a focus on language arts and math programs that give instant feedback. One of the programs is iReady. Elementary staff have had conversations regarding Local Report Card data. Interventions and enrichment are being developed to particularly address language arts and math. Mr. Roeth presented a High School update: Khan Academy is being used for remediation, SAT preparation and to familiarize students with an online platform. AP teachers recently attended a conference and learned several new ideas. Staff members have been discussing strategies to best communicate options for college and career-readiness pathways. Dr. Ritchey complimented both Mrs. Henderson and Mr. Roeth for their efforts. Mrs. Henderson is high energy and supportive. Mr. Roeth is doing a great job and has learned much in his new position. Mr. Thompson asked about the timing to begin preparations for the SAT and the PSAT. A discussion occurred among Board members, Mrs. Henderson, Mr. Roeth and High School students in attendance. AGENDA CONFIRMATION 2017-184: Approval of the Agenda A motion was presented by Mrs. Brumbaugh and seconded by Mr. Long to approve the agenda as presented. Vote: Yeas: Mr. Thompson, Mrs. Brumbaugh, Mr. Long, Dr. McCarroll Nays: None MOTION PASSED
November 17, 2017 Minutes
OTHER SPECIAL REPORTS MUEA Mrs. August thanked the Board for breakfast served at the last professional day. Dr. Ritchey commented that the breakfast was a show of appreciation for American Education Week. OLD BUSINESS None NEW BUSINESS 2017-185: Transportation – Private Schools A motion was presented by Mr. Thompson and seconded by Mr. Long to approve the following resolution: The Milton-Union Board of Education, after examination of existing school bus routes, time schedules, student residence location, school location, and available school conveyances and upon establishing that the below named pupil(s) is eligible to receive transportation in accordance with Section 3327.01 of the Ohio Revised Code, and State Board Standards EDb917-02, and district board policy, has declared by board resolution that such service by school conveyance is “impractical” and hereby agrees to pay the parent or guardian of said pupil in lieu of providing such service, an amount which shall not exceed the state average cost to transport pupils in the state the preceding year. 1. Macy O’Brien Vote: Yeas: Mrs. Brumbaugh, Mr. Long, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED 2017-186: Resolution – Alternative Tax Budget A motion was presented by Mrs. Brumbaugh and seconded by Mr. Long to approve the following resolution: THE BOARD OF EDUCATION OF MILTON-UNION EXEMPTED VILLAGE SCHOOL DISTRICT, MIAMI COUNTY, OHIO A RESOLUTION DECLARING THE INTENTION TO PROCEED UNDER THE ALTERNATIVE TAX DOCUMENT FORMAT PROVIDED UNDER SECTION 5705.281 OF THE OHIO REVISED CODE AND TO REFRAIN FROM THE PREPARATION OF A TAX BUDGET FOR THE FISCAL YEAR 2019, AND AUTHORIZING AND DIRECTING THE CHIEF FISCAL OFFICER OF THE MILTON-UNION SCHOOL DISTRICT TO PREPARE AND TO SUBMIT TO THE MIAMI COUNTY BUDGET COMMISSION SUCH INFORMATION AND DOCUMENTS AS ARE NECESSARY INCIDENT TO SAID PROCESS AND SUBMISSION, AND TO TAKE SUCH OTHER ACTIONS AS MAY BE REASONABLY NECESSARY INCIDENT THERETO. WHEREAS, Section 5705.281 of the Ohio Revised Code authorizes and empowers a county budget commission, by an affirmative vote of a majority of its members, including an affirmative vote by the auditor of the county, to waive the requirement that a taxing authority of a subdivision or other taxing unit adopt a tax budget, as is provided under Section 5705.28 of the Ohio Revised Code, and require such taxing authority to provide such information as may be required by the commission to perform its duties under Chapter 5705 of the Ohio Revised Code, including dividing the rates of each of the subdivision’s or taxing unit’s tax levies as provided under Section 5705.04 of the Ohio Revised Code; and WHEREAS, pursuant to the terms and provisions of Section 5705.281 of the Ohio Revised Code, the Miami County Budget Commission, by an affirmative vote of a majority of its members, including an affirmative vote by the Auditor of Miami County, Ohio, has authorized and permits the taxing authority of a subdivision or other taxing unit within Miami County, Ohio, to refrain from adopting a tax budget, and has designated the information which the said Budget Commission requires of each taxing authority of a Subdivision or other taxing unit to permit the Budget Commission to perform its duties under Chapter 5705 of the Ohio Revised Code; and November 17, 2017 Minutes
WHEREAS, it is the desire and intention of Board of Education, as the taxing authority of Milton-Union Exempted Village School District, to elect to refrain from adopting a tax budget for the fiscal year 2019, and, in the alternative, to submit to the Budget Commission the information and documents which it has indicated will be necessary in the absence of such adoption; and NOW, THEREFORE, BE IT RESOLVED, by the Milton-Union Exempted Village School District Board of Education, Miami County, Ohio, that: 1. The Board of Education of the Milton-Union Exempted Village School District hereby declares the intention of the Board of Education to proceed under the alternative tax document format provided under Section 5705.281 of the Ohio Revised Code and to refrain from the preparation of a tax budget for the fiscal year 2019; and 2. The Board of Education of the Milton-Union Exempted Village School District hereby authorizes and directs the Chief Fiscal Officer of Milton-Union Exempted Village School District to prepare and to submit to Miami County Budget Commission such information and documents as are necessary incident to said process and submission, and to take such other actions as may be reasonably necessary incident thereto; and 3. The Board of Education of the Milton-Union Exempted Village School District hereby finds and determines that all deliberations and actions related to the foregoing were effected in open and public session and in full compliance with Section 121.22 of the Ohio Revised Code, and otherwise as is provided by law; and THE STATE OF OHIO ss: MIAMI COUNTY Vote: Yeas: Mr. Long, Mr. Thompson, Mrs. Brumbaugh, Dr. McCarroll Nays: None MOTION PASSED 2017-187: Bus Purchase A motion was presented by Mrs. Brumbaugh and seconded by Mr. Long to approve the purchase of two (2) school buses. The units will be: a. 72 passenger Cardinal Blue Bird conventional bus at a total cost not to exceed $86,597 b. 52 passenger Cardinal Blue Bird handicap bus at a total cost not to exceed $93,934 Mrs. Altenburger explained these are planned, budgeted purchases. The District typically purchases one bus per year and, every now and then, purchases two buses. Mr. Baisden commented the special education bus is more expensive due to the equipment needed on the bus. Dr. Ritchey commented that Mr. Cress had expressed the need for these buses. Vote: Yeas: Mr. Thompson, Mrs. Brumbaugh, Mr. Long, Dr. McCarroll Nays: None MOTION PASSED 2017-188: Confidential, Administrative and Supervisory Personnel Salaries A motion was presented by Mr. Long and seconded by Mrs. Brumbaugh to approve the adoption of the revised Confidential, Supervisory personnel salary schedule for the 2017-2018 contract year: (see attached) Mrs. Altenburger explained this schedule is being revised to include the bus supervisor. The last version approved was for the purpose of adding the lead driver and the bus supervisor was inadvertently omitted. Vote: Yeas: Mrs. Brumbaugh, Mr. Long, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED
November 17, 2017 Minutes
2017-189: Confidential Supervisory Benefit Schedule A motion was presented by Mr. Long and seconded by Mr. Thompson to approve the Confidential Supervisory Benefit Schedule for the following positions: a. b. c. d. e.
Assistant Treasurer Secretary to the Treasurer/Business Manager Confidential Secretaries and Treasurer Clerks Bus Supervisor Maintenance Supervisor
Vote: Yeas: Mr. Long, Mrs. Brumbaugh, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED 2017-190: Transfer A motion was presented by Mrs. Brumbaugh and seconded by Mr. Thompson to approve the following transfer: 1. Transfer $491,408.73 from the 003(Permanent Improvement Fund) to the 002(Debt Services Fund) Vote: Yeas: Mrs. Brumbaugh, Mr. Long, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED 2017-191: Donation A motion was presented by Mr. Thompson and seconded by Mrs. Brumbaugh to approve the following donation: a. $518 by Milton-Union PTO for ½ of the cost of a new laminator in the Elementary School Vote: Yeas: Mr. Long, Mr. Thompson, Mrs. Brumbaugh, Dr. McCarroll Nays: None MOTION PASSED 2017-192: Resolution: A motion was presented by Mr. Thompson and seconded by Mrs. Brumbaugh to approve the joint agreement appointing the Business Advisory Council of the Miami County Educational Service Center to serve as the Business Advisory Council for the Milton-Union Exempted Village School District. Dr. Ritchey explained this is a new requirement. The District is permitted to be represented by the ESC. This representation will save time for the District. Vote: Yeas: Mr. Thompson, Mrs. Brumbaugh, Mr. Long, Dr. McCarroll Nays: None MOTION PASSED 2017-193: Consent Calendar A motion was presented by Mr. Long and seconded by Mrs. Brumbaugh to approve consent calendar. All matters listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion in the form listed below. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff, or the public request specific items to be discussed and removed from the Consent Calendar. The Superintendent and staff recommend approval of all Consent Calendar agenda items. November 17, 2017 Minutes
1.
Employ the following certificated substitute personnel for the 2017-2018 school year, on first eligible date, rate of $95.00/day: a. Karlee Ashton e. Kathleen Dawson h. Jennifer Knostman b. Sarah Copp f. Patricia Griffieth i. Robert Medley c. Paige Davis g. Jacob Kesling
2.
Amend the October 16, 2017 agenda for Unpaid Medical Leave for Tiffany Thomas From: Effective Dates September 29, 2017 thru November 9, 2017 To: Effective Dates September 29, 2017 thru November 3, 2017
3.
Employ the following personnel on supplemental contracts for the 2017-2018 academic year: (** pending completion of certification) POSITION PERSONNEL STIPEND STEP Academic: WAS Kathryn Eblin $9.85/hr n/a Athletic: HS Basketball Boys Freshman Kurt Brackman $2,585 1 MS Basketball Boys Joe Blackburn $2,770 4 MS Basketball Boys Joe Swafford** $1,847 1 MS Basketball Girls Britney Courtright $2,216 2 HS Head Wrestling Scott Paulus** $6,463 4 MS Basketball Cheer McKenna Kotwica $ 554 1 Athletic Personnel: Andy Grafflin Extra Curr. Personnel.Supple.Wage Sched. Andy Grudich “ “
4.
Employ the following classified personnel: a. Brandon Fisher Custodian Salary As Per Salary Schedule Days 175 Effective October 30, 2017 b.
Chasity Moran Salary Effective
-
Secretary III Hourly rate, as worked November 16, 2017 thru December 31, 2017
c.
Athena Crotinger Salary Days Effective
-
Bus Driver, Double Route As Per Salary Schedule 128 November 15, 2017
5.
Accept the following classified resignation: Cristina Rohrig Secretary III Effective November 3, 2017
6.
Employ the following classified substitute personnel for the 2017-2018 school year, on the first eligible date, as per salary schedule: a. Karmel Miller b. Jerry North c. Marijo Schlecht
7.
Employ the following personnel on a seasonal contract, effective August 23, 2017 thru November 7, 2017. Duncan Wendling November 17, 2017 Minutes
Vote: Yeas: Mrs. Brumbaugh, Mr. Long, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED OTHER AUTHORIZATIONS, RESOLUTIONS, ETC. 2017-194: Policies A motion was presented by Mrs. Brumbaugh and seconded by Mr. Thompson to approve the adoption of the following policies for usage throughout the Milton-Union Exempted Village School System. Policy: 2271 COLLEGE CREDIT PLUS PROGRAM Program 4120.05 EMPLOYMENT OF SUBSTITUTE EDUCATIONAL AIDES Classified Staff 5136 PERSONAL COMMUNICATION DEVICES Students 5136.01 ELECTRONIC EQUIPMENT Students 5200 ATTENDANCE Students 5330 USE OF MEDICATIONS Students 5530 DRUG PREVENTION Students 6233 AMENITIES FOR PARTICIPANTS AT MEETINGS AND/OR Finances OTHER OCCASIONS 6680 RECOGNITION Finances 7300 DISPOSITION OF REAL PROPERTY/PERSONAL PROPERTY Property 7540.03 STUDENT TECHNOLOGY ACCEPTABLE USE AND SAFETY Property 7540.04 STAFF TECHNOLOGY ACCEPTABLE USE AND SAFETY Property 7540.05 DISTRICT-ISSUED STAFF E-MAIL ACCOUNT Property 7540.06 DISTRICT-ISSUED STUDENT E-MAIL ACCOUNT Property 8600.04 BUS DRIVER CERTIFICATION Operations 9141 BUSINESS ADVISORY COUNCIL Relations Policy: DELETE 3217 STAFF HEALTH AND SAFETY Professional Staff 3218 WEAPONS Professional Staff 4217 STAFF HEALTH AND SAFETY Classified Staff 4218 WEAPONS Classified Staff 7218 WEAPONS Classified Staff REPLACE WITH 3217 WEAPONS Professional Staff 4217 WEAPONS Classified Staff 7217 WEAPONS Property Dr. Ritchey explained there is no change to the content of the Weapons Policy. The numbering convention needed to be changed. Vote: Yeas: Mr. Long, Mrs. Brumbaugh, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED 2017-195: Business Professionals of America Trip A motion was presented by Mrs. Brumbaugh and seconded by Mr. Thompson to approve the Business Professionals of America to attend the BPA State Contest, in Columbus, OH, March 8th – 9th, 2018. Vote: Yeas: Mrs. Brumbaugh, Mr. Long, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED
November 17, 2017 Minutes
2017-196: Business Professionals of America Trip A motion was presented by Mr. Thompson and seconded by Mr. Long to approve the Business Professionals of America to attend the BPA National Convention, in Dallas, TX, May 8th – May 13th, 2018. Dr. Ritchey stated that students need to qualify for this trip. Currently, the number of students attending is uncertain. Board members wished good luck to the students. Vote: Yeas: Mr. Long, Mr. Thompson, Mrs. Brumbaugh, Dr. McCarroll Nays: None MOTION PASSED COMMITTEE REPORTS Legislative and Student Achievement Dr. McCarroll commented about the voucher bill that is pending in the legislature. This would hurt public schools. OSBA is urging school boards to write letters to voice opposition. Dr. McCarroll also commented about bills regarding tangible personal property tax (TPP) and teacher qualifications for teaching computer classes. Mrs. Altenburger confirmed that the District is not slated to receive TPP. Building and Transportation Mrs. Brumbaugh commented that the building looks great and Mrs. Garrison is doing a good job in her new position. Mr. Thompson requested a tour of the facilities with Mr. Baisden. Mr. Baisden explained that Bus 22 needs the motor replaced due to water getting into the oil system. This was an issue with a sister bus; however, it occurred during the warranty period and was a covered cost. The new motor is made by Cummins and includes a two-year parts and labor warranty. The cost is $19,000, and it is anticipated the District will be able to continue to use the bus for an additional 10 years. There was no recall on this motor. Milton-Union Education Foundation Mrs. Brumbaugh stated twenty-five grants were awarded, totaling approximately $15,000. The Foundation has moved funds from the Dayton Foundation to the Miami County Foundation. The members want to keep the money local. The next meeting is November 28th. Members are considering new fundraising ideas. Audit/Finance Committee Mrs. Altenburger reported that the STRS and SERS audits done by the Ohio Auditor of State were recently released. The District received perfect audits. Mrs. Altenburger commended Mrs. Pace for her role in the audit results. She does a great job with payroll and benefits. Auditors are finished with their onsite work for the 2017 general financial audit. Facility/Complex Committee Mr. Thompson commented that the MURA soccer wall is in the planning stages. INFORMATION AND DISCUSSION ITEMS The organizational meeting will be held on Tuesday, January 9, 2018 at 6:30 p.m. in the Board conference room. January 10, 2018 is a tentative make-up date if there is inclement weather on January 9th.
November 17, 2017 Minutes
BOARD ANNOUNCEMENTS (Meetings, etc.) Regular Board of Education Meeting December 18, 2017 6:30 p.m. Board Conference Room 2017-197: Executive Session A motion was presented by Mr. Long and seconded by Mr. Thompson to enter into executive session for the purpose of considering confidential information related to the marketing plans, specific business strategy, production techniques, trade secret, or personal financial statements of an applicant for economic development assistance or negotiations with other political subdivisions respecting requests for economic development assistance and for the consideration of employment of personnel. Vote: Yeas: Mr. Thompson, Mrs. Brumbaugh, Mr. Long, Dr. McCarroll Nays: None MOTION PASSED The board entered executive session at 7:29 p.m. The board exited executive session at 7:55 p.m. 2017-198: Adjournment A motion was presented by Mr. Long and seconded by Mr. Thompson to adjourn. President McCarroll declared the meeting adjourned at 8:42 p.m. Vote: Yeas: Mrs. Brumbaugh, Mr. Long, Mr. Thompson, Dr. McCarroll Nays: None MOTION PASSED
November 17, 2017 Minutes
